HomeMy WebLinkAboutBPW_Minutes_9.2.2020Board of Public Works and Safety Meeting
Agenda
Wednesday, September 2, 2020 – 10:00 a.m.
Via Videoconference
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 a.m.
This meeting took place via teleconference in conjunction with guidelines from Executive Orders from
the Governor of Indiana.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the August 19, 2020, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for Waterstone Subdivision Ponds Culvert Repairs; Deputy Clerk Quinn opened
the bids and read them aloud:
Contractor Quote
Calumet $111,000.00
Yardberry Landscape $73,700.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-09-02-20-01; Auman Addition; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; College Avenue Design, LLC d/b/a Sweet Event
Planning; ($5,000.00); Event Planning Services for Veteran’s Day Ceremony; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Interlocal Agreement; Hamilton County Solid Waste Board; Agreement for Household
Hazardous Waste Collection; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
DocuSign Envelope ID: CB71D20A-F3C3-4312-A1E0-6304A79B9078
Request for Purchase of Goods and Services; TargetSolutions Learning, LLC; ($21,446.00);
Amendment to Agreement for Professional Services; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Resolution BPW-09-02-20-02; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Malinowski Consulting, Inc; Preparation of
Claims for Fuel Tax Refund; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Otis Elevator Co.; ($190.00 per month); Maintenance
Management; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Smock Fansler; ($194,798.42); Gray Road RAB
Landscaping – Project 16-ENG-16, 54 & 55; CO #5; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Monon Square Parking Lot; Drive-In Actors Theatre of Indiana Show; 9/18, 10/23,
and 11/27, 2020; 9:00 a.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use City Hall Parking Lot; Bicycle Donations for Freewheelin Community Bikes;
September 19, 2020; 11:30 a.m. – 4:30 p.m.; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use Sophia Square; Carmel High School Girls Soccer Team Viewing Party for Sectional
Draw; September 27, 2020; 6:00 p.m. – 10:00 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request to Use Carter Green/Adjacent Drives and Sidewalks/James Building and Veterans Way
Parking Structures/Area on South Lawn of the Veteran’s Memorial/Parking Spaces; Carmel Farmers
Market Extension; Every Saturday October 2 - 31, 2020; 6:00 a.m. – 1:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Acknowledge Approval to Close City Center West Parking Lot; Hotel Carmichael
Opening/Ribbon Cutting; August 27, 2020; 7:00 a.m. – 12:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Civic Square Gazebo; Performance by M3 Theatre Camp; October 17, 2020; 12:00
p.m. – 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Civic Square Gazebo; Pop-Up Woodwind Ensembles; 8/23 (Acknowledge Approval),
9/8 (5:00 p.m. – 8:30 p.m.), 9/15 (5:00 p.m. – 8:30 p.m.), 9/27 (5:00 p.m. – 8:00 p.m.), 10/4 (5:00 p.m.
– 8:00 p.m.), 2020; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
DocuSign Envelope ID: CB71D20A-F3C3-4312-A1E0-6304A79B9078
Request to Use Civic Square Gazebo; Luncheon Celebration; October 6, 2020; 10:00 a.m. – 2:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Request to Use/Close City Streets; Block Party to Present Bard Fest; September 11, 2020; 6:00 p.m. –
10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Waiver of BPW Resolution No. 04-28-18-01/Small Cell Installation and Related Traffic
Restrictions; 13957 Gray Road/4851 West Main St./12594 Gray Road/11914 Gray Road/3704 E. 116th
St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 1101 Rohrer Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 10100 Shelborne Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 106 West Carmel Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane & Sidewalk Closure; 701 City Center Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Springmill & Illinois;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut/Street Closure; 11580 N. College Ave; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Right of Way Dedication; Nottingham Way/Redd Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 3310 Spruce Wood Court; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 3310 Spruce Wood Court; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Replat; Three Forks Preserve; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
PUBLIC HEARING
Lease Agreement for the Premises Located at 481 Gradle Drive, Suite 100, Carmel, Indiana 46032;
Location to be Used for the Carmel City Court; Maor Brainard opened the public hearing at 10:10.
DocuSign Envelope ID: CB71D20A-F3C3-4312-A1E0-6304A79B9078
No commetns were submitted from the public. Mayor Brainard closed the public hearing at 10:11.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADD-ON
Board Member Burke moved to add-on request for Resolution BPW-09-02-20-03; A Resolution of the
City of Carmel Board of Public Works and Safety Acknowledging Requesting the Financing,
Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of
and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving
PRIF Credit Agreement. Board Member Watson seconded. Motion approved 3-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:15 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: CB71D20A-F3C3-4312-A1E0-6304A79B9078