HomeMy WebLinkAboutBPW_Minutes_1.06.20211 Board of Public Works and Safety Meeting
2 Minutes
3 Wednesday, January 6, 2021 – 10:00 a.m.
4 Via Videoconference
5
6 MEETING CALLED TO ORDER
7
8 Mayor Brainard called the meeting to order at 10:05 AM
9
10 The meeting was held via videoconference.
11
12
13 MEMBERS PRESENT
14
15 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites
16 were present.
17
18 MINUTES
19
20 Minutes from the December 16, 2020, Regular Meeting were approved 3-0;
21
22
23 BID/QUOTE OPENINGS AND AWARDS
24
25 Bid Opening for 2021 Vac Truck; Deputy Stites opened the bids and read them aloud:
26
27 Contractor Bid
28 Brown Equipment Co. $489,000.00
29 Jack Doheny $457,703.81
30
31 Bid Award for 2021 Flowers; Terry Killen, Street Commissioner; recommended awarding the bid to Midwest
32 Landscape Industries, Inc. as they were the lowest and most responsive bidder. Board Member Burke moved to
33 award the bid to Midwest Landscape in the amount of $162,000.00. Board Member Watson seconded. Request
34 approved 3-0.
35
36 Bid Award for 2021 Water Softening Salt; John Duffy, Director of the Department of Utilities, recommended
37 awarding the bid to Mid-American Salt as they were the lowest and most responsive bidder. Board Member
38 Burke moved to award the bid to Mid-American Salt in the amount of $105.99 per Ton. Board Member Watson
39 seconded. Request approved 3-0.
40
41 BID/QUOTE OPENINGS AND AWARDS – ADD-ONS
42
43 Bid Award for 20-SW-09 Monon Ditch Encapsulation & 17-SW-14 Sister Cities Garden - Construction; Jeremy
44 Kashman, City Engineer, recommended awarding the bid to HIS Contractors as they were the lowest and most
45 responsive bidder. Board Member Burke moved to add the items on. Board Member Watson seconded. Request
46 approved 3-0; Board Member Burke moved to award the bid to His Contractors in the amount of
47 $2,152,278.20. Board Member Watson seconded. Request approved 3-0.
48
DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461
49 Bid Award for 20-08 Monon Green Boulevard – Construction; Jeremy Kashman, City Engineer, recommended
50 awarding the bid to Harding Asphalt, LLC as they were the lowest and most responsive bidder. Board Member
51 Burke moved to award the bid to Harding Asphalt in the amount of $254,275.50. Board Member Watson
52 seconded. Request approved 3-0.
53
54 Quote Opening for 2021 Sign Truck; Deputy Stites opened the quote and read it aloud:
55
56 Contractor Quote
57 Pearson Ford $137,471.00
58
59 Quote Award for 2021 Sign Truck; Terry Killen, Street Commissioner, recommended awarding the quote to
60 Pearson Ford as they were the lowest and most responsive bidder. Board Member Burke moved to award the
61 quote to Pearson Ford in the amount of $137,471.00. Board Member Watson seconded. Request approved 3-0.
62
63 Quote Opening for PRV Vault Relocation; Deputy Stites opened the quotes and read them aloud:
64
65 Contractor Quote
66 TPI Utility Construction $55,000.00
67 Lykins Contracting $33,515.00
68 TSW Utility Solutions $44,350.00
69 Illiana Excavating $62,500.00
70
71 CONTRACTS
72
73 Resolution BPW-01-06-21-01; A Resolution of the City of Carmel Board of Public Works and Safety
74 Acknowledging Agreement Between Owner and Contractor; RJE Interiors, Inc.; ($26,172.77); Furniture For
75 Mayor’s Office; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
76 3-0.
77
78 Resolution BPW-01-06-21-02; A Resolution of the City of Carmel Board of Public Works and Safety
79 Acknowledging Agreement Between Owner and Contractor; Omni Centre For Public Media, Inc.;
80 ($41,160.00); Additional Services Agreement; Cable Channel Production and Maintenance; Board Member
81 Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
82
83 Resolution BPW-01-06-21-03; A Resolution of the City of Carmel Board of Public Works and Safety
84 Acknowledging Agreement Between Owner and Contractor; Bowen Engineering Corporation; ($1,176,700.00);
85 Improvements to Carmel Utilities Treatment Works; Board Member Burke moved to approve. Board Member
86 Watson seconded. Request approved 3-0.
87
88 Resolution BPW-01-06-21-04; A Resolution of the City of Carmel Board of Public Works and Safety
89 Acknowledging Agreement Between Owner and Contractor; 3OE Scientific, LLC.; ($127,790.00); Iggy Hand
90 Devices, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
91
92 Request for Purchase of Goods and Services; Heartland Payment Systems - Merchant Processing Agreement;
93 Brookshire Golf Club; Board Member Burke moved to approve. Board Member Watson seconded. Request
94 approved 3-0.
95
96 Request for Purchase of Goods and Services; HIS Contractors, Inc.; ($2,152,278.20); 20-SW-09 Monon Ditch
97 Encapsulation & 17-SW-14 Sister Cities Garden - Construction; Board Member Burke moved to approve.
98 Board Member Watson seconded. Request approved 3-0.
99
DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461
100 Request for Purchase of Goods and Services; Harding Asphalt, LLC; ($254,275.50); 20-08 Monon Green
101 Boulevard – Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request
102 approved 3-0.
103
104 Request for Purchase of Goods and Services; CIM Audio Visual, Inc.; ($25,977.00); Additional Services
105 Agreement – AV Maintenance for Carmel Center, Midtown and BGC; Board Member Burke moved to approve.
106 Board Member Watson seconded. Request approved 3-0.
107
108 Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($50,000.00); Additional Services
109 Agreement – On-Call Engineering and Inspection Services; Board Member Burke moved to approve. Board
110 Member Watson seconded. Request approved 3-0.
111
112 Request for Purchase of Goods and Services; American Structurepoint Inc.; ($50,000.00); Additional Services
113 Agreement – On-Call Inspection Services; Board Member Burke moved to approve. Board Member Watson
114 seconded. Request approved 3-0.
115
116 Request for INDOT LPA Local Roads and Bridges Matching Grant Agreement; ($1,000,000.00 Grant); HMA
117 Overlay, Preventative Maintenance – Various Locations; Board Member Burke moved to approve. Board
118 Member Watson seconded. Request approved 3-0.
119
120 OTHER
121
122 Request for Dedication and Deed of Public Right of Way; 4th and Main RAB – Parcel 1 and 1A; Board Member
123 Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
124
125 Request for Curb Cut/Construction Entrance; Avant Phase II – Fairfax Manor Drive and Old Meridian Board
126 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
127
128 Request for Curb Cut; 5275 Sue Drive; Board Member Burke moved to approve. Board Member Watson
129 seconded. Request approved 3-0.
130
131 Request to Vacate Right of Way; Roher Road – Kensington Green; Board Member Burke moved to approve.
132 Board Member Watson seconded. Request approved 3-0.
133
134 Request to Vacate Right of Way; Roher Road – Smokey Row and US 31; Board Member Burke moved to
135 approve. Board Member Watson seconded. Request approved 3-0.
136
137 Request to Grant Perpetual Storm Water Easement; 4545 West 141st St; Board Member Burke moved to
138 approve. Board Member Watson seconded. Request approved 3-0.
139
140 Request for Replat; CW Weidler’s Addition Lots 33 and 34; Board Member Burke moved to approve. Board
141 Member Watson seconded. Request approved 3-0.
142
143 ADD-ONS
144
145 Resolution BPW-01-06-21-05; A Resolution of the City of Carmel Board of Public Works and Safety
146 Acknowledging Agreement Between Owner and Contractor; Carmel Medical Escrow Fund; Premium Holiday;
147 Board Member Burke moved to add the item on. Board Member Watson seconded. Request approved 3-0; Board
148 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
149
150
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151 ADJOURNMENT
152
153 Mayor Brainard adjourned the meeting at 10:23 a.m.
154
155
156 _____________________________________
157 Sue Wolfgang – City Clerk
158
159
160 Approved
161
162
163 _____________________________________
164 Mayor James Brainard
165
166 ATTEST:
167
168 __________________________________
169 Sue Wolfgang – City Clerk
DocuSign Envelope ID: B120BA19-1A54-4F7F-902A-346C5B1A4461