HomeMy WebLinkAboutBPW_Minutes_9.16.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, September 16, 2020 – 10:00 a.m.
Via Videoconference
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:05 a.m.
This meeting took place via teleconference in conjunction with guidelines from Executive Orders from
the Governor of Indiana.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the September 2, 2020, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Golf Cart Paths – Brookshire; Bob Higgins, General Manager/Superintendent,
Brookshire Golf Course. No Bids were received.
Bid Opening for Auman Neighborhood Drainage Improvements Oswego Road and Shoshone Drive –
Project No. 18-23; Deputy Clerk Quinn opened the bids and read them aloud:
Contractor Bid
Yardberry $618,450.00
Calumet $472,455.00
Morphey Construction $506,000.00
White Construction $564,000.00
HIS Constructors $573,900.01
Quote Opening for 2020 Trash Removal on US 31 and Keystone Parkway; Deputy Clerk Quinn
opened the quotes and read them aloud:
Contractor Quote
Hittle $6,375.07 per occurrence
Interstate Business Solutions $170,000.00
Brightview Landscapes $131,980.00
Bid Award for US 31 Crossing Water Transmission Main Phase II was added to the agenda
unanimously. John Duffy, Director of Unities, recommended awarding the bid to Midwest Paving in
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the amount 988,350.00. Board Member Burke moved to award the bid to Midwest Paving. Board
Member Watson seconded. Motion approved 3-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-09-16-20-03; Legacy Amenity Center; Erosion Control; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-16-20-04; Nottingham Outlots; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Resolution BPW-09-16-20-01; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; PKS Construction, Inc; ($76,000.00); Court
Room Tennant Finish Relocation; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($86,000.00); Duke Energy
– Storm Water Relocation; Jeremy Kashman, City Engineer. ITEM WAS TABLED
Request for Purchase of Goods and Services; Yardberry Landscape Company; ($73,700.00);
Waterstone – Culvert Repair; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Brookshire North – Lawnmower Race/Social Event; October 3,
2020; 8:00 a.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Monon Square; Carmel Symphony Orchestra Drive IN Concert; October 24, 2020;
9:00 a.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Monon Square; Carmel Symphony Orchestra Drive IN Concert; November 28, 2020;
9:00 a.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Civic Square Gazebo; Wedding Ceremony; September 26, 2020; 2:00 p.m. – 4:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Holiday Movies in Midtown; November 7 – December 26, 2020; 12:00
p.m. – 8:00 p.m. (Every Saturday); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Acknowledge Approval to Use Paver Patio Outside of the Performing Arts Center;
Wedding; September 6, 2020; 1:00 p.m. – 5:40 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
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Request to Use Paver Patio Outside of the Performing Arts Center; Wedding; October 10, 2020; 12:00
p.m. – 5:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Midtown Plaza; Carmel Roundabout Week Celebration; September 21 - 22, 2020;
11:30 a.m. – 7:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Hang Ornaments on Trees Around Carmel; IU Health North Hospital Days of Service
Hope Tree Ornaments; September 7 – October 5; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Sue Finkam; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Related Traffic Restrictions; 4148 East Main
St./4293 East Main St./14121 Gray Road; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Open Pavement Cut; 111th & Illinois; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; City Center Drive &
Lexington Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Street Cuts/Lane Restrictions; Various Locations; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; East 126th Street – Flowing
Well Park; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Alley Closure/Open Pavement Cut; 516 2nd Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Alley Closure/Open Pavement Cut; 401 1st Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Alley Closure/Open Pavement Cut; 120 1st Ave NW; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; 101 4th Ave SE; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; 116th Street & College Ave; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
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Request for Secondary Plat; Carmel Medical Arts Pavillion; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-16-20-02; A Resolution Setting 2021 City and Participant Contribution Rates for
the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADD-ON
Board Member Burke moved to add-on request for Reciprocal Contract of Sale; Everstream GLC
Holding Company, LLC. Board Member Watson seconded. Motion approved 2-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on request for Midtown Social Dog Walk; October 10, 2020; 1:00
p.m. – 5:00 p.m. Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
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