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HomeMy WebLinkAboutAmerican Structurepoint, Inc./ENG/$251,400/Additional Services Agreement; 16-ENG-05 - 96th Street and Keystone Parkway Road Improvements - ASA 29aCzKpoPcfsmboefsbu2; 17qn-Kbo24-3132 DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 1/21/2021 1/21/2021 1/21/2021 1/21/2021 August 28, 2020 Mr. Jeremy Kashman, PE CityofCarmelEngineer OneCivicSquare Carmel, Indiana46032 Re: 96Street th andKeystoneParkwayRoadImprovements Construction EngineeringAmendmentNo. 1 Carmel Project No. 16-ENG-05 DearMr. Kashman: OnbehalfofAmericanStructurepoint, Inc., Iampleasedtosubmitthisproposal foradditional construction inspectionservices forthe96StreetandKeystone th Parkway Road Improvements Project. These additional services arerequiredduetotheprojectextending longer thananticipated inouroriginal additional services agreement alongwithadditionalscopeitemsincludedresurfacingalongKeystone Avenue from96Streetto146Streetandconstruction ththth ofsidewalk/multi-usepathalong96Streetfrom KeystoneAvenueto Hazel DellRoad. Theprofessional services shall include allconstruction inspection andobservation services necessary to complete thisprojectasdescribed inExhibitA,attached. Theservicesperformed under thisAdditional Services Agreement Amendment No. 1shallbecompleted forafeenottoexceed $251,400asoutlinedin theattachedmanhour justification, andwillonlybebilledashoursareused. Unused hourswillnotbe invoiced. WelookforwardtoworkingwiththeCityofCarmelonthisproject. Ifyoushouldhaveanyquestions, do nothesitatetocontactToddRutledgeat (317) 547-5580. Very trulyyours, American Structurepoint, Inc. CashE. Canfield Executive VicePresident CEC:mma Attachments FYIJCJU 2017.00150 B) 2pg8* DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 EXHIBIT “A” SERVICESBYPROFESSIONAL A. ENGINEERING PERSONNEL ForthefulfillmentofallservicesoutlinedinSectionBbelow, theProfessionalwill provide onefull-time Resident Project Representative, inspectors, andclericalandsecretarial personnel asrequiredforaperiod oftimenecessary tocomplete theconstruction project andfinalconstruction report. Thequalifications andexperiences ofpersonnel provided bytheProfessionalare subject toapproval bythe City,andnopersonnel willbeassignedtotheprojectuntiltheCity’sapproval isobtained. Thefull-timeResidentProjectRepresentative willreporttotheCityonallmattersconcerning contract compliance andadministration. Thefull-timeResidentProjectRepresentative willcoordinateprojectactivitieswithCity’sprojectmanager. B. DESCRIPTION OFSERVICES 1. Construction Schedule: Review andmonitortheconstruction schedules prepared bytheContractor forcontractcompliance andprovidedetaileddocumentation andrecommendations totheCity concerning theschedule’sacceptability. 2. Conferences: Schedule, conduct, notify participants, andprovideminutesofpreconstruction meetings, partnering meetings, progress meetings, andsuchotherjobconferences asrequiredfor thetimelyandacceptable conduct ofthejob. AttendPublicInformationMeetingsconductedby theCity. TheProfessionalshall beavailableforconferences asrequestedbytheCitytoreviewworking details oftheproject. TheCitymayreviewandinspecttheactivitieswhenever desired during the lifeoftheagreement. 3. Liaison: ServeastheCity’sliaisonwiththeContractor, working principally through the Contractor’sfieldsuperintendent orsuchotherpersoninauthorityasdesignated bytheContractor. Thefull-timeResidentProjectRepresentative shallbethoroughly familiar withtheplansand specifications applicable totheprojecttomonitor theContractor forcompliance withtheprovisions therein. Anydeviationobservedshallbeaddressed totheContractor bytheResident Project Representative. Recommendations toobtaincompliance alsoshallbereportedtotheCity. 4. Cooperate: Cooperate withtheCityindealingwithvariousfederal, state, andlocalagencieshaving jurisdiction over theproject. 5. Obtain fromtheContractor a. Alistofhisproposedsuppliers andsubcontractors b. Additional details orinformation whenneededatthejobsiteforproperexecutionofthe work 6. Certification ofMaterials: Check forcompleteness ofcertifications ofmaterials delivered tothe site. 7. ShopDrawings a. Receive shopdrawingsandfalseworkdrawings. Check falsework drawings for completeness andobtainstructural engineer’sapprovaloftheproposed design. Forward shopdrawingstothedesignconsultant forreviewandapproval. FYIJCJU ExhibitAPage1of32017.B) 3pg8* 00150 DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 b. Review theapprovedshopfalsework drawings, specifications andothersubmissions, record receipt ofthisdata, maintain afileofalldrawings andsubmissions, andcheck construction forcompliance inaccordance withtheContractDocuments. c. Alert theContractor’sfieldsuperintendent whenitisobserved thatmaterialsorequipment isbeingorisabouttobeusedorinstalledbeforeapprovalofshopdrawingsorsamples, where sucharerequired, andadvisetheCitywhenitisnecessary todisapprove work as failing toconformtotheContract Documents. 8. Review ofWork, Inspection, andTests a. Conduct on-siteinspections fortheCityoftheworkinprogressasabasisfordetermining thattheprojectisproceeding inaccordance withtheContractDocuments b. Accompany visiting inspectorsrepresenting local, state, orfederalagencies having jurisdiction over theprojectandreportdetailsofsuchinspections totheCity c. Verifythatthe required quality control sampling andtestinghasbeenaccomplished and materials certification hasbeenprovidedbytheContractor d. Review theContractor’ stest/certification results andtheCity’sindependent assurance tests foraccuracyandretainintheprojectfile e. Questionable testing methods orresultsfromtheContractor mayinitiateanincreaseinthe volume ofassurance tests 9. Modification: Consider andevaluatetheContractor’ssuggestions formodifications indrawings and/orspecifications andreportthemwithrecommendations totheCity. 10. Records a. Prepare andmaintainatthejobsiteorderlyfilesofcorrespondence, reports ofjob conferences, shopdrawingsandothersubmissions, reproductions oforiginalContract Documents, including alladdenda, change orders, andadditional drawings subsequent to theawardoftheContract, progress reports, andotherprojectrelateddocuments b. Keepadiaryorlogbook, recording hoursonthejobsite, weather conditions, listofvisiting officials, decisions, general observations, andspecificobservations withregardtotest procedures. Uponrequest, furnish copiesofsuchadiaryorlogbooktotheCity. c. Maintain fortheCityarecordofnames, addresses, andtelephone numbers ofall subcontractors andmajormaterialsuppliers d. Maintain asetofdrawingsonwhichauthorized changes arenotedanddelivertotheCity upon request, butinanyevent, atthecompletion oftheproject e. Prepare theFinalConstruction Record andFinalEstimateasrequiredbytheCity 11. Reports: Furnish totheCityatperiodicintervals, asrequired, progress reports oftheproject, including theContractor’scompliance withtheapprovedconstruction schedule 12. Progress Estimates: Prepare progress estimates forperiodicpartialpayments totheContractor and deliver totheCityforreviewandprocessing. ThepaymentstotheContractor willbebasedon estimates ofthevalueofworkperformedandmaterialscompleteinplaceinaccordance withthe contract. 13. Project Responsibility: TheResidentProjectRepresentative willberesponsible forthe documentation ofpayquantities andestimates andthemaintenance ofappropriate records related totheconstruction ofthisproject. FYIJCJU ExhibitAPage2of32017.B) 4pg8* 00150 DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 14. WorkScheduleandSuspension: The Professional’ screwwillberequiredtoregulatetheir workweek toconformtotheContractor’shoursinaccordance withthedirectionsoftheCity. If workontheconstruction project issuspended andallmattersconcerning contract compliance and administration arecomplete, theservicesoftheProfessionalmay alsobesuspendedwithoutcost totheproject. 15. Contract Administration: TheProfessionalwill administer thecontractinaccordance withCity’s procedures. 16. IfdirectedbytheCity, theProfessionalshall prepare, asneeded, design, survey, right-of-way, and other services consistent withthepreviousservicesthathavebeenperformedbytheProfessional onthisproject. These services willbeperformedandpaidforbasedonanamendment tothis agreement tobenegotiated between theCityandtheProfessional. 17. IftheCityrequests services beyond thescopeofthisagreement andcapabilities oftheProfessional, Professionalwill prepare anamendment toprovide theseservicesthroughasubconsultant approved bytheCity. INFORMATION ANDSERVICESTOBEFURNISHEDBYCITY TheCityshall furnish theProfessionalwith thefollowing. 1. ACity’srepresentative withdecision-making authority onallinquiries 2. Assistance totheProfessional byplacingatitsdisposal allavailableinformation pertinent totheproject SCHEDULE 1. TheProfessional willbepreparedtobegintheservicesunder thisAgreement within five (5) daysafter aletterofnoticetoproceedisreceived fromtheCity. TheProfessional shall complete anddeliverthe finalprojectdocuments andfinalestimatetotheProjectManagerwithinsixty (60) daysafterthe project’sfinalacceptance bytheCity. 2. TheassumeddurationoftheProjectisanadditional 18weeks foratotalprojectdurationof85weeks. FYIJCJU ExhibitAPage3of32017.B) 5pg8* 00150 DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 FYIJCJU B) 6pg8* DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 FYIJCJU B) 7pg8* DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 FYIJCJU B) 8pg8* DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461 INDIANA1of1 RETAIL TAX EXEMPT Page CityofCarmel CERTIFICATE FEDERAL EXCISE NO. 003120155 TAX EXEMPT 002 0 PURCHASE 100522 ORDER NUMBER ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Project 16-ENG-05; Contract Date 04.06.16 6/22/201700350562 AMERICAN STRUCTURE POINT, INCCity Engineering' sOffice VENDORSHIP 7260 SHADELAND STATION 1CivicSquare TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 16523 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department: 22000COITBondFund Fund: Account: 44-628.71 1ASA Each 29a - 96th St & Keyston Parkway - Construction $ 251,400.00$ 251,400.00 Engineering Sub Total 251,400.00 Account: 94-650.04 1EachASA 29 - 96th Street and Keystone Parkway Road $ 2,964,974.00$ 2,964,974.00 Improvements - Construction Inspection Sub Total 2,964,974.00 Send Invoice To: City Engineering' sOffice Kate Lustig 1CivicSquare Carmel, IN 46032- PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT PAYMENT 3,216,374.00 A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A SHIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISANUNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy KashmanJames Crider TITLEDirectorDirector ofAdministration CONTROL NO. 100522 CONTROLLER DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461