HomeMy WebLinkAboutCPAAC Minutes 05.15.18Meeting and Minute Notes of the CPAAC
Location of meeting: Carmel City Hall
1 Civic Square
Carmel, In. 46032
Present at the Meeting: Julia Saltsgaver, Brian Patterson, Karen Poser,
Kelvin Okamoto, Cathy Strawn, Bobbie Westbrook
The regular meeting of the CPAAC was called to order at: 7:05pm
On: 5/15/18
By Chair:Brian Patterson
I. Review of Agenda
li. Review of Previous Minutes
The minutes of the previous meeting were reviewed and approved: Poyser
Motioned, Saltsgaver Second, Vote: Unanimous Yes r
III. Consideration of Open Issues
1.At every meeting the Minutes will be made available to committee,
Chair will offer review and discussion and then Chair will call for Motion ;
and Vote.
2-Patterson will set the Agenda being that he is Chair.
a. The ordinance states that a Decision has to be made within 30 days of the CPAAC
meeting date on an Art piece and it's location and the agenda has to be made known to the
CPAAC as well as the Public.
b. The agenda with the most current information available at the public posting due date
Will be provided to the CPAAC and the city for public posting
c. The committee discussed that the meeting agenda will have a typical format and flow:
1. Review and approve minutes
2. Review new submissions and feedback from previous CPAAC
recommendations
3. Committee process and procedures
4. New business -
5. Confirm next meeting
3.Talk of needing a Succession Plan for future committee members
a. Legacy information to be given to new Chair, Secretary, And Scribe
b. Chair, Secretary, Scribe positions are held for One Year or until committee member
decides they no longer want that position
c. Current Positions are:
1.Chair Patterson
2. Secretary -Westbrook
3. Scribe -Okamoto
4. CPAAC final form dissemination plan: Okamoto will be Scribe and send flied out form via
email to committee members so they can look it over. This fora will be sent via email to the
Chair who will then send it addressed to the Mayor with Jacob Quinn(Deputy Clerk for City
Business) and Town Council CC'd in on email.
5. Patterson shared with committee that Quinn will be the keeper of the forms and he will
gather the info needed for the CPAAC on art proposed and send that to Patterson who will
then send to the Committee members
6. Laserfiche is a website that houses all public documents
a. Quinn needs to receive all the committee recommendations in order to put them into this
database
7.Our charter (CPAAC) is to consider placement of art per Jeff Worrell (Member of Town
Council -Southeast District) with emphasis on our recommendations as well as if we Agree or
Disagree with proposed art and location
of 6t already purchased a itdh, S one Paperacement location: "Love at Sc Scissors" purchasedrst with a location o 126th and
of 6th and Monon Blvd.
Gray Rd. person that needs to come to a CPAAC meeting to discuss
9. Worrell will find the precise
further info about proposed art.
10.Worrell stated to Patterson that there will be another Art piece coming before committee
from Balls LLC. CPAAC requests information about the agreement to confirm what the contract
scope is.
10. Discussed changing the CPAAC Submission Form: Change the "Feedback" section of form
to include "proposed location of Art" and "CPAAC comments on Art and Location".
It will read, "CPAAC individual member vote on proposal of Location of Art" and "Full CPAAC
recommendation on proposal of Location of Art"
11. CPAAC would like to know what the City's Art Budget is for the upcoming year,
12. CPAAC has not received any feedback from the city from our submission form and
wondered what the turnaround rate for this is.
13. Patterson will connect with other COAAC member Joyce Burrell
Agenda and Time of Next Meeting: -
The next meeting will be held at 7pm
On:July 17th
At: Carmel City Hall
The Agenda for the next meeting is as follows: _•
a. Review and approve minutes
b. Review new submissions and feedback from city
c. Committee process and procedures
d. New business
e. Confirm next meeting
The Meeting was adjourned at:8pm
By:Saltsgaver motioned, Okamoto Seconded-
Vote:Unanimous Yes