HomeMy WebLinkAboutBPW_Minutes_7.1.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, July 1, 2020 – 10:00 a.m.
Via Videoconference
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:03 a.m.
This meeting took place via teleconference in conjunction with guidelines from Executive Orders from
the Governor of Indiana.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the June 17, 2020, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Replacement and Rehabilitation of a Bridge in Brookshire Golf Club; Jeremy Kashman,
City Engineer recommended awarding the bid to Mammoth Construction they were the lowest and
most responsive bidder. Board Member Burke moved to award the bid to Mammoth Construction in
the amount of $195,867.55. Board Member Watson seconded. Request approved 3-0.
Bid Opening for Roundabout Improvements Illinois Street & Zotec Drive; Deputy Clerk Quinn opened
the bids and read them aloud:
Contractor Bid
Morphey Construction $1,460,000.00
E&B Paving $1,524,779.69
White Construction $1,493,000.00
Calumet Civil Contractors $1,847,600.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-07-01-20-01; Hyatt Place Hotel; Frontage Road ROW/Illinois Street ROW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Second Amendment to Wastewater Service Agreement; TriCo Regional Sewer Utility
(Formerly Known as Clay Township Regional Waste District); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 983A2733-FB76-403C-9632-32509CF3D590
Request for Purchase of Goods and Services; 502 Equipment, LLC; ($219,426.00); 2020 Camera Van;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Conference Technologies, Inc; ($65,020.97); Council
Chambers Upgrade; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($5,000.00); On-Call
Consulting Fee; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; MetroNet; ($119.95 Per Month); Business Agreement;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Memorandum of Understanding; LexisNexis Coplogic Solutions, Inc; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Everything Ice, Inc; ($96,703.00); Tubing for Ice Rink;
Item was Tabled.
Request for Purchase of Goods and Services; NetMotion; ($72 per year, per license); Software
Licenses; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Water Line Easement Agreement; Abby Davis and Edgar Meyer; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Greenstreet Ltd, LLC; ($71,895.00); Carmel
Comprehensive Plan; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
OTHER
Request for Right of Way Dedication; Alley Between Lots 13 & 14, Henry Roberts Heirs Addition to
Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; Homeplace Area; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; 96th & Michigan; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 430 1st Ave SE; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; Clay Center Elementary
School; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
DocuSign Envelope ID: 983A2733-FB76-403C-9632-32509CF3D590
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; 96th Street Between College
Ave and Spring Mill Road; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 915 Oswego Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane & Path Restriction/Open Pavement Cut; Primetech – 106th St, Shelborne Rd, Main
St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; Bellevue Townhomes – 116th Street & College
Ave; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
ADD-ON
Request for Wholesale Finished Water Purchase Agreement; Citizens Water of Westfield; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:14 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 983A2733-FB76-403C-9632-32509CF3D590