HomeMy WebLinkAboutSynovia Solutions, LLC/STREET/48 months (thru 2024); ($2,043.00) monthly rental payment/sensors to monitor snowplows & engine diagnosticsCzKpoPcfsmboefsbu2;5:qn-Bvh23-3131 GOVERNMENT9330PriorityWayWestDr.
Indianapolis, IN 46240 MUNICIPALPhone: 317-208-1700
Toll Free: 877-796-6842 AGREEMENT
Fax: 317-208-2202 No: 29399
Customer Legal Name Customer Billing Address (Ifdifferent)
City ofCarmel
Address Address
st3400West131Street
CityCounty CityCounty
CarmelHamilton
State Zip Code State Zip Code
IN46032
Location Contact:PhoneFaxSalesperson
Dave Huffman 317-733-2001Joanne Hinkes
TaxID# K-12Other MunicipalPO Number (ifapplicable):
CONTRACT DURATION / NUMBER OF VEHICLES
TermofAgreement: 48__ Mo.
TotalNumberofVehicles: __75____
TaxExempt: NoYes (AttachCertificate)
SILVERLINING SOFTWARE EQUIPMENT LIST
TYPE QTYCoreTrack & Trace
LMU: 4G 4233 75ComparativeAnalysis
Time and Attendance
Engine Diagnostics
Other: Sensor/Proximity Switch & install 18
Carrier:SynoviaVerizonSprintAT&T
Installation: SynoviaCustomer
SPECIAL INSTRUCTIONS:
Calamp/Synovia toinstall 75 hardwire 4G 4233 with engine diagnostics.
Calamp/Synovia toassist ininstallation ofsensors for monitoring snowplows on18trucks.
RATE AND METHOD OF PAYMENT
MonthlyBasePayment $ _27.00 X Number ofVehicles __57_ = $_1,539.00__
QuarterlyBasePayment $ 28.00 X Number ofVehicles __18__ = 504.00__
AnnuallyBasePayment $ _____ X Number of Vehicles _____ =
CheckTotalRentalPayment2,043.00____
ACHApplicableSalesTaxN/A_______
Credit CardTotalMonthlyRentalPayment2,043.00_____
PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENTFROM VENDOR THE EQUIPMENT LISTED ABOVE. THE CUSTOMER
AGREES TO ALL TERMS ANDCONDITIONS CONTAINED INTHIS RENTAL AGREEMENT. THECUSTOMER AGREES THIS RENTAL
AGREEMENT ISFOR THERENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FORANY REASON, EXCEPT AS PROVIDED
HEREIN.
AUTHORIZATION
Company Full Name (Please Print)
Authorized Signature Date Authorized Representative of Synovia Solutions, LLC
Authorized Signer’sPrinted Name Title
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RENTAL AGREEMENT TERMS AND CONDITIONS
1. OWNERSHIPOFEQUIPMENT. SynoviaSolutions, LLC (hereinafterreferredtoas “Vendor”) isthesoleownerandtitleholdertotheEquipment. The
Equipmentconsistsoftheunit(s), allperipherals, and/orconnectionsandsuppliesusedforinstallation. ThisAgreementconstitutesaleaseorbailmentand
isnotasaleorthecreationofasecurityinterest. Customershallnothave, oratanytimeacquire, anyright, titleorinterestintheEquipment, exceptthe
righttopossessionanduseasprovidedinthisAgreement.
2. RENT. TheCustomeragreestopayVendortherentalpaymentwhendue. Ifanypaymentismorethanthirty-five(35) dayslate, theCustomeragreesto
payalatefeeofonepercent (1%) orTenDollars ($10), whicheverisgreater, ontheoverdueamount. Vendorshallhavetherighttoincreasetherentupon
renewalorextensionofthisAgreement. VendorshallnotifyCustomeroftherentalincreaseforty-five (45) daysbeforetheexpirationoftheInitialTerm.
3. SYNSURANCE. DuringthetermofthisAgreement, VendorwarrantstoprovidetoCustomeratnocostthefollowing: automaticquarterlyupdateswith
newfeatures, mapdata, patchesandhotfixes; 6monthsof “breadcrumb” dataplus2yearsofreporting; proactivetroubleshootingonaweeklybasis;
hardwarescriptupdatestwiceperyear; uptimeat99% orVendorwillprovideacreditforonedayschargefortheentirefleet; hardwarewarrantywith
replacements; 2% sparesonsitewithsparereplacementwithin48hours; firstoccurrencefixorVendorwillprovideacreditforoncedayschargeforthe
entirefleet.
4. TAXESANDFEES. Thisisanetrental. Customeragreestopayonorbeforetheirduedates, allsalestaxes, usetaxes, personalpropertytaxes, and
assessmentsorotherdirecttaxesorgovernmentalchargesimposedonthepropertyorleveledagainstorbasedontheamountofrenttobepaidunderthe
AgreementorassessedinconnectionwiththisAgreement, evenifbilledaftertheendoftherentalperiod.
5. CANCELATION. CustomermaycancelthisagreementforconvenienceontheanniversarydateofitsfiscalyearendbyprovidingVendorwithaminimum
of60days’ writtennoticeonCustomerletterheadthroughtheUSMailorexpressdelivery. Customermustsendnoticesto: SynoviaSolutions/CalAmp, Attn:
CustomerSuccess, 9330PriorityWayWestDrive, Indianapolis, IN46240. Customeragreesthattelephonicoremaildeliveryofsuchnoticedoesnotconstitute
anauthorizednoticeofintenttocanceltoVendor, andisnotactionable. Noticesreceivedwithlessthan60days’ noticebeforetheendofthefiscalyearwill
notbevalidforthatfiscalyearandwillonlybeenforceableattheendofthenextfiscalyear. Regardlessofsuchnoticegiven,Customerwillcontinueto
makemonthlypaymentsuntiltheequipmentisdeliveredtoVendoratCustomersexpense.
6. LIABILITYANDINSURANCE. TheCustomerisresponsibleforanylossesorinjuriescausedbytheEquipment. Customerassumesallriskandliabilityforthe
lossordamagetotheEquipmentortheinjurytoanypersonorpropertyofanother, andforallrisksandliabilitiesarisingfromtheuse, operation, condition,
possessionorstorageoftheEquipment. TheCustomermustcontinuetomakerentalpaymentsthroughtheentiretermofthisAgreementandmaynot
cancelthisAgreementforanyreason, eveniftheEquipmenthasbeendamagedordestroyed. Vendorisnotresponsibleforanylossesorinjuriescausedby
theinstallationoruseoftheEquipment. TheCustomerpromisestokeeptheEquipmentfullyinsuredagainstlossandmaintain insurancethatprotects
VendorfromliabilityforanydamageorinjurycausedbytheEquipmentoritsuse. ThisSynsuranceAgreementspecificallyexcludesdamagesorlossdueto
theft, vandalism, anyuseoutsidenormalwearandtear, ActsofGod, orothercircumstancesoutsidethecontrolofSynovia. Thisagreementalsoexcludes
lossduetochangestocellphoneproviders, coverageareachangesorotherchangestocellphoneorinternetavailability. Customerunderstandsand
acceptsthatthehardwaredevicesarecarrierspecificandanychangestothecarriermightresultsinnon-performanceofthehardwaredevices. Customer
agreesthatSynoviaisnotresponsibleforanylossordamageduetochangestothecellcarrierprovider. INNOEVENTSHALLVENDOR’SAGGREGATED
LIABILITYTOTHECUSTOMER UNDERTHISAGREEMENT, REGARDLESSOFTHECAUSEOFACTIONORTHEORYOFLIABILITY, EXCEEDTHEAMOUNTPAIDBY
THECUSTOMERTOVENDORUNDERTHISAGREEMENTOVERTHEPRIOR12MONTHS.
7. USE, MAINTENANCE, ANDCAREOFEQUIPMENT. TheCustomershallbeentitledtotheabsoluterighttotheuse, operation, possession, andcontrolofthe
EquipmentduringthetermofthisAgreement, providedCustomerisnotindefaultofanyprovisionofthisAgreement. TheCustomershallassumeall
obligationandliabilitywithrespecttothepossessionoftheEquipment, andforitsuseandoperationduringtherentalterm. Customeragreestoreimburse
VendorinfullforalldamagetotheEquipmentarisingfromanymisuseornegligentactbyCustomer, itsemployees, oritsagents. Exceptfortheinstanceof
misuseornegligence, Vendorassumesfullresponsibilityfortheperformanceofthehardwareandsoftwareandanydefectiveornon-functioning
hardware (exceptwiring) willbereplacedatnocosttothecustomer, providedtheCustomerisnotinpaymentdefault. Customeracknowledgesfull
cooperationintheRMAprocessoutlinedontheSupportpageoftheSynoviaSolutionswebsite. InstallLaborisnotincluded.
8. LOCATIONOFEQUIPMENT. TheCustomerwillallowVendororitsagentstoinspecttheEquipmentatanyreasonabletimewhereitislocated. Ifthe
EquipmentisnotbeingproperlymaintainedinthesoleopinionofVendor, Vendorshallhavetheright, butnottheobligation, tohaveitrepairedormaintained
ataservicefacilityattheexpenseofCustomer.
9. ASSIGNMENT. Thecustomerhasnorighttosell, transfer, encumber, sublet, orassigntheEquipmentorthisAgreement. Vendormaysell, transfer, or
assignthisAgreementwithouttheCustomer’sconsent. IntheeventofassignmentbyVendor, assigneeshallhavealltherights, powers, privileges, and
remediesofVendorsetforthinthisAgreement, butnoneoftheobligations (includingbutnotlimitedtoserviceormaintenanceobligations). Customer
agreesnottoraiseanyclaimordefenseagainstVendororsuchassigneearisingoutofthisAgreementasadefense, counterclaimoroffsettoanyactionby
assigneefortheunpaidbalanceofpaymentsdueortobecomedueunderthisAgreementorthepossessionoftheEquipment. Vendorshallassignto
Customerallmanufacturers, VendororsupplierwarrantiesapplicabletotheEquipmenttoenableCustomertoobtainanywarrantyserviceavailableforthe
Equipment. VendorappointsCustomerasVendor’sattorney-in-factforthepurposeofenforcinganywarranty. AnyenforcementbyCustomershallbeatthe
expenseofCustomerandshallinnowayrenderVendorresponsibletoCustomerfortheperformanceofanywarranties. ThisAgreementandeachofits
provisionsshallbebindingonandshallinsuretothebenefitoftherespectiveheirs, devises, executors, administrators, trustees, successorsandassignsof
thepartiestotheAgreement.
10. DEFAULT. IftheCustomerdoesnotpayanyamountwhendueorperformanyobligationrequiredunderthisAgreement, theCustomerwillbeindefault.
IftheCustomerdefaults, VendorcandemandthattheCustomerpaytheremainingbalanceoftheAgreementandreturntheEquipmentattheCustomer’s
expense. AtVendor’soption, VendormayrepossesstheEquipment. CustomerwaivesanyrightsthatCustomermayhavetonoticebeforeVendorseizesany
oftheEquipmentandwaivesanyrequirementthattheVendorpostabondinconnectionwithsuchseizureorpossession. Inaddition, iftheCustomerbreaks
anypromiseinthisAgreement, VendorcanuseanyremediesavailabletoVendorundertheUniformCommercialCodeoranyotherapplicablelaw. The
exerciseofoneremedyshallnotbedeemedtoprecludetheexerciseofanyotherremedy. NofailureordelayonthepartofVendortoexerciseanyremedy
orrightshalloperateasawaiver. AcceptancebyVendorofrentorotherpaymentsmadebyCustomerafterdefaultshallnotbedeemedawaiverofVendor’s
rightsandremediesarisingfromCustomer’sdefault. TheCustomerpromisestopayreasonableattorney’sfeesandanycostsassociatedwithanylegalaction
oractiontorepossesstheEquipmentortoenforceorinterpretanyprovisioninthisAgreement. ThisactionwillnotvoidtheCustomer’sresponsibilityto
maintainandcarefortheEquipment.
11. CHOICEOFLAW, FORUMANDJURYWAIVER. TheCustomeragreesthatthisAgreementwillbegovernedbyandconstruedinaccordancewiththelaws
ofthestateofIndiana. VendorandCustomerwaivetherighttoatrialbyjuryintheeventofalawsuit. AlljudicialproceedingsarisingunderthisAgreement
shallbeadjudgedbyanycourthavingjurisdictionovertheCustomerortheCustomer’sassets.
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12. RENEWAL.Aftertheinitialtermoranyextensionthereto, thisAgreementshallautomaticallyrenewonamonthtomonthbasisunlesstheCustomer
notifiesVendorinwritingbyCertifiedMail, UPSorExpressDeliverydirectlytoVendorattheaddressonthefrontofthisAgreementatleastthirty (30) days
priortotheexpirationoftheinitialtermorextensionthattheCustomerdoesnotchoosetorenew. Noothermannerofcommunicationisacceptable. Upon
theexpirationdateofthisAgreement, CustomershallrelinquishtheEquipmenttoVendortogetherwithallaccessories, freefromdamageandinthesame
conditionandappearanceaswhenreceivedbyCustomer, allowingforordinarywearandtear. TheCustomeragreestopayremovalcharges. IfCustomer
failsorrefusestorelinquishtheEquipmenttoVendor, VendorshallhavetherighttotakepossessionoftheEquipmentandforthatpurposetoenterany
premiseswheretheEquipmentislocatedwithoutbeingliableinanysuit, action, defenseorotherproceedingtoCustomer. TheCustomermustpayadditional
rentalpaymentsdueuntilVendororitsagentsreceivetheEquipment.
13.RIGHTS TODATA.Vendor retains therights toanonymous summary data analysis and toshare analysis with 3rdparties. Vendor will notidentifythe
data source asbeing fromthe Customer nor portray the data insuch amanner asto identify theCustomer. Customer agrees that Vendor shall own all
compilations oranalysis ofthedata created byorforVendor. From time totime, Vendor may receive data orinformation requests orsubpoenas from
third parties, either asaresultofan investigation orpending litigation. Customer hereby consents toVendor’sdisclosure ofsuch data orinformation
requested pursuant toavalid and enforceable document request orsubpoena. Customer agrees thatitshall notbe entitled tonotice ofsuch disclosure
except asrequired byapplicable state orfederal law.
14.OTHERRIGHTS. TheCustomeragreesthatVendor’sdelayorfailuretoexerciseanyrightsdoesnotpreventVendorfromexercisingthematalatertime.
IfanypartofthisAgreementisfoundtobeinvalid, thenitshallnotinvalidateanyoftheotherparts, whichshallremainvalidandinfullforceandeffect, and
theAgreementshallbemodifiedtominimumextentprovidedbylaw.
15.ENTIREAGREEMENT, AMENDMENT, SEVERABILITY. ThisAgreementrepresentstheEntireAgreementbetweenVendorandtheCustomer. Any
amendment, waiverorchargeswillbindneitherVendornortheCustomer, unlessagreedtoinwritingandsignedbybothparties. Noagreement,
representationsorwarranties, otherthanthosespecificallysetforthinthisAgreementshallbebindingonanyofthepartiesunlesssetforthinwritingand
signedbybothparties.
16.ACH/DIRECTDEBIT. CustomeragreestoenrollforautomaticpaymentviacreditcardordirectdebitACHifpaymentislessthan $250permonth.
CustomeragreestoexecuteseparateACH/DirectDebitFormifthisconditionapplies. Further, therewill be a $7perinvoice charge ifinvoiced through the
mail. There isnoinvoicing charge ifinvoiced electronically byemail.
17.MANNEROFEXECUTION. Facsimileorelectronicsignaturesshallbedeemedfullyenforceablevalidsignaturesasifsuchsignatureswereoriginalsasof
thedateexecuted.
18.INSTALLATIONSURCHARGE. ThetotalmonthlyrentalpriceonthisSynsuranceAgreementincludesonevisit (atamutuallyagreeupondate) bythe
VendororitsauthorizedContractortoinstallthecontractedhardwareandperipherals. IfVendororitsassignedContractorisrequestedbyCustomerto
returnaftertheinitialvisittoinstallhardwareonvehiclesorassets, Customeragreestopay $750perInstallerperdayforInstallationservices.
19.IMPORTANTINFORMATIONABOUTPROCEDURESFOROPENINGANEWACCOUNT: Tohelpthegovernmentfightthefundingofterrorismandmoney
launderingactivities, Federallawrequiresallfinancialinstitutionstoobtain, verifyandrecordinformationthatidentifieseachpersonwhoopensanaccount.
Whatthismeansforyou: Whenyouopenanaccount, wewillaskfor (i) ifyouarealegalentity, yourname, address, andotherinformationthatwillallow
ustoidentifyyou; (ii) ifyouareanindividual, yourname, address, anddateofbirth. Wemayalsoasktoseeyourdriver’slicenseorotheridentifying
documents.
20.COMPARATIVEANALYSIS. IfCustomerisutilizingComparativeAnalysis, VendorrequiresthattheCustomermeetsVendor’srequirementsforacurrently
supportedOperatingSystemandaspatiallyaccuratemap. Vendorwillhavefinalapprovalinthoserequirementsandspecifications.
21.TIMELIMITEDPROMOTION. Intheeventof atime limited promotion, revisions ormodifications tothis Synsurance Agreement will notbepermitted.
22. NONDISCRIMINATION:
Vendor represents and warrants that itandallofitsofficers, employees, agents, contractors and subcontractors shall comply with alllaws oftheUnited
States, theState ofIndiana and Cityof Carmelprohibiting discrimination against any employee, applicant foremployment orother person in theprovision
ofany Goods and Services provided bythis Agreement with respect totheir hire, tenure, terms, conditions and privileges ofemployment and any other
matter related totheir employment orsubcontracting, because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran
status and/orVietnam eraveteran status.
23.E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asis incorporated herein bythis reference (the “Indiana E-Verify
Law”), CalAmp Corp.,Vendor’saffiliate, isrequired toenroll inandverify thework eligibility status ofitsnewly-hired employees usingthe E-Verify program,
and toexecute theAffidavit attached herein as Exhibit A, affirming that itisenrolled and participating intheE-verify program and does notknowingly
employ unauthorized aliens. Insupport ofthe Affidavit, Vendor’sultimate parent company, CalAmp Corp., shall provide Customerwith documentation
indicating that ithasenrolled and isparticipating intheE-Verify program. Should Vendor subcontract forthe performance ofany work under and pursuant
tothisAgreement, Vendor shall require anysuchsubcontractor tocomply with theIndiana E-Verify Law, asapplicable. Should the Vendor orany
subcontractor violate theIndiana E-Verify law, theCustomermay require acure ofsuch violation and thereafter, ifnotimely cure isperformed, terminate
this Agreement inaccordance with those setforth intheIndiana E-Verify Law. The requirements ofthis paragraph shall notapply should theE-Verify
program cease to exist.
24.DEBARMENTANDSUSPENSION
24.1 TheVendorcertifiesbyenteringintothisAgreementthatneitheritnoritsprincipalsnoranyofitssubcontractorsarepresentlydebarred,
suspended, proposedfordebarment, declaredineligibleorvoluntarilyexcludedfromenteringintothisAgreementbyanyfederalagencyorbyany
department, agencyorpoliticalsubdivisionoftheStateofIndiana. Theterm “principal” forpurposesofthisAgreementmeansanofficer, director, owner,
partner, keyemployeeorotherpersonwithprimarymanagementorsupervisoryresponsibilities, orapersonwhohasacriticalinfluenceonorsubstantive
controlovertheoperationsoftheVendor.
24.2 TheVendorcertifiesthatithasverifiedthestateandfederalsuspensionanddebarmentstatusforallsubcontractorsreceivingfundsunderthis
Agreementandshallbesolelyresponsibleforanyrecoupment, penaltiesorcoststhatmightarisefromuseofasuspendedordebarredsubcontractor. The
VendorshallimmediatelynotifytheCityifanysubcontractorbecomesdebarredorsuspended, andshall, attheCustomer’srequest, takeallstepsrequired
bytheCustomertoterminateitscontractualrelationshipwiththesubcontractorforworktobeperformedunderthisAgreement.
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25. IRANCERTIFICATION
PursuanttoI.C. § 5-22-16.5, theVendorshallcertifythat, insigningthisAgreement, itdoesnotengageininvestmentactivitieswithintheCountryofIran.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANASYNOVIA SOLUTIONS, LLC
by and through its Board of Public
Works and Safety
By: By:
James Brainard, Presiding OfficerAuthorized Signature
Date:
Printed Name
Mary Ann Burke, Member
Date:
Title
Lori S. Watson, MemberFID/TIN:
Date:
Last Four of SSN if Sole Proprietor:
ATTEST:
Date:
Date:
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EXHIBIT A
AFFIDAVIT
Susan Helling, being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge
of the facts herein and, if called as a witness in this matter, could testify as follows:
1.I am over eighteen (18) years of age and am competent to testify to the facts contained herein.
2.I am now and at all times relevant herein have been employed by CalAmp
in the position of Senior Director, Human Resources.
3.I am familiar with the employmentpolicies, practices, and procedures of the Employer and have
the authority to act on behalf of the Employer.
4.The Employer is enrolled and participates in the federal E-Verify program and has provided
documentation of such enrollment and participation to the City of Carmel, Indiana.
5.The Employer does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 6day of August,2020.
Printed:Susan Helling
Icertify under the penalties for perjury under the laws of the United States of America and the State of Indiana
that the foregoing factual statements and representations are true and correct.
Printed:Susan Helling
Synovia Solutions, LLC v19.0Muni Please Return Original Signed Documents to Synovia Sales Administrator Page 1
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