HomeMy WebLinkAboutBPW_Minutes_1.20.20211 Board of Public Works and Safety Meeting
2 Minutes
3 Wednesday, January 20, 2021 – 10:00 a.m.
4 Via Videoconference
5
6 MEETING CALLED TO ORDER
7
8 Mayor Brainard called the meeting to order at 10:03 AM
9
10 The meeting was held via videoconference.
11
12 MEMBERS PRESENT
13
14 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites
15 were present.
16
17 MINUTES
18
19 Minutes from the January 6, 2021, Regular Meeting were approved 3-0;
20
21 BID/QUOTE OPENINGS AND AWARDS
22
23 Bid Award for 2021 Keystone Overlay 106/126, 106th Street and 126th Street Over Keystone Parkway Bridge
24 Rehabilitations; Terry Killen, Street Commissioner recommended awarding the bid to RAM Construction Services
25 of Michigan as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid to
26 Ram Construction Services of Michigan in the amount of $158,598.75. Board Member Watson seconded. Request
27 approved 3-0.
28
29 Bid Award for 2021 Vac Truck; Jon Oberlander, Sr. Asst. Corp. Counsel, recommended disqualifying the lowest
30 bidder as it did not meet minimum specifications. Terry Killen, Street Commissioner recommended awarding
31 the bid to Brown Equipment Company as they were the next lowest and most responsive bidder. Board Member
32 Burke moved to award the bid to Brown Equipment Company in the amount of $489,000.00. Board Member
33 Watson seconded. Request approved 3-0.
34
35 CONTRACTS
36
37 Resolution BPW-01-20-21-01; A Resolution of the City of Carmel Board of Public Works and Safety
38 Acknowledging Agreement Between Owner and Contractor; The Seward Johnson Atelier, Inc.; ($75,000.00);
39 Sculpture; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
40
41 Resolution BPW-01-20-21-02; A Resolution of the City of Carmel Board of Public Works and Safety
42 Acknowledging Agreement Between Owner and Contractor; The Seward Johnson Atelier, Inc.; ($105,000.00);
43 Sculpture; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
44
45 Resolution BPW-01-20-21-03; A Resolution of the City of Carmel Board of Public Works and Safety
46 Acknowledging Agreement Between Owner and Contractor; Dillon Construction Group ($32,500.00);
47 Consulting Fees and Services – Ice Palace at Carter Green; Board Member Burke moved to approve. Board
48 Member Watson seconded. Request approved 3-0.
49
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
50 Resolution BPW-01-20-21-04; A Resolution of the City of Carmel Board of Public Works and Safety
51 Acknowledging Agreement Between Owner and Contractor; Kuaba Gallery; ($10,100.00); Sculpture; Board
52 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
53
54 Resolution BPW-01-20-21-05; A Resolution of the City of Carmel Board of Public Works and Safety
55 Acknowledging Agreement Between Owner and Contractor; Granicus; ($11,500.00); Communications Cloud;
56 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
57
58 Resolution BPW-01-20-21-06; A Resolution of the City of Carmel Board of Public Works and Safety
59 Acknowledging Agreement Between Owner and Contractor; Studio M Architecture and Planning, LLC;
60 ($25,000.00); Consulting Fees and Services – Ice Palace at Carter Green; Board Member Burke moved to
61 approve. Board Member Watson seconded. Request approved 3-0.
62
63 Resolution BPW-01-20-21-07; A Resolution of the City of Carmel Board of Public Works and Safety
64 Acknowledging Agreement Between Owner and Contractor; The Great American Songbook Foundation;
65 ($30,000.00); Grant Agreement; Board Member Burke moved to approve. Board Member Watson seconded.
66 Request approved 3-0.
67
68 Request for Purchase of Goods and Services; CAM2 Technologies, LLC; ($50,140.00); ThreatID GLS Modules;
69 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
70
71 Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($251,400.00); Additional Services
72 Agreement; 16-ENG-05 - 96th Street and Keystone Parkway Road Improvements; Board Member Burke moved
73 to approve. Board Member Watson seconded. Request approved 3-0.
74
75 Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($40,000.00); Additional Services
76 Agreement; Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request
77 approved 3-0.
78
79 Request for Purchase of Goods and Services; Nelson Alarm, LLC.; ($94,305.00); Additional Services
80 Agreement; DVR; Board Member Burke moved to approve. Board Member Watson seconded. Request
81 approved 3-0.
82
83 Request for Purchase of Goods and Services; Engledow, Inc.; ($90,832.00); Additional Services Agreement;
84 Flower Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
85 approved 3-0.
86
87 Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); Additional Services Agreement; Tree
88 Planting and Grounds Maintenance; Board Member Burke moved to approve. Board Member Watson
89 seconded. Request approved 3-0.
90
91 Request for Purchase of Goods and Services; Blue Grass Farms, Inc.; ($55,000.00); Additional Services
92 Agreement; Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request
93 approved 3-0.
94
95 Request for Purchase of Goods and Services; Pearson Ford, Inc.; ($137,471.00); Additional Services
96 Agreement – 2021 Sign Truck; Board Member Burke moved to approve. Board Member Watson seconded.
97 Request approved 3-0.
98
99 Request for Purchase of Goods and Services; KSM Consulting, LLC.; ($4,000.00); Additional Services
100 Agreement – Traffic Stop Ingestion and Dashboard Mapping; Board Member Burke moved to approve. Board
101 Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
102 Request for Purchase of Goods and Services; White construction (-$29,862.92); 16-ENG-108 – 3rd Ave SW and
103 City Center RAB; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request
104 approved 3-0.
105
106 REQUEST TO USE CITY STREETS/PROPERTY
107
108 Request to Use Carter Green/Various Tent locations; Festival of Ice; February 20th, 2021 – February 21st, 2021;
109 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
110
111 Request to Use Civic Square Gazebo; Celebration of Life Open house; June 13th, 2021; 12:00 PM – 5:00 PM;
112 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
113
114 Request for Rolling Street Closure/Various locations; Ghosts and Goblins Family Race Event; October 23rd, 2021;
115 6:00 AM - 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
116 approved 3-0.
117
118 OTHER
119
120 Uniform Conflict of Interest Disclosure Statement; Scott K Osborne; Board Member Burke moved to approve.
121 Board Member Watson seconded. Request approved 3-0.
122
123 Uniform Conflict of Interest Disclosure Statement; Adam Harrington; Board Member Burke moved to approve.
124 Board Member Watson seconded. Request approved 3-0.
125
126 Uniform Conflict of Interest Disclosure Statement; Michael Brisco; Board Member Burke moved to approve.
127 Board Member Watson seconded. Request approved 3-0.
128
129 Uniform Conflict of Interest Disclosure Statement; Gregory Webb; Board Member Burke moved to approve.
130 Board Member Watson seconded. Request approved 3-0.
131
132 Request to Grant Sanitary Sewer Water Easement; 340 Smokey Row Rd; Board Member Burke moved to approve.
133 Board Member Watson seconded. Request approved 3-0.
134
135 Request to Grant Permanent/Temporary Construction Easement; Winward at Legacy, The Grove at The Legacy;
136 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
137
138 Request for Petition to Vacate Public Ways; Mersey Court and Manchester Court/Portion of Tottenham Drive;
139 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
140
141 Request for Stormwater Technical Standards Waiver; Winward at Legacy; Board Member Burke moved to
142 approve. Board Member Watson seconded. Request approved 3-0.
143
144 Request for Right of Way Dedication; Melange Subdivision, Firehouse Square Project; Board Member Burke
145 moved to approve. Board Member Watson seconded. Request approved 3-0.
146
147 Request for Curb Cut; 14298 Overbrook Dr; Board Member Burke moved to approve. Board Member Watson
148 seconded. Request approved 3-0.
149
150 Request for Open Pavement Cut; 985 North Rangeline Rd; Board Member Burke moved to approve. Board
151 Member Watson seconded. Request approved 3-0.
152
153
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
154
155 ADJOURNMENT
156
157 Mayor Brainard adjourned the meeting at 10:10 a.m.
158
159
160 _____________________________________
161 Sue Wolfgang – City Clerk
162
163 Approved
164
165 _____________________________________
166 Mayor James Brainard
167
168 ATTEST:
169
170 __________________________________
171 Sue Wolfgang – City Clerk
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F