HomeMy WebLinkAboutBPW_Minutes_7.15.2020Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, July 15, 2020 – 10:00 a.m. 3
Via Videoconference 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:03 a.m. 8
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This meeting took place via teleconference in conjunction with guidelines from Executive Orders from 10
the Governor of Indiana. 11
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MEMBERS PRESENT 13
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer 15
Stites were present. 16
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MINUTES 18
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Minutes from the July 1, 2020, Regular Meeting were approved 3-0 20
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BID/QUOTE OPENINGS AND AWARDS 22
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Bid Award for Roundabout Improvements Illinois Street & Zotec Drive; Jeremy Kashman, City 24
Engineer recommended awarding the bid to Morphey Construction they were the lowest and most 25
responsive bidder. Board Member Burke moved to award the bid to Morphey Construction in the 26
amount of $1,460,000.00. Board Member Watson seconded. Request approved 3-0. 27
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PERFORMANCE RELEASE APPROVAL REQUESTS 29
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Resolution BPW-07-15-20-03; Meijer Outlot C; Erosion Control; Board Member Burke moved to 31
approve. Board Member Watson seconded. Request approved 3-0. 32
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CONTRACTS 34
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Request for Purchase of Goods and Services; Everything Ice, Inc; ($96,703.00); Tubing for Ice Rink; 36
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 37
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Request for Purchase of Goods and Services; Bowen Engineering Corporation; ($173,360.00); 39
Wastewater Plant Second Expansion; CO #1; Board Member Burke moved to approve. Board Member 40
Watson seconded. Request approved 3-0. 41
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Request for Purchase of Goods and Services; Studio M Architecture and Planning, LLC; ($15,000.00); 43
Other Contracted Services; Board Member Burke moved to approve. Board Member Watson 44
seconded. Request approved 3-0. 45
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Resolution BPW-07-15-20-01; A Resolution of the City of Carmel Board of Public Works and Safety 47
Acknowledging Agreement Between Owner and Contractor; Community Data Platforms, Inc; 48
DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1
($160,000.00); TIF Study; Board Member Burke moved to approve. Board Member Watson seconded. 49
Request approved 3-0. 50
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Resolution BPW-07-15-20-02; A Resolution of the City of Carmel Board of Public Works and Safety 52
Acknowledging Agreement Between Owner and Contractor; Community Data Platforms, Inc; 53
($120,000.00); Roundabout Study; Board Member Burke moved to approve. Board Member Watson 54
seconded. Request approved 3-0. 55
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Request for Purchase of Goods and Services; Rollfast, Inc; (-$34,000.00); Amendment to Additional 57
Services Agreement – 2020 Bicycle Events Series; Board Member Burke moved to approve. Board 58
Member Watson seconded. Request approved 3-0. 59
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Resolution BPW-07-15-20-04; A Resolution of the City of Carmel Board of Public Works and Safety 61
Acknowledging Agreement for Sale of Work of Art; Brad Howe, Inc; ($209,200.00); “Pulpo” Stainless 62
Steel Sculpture; Board Member Burke moved to approve. Board Member Watson seconded. Request 63
approved 3-0. 64
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Request for Purchase of Goods and Services; D.&L.S. Inc. d/b/a Office Keepers; ($295.00 per month); 66
Office Cleaning; Board Member Burke moved to approve. Board Member Watson seconded. Request 67
approved 3-0. 68
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Request for Purchase of Goods and Services; Mammoth, Inc.; ($195,887.55); Replacement & 70
Rehabilitation of Bridges in Brookshire Golf Club - Construction; Board Member Burke moved to 71
approve. Board Member Watson seconded. Request approved 3-0. 72
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Request for Purchase of Goods and Services; Schutt-Lookabill; ($2,381.94); 136th Multi-Use Path and 74
Pedestrian Bridge – Project 18-ENG-08; CO #8; Board Member Burke moved to approve. Board 75
Member Watson seconded. Request approved 3-0. 76
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Request for Purchase of Goods and Services; Schutt-Lookabill; ($693.22); 136th Multi-Use Path and 78
Pedestrian Bridge – Project 18-ENG-08; CO #9; Board Member Burke moved to approve. Board 79
Member Watson seconded. Request approved 3-0. 80
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Request for Purchase of Goods and Services; Schutt-Lookabill; ($78,709.60); 136th Multi-Use Path 82
and Pedestrian Bridge – Project 18-ENG-08; CO #10; Board Member Burke moved to approve. Board 83
Member Watson seconded. Request approved 3-0. 84
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Request for Purchase of Goods and Services; Rieth-Riley; ($1,213,176.86); 96th and Keystone 86
Parkway – Project 16-ENG-05; CO #14; Board Member Burke moved to approve. Board Member 87
Watson seconded. Request approved 3-0. 88
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Request for Purchase of Goods and Services; Rieth-Riley; ($216,919.25); 96th and Keystone Parkway 90
– Project 16-ENG-05; CO #13; Board Member Burke moved to approve. Board Member Watson 91
seconded. Request approved 3-0. 92
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Request for Purchase of Goods and Services; Rieth-Riley; ($82,097.04); Shelburne Road Multi Use 94
Path – Project 16-ENG-69; CO #3; Board Member Burke moved to approve. Board Member Watson 95
seconded. Request approved 3-0. 96
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Request for Purchase of Goods and Services; Rieth-Riley; ($18,975.33); 96th and Gray Road RAB – 98
Project 16-ENG-34; CO #8; Board Member Burke moved to approve. Board Member Watson 99
seconded. Request approved 3-0. 100
DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1
REQUEST TO USE CITY STREETS/PROPERTY 101
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Request to Use Gazebo; Bridal Shower; August 8, 2020; 1:00 p.m. – 6:00 p.m.; Board Member Burke 103
moved to approve. Board Member Watson seconded. Request approved 3-0. 104
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Request to Use Garden Outside of the Carmel Arts Council’s Children’s Art Gallery; Art in the 106
Garden; July 11 and 18, August 8 and 15, September 12 and 19, 2020; Board Member Burke moved to 107
approve. Board Member Watson seconded. Request approved 3-0. 108
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Request to Use/Close City Streets; Block Party/Graduation Party; July 18, 2020; 10:00 a.m. – 5:00 110
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-111
0. 112
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Request to Use Center Green/Monon & Main Plaza/Midtown Palaza/Close City Streets; Carmel 114
Marathon; October 17, 2020; 6:30 a.m. – 12:30 p.m.; Board Member Burke moved to approve. Board 115
Member Watson seconded. Request approved 3-0. 116
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Request to Use Japanese Garden; Wedding; July 26, 2020; 3:00 p.m. – 5:00 p.m.; Board Member 118
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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Request to Use Gazebo; Police Memorial Service; May 5, 2021; 8:00 a.m. – 9:00 p.m.; Board Member 121
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 122
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Request to Use Gazebo; National Night Out; October 6, 2020; 11:00 a.m. – 8:30 p.m.; Board Member 124
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 125
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Request to Use/Close City Streets; 2020 Donut 5K; December 19, 2020; 8:30 a.m. – 9:40 a.m.; Board 127
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128
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Request to Acknowledge Approval to Use Gazebo; Palladium Ushers Dinner Group; June 23, 2020; 130
5:00 p.m. – 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. 131
Request approved 3-0. 132
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Request to Acknowledge Approval to Use Gazebo; Baby Shower; July 12, 2020; 12:00 p.m. – 4:00 134
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-135
0. 136
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Request to Use Gazebo; Wedding; August 1, 2020; 8:00 a.m. – 7:00 p.m.; Board Member Burke 138
moved to approve. Board Member Watson seconded. Request approved 3-0. 139
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Request to Acknowledge Approval to Use/Close City Streets; Hoagy Carmichael; July 9, 2020; 1:00 141
p.m. – 3:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request 142
approved 3-0. 143
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Request to Close Parking Spaces; Carmel Holiday Trolley; November 27 (5-9 p.m.) and 28 (2-9 p.m.), 145
December 4 (5-9 p.m.), 5 (2-9 p.m.), 11 (5-9 p.m.), 12 (2-9 p.m.), 18 5-9 p.m.), 19 (2-9 p.m.), 2020; 146
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 147
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Request to Acknowledge Approval to Use Gazebo; Wedding; June 20, 2020; 3:00 p.m. – 4:30 p.m.; 149
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 150
Request to Acknowledge Approval to Use Gazebo; Wedding; June 13, 2020; 12:00 p.m. – 5:00 p.m.; 151
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 152
DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1
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Request to Use Midtown Plaza; Chinese Mooncake Festival; August 8, 2020; 3:00 p.m. – 7:00 p.m.; 154
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 155
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Request to Acknowledge Approval to Use Japanese Garden; Sister City Board Meeting; July 12, 2020; 157
4:00 p.m. – 7:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. 158
Request approved 3-0. 159
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Request to Use/Close City Streets and Use Sophia Square; Plein Air Paint Out Competition; 161
September 16-20, 2020; 7:00 a.m. – 5:00 p.m.; Board Member Burke moved to approve. Board 162
Member Watson seconded. Request approved 3-0. 163
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Request to Use/Close City Streets and Use Coxhall Gardens; RUN(317) Carmel; September 3, 2020; 165
1:00 p.m. – 9:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. 166
Request approved 3-0. 167
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Request to Use Gazebo; Wedding; July 31, 2020; 10:00 a.m. – 7:00 p.m.; Board Member Burke moved 169
to approve. Board Member Watson seconded. Request approved 3-0. 170
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Request to Use Japanese Garden; Wedding; July 25, 2020; 2:00 p.m. – 6:00 p.m.; Board Member 172
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 173
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Request to Use Midtown Plaza; St. Christopher’s Episcopal Church Annual Strawberry Festival; June 175
12, 2021; 9:00 a.m. – 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson 176
seconded. Request approved 3-0. 177
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Request to Use/Close City Streets (Cul-De-Sac); Block Party for a Bat Mitzvah; August 1, 2020; 2:00 179
p.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request 180
approved 3-0. 181
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Request to Use Center Green; City of Carmel Tree Lighting Ceremony; November 21, 2020; 1:00 p.m. 183
– 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request 184
approved 3-0. 185
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Request to Use/Close City Streets; Block Party; July 31 – August 2, 2020; 4:00 p.m. – 11:00 p.m.; 187
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 188
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OTHER 190
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Request for Curb Cut/Curb Cut Vacation; 515 & 525 West Main Street; Board Member Burke moved 192
to approve. Board Member Watson seconded. Request approved 3-0. 193
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Request for Waiver of BPW Resolution No. 04-28-18-01; 1031 E Main St. and 11580 Gray Road; 195
Wireless Support Structure; Board Member Burke moved to approve. Board Member Watson 196
seconded. Request approved 3-0. 197
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Request for Curb Cut/Curb Cut Vacation; 310 2nd Street SW; Board Member Burke moved to approve. 199
Board Member Watson seconded. Request approved 3-0. 200
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DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restrictions; Rhorer Road Substation 202
Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 203
3-0. 204
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Request for Pavement Cut/Traffic Restrictions; 211 W Main Street – Savor Restaurant; Board Member 206
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 207
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Request for Traffic Restrictions/Open Pavement Cut; Monon Crossing – Rohrer Road; Board Member 209
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 210
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Request for Traffic Restrictions/Open Pavement Cut; Troy Estates – West 141st Street; Board Member 212
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 213
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Request for Stormwater Technical Standards Variance; Carmel Self Storage; Board Member Burke 215
moved to approve. Board Member Watson seconded. Request approved 3-0. 216
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Request for Stormwater Technical Standards Variance; Monon Crossing; Board Member Burke moved 218
to approve. Board Member Watson seconded. Request approved 3-0. 219
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Request for Replat; Towne Oak Estates Lots 8 and 9; Board Member Burke moved to approve. Board 221
Member Watson seconded. Request approved 3-0. 222
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ADD-ONS 224
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Request for Purchase of Goods and Services; Morphey Construction; ($1,460,000); Illinois St. & 226
Zotec Drive RAB – Construction; Board Member Burke moved to approve. Board Member Watson 227
seconded. Request approved 3-0. 228
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Request for School Police and Resource Office Agreement; Carmel Clay School Corporation; Board 230
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 231
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Request to Use Center Green; Morphey Construction; Booth Tarkington – Dance Celebration; July 233
23, 2020; 5:00 p.m. – 7:00 p.m.; Board Member Burke moved to approve. Board Member Watson 234
seconded. Request approved 3-0. 235
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ADJOURNMENT 237
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Mayor Brainard adjourned the meeting at 10:15 a.m. 239
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_____________________________________ 242
Sue Wolfgang – City Clerk 243
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Approved 245
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____________________________________ 247
Mayor James Brainard 248
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ATTEST: 250
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DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1
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__________________________________ 253
Sue Wolfgang – City Clerk 254
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DocuSign Envelope ID: 0F2157CE-CDD6-4607-BE5A-E3736EF344D1