HomeMy WebLinkAboutBPW_Minutes_12.16.2020_numberedBoard of Public Works and Safety Meeting 1
Minutes 2
Wednesday, December 16, 2020 – 10:00 a.m. 3
Via Videoconference 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:02 AM 8
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The meeting was held via videoconference. 10
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MEMBERS PRESENT 13
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Chief Deputy Clerk Jacob 15
Quinn were present. 16
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MINUTES 19
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Minutes from the December 2, 2020, Regular Meeting were approved 3-0; 21
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BID/QUOTE OPENINGS AND AWARDS 24
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Bid Opening for 2021 Keystone Overlay 106th Street & 126th Street over Keystone Parkway Bridge Rehabilitations; 26
Chief Deputy Quinn opened the bid and read it aloud: 27
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Contractor Bid 29
RAM Constriction $158,416.75 30
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Bid Opening for 20-SW-09 Monon Ditch Encapsulation & 17-SW-14 Sister Cities Garden; Chief Deputy Quinn 32
opened the bids and read them aloud: 33
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Contractor Bid 35
HIS Constructors $1,999,951.20 36
Bunn Inc. $2,297,767.34 37
Calumet $3,066,000.00 38
Morphey Construction $2,496,000.00 39
White Construction $2,340,000.00 40
Millennium Contractors $2,572,000.00 41
Atlas Excavating $2,330,734.00 42
Yardberry $4,656,422.00 43
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PERFORMANCE RELEASE APPROVAL REQUESTS 46
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Resolution BPW-12-16-20-02; Play School Court; Erosion Control/Right of Way; Board Member Burke moved 48
to approve. Board Member Watson seconded. Request approved 3-0. 49
DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785
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Resolution BPW-12-16-20-03; Bank of America Carmel; Erosion Control; Board Member Burke moved to 51
approve. Board Member Watson seconded. Request approved 3-0. 52
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Resolution BPW-12-16-20-04; Take 5 Quick Lube; Erosion Control; Board Member Burke moved to approve. 54
Board Member Watson seconded. Request approved 3-0. 55
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CONTRACTS 58
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Resolution BPW-12-16-20-01; A Resolution of the City of Carmel Board of Public Works and Safety 60
Acknowledging Agreement Between Owner and Contractor; Build Out; PKS Construction, Inc. ($57,000.00); 61
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 62
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Request for Purchase of Goods and Services; Christopher B. Burke Engineering, LLC ($3,000.00); Westfield 64
Boulevard over Carmel Creek; Additional Services Amendment; Board Member Burke moved to approve. 65
Board Member Watson seconded. Request approved 3-0. 66
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Request for Purchase of Goods and Services; Mainscape Landscaping ($27,552.00); Mowing and Landscaping; 68
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 69
Request approved 3-0. 70
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Request for Purchase of Goods and Services; Trackman, Inc. ($91,681.00); Golf Simulators Board Member 72
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 73
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Request for Purchase of Goods and Services; Kimberly Janelle Weems ($5,000.00); Event Planning and Artistic 75
Director Professional Services; Board Member Burke moved to approve. Board Member Watson seconded. 76
Request approved 3-0. 77
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Request for Purchase of Goods and Services; Don Hinds Ford ($40,157.50); 2021 F-250 4 x 4 SD Crew Cab; 79
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 80
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Request for Purchase of Goods and Services; Lehman’s Inc, of Anderson ($49,090.00); HVAC; Additional 82
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 83
approved 3-0. 84
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Request for Purchase of Goods and Services; Greenstreet Ltd, LLC ($29,800.00); Carmel Comprehensive Plan; 86
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 87
Request approved 3-0. 88
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Request for Purchase of Goods and Services; Hoosier Fire Equipment, Inc. ($76,900.00); Bullard QXT 90
Thermal Imagers; Board Member Burke moved to approve. Board Member Watson seconded. Request 91
approved 3-0. 92
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Request for Purchase of Goods and Services; Woolpert, Inc. ($20,000.00); Consulting Fees; Board Member 94
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 95
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Request for Purchase of Goods and Services; Reith-Riley (-$61,613.61); 96th Street and Gray Road RAB – 97
Project 16-ENG-34; CO #9; Board Member Burke moved to approve. Board Member Watson seconded. 98
Request approved 3-0. 99
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DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785
Request for Purchase of Goods and Services; Reith-Riley (-$35,657.85); 96th Street and Gray Road RAB – 101
Project 16-ENG-34; CO #10; Board Member Burke moved to approve. Board Member Watson seconded. 102
Request approved 3-0. 103
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Request for Purchase of Goods and Services; Reith-Riley (-$4,146.68); 96th Street and Gray Road RAB – 105
Project 16-ENG-34; CO #11; Board Member Burke moved to approve. Board Member Watson seconded. 106
Request approved 3-0. 107
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Request for Purchase of Goods and Services; Reith-Riley (-$102,466.39); 96th Street and Delegate Row RAB – 109
Project 16-ENG-33; CO #9; Board Member Burke moved to approve. Board Member Watson seconded. 110
Request approved 3-0. 111
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Request for Purchase of Goods and Services; Reith-Riley (-$57,694.69); 96th Street and Delegate Row RAB – 113
Project 16-ENG-33; CO #10; Board Member Burke moved to approve. Board Member Watson seconded. 114
Request approved 3-0. 115
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Request for Purchase of Goods and Services; Reith-Riley (-$5,447.68); 96th Street and 117
Delegate Row RAB – Project 16-ENG-33; CO #11; Board Member Burke moved to approve. Board Member 118
Watson seconded. Request approved 3-0. 119
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REQUEST TO USE CITY STREETS/PROPERTY 122
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Request to Acknowledge Approval to Use Civic Square Gazebo; Holiday Vocal Spotlight; December 9 (Rain 124
date would be the 10th), 2020; 4:00 p.m. – 9:00 p.m.; Board Member Burke moved to approve. Board Member 125
Watson seconded. Request approved 3-0. 126
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Request to Acknowledge Approval to Reserve Use of Two Parking Spaces on Main Street (One by All Things 128
Carmel, One by the Pint Room); November 30, 2020 – December 31, 2020; Curbside Pickup; Board Member 129
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 130
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OTHER 133
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Resolution BPW-12-16-20-05; A Resolution of the City of Carmel Board of Public Works and Safety of the City 135
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; Willie H. Collins; Board 136
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 137
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Request for Parking Restrictions/Sidewalk Restrictions; 110 W Main St; Board Member Burke moved to 139
approve. Board Member Watson seconded. Request approved 3-0. 140
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Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Small Cell Installation; 1239 E. 142
126th St and 4003 E. 126th St Board Member Burke moved to approve. Board Member Watson seconded. 143
Request approved 3-0. 144
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Request for Road Closure/Open Pavement Cut/Curb Cut; 923 Oswego; Utility Connections for New Home; 146
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 147
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Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Installation of Utility Pole; 14445 149
Tallyn Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 150
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DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785
Request for Open Pavement Cut/Curb Cut; 1806 Burning Tree; Horseshoe Driveway; Board Member Burke 152
moved to approve. Board Member Watson seconded. Request approved 3-0. 153
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Request for Open Pavement Cut; 12042 Pebblebrook Lane; New Gas Service; Board Member Burke moved to 155
approve. Board Member Watson seconded. Request approved 3-0. 156
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Request for Replat; The Hamlet at Jackson’s Grant, Lots 26 & 27; Board Member Burke moved to approve. 158
Board Member Watson seconded. Request approved 3-0. 159
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Request for Water Line Easement; 1512 E. 106th St; Board Member Burke moved to approve. Board Member 161
Watson seconded. Request approved 3-0. 162
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ADD-ONS 165
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Request for Purchase of Goods and Services; Moser Consulting, Inc. ($185,250.00); Consulting Fees; Board 167
Member Burke moved to add the items on. Board Member Watson seconded. Request approved 3-0; Board Member 168
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 169
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Request for Purchase of Goods and Services; 120 Water Audit, Inc. ($22,368.00); COVID Wastewater 171
Monitoring Kit; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 172
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Request for Water Line Easement; Falcon Nest II LLC, Board Member Burke moved to add the items on. Board 174
Member Watson seconded. Request approved 3-0; Board Member Burke moved to approve. Board Member Watson 175
seconded. Request approved 3-0. 176
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Request for Sanitary Sewer Easement; Falcon Nest II LLC, Board Member Burke moved to approve. Board 178
Member Watson seconded. Request approved 3-0. 179
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ADJOURNMENT 183
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Mayor Brainard adjourned the meeting at 10:18 a.m. 185
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_____________________________________ 188
Sue Wolfgang – City Clerk 189
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Approved 191
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_____________________________________ 193
Mayor James Brainard 194
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ATTEST: 196
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__________________________________ 198
Sue Wolfgang – City Clerk 199
DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785