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Home My WebLink AboutAG Productions, LLC/CRED/$35,910/Video Marketing and Production Services DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF AG Productions,LLC Department of Community Relations-2020 Appropriation# 1203 43-491.70,2200 43-419.99, 1801 43-509.00 Fund;P.O.#104320, 104293, 104245 Contract Not To Exceed$35,910.00 APPROVED By Jon Ober!ander at 1:47 pm,Oct 05,2020 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and AG Productions, LLC, (the "Vendor"), as City Contract dated January 23, 2019 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA AG Productions, LLC by and through its Board of Public Works and Safety By: By: Ds Not Present James Brainard, Presiding Officer Authorized Signature Date: Adam Grubb �DacuSigned by: h,A, Printed Name '-6E37 0006 4C4 Mary Ann Uurke, Member Date: 10/22/2020 President c—DoouSigned by: Title [ovi �afsain, �AE,7 0.Bat0 B4 4 so Lori` n, Member FID/TIN: Date: 10/22/2020 Last Four of SSN if Sole Proprietor: ATTEST: 10/5/20 �DacuSigned by: Date: wad "—ob3Ao9L)i A'Jb44l,J._ Sue Wolfgang, Clerk Date:10/22/2020 [S:\Contracts\Prof.Svcs&Goods Svcs Community Relations\2020\AG Productions.LLC ASA.doc:10/5/2020 1:02 PM] DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF 11 11111111111111111111 0'90000 °i 11111111111 111111 Iv /1de ado a id or,V'red bd leo (4.?'ah, ('Am( uddu P''^°„ed® lak {(�4 Aid/ • ■ . 1)10 • • I' I' Additional Services Video Production, Strategy, and Management Aug 19,2020 Thank you for your intended collaboration with Video Sweet a Division of Adam Grubb Media. We are excited about the opportunity to embark on your video journey together.Our company creates videos that evoke emotion from viewers, empower your employees,and drive prospects to action. We are looking forward to the opportunity to be your marketing partner and not only producing a compelling video but also a video strategy to help elevate your brand. EXHIBIT A (1of3) ® • ur,m%0111 m 0a uu1 m a ur DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF f`" AIIV w'HU11III111111III"II.III„III[ Scope of Work: / Video Marketing Management-YouTube $4,000 Meet Me On Main Live-Sep,Oct, Nov, Dec $8,000 Carmel Minutes-4x $2,500 Carmel Connects-2x $4,250 Tourism Play(Economic Version) $1,350 Keep Midtown Clean- 1x $2,100 Engineering Series-4x $4,860 Human Relations- Diversity 1x $2,500 Time Warp - Hotel Carmichael @ City Center $1,350 Redevelopment Series- 5x $5,000 Total $35,910 Payment Agreement: • Carmel Indiana and Adam Grubb Media agree to bill on a per month basis for production with the exception of Video marketing management which will be billed monthly. • Any final invoices not paid within terms may be subject to late fees of up to 3%per 30 days past due date. EXHIBIT A (2 of 3) A 1111111V111b111U1114 U111 DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF 000 Additional Terms and Conditions 1. CHANGES IN SPECIFICATIONS If at any time, Client desires to make any changes or variations from the completed project, project scope,script(s)or storyboard(s) in the Specified Media(s)or from any material or work in progress,and such changes result in additional costs to Adam Grubb Media, including working hours, reimbursement for such additional costs shall be payable within ten(10)days of the change or variation being requested. 2. OWNERSHIP Except as otherwise provided herein,upon delivery of the Specified Media and receipt by Adam Grubb Media of final payment, Client owns all rights, title, and interest in and to all media(s) subject of this Agreement, including any copyrights therein.Adam Grubb Media shall own all the exposed negatives, positives,out-takes,and clips which are not part of the Specified Media.The client may request Adam Grubb Media grant Client a license for materials not included in the Specified Media which Adam Grubb Media may provide for a fee determined by Adam Grubb Media at its sole discretion. 3. INDEPENDENT CONTRACTOR, It is understood that Adam Grubb Media's status under this Agreement is that of an independent contractor and that all persons engaged by Adam Grubb Media in performing its obligations shall not be deemed employees of Client. 4. DELIVERY OF MATERIALS Delivery of the Specified Media(s)shall mean a delivery of the referenced media(s) in paragraph 1 by Adam Grubb Media to Client. 5. PAYMENT Client understands that the specified terms of payment under this Agreement are based upon timely payments within 30 days of invoicing. If Client chooses to defer paying any amount beyond the date on which it is due,Client may be charged at the Adam Grubb Media's discretion,as additional consideration, interest at a rate of 1.5%per month on unpaid amounts until paid.Adam Grubb Media will collect from Client 50%of the total Specified Media balance as a deposit upon execution of this Agreement;will bill Client the remaining 50% due for the Specified Media upon delivery of the first draft of the Specified Media to client. Melanie Lentz Adam Grubb Media ACCEPTANCE BY: Carmel Indiana ACCEPTANCE BY: Adam Grubb Media DATE:Not yet accepted ADAM GRUBB PRODUCTIONS LLC EXHIBIT A ('tof11 DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF Page 1 of 1 INDIANA RETAIL TAX EXEMPT 9 City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 104245 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/31/2020 372634 AG PRODUCTIONS, LLC Redevelopment Department VENDOR 85 ASHBOURNE CIRCLE SHIP 30 W Main Street, Suite 220 TO Carmel, IN 46032- NOBLESVILLE, IN 46060- Michael Lee (317)571-2788 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 49427 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1801 Fund: 101 General Fund Account: 43-509.00 1 Each Redevelopment Series-5x $5,000.00 $5,000.00 Sub Total $5,000.00 ! Ir I. f, (if f Igyirf iiii,Iry Is ,,y r,,,,iiiiJ��11�19�11��ii'i)1i li,,,% ]��l��I��I1�1I��1�jj1�L y2 �( 6a, Send Invoice To: �QIP w �� I, Redevelopment Department '�� r4 w Michael Lee 30 W Main Street, Suite 220 Carmel, IN 46032- (317)571-2788 PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $5,000.00 SHIPPING INSTRUCTIONS *AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE __ *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194 u`- AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Henry Mestetsky TITLE Director CONTROL NO. 104245 CONTROLLER DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF INDIANA RETAIL TAX EXEMPT Page 1 of I OltLarmei y CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 04293 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP CARMEL INDIANA 46032-2564 1 VOUCHER,DELIVERY MEMO,PACKING SLIPS, , II SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO 1 VENDOR NO. DESCRIPTION 9/18/2020 372634 Video Series AG PRODUCTIONS, LLC City Engineering's Office VENDOR 85 ASFIBOURNE CIRCLE SHIP 1 Civic Square TO Carmel, IN 46032- NOBLESVILLE, IN 46060- Laurie Slick PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 49885 QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department.' 2200 Fund: 2200 Motor Vehicle Highway Account: 43-419.99 1 Each Video Series-Engineering Related Topics $2,430.00 $2,430.00 Sub Total $2,430.00 1,0-,1,t0oeopo,4 ,:',06g,„ ' ,44,,dn'q'ANit, 00 W,Ed,014^4,MAN. f f i rirrirPrerrIVirli f , f f'ff0k004044044446iO4 ff) i ', ff, 'f . lfffh flrqf'fil V flIgrori ' ,) ' Send Invoice To: City Engineering's Office Laurie Slick 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT -E. PROJECT 1 PROJECT ACCOUNT 1 AMOUNT PAYMENT $2,430.00 k SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PC NUMBER tlS MADE A PART OF THE VOUCHER AND EVERY INVOIICE AND VOUCHER HAS THE PROPER SWORN "SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C 0 D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL ShtloppING LABS THIS ORDER ISSUED IN COMPLIANCE tliVITH CHAPTER 99,ACTS 194 :7 --- — AND ACTS AMENDATORY THEREOF AND ISIJEPLEMENT THERETO ORDERED BY i Jeremy Kashman TITLE Director CONTROL NO 104293 CONTROLLER DocuSign Envelope ID:422537DA-D5FF-431A-88FD-A986FF6D1BEF Page 1 of 1 INDIANA RETAIL TAX EXEMPT 9 City of iIi �� CERTIFICATE NO.003120155 0020 PURCHASE ORDER NUMBER rina FEDERAL EXCISE TAX EXEMPT 104320 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/1/2020 372634 ADDITIONAL SERVICES FOR VIDEO PRODUCTIONS AG PRODUCTIONS, LLC Community Relations VENDOR 85 ASHBOURNE CIRCLE SHIP 1 Civic Square TO Carmel, IN 46032- NOBLESVILLE, IN 46060- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 50232 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund:101 General Fund Account: 43-419.70 1 Each ADDITIONAL SERVICES FOR VIDEO MARKETING & $28,480.00 $28,480.00 PRODUCTIONS SERVICES Sub Total $28,480.00 /I a�d4 ) ',.W 1 ,e 'yj �Y iYG Mry if Ifi s li 'OliPir li1la tl J l I I, � �b, �11a� �a1,1,071/, ,i ‘ ,,,, i »if� /efyyfi ,, i I 1!'Send Invoice To: r;(„ +;5, ` (��1 11119i 11111111(Il ll(t, l�l�rrrrrrljjl�f fffffflllll�l�lf(C 111%��1�1i :°` 'r ry Community Relations „;; ,,,,, �L � � u 1 Civic Square `�p Carmel, IN 46032- "'" ,I p,,,,t,i I ` PLEASE INVOICE IN DUPLICATE DEPARTMENT r ACCOUNT PROJECT r PROJECT ACCOUNT f AMOUNT PAYMENT $28,480.00 SHIPPING INSTRUCTIONS "A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL t� �' ' �r *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 -� i 1�YY"'vc-- �—+ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Director of Administration CONTROL NO. 104320 CONTROLLER