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Home My WebLink AboutBPW_Minutes_10.7.2020Board of Public Works and Safety Meeting Minutes Wednesday, October 7, 2020 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the September 16, 2020, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Auman Neighborhood Drainage Improvements Oswego Road and Shoshone Drive – Project No. 18-23; Item was Tabled. Bid Opening for Rock Salt Bid; Board Member Watson opened the bids and read them aloud: Contractor Bid Compass Minerals $106.87 per ton Cargill $108.50 per ton Mid-American Salt $105.99 per ton Bid Opening for Walnut and Range Line Intersection Improvement – Project 18-ENG-06; Board Member Watson opened the bids and read them aloud: Contractor Bid United Construction Services $2,517,000.00 Morphey Construction $2,666,000.00 White Construction $2,683,000.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-10-07-20-02; Estates at Towne Meadow; Common Walk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-07-20-01; Dermatology, Inc; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 422537DA-D5FF-431A-88FD-A986FF6D1BEF CONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($86,000.00); Duke Energy – Storm Water Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Superion, LLC; ($21,840.00); Upgrade of Finance PLUS; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; First Arriving, LLC; ($5,301.00); Dashboard Subscription; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Beaty Construction, Inc; ($64,475.00); 106th & Keystone Bridge Beam Repairs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Insight Public Sector, Inc; ($58,580.54); HPE Aruba 5406R Switch and SAN Servers Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Republic Services; Change Order Request; Pre-Paid Bulky Waste Large/Heavy Item Rate adjusted to $20/Item & Pre-Paid Bulky Brush & Landscape Waste to $45/Pick-Up; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gordon Flesch Company, Inc; ($3,230.88); PZ Copier Lease; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers; ($50,000.00); Monon Boulevard – Phase I and Monon Plaza, Construction Inspection; Additional Services Amendment #28a; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers; ($218,700.00); 6th Street and Range Line Road RAB – Inspection; Additional Services Amendment #10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; DB Engineering, LLC; ($5,000.00); Crooked Stick Drainage Improvements, 17-SW-09; Additional Services Amendment #2a; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Converus, Inc; ($5,650.00); EyeDetect Software; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CXTEC, Inc; ($63,384.76); Server Related Expenses; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Local Public Agency Project Coordination Contract; INDOT; Des. No. 1901894, 96th Street and College Avenue Roundabout; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 422537DA-D5FF-431A-88FD-A986FF6D1BEF Request for Local Public Agency Project Coordination Contract; INDOT; Des. No. 1901895, 106th Street and Westfield Boulevard Roundabout; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Utility Reimbursement Agreement; Duke Energy Indiana, LLC; 126th Street MU Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Facilities Relocation and Reimbursement Agreement; Duke Energy Indiana, LLC; Storm Sewer Drain Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gradex; ($38,852.45); North Range Line Road Reconstruction – Project #16-ENG-49; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; (-$388,725.28); Midtown Plaza – Project #16-ENG-22; CO #1-Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($222,348.78); 96th and Keystone Parkway – Project #16-ENG-05; CO #15; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Boo ‘n Brew Fall Festival; October 24, 2020; 6:00 a.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request to Use Civic Square Gazebo; Wedding; October 22, 2020; 3:00 p.m. – 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Civic Square Gazebo; Annual Members’ Meeting; October 25, 2020; 12:00 p.m. – 3:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request to Use Veterans Memorial/Reflecting Pool; Gold Star Family Luminary Night; September 27, 2020; 6:00 p.m. – 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Lane Restrictions/Road Closure/Open Cut; 909 Oswego; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut/Lane Restrictions; Range Line Road/City Center Drive/3rd Ave SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 422537DA-D5FF-431A-88FD-A986FF6D1BEF Request for Temporary Construction Entrances; Carmel Library; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Curb Cut; 10478 Roxley Bend; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Open Pavement Cut; 621 1st Ave NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut; 10590 Iron Horse Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Indy Rehab Hospital; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Waiver; Carmel Clay Community Building, 210 Veterans Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request for Stormwater Technical Standards Waiver; Napleton Kia, 9675 Randall Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat; Hamlet @ Jackson’s Grant 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat; Lot 8, Carmel Science and Technology Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 3398 Foster Ridge Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 14332 Adios Pass; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 4150 E. 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 3398 Foster Ridge Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 14332 Adios Pass; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 4150 E. 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane and Sidewalk Closure; 211 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 422537DA-D5FF-431A-88FD-A986FF6D1BEF ADD-ON Board Member Burke moved to add-on request for Agreement for Purchase of Goods and Services; Midwest Mobile Washers, LLC ($35,880.00). Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:09 a.m. _____________________________________ Sue Wolfgang – City Clerk Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: 422537DA-D5FF-431A-88FD-A986FF6D1BEF