HomeMy WebLinkAboutBPW_Minutes_11.04.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, November 4, 2020 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the October 21, 2020, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Auman Neighborhood Drainage Improvements Oswego Road and Shoshone Drive –
Project No. 18-23; Jeremy Kashman, City Engineer; recommended awarding the bid to Calumet as
they were the lowest and most responsive bidder. Board Member Burke moved to remove the item from
the table. Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to
award the bid to Calumet in the amount of $833,129.00. Board Member Watson seconded. Request
approved 2-0.
Bid Award for Smokey Row Road Water and Sewer Extension; John Duffy, Director of the Department
of Utilities; recommended awarding the bid to TSW Utility Solutions as they were the lowest and most
responsive bidder. Board Member Burke moved to award the bid to TSW Utility Solutions in the
amount of $472,516.25. Board Member Watson seconded. Request approved 2-0.
Bid Award for Golf Simulators – Brookshire; Bob Higgins, General Manager/Superintendent for
Brookshire Golf Course; recommended awarding the bid to Trackman Inc. they were the lowest and
most responsive bidder. Board Member Burke moved to award the bid to Trackman Inc. in the amount
of $91,681.00. Board Member Watson seconded. Request approved 2-0.
Bid Opening for 1st Street NW, 2nd Street SW, and Crooked Stick Lane Project; Board Member Watson
opened the bids and read them aloud:
Contractor Bid
Morphey Construction $770,800.00
DocuSign Envelope ID: 5CBD6909-84B7-46F8-8209-CB46079FC481
White Construction $837,000.00
Bid Opening for 2021 Flowers; Board Member Watson opened the bids and read them aloud:
Contractor Bid
Midwest Landscape Industries $162,000.00
BrightView Landscape $253,634.00
Engledow Group $189,880.00
Quote Opening for 2021 Hanging Baskets; Board Member Watson opened the quotes and read them
aloud:
Contractor Bid
Perennials Plus $23,995.00
Hood’s Gardens $22,742.50
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-11-04-20-01; Home2Suites; Erosion Control; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc; ($833,129.00); Auman
and Newark Neighborhood Improvements; Jeremy Kashman, City Engineer; Board Member Burke
moved to remove the item from the table. Board Member Watson seconded. Motion approved 2-0.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Angel Oak Tree Care – Angel’s Touch Lawn Care, Inc.;
($81,500.00); Tree Removal and Other Landscape Services; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Arctic Zone Iceplex, LLC d/b/a Carmel Ice Skadium;
($339,088.00); Arctic Zone Ice Rink Services; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Memorandum of Understanding; Flock Group, Inc; Data Sharing; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; SJCA, P.C.; ($25,000.00); Additional
Permitting/Letting/Mitigation/Materi al Revision; ASA #1a; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
DocuSign Envelope ID: 5CBD6909-84B7-46F8-8209-CB46079FC481
Request to Use Caucus Room; Senator Mike Braun Office Hours; November 18, 2020; 1:00 p.m. – 3:15
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request to Use Civic Square Gazebo; Holiday Vocal Spotlight; December 9 (Rain date would be the 10 th),
2020; 4:00 p.m. – 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
OTHER
Request for Water Line Easement Agreement; GAHC REIT II Carmel Penn MOB, LLC; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Performance Bond Amount Reduction; The Estates of Towne Meadow.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; Veterans Way Adjacent to the Firehouse Square Project; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 411 1st Ave SE; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 120 1st Ave NW; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 130 1st Ave NW; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 510 2nd Ave NE; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 641 1st Ave NE; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Additional Curb Cut; 12217 Castle Row Overlook; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; 217 Village Drive E.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; Various Locations; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane and Sidewalk Closure; Proscenium – 1200 S. Range Line; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 5CBD6909-84B7-46F8-8209-CB46079FC481
Request for Waiver of BPW Resolution No. 04-28-17-01; NW Corner of 131st Street and West Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Additional Curb Cut; Lakeside Apartments, Phase 2; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Napleton Kia; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 3539 Inverness Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 3539 Inverness Blvd; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Street Closure/Open Pavement Cut; 111th St. and Westfield Blvd; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:17 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 5CBD6909-84B7-46F8-8209-CB46079FC481