HomeMy WebLinkAboutBPW_Minutes_10.21.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, October 21, 2020 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the October 7, 2020, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Auman Neighborhood Drainage Improvements Oswego Road and Shoshone Drive –
Project No. 18-23; Item was tabled.
Bid Award for Walnut and Range Line Intersection Improvement – Project 18-ENG06; Jeremy
Kashman, City Engineer; recommended awarding the bid to United Construction Services as they
were the lowest and most responsive bidder. Board Member Burke moved to award the bid to United
Construction Services in the amount of $2,517,000.00 Board Member Watson seconded. Request
approved 2-0.
Bid Opening for Smokey Row Road Water and Sewer Extension; Board Member Watson opened the
bids and read them aloud:
Contractor Bid
TSW Utility Solutions $417,606.00
White Construction $620,270.00; Alt $39,500.00
Eagle Valley $593,000.00
Morphey Construction $692,000.00; Alt $134,775.00
Midwest Paving $481,725.00; Alt $31,675.00
Atlas Excavating $613,450.00; Alt $49,855.00
Calumet $617,000.00; Alt ($1,190.00)
Millennium Contracting $598,400.00; Alt $613,525.00
DocuSign Envelope ID: 18602746-7B42-4CF0-9838-7738D50FAC89
Quote Opening for 2021 Hanging Baskets; Board Member Watson opened the quote and read it aloud:
Contractor Bid
Perennials Plus $23,995.00
Bid Opening for Golf Simulators – Brookshire; Board Member Watson opened the bid and read it
aloud:
Contractor Bid
Trackman Inc. $47,990.00; Alt $91,681.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-10-21-20-02; Aldi of Weston Park; Erosion Control; Dalo Construction; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-10-21-20-03; Riverview Urgent Care – 146th Street; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-10-21-20-04; Riverview – Intuitive Health; Erosion Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-10-21-20-05; Goodman Campbell; Erosion Control/Right of Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; AG Productions, LLC; ($35,910.00); Additional Services
for Video Marketing & Production Services; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Fredericks, Inc; ($45,524.00); Station 41 Cupola
Restoration; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Insight Public Sector, Inc; ($82,080.00); CrowdStrike
Subscription; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gordon Flesch Company, Inc; ($2,286.72 per annum);
Large Format Scanner; Additional Services Amendment #2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 18602746-7B42-4CF0-9838-7738D50FAC89
Request for Purchase of Goods and Services; Pitney Bowes; ($146.00 per quarter); Postage Meter
Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Right of Way and Easement Agreement; Verizon/MCImetro Access Transmission Services;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc; ($833,129.00); Auman
and Newark Neighborhood Improvements; Jeremy Kashman, City Engineer; Item was tabled.
Request for Purchase of Goods and Services; KSM Consulting, LLC; ($12,838.00); Data Analytics
Consulting; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; United Construction Services, LLC; ($2,517,000.00); 18-
ENG-06 - Walnut St. and Range Line Road Intersection – Construction; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Payment for Carmel 2016 Bond Projects; Rex Alan Beach; ($7,500.00); 3671 Carmel
Drive East (Project #16-ENG-21/4th St Extension); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler; ($13,600.00); City Center Drive Fence
Replacement – Project #19-03; CO #1; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($9,860.52); 96th & Delegate Row RAB –
Project #16-ENG-33; CO #8; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Water Line Easement Agreement; Zeller – Carmel, LLC; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Carter Green/Adjacent Drives and Sidewalks/James Building Parking Garage and
Restrooms/Veterans Way Garage/South Lawn of Veteran’s Plaza/ Parking Spaces on the East Side of
SW 3rd Ave; Carmel Farmer’s Market; May 1st – September 25th, 2021; 6:00 a.m. – 1:30 p.m.
(Except on September 11th it will be a shared space); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Reindeer Run; December 12, 2020; 8:00 a.m. – 10:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 18602746-7B42-4CF0-9838-7738D50FAC89
Request to Use Midtown Plaza; Gold Medal Award Presentation Viewing Party; October 27, 2020;
4:00 p.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
OTHER
Request for Additional Curb Cut; 11680 Carriage Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane & Road Closures/Open Pavement Cut; Various Locations.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:14 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 18602746-7B42-4CF0-9838-7738D50FAC89