HomeMy WebLinkAboutResolution_BPW_02-03-21-04; Arts Grant; ($210,000.00); Booth Tarkington Civic TheatreRESOLUTION NO. BPW02-03-21-04
RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY
ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT
WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe
City; and
WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard,
hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and
WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand
Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas
follows:
1. TheforegoingRecitalsareincorporated hereinbythisreference.
2. ThereceiptoftheContractisherebyacknowledged.
3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic
forreview.
SORESOLVED this dayof , 2021.
CITYOFCARMEL, INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
James Brainard, Presiding Officer
Date:
MaryAnnBurke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
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2/3/2021
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2/3/2021
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City
of Carmel ( the " City") and Booth Tarkington Civic Theatre ( the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, 1, Michael J. Lasley
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit " A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 210 , 000. 00 to the Grantee for the eligible costs
of the project ( the " Project") or services as described in Exhibits " A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/ 1) of Grantee' s combined contributed income, revenue of sales, and/ or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start- up organizations that have been in existence for three ( 3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
An application and description of the proposed use of the grant funds ( EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U. S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit ( EXHIBIT E);
6. A list of the Grantee' s board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C.
Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor' s right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City' s request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, ifrequested, shall be performed by a Certified Public Accountant (" CPA") who
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is neither an employee of Grantee nor a member of the Grantee' s Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($ 60, 000).
8. Year- end review. Grantee agrees to provide the City of Carmel a year- end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/ logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/ or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/ it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is
participating in the E- Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees
to provide documentation to the City that he/she/ it has enrolled and is participating in
the E- Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty ( 30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/ or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF- the parties hereto have made and executed this Agreement as follows:
Civic Theatre
Printed Name of Officer: Michael J. Lasley Title: Executive Artistic Director
Date: a Zp
CITY OF C 37ME (" Grantor")
By:
James Brainard, Mayor
Date: 1- 13- 2021
ATTEST:
Date: 1- 13- 2021
If you have any question concerning the City of Camel' s 2021 Arls Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel One Civic Square. Cannel. IN 46032. Phone: 317- 571- 2483. skibbe( alcarmcl' n eov.
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Exhibit " A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Booth Tarkington Civic Theatre
Address: 3 Carter Green
Carmel. IN 46032
Telephone: 317. 924. 6770 Fax:
Contact Person: Julia Bonnett
Email: julia@civictheatre. org
APPLICATION AMOUNT: $ 220, 000
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Please see the attached narrative.
Additional pages may be added to Exhibit ' A")
Printed ,lq-ame of Officer: Michael J. LasleV
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BOOTH TARKINGTON CIVIC THEATRE
2021 CITY OF CARMEL GRANT APPLICATION
ORGANIZATION DESCRIPTION
Booth Tarkington Civic Theatre has been a vital part of the Central Indiana community for over 105 years by
providing live entertainment, creative opportunities, and theatre education to residents of all ages and backgrounds.
Civic' s programs offer community members opportunities to directly engage on stage, behind the scenes, and in the
audience with the support of experienced theatre professionals.
By bringing together the best of local theatre professionals and highly talented volunteer actors, Civic is able to direct
its resources into framing each performer with the most up- to- date theatre techniques, technology, and facilities,
effectively minimizing overhead costs while maximizing the participant' s experience. These strategies result in
productions of artistic excellence that rival the work presented by fully professional companies, engaging an average
of 30, 000 audience members with live theatre annually.
Education has been integral to the Theatre' s operations since its inception, and Jr. Civic has officially offered the only
year- round, theatre -based performing arts program in the state of Indiana since 1941. Civic provides a broad range
of performing arts workshops and classes for students, ages 18 months and older, with formal written evaluations,
advanced levels of study, ties to Common Core State Standards as well as Indiana State Academic Standards, and
established professionals as instructors. To provide equal access for all students, Jr. Civic embraces the needs of at -
risk students and implements numerous outreach programs to provide curriculum for these deserving yet
underserved students. Education and outreach programs reach over 20, 000 annually.
PRODUCTION
The current plan for the 2021- 22 season includes seven productions in the Tarkington and three productions in the
Studio Theater, which will provide engagement opportunities for over 45, 000 audience members. Civic is making
every effort to include cancelled titles from 2020 in the next season including ELF THE MUSICAL, THE DIARY OF
ANNE FRANK, MATILDA THE MUSICAL, and SATURDAY NIGHT FEVER. Additional titles for the season are still
being considered, and final decisions will be made by February 2021. The production schedule will follow Civic' s
typical season, outlined in the table below.
PRODUCTION DATES SHOWS SEATS
1 Young Artists Program Musical June 2021
4 2, 052
2 Mainstage Fall Musical October 2021 10 5, 130
3 Mainstage Holiday Musical December 2021 18 9, 234
4 Children's Holiday Show
December 2021 14 3, 080
5 Mainstage Winter Play January 2022
14 7, 182
6 Spring Children' s Production February 2022 9 4, 617
7 Studio Spring Play
March 2022 14 3, 080
8 Mainstage Spring Musical April/ May 2022 11 5, 643
9 Jr. Civic Musical June 2022 9 4, 617
10 Young Artists Program REVUE! June 2021 2 440
TOTALS 105 45, 075
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EDUCATION & OUTREACH
Civic's education programs are unique to Central Indiana in that they are based on skill development rather than
product development. In other words, Jr. Civic students develop essential life skills, such as communication,
teamwork, and creativity, as they improve and perfect their performance skills. Civic' s philosophy is to create a
superior performer through proper technique and intensive study. This approach promotes meaningful and lasting
change in the life of each student, whether they pursue a career in the performing arts or not.
Civic serves Carmel' s young residents by producing student matinees of mainstage and children' s productions to
appeal to audience members of all ages. Titles for children' s productions are selected based on their appeal to
students in grades K- 12 and their relationship to current curriculum choices and academic standards. Civic' s
education department creates educator resources with ideas for classroom activities and discussion topics relating to
the show' s content, all tied to academic standards.
The availability of inclusive performances expands Civic' s typical audience by adding appeal for families of people
with disabilities. These performances include minor adjustments for sensory sensitivities, American Sign Language
interpreters, and/or audio describers for audience members with visual impairments.
ADMINISTRATION
Civic Theatre is in the beginning stages of updating its strategic plan to provide direction and focus when operations
return to some semblance of normalcy. While it is sensible to believe true " normal" will not return for another three to
five years, Civic board and staff members are taking advantage of this lull in production to address the long- term
sustainability of the organization.
As part of the new strategic plan development, Civic staff is dedicated to solidifying its commitment to diversity,
inclusion, and equity in all facets of operations — on stage, in the classroom, in the audience, and behind the scenes.
Civic' s Executive Artistic Director has begun the process in establishing the Civic Theatre Equity Advisory
Committee. This committee will be largely responsible for advising the board and staff with decisions in regard to
diversity, inclusion, and equity. Civic' s intent is to do more than address quotas or individual circumstances of racism.
Through this committee, Civic wishes to acknowledge that racism and inequities exist and that the solution is
systemic change through honest acknowledgement and discussion.
Additionally, in a conscious effort to strengthen these values, The Civic Theatre Diversity Fund was established in
June 2020. While Civic is proud of the steps it has made toward inclusion over the past few years, there
is undoubtedly room to do much more to break down the barriers that have prohibited the BIPOC community from
participating in Civic programs in the past. Contributions designated to this fund will help offset costs associated
with being involved as an artist, staff member, instructor, student, or audience member at Civic Theatre. By
addressing these principles directly and openly, Civic hopes to foster a safe, inclusive environment in the arts
community of Hamilton County, starting at home.
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2021 PROPOSED USE OF GRANT FUNDS
In 2021, Booth Tarkington Civic Theatre will use support from the City of Carmel to generate significant economic
activity in the City of Cannel and improve the quality of life for community members through theatre access,
education programs, and outreach initiatives. With current restrictions and altered audience priorities due to COVID-
19, Civic Theatre expects to serve roughly 60% of its typical audience through mainstage and Children' s Theatre
productions. As the year progresses, Civic is hopeful that the virus will gradually be eradicated with the introduction
of a vaccine, allowing for an ease in capacity limitations and inspiring an increase in patron confidence.
With that in mind, Civic Theatre intends to utilize grant funding for production costs ( contracted personnel, scenery,
costumes, lighting, props, sound, etc.) during the 2021 calendar year to generate over $ 1, 000, 000 in economic
impact for the City of Carmel, as outlined in the tables below.
PRODUCTION DATES EST. EXPENSES 0o01
BUDGET
GRANT
ALLOCATION
1 A FEW GOOD MEN 1/ 22/2021- 2/ 6/2021 25, 000. 00 7% 14, 379
2 PRIDE & PREJUDICE 2/ 12/ 2021- 2/ 27/ 2021 25,000.00 7% 14, 379
3 THE COLOR PURPLE 4I30/2021- 5/ 15/ 2021 72, 000. 00 19% 41, 412
4 REVUE! June 2021 500. 00 0% 288
5 FROZEN, JR. 6125/ 2021- 6/ 30/ 2021 25, 000.00 7% 14, 379
6 SATURDAY NIGHT FEVER July 2021 35, 000.00
9% 20, 131
7 Fall Opening Production October 2021 75, 000. 00 200/6 43, 137
8 ELF THE MUSICAL December 2021 115, 000.00 30% 66, 144
9 Children's Holiday Production December2021 10, 000. 00 3% 5, 752
TOTAL 362, 500. 00 100% 220, 000.00
2021 ESTIMATED RETURN ON INVESTMENT
PRODUCTION GRANT FUNDS PATRONS' ECONOMIC IMPACT" CARMEL ROI
1 A FEW GOOD MEN 14,379 1, 488 90, 258. 76 75, 879. 67
2 PRIDE & PREJUDICE 14,379 1, 488 90, 258. 76 75, 879. 67
3 THE COLOR PURPLE 41, 412 2, 565 155, 618. 55 114, 206. 79
4 REVUE! 288 400 24,268.00 23, 980. 42
5 FROZEN, JR. 14, 379 2,309 140, 056. 70 125, 677. 61
6 SATURDAY NIGHT FEVER 20, 131 1, 847 112, 045. 36 91, 914. 64
7 Fall Opening Production 43, 137 3, 078 186, 742.26 143, 605. 01
8 ELF THE MUSICAL 66, 144 6, 464 392, 158.75 326, 014. 96
9 Children' s Holiday Production 5, 752 2, 464 149, 490. 88 143,739. 25
TOTAL 220, 000 22, 102 1, 340,898. 01 1, 120, 898. 01
Capacity limitations are currently at 29% for the Tarkington; Civic expects these restrictions to evolve and eventually dissolve
with the introduction of a COVID- 19 vaccine
The Arts Council of Indianapolis' 2017 Economic Impact study states that each arts patron spends approximately $ 30. 67
beyond the cost of a ticket. The Total Economic Impact is calculated by adding this to the average ticket price per show and
multiplying by the number of patrons who attended.
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Booth Tarkington Civic Theatre
FY21 FY22
Board Approved Budget Projected Budget ( Nov 2020)
REVENUE
Mainstage 838, 082 840, 000
Subscriptions 130, 620 125, 000
Single & Group Ticket Sales 605, 415 610, 000
Jr. Civic Ticket Sales 25, 111 27, 000
Service Fees 64,436 65, 000
Production Rental Income 10, 000 10,000
Concessions 2, 500 3, 000
Education 193, 180 176, 000
Jr. CivicClasses and Workshops 158, 380 158, 000
Young Artists Workshops 18, 800 18, 000
Jr. Civic Travel Fees 16, 000 0
Total Earned Revenue 1, 031, 262 1, 016, 000
Support
Foundations 122, 500 120, 000
City of Carmel 220, 000 225, 000
Other Government Funds 22, 000 22, 000
Individual 100, 000 100, 000
Board Gifts 100, 000 100, 000
Corporate Sponsorships 120, 000 120, 000
Events 80,000 80, 000
Total Contributed Revenue 764, 500 767,000
In -Kind Revenue 145, 000 145,000
TOTAL REVENUE 1, 940, 762 1, 928,000
EXPENSES
Salaries and Benefits 673, 215 675, 000
Production 478, 443 480, 000
Center for Performing Arts Fees 226, 295 225, 000
Marketing and Advertising 73, 000 75, 000
Administrative 168, 820 170, 000
Facilities 34,740 34, 740
Civic Classes 60, 500 44, 000
Development & Fundraising 65,000 55, 000
Other Expenses
In -Kind Expenses 145, 000 145, 000
Depreciation Expenses 20, 000 20,000
TOTAL EXPENSES 1, 945, 013 1, 923,740
Initially, Jr. Civic budgeted for an educational trip for students to New York City in FY21
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STATE OF INDIANA
D7:PARTMENT OF STATE
OTTO G. FIFIF.LD, Secretary of State
To All To Whom These Presents Shall Come, Greeting:
I, OTTo G. FIPIELD, Secretary of State of the State of Indiana, hereby certify chat the
LITTLE THEATRE gOCIF.TY OF INDIANA
a corporation duly organized and existing under the laws of the State of Indiana, has this day
filed in the office of the Secretary of State, a certificate in duplicate, showing an amendment
to the articles of incorporation of said company by ohanging the name of avid
torpor-: tlon frori
LITTLF. TIIFATR'-: ROCIFTY OF INDIANA
to that of TRF CIVIO TIiEATM; R OF I inIARAPOLIS, It:C01tPnRATM
And I further certify that said certificate is now of record and on file in this office.
IN W1TNESS WHEREOF, I have hereunto set
my 1jand and affixed the seed of the• State of
ludiaua, attheCityofIndiaoahodh, this 34th
do., o/
June
Otto' G," F' lfleld
By J. Hiram Johneton
A. D. 14 sg
tl1¢ rNary u! YbW
Aest.
1
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u
J U N 24 1999
CERTIFICATE OF AMENDMENT OF
The undersigned, Mortimer C. Furecott, President of the
Little Theatre Society of Indians, a corporation organized
and existing under " An Act for the incorporation of societies
not for pecuniary profit, defining their porters and providing
for the election of directors, the dissolution of such incor-
porations, distribution of their property, and the changing
of their articles of association, and declaring an emergency",
adopted by the General Assembly of the State of Indiana, ap-
proved March 61 1889, being Chapter LXXIX of the general laws
of the State of Indiana for the year 1889, hereby certifies
that Article V of the Code of Rules of said Little Theatre
Society of Indiana provides as follows:
The Artioles of incorporation, Code of Rules
and Code of By- laws of this Society may be amended
by a three -fourths vote of the full membership of
the Board at any regular meeting of the Board of
Directors, or at a special meeting called for that
purpose, provided written notice of the meeting,
including the nature of the proposed amendment, be
given at least one woek in advent$ of the meeting,"
The undersigned further certifies that the Board of Di-
rectors of said Society as at present constituted consists of
nine members, and that at a special meeting of said Board, of
which written notice stating the intention to amend the
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Articles of Incorporation of said Society so as to change
the name of the Society from " Little Theatre Society of In-
diana" to " The Civic Theater of Indianapolie, Incorporated"
was given at least one week in advance, such meeting having
been held on June 110 1929, the following resolution was
adopted by a three -fourths vote of the full membership of
said Board of Directors:
RESOLVED, That Article I of the Articles of
Incorporation of this Society be and the same is
hereby amended to read as followsc
Article I.
The name of this Society shall be
The Civic Theater of Indianapolis, In.
corporated.'"
FURTHER REM ED, That a copy of this resolu-
tion, duly certified by the President of this So-
oiety and under the seal of this Society, be filed
in the office of the Secretary of State of the
State of Indiana, and recorded in the office of the
Recorder of Marion County, Indiana.
FURTHER RESOLVED, That a copy of such certifi-
cate, bearing upon the face thereof the file mark of
the Secretary of State of the State of Indiana, and
the stamp of the Recorder of Marion County, Indiana,
marked " Exhibit A", be set forth at the foot of the
minutes of this meeting, together with the certifi-
cate of the Secretary of State atteetlzg to such
filing, his receipt for such filing fee, and the re-
ceipt of the Recorder of Marion County, Indiana, for
such recording.
WITNESS, the hand of said President and the seal of said
Society, this L Lfday X of June, 1929,
tom---
Corporate President of Little Theatre So -
Seal ciety of Indiana, by change of
name The Civic Theater of In-
dianspolie, Incorporated.
2.
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A R T I C L E 1
The name of this society shall be the LITTLE THEATRE
COCIB` TY CP INDIANA.
A R T I C L E 2
The object of the society is the experimental and repertory
presentation of both approved end untried dramatic works
and the development of the resources of the community in
the creation and interpretation of vital and artiatio plays.
A R T I C L E 3
The Board of Directors for the first ,year shall consist of
ten and is made up as follows:
Ellen S. Adams
Maude Swift Anthony
George C. Calvert
James A. Harris
T. Victor Keene
ARTICLE 4
Mote. Lieber
W. F. McDermott
Robert B, Tracy
Frank S. C. Nicka
Joseph F.' Reber
This society is not for pecuniary profit and incorporation
is sought under the act approved March 6, 1889.
The above signatories personally appeared before me, Daisy
H. Amthor, Rotary Public, and acknowledged their sig# atures
to this certificate of incorporation on this ( yxL day
of August, 1919.
r1
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uru
ARTICLES OF AMENDMENT TO THE ARTICLES
VOF INCORPORATION (NONPROFIT)
Slate 1` 00n 4161 ( R10 / 1- 03) / Corporale Fenn No. 364- 2 ( May 1988)
Approvad by Slate8oardofAcmurNaIMINSTRUCTIONS:
Use 81/2"x 11' while paper forattachrnents. Present
avig reI and one copy to address in upper nyht comer of this form. Please
7 or PRINT.' Please
visk ourof8ce on the web at www soain. nov. Indiana
SecretaryofStatePacket:
194150- 089 Filing
Date: 0710712011 EffectiveDate: 07/ 07/
2011 ARTICLES OF AMENDMENT TO
THE ARTICLES OF
INCORPORATION TODD
ROIOTA SECRETARY OF
STATE CORPORATIONS
DIVISION R E
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17- 17- 1
at seq. 30. 00 The undersigned
officer of
the Nonprofit Corporation named in ArticleIbelow (hereinafter referred to as tha Corpomton," ) desking to give ioe of corporate action effectuating Amendment(s)
to theArticlesof Incorporation, certifies the to towing facts: This Corparaeon exlsts pursuant
to: Check ( oWupdetebox) D The Indiana Not -
For - Profit Corporation Act of 1971 (IC 23. 7.1.1) as amended. CJ Indiana General Not -
For - Profit Corporation Act (approved March7, 1935) Indiana Nonprofit Corporation Act
of1991 IC23.(17-1) as amended JC yrGSP?'' ARTICLEI Amendment(
s) name
torparatlonb:
The Booth Tarkington Civic
Theatre of Indianapolis Inc. SECTION 2: The deb
of in poratlon of the Corporation tiis: t7 SECTION):
TMname
corP5rationfoeoalnbin
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to the AdIdes of incorporation is: The Booth Tarkington Civic Theatre
1nC.. SECTIN4The exadeexIofAncla(
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orhaAnaesorincopoeaonawvasallawa The name of the corporation
is The Booth Tarkington Civic Theatre rfT. SECTION5ThsdrrteofsdopuonoftMmn«amenttolMAMcte(
s)? _ _
wee January
18
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SECTION 1: Action by Board of Directors
The Board of Directors duly adopted a resolution proposing to amend theArtide(s) of Incorporation: ( select one)
At a meeting held on January 18 20 10 , at which a quorum of such
Board was present.
By written consent executed on _ , 20 , and signed by
all members of such Board.
SECTION 2: Action by members
IF APPROVAL OF MEMBERS WAS NOT REQUIRED:
TheAmendment( s) were approved by a sufficient vote of the Board of Directors or incorporators and approval of members was not
required.
Ise Yes Cl No
The Amendment( s) were approved by a person other than the members, and that approval pursuant to Indiana Code 23- 17- 17- 1 was
obtained. Indiana Secretary of State
Yes No
Packet: 1941SOM9
Filing Date: 0710712011
IF APPROVAL OF MEMBERS WAS REQUIRED:
Effective Date: 07/ 0 720111 MEMBERS OR DELEGATES
TOTAL ENTITLED TO VOTE AS A CLASS
1 2 3
MEMBERS OR DELEGATES ENTITLED TO VOTE
MEMBERS OR DELEGATES VOTED IN FAVOR
MEMBERS OR DELEGATES VOTEDAGAINST
The manner of the adoption of the Articles of Amendment and the vote by which they were adopted constitute full legal
compliance with the provisions of the Act, the Articles of Incorporation, and the By -Laws of the Corporation.
I hereby verify, subject to penalties of perjury, that the fads contained herein are true.
Sigrol r of eunent 110,411
PfInkd name of ORimr
Jason Boyewsky
me of ortker
Treasurer
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
State of Indiana
Office of the Secretary of State
CERTIFICATE OF AMENDMENT
of
THE BOOTH TARKINGTON CIVIC THEATRE OF INDIANAPOLIS INC
I, CHARLES P. WHITE, Secretary of State of Indiana, hereby certify that Articles of
Amendment of the above Non -Profit Domestic Corporation have been presented to me at my
office, accompanied by the fees prescribed by law and that the documentation presented
conforms to law as prescribed by the provisions ofthe Indiana Nonprofit Corporation Act of
1991.
The name following said transaction will be:
THE BOOTH TARK NGTON CIVIC THEATRE INC.
Indiana Secretary of State
Packet: 194150. 089
Filing Date: 07/ 0712011
Effective Date: 07/ 0712011
NOW, THEREFORE, with this document I certify that said transaction will become effective
Thursday, July 07, 2011.
In Witness Whereof, I have caused to be
affixed my signature and the seal ofthe
State of Indiana, at the City of Indianapolis,
July 7, 2011.
CHARLESP. WHITE,
SECRETARY OF STATE
194150- 099/ 2011070713077
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
y , TT_ 1L IS C' Oeparnnam Internal l2e vette euue Treasury Sol vfce
OGDEN UT 84201- 0038
In reply refer to: 0437981551
Feb. 09, 2012 LTR 4168C 0
35- 0230360 000000 00
00032627
BODC: TE
BOOTH TARKINGTON CIVIC THEATRE OF
INDIANAPOLIS INC
ROBERT SORBERA RECEIVED FEB 13 20V
Y 3 CENTER GREEN SUITE 200
CARMEL IN 46032
9310
Employer Identification Number: 35- 0230360
Person to Contact: EO ACCOUNTS
Toll Free Telephone Number: 1- 877- 829- 5500
Dear Taxpayer:
This is in response to your Jan. 31, 2012, request for information
regarding your tax- exempt status.
Our records indicate that you were recognized as exempt under
section 501( c)( 3) of the Internal Revenue Code in a determination
letter issued in May 1953,
Our records also indicate that you are not a private foundation within
the meaning of section 509( a) of the Code because you are described in
section( s) 509( a)( 1) and 170( b)( 1)( A)( vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
Please refer to our website www. irs. gov/ eu for information regarding
filing requirements. Specifically, section 6033( i) of the Code
provides that failure to file an annual information return for three
consecutive years results in revocation of tax- exempt status as of
the filing due date of the third return for organizations required to
file. We will publish a list of organizations whose tax- exempt
status was revoked under section 6033( J) of the Code on our website
beginning in early 2011.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
STATE OF INDIANA )
SS:
COUNTY OF HAMILTON )
AFFIDAVIT
I, Michael J. an authorized representative
of Booth Tarkington Civic Theatre " Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/ or ticket revenue, etc., in calendar year ending 2019 totaled $ 1, 869, 917. 76
7Si- rinted Name Michael J. Lasley
Subscribed and sworn to before me, the undersigned Notary Public, this ', day of
i flar-
SEAL]
Gale Harpring
Notary Public - Seal
State of Indiana
Johnson County
My Commission Expires 4/ 7/ 2023
Commission No. 666387
2020.
Signature - Notary Public
Printed Name & 1r gppc
Resident of County, Indiana
My Commission Expires: b /17/2!Uv
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Booth Tarkington Civic Theatre
Consolidated Statement of Financial Position
Preliminary
31- Oct
2020
ASSETS
Current Assets
Cash and cash equivalents 228, 799
Pledges receivable Current 126, 143
Security deposits 1, 000
Due From Other Funds 0
Prepaid expenses and other current assets 60, 761
Total current assets 416,703
Fixed Assets
Furnishings & equip
219, 113
Less accumulated depreciation ( 186,595)
Net fixed assets 32, 518
Pledges receivable LT
Pledges receivable Discount LT
TOTAL ASSETS $ 449, 221
LIABILITIES AND NET ASSETS
Liabilities
Current Liabilities
Accounts payable
952
Due to Other Funds 0)
Accrued expenses 34, 275
Deferred revenue 56, 913
Other Current Liabilities
Total current liabilities 92, 140
Loan Payable 432, 800
TOTAL LIABILITIES 524, 940
Net assets 75, 719)
TOTAL LIABILITIES AND NET ASSETS 449, 221
For management use only —no assurance is provided on these financial statements. - 11/ 13/20
1
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Booth Tarkington Civic Theatre
Consolidated Statement of Revenue, Expenses, and Net Assets
through Oct 31, 2020
Preliminary
YEAR TO DATE FY21
Actual Budget Variance Total Budget
INCOME
Production Revenue 34, 625 283, 988 $ 249, 363) 1, 151, 261
Support and Other Income 185, 864 132, 000 53, 864 634, 500
TOTAL INCOME 220, 489 415, 988 195,499) 1, 785, 761
EXPENSES
Production Expenses 86, 635 255, 236 168, 601) 972, 790
Operating Expenses 206, 317 275, 708 69, 391) 804, 724
Other Expenses ( Depr) 2, 202 3, 033 831) 9, 105
TOTAL EXPENSES 295, 154 533, 977 238, 823) 1, 786, 619
In -Kind Revenue
In -Kind Expenses
Change in Net Assets 74, 665) 117, 989) 43, 324 858)
NET ASSETS AT
BEGINNING OF YEAR 1, 054) 1, 054) 1, 054)
NET ASSETS AT
END OF PERIOD 75, 719) 119,043) 1, 912)
For management use only — no assurance is provided on these financial statements. - 11/ 13/ 20
2
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXTENDED TO MAY 15, 2020
Return of Organization Exempt From Income Tax OMB No. 1545- 0047
Form 990 Under section 501( c), 527, or 4947(a)( 1) of the Internal Revenue Code (except private foundations) 2018
Department of the Treasury Do not enter social security numbers on this form as it may be made public.
Open to Public
Internal Revenue service 10, Go to www. irs. nov/ Form990 for instructions and the latest information. Inspection
A For the 2018 calendar year, or tax year beginning JUL 1 , 2018 and ending JUN 30 , 2019
B Check a C Name of organization D Employer identification number
applicable:
changes THE BOOTH TARKINGTON CIVIC THEATRE, INC.
chage Doing business as 35- 0230360
returrn Number and street (or P. O. box if mail is not delivered to street address) Room/ suite E Telephone number
eiurin7 3 CENTER GREEN 300 317- 924- 6770
aatteai" City or town, state or province, country, and ZIP or foreign postal code
G Gross receipts $ 1 , 0 , 5 9
Amenaee eNrn CARMEL , IN 46032
H( a) Is this a group return
tang` s- F Name and address of principal officer: Ml CHAEL LASLEY for subordinates? = Yes ® No
pending SAME AS C ABOVE I H( b) Are all subordinates Included? = Yes = No
Tax-exempt status: LXJ 501( c)( 3) 501( c) ( ) A ( insert no.) LJ 4947( a)( 1) or 527 If " No," attach a list. (see instructions)
m 1 Briefly describe the organization' s mission or most significant activities: TO FOSTER A LOVE OF THEATRE
c THROUGH IMAGINATION, EDUCATION, AND PARTICIPATION.
S2 Check this box if the organization - discontinued its operations or disposed of more than 25% of its net assets.
3 Number of voting members of the governing body (Part VI, line 1 a)............................................................ 3 29
a 4 Number of independent voting members of the governing body (Part VI, line 1 b) .......................... ...... 4 2 9
y 5 Total number of individuals employed in calendar year 2018 (Part V, line 2a) _ 5 55
5: 6 Total number of volunteers ( estimate if necessary) ....................... ................................................................ 6 400
7 a Total unrelated business revenue from Part VI 11, column ( C), line 12............................................................ 7a 0 .
b Net unrelated business taxable income from Form 990- T, line 38......... ......... ......... ......... 7b 0.
Prior Year Current Year
y 8 Contributions and grants ( Part VIII, line 1 h) 655, 189. 721 , 312 .
cc 9 Program service revenue ( Part VIII, line 2g) 795, 201. 8 5 9, 9 4 6.
10 Investment income ( Part VIII, column ( A), lines 3, 4, and 7d) . 589. 20, 545.
11 Other revenue ( Part VIII, column ( A), lines 5, 6d, 8c, 9c, 10c, and 11 e) 55, 0 9. 28 , 654.
12 Total revenue - add lines 8 through 11 must equal Part VIII, column ( A), line 12 1, 506, 048. 1, 589 , 367.
13 Grants and similar amounts paid (Part IX, column (A), lines 1. 3)................................. 0. 0 .
14 Benefits paid to or for members ( Part IX, column ( A), line 4)....................................... 0. 0 .
w 15 Salaries, other compensation, employee benefits ( Part IX, column (A), lines 5. 10) ......... 654, 377. 601 , 043 .
c 16a Professional fundraising fees ( Part IX, column (A), line 11 e) 0. 0.
K b Total fundraising expenses ( Part IX, column ( D), line 25)
W 17 Other expenses (Part IX, column (A), lines 11a-1 to, 11 f.24e) 1—, 010 , 14 . 997 , 277.
18 Total expenses. Add lines 13- 17 ( must equal Part IX, column (A), line 25) ..................... 5 5 . 1, 598 , 320.
19 Revenue less expenses. Subtract line 18 from line 12................................................ 15 8 , 4 7 7 . 8 , 9 5 3 .
Beg! n n 1 ng of Ou mint Ye ar End of Year
20 Total assets ( Part X, line 18) ........................................................... 15 7 , 517 . 2 31, 15
a 21 Total liabilities ( Part X, line 26).................................................. 16 8 , 121 270 , 309.
22 Net assets or fund balances. Subtract line 21 from line 20.......................................... 1 10, 607. 1 9 , 5 5 .
j Part it j srgnait re MOCK
Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is
true, correct, and complete. Declaration of preparer ( other than officer) is based on all information of which preparer has any knowledge.
Sign
Here
Signature o o icer
MICHAEL LASLEY, EXECUTIVE ARTISTIC
a e
DIRECTOR
ype or print name and title
Paid
Print/ type preparer' s name
ELIZABETH M. BELCHER, CP
BOOTH TARKINGTON CIVIC THEATRE
2020/ 2 1 BOARD OF TRUSTEES
Executive Officers
Stephanie C. Kim, Chair Ilissa E. Rassner
Telamon Eli Lilly and Company
Todd C. Lady, Incoming Chair Kristen Robertson
Taft Steftinius & Hollister LLP The Worth Collection, LTD
Donald E. Knebel, Immediate Past Chair Ellen R. Rogers
Barnes & Thornburg, LLP Independent Community Relations Contractor
Laurie Tanselle, Secretary Munjot Sahu
CFP and Community Volunteer Eli Lilly & Company
Joshua K. Malarsky, Treasurer Brian Smiler
Katz, Sapper & Miller Roche Diagnostics Operations, Inc.
Ann M. Soards
Trustees
Community Volunteer
J. Keith Stucker
Kristen D. Boice
JKS Investment Group
Pathways to Healing Counseling, LLC
Joanna Tuohy
Mary Bowman The National Bank of Indianapolis
Freelance Musician & Educator
Justin M. Verbeten
Melissa Cohen BKD, LLP
Congregation Beth- EI Zedeck Tiffany Whisner
Patrick A. Drewry Coles Marketing
Drewry Simmons Vornehm
Leslie Galbreath
Honorary Trustees
Magenta Marketing Communications Katherine B. Appel
Lynda Goeke
Community Volunteer
The Goeke Group Thomas W. Beeler
Bruce E. Heslin
Community Volunteer
St. Vincent Medical Group Jason R. Boyewsky
Sarah Honaker The National Bank of Indianapolis, Retired
IU Health D. Peter Dunbar
Scott S. Luc KeyBank
Merrill Lynch Wealth Management
Jeffrey E. Good
Sarah Luedtke Milestone Financial Advisors
Investment Management Group Connie R. Horwitz
Jeanine Kerridge Indianapolis Power & Light Co., Retired
Barnes & Thornburg, LLP Charlie Morgan
Vivian Lawhead EMMIS Communications
SoHo Cafe Katharine Mothershead• Kruse
Brett D. McKamey Mothershead Foundation
Goelzer Investments
Hilary Stout Salatich
Maureen Merhoff
Community Volunteer
OneZone ( Retired)
Carolyn M. Schaefer Gray
John O' Brien CMS Investments
Fifth Third Insurance Charles P. Sutphin
Jill O' Malia Netherleigh Enterprises, LLC
Great Deals Savings Magazine Lynn C. Tyler
Michelle Pheffer
BOOTH TARKINGTON CIVIC THEATRE
2020 CITY OF CARMEL GRANT REPORT
November 18, 2020
THEATRE IN THE TIME OF CORONA
On March 13, The Center for the Performing Arts suspended all campus activities through May 15, later extending to
June 30, in response to the spread of the novel coronavirus. For Civic, this meant all performances, shows, classes,
rehearsals, and events were cancelled during this time. This suspension marked the first time in Civic' s 105- year
history that in -person activities have completely halted. Cancelled activities for this time period included:
A FEW GOOD MEN ( March 13- 28, 2020)
Roald Dah' s MATILDA THE MUSICAL ( April 28- May 9, 2020)
Jr. Civic' s production of FROZEN, JR. ( June 19- 24, 2020)
The Young Artists Theatre Program' s REVUE! ( June 18, 2020)
The Young Artists Theatre Program' s SATURDAY NIGHT FEVER ( July 30- August 2, 2020)
Remaining winter classes
The in -person spring class session
June summer camps
Since campus reopened on July 1, 2020, July summer camps and the season opener, a rescheduled production of
MATILDA, were also cancelled due to the spread of COVID- 19. In place of July summer camps, Civic hosted
Showtime on the Green," which offered a combination of virtual and in -person instruction with a recorded final
performance on the Green between the Tarkington and the Palladium. The painful decision to cancel MATILDA for a
second time was based largely the inability to stream performances, in -person capacity limitations, and safety
considerations for actors and production staff members. Music Theatre International ( MITI) holds the royalties for
MATILDA, which was not included on their published list of productions available for streaming. With the Tarkington
operating at 29% capacity to accommodate for social distancing, producing MATILDA in October would have been a
significant financial loss during this critical time. Additionally, without access to rapid tests for production volunteers
and staff, guaranteeing safety for those involved was an impossible undertaking.
In its place, Civic Theatre produced GHOST LIGHT CABARET on October 15, 2020. This new production celebrated
Civic' s 10t^ season at the Center for the Performing Arts in Carmel by bringing back volunteer actors to perform
memorable production numbers overthe last decade. Over200 households purchased tickets and donated,
generating over $ 15, 000 in revenue for the theatre.
After the success of GHOST LIGHT CABARET, Civic staff felt invigorated and ready to produce live theatre once
again. Marketing surveys revealed the majority of Civic audiences growing bored or frustrated with virtual
performances and a strong desire to attend shows in person. With this feedback and the number of COVID- 19 cases
appearing to plateau, Civic Theatre planned to produce three holiday shows in December: a virtual presentation of
the 2019 production of ELF THE MUSICAL, an in -person production of A CHARLIE BROWN CHRISTMAS, and in -
person and virtual offerings of HOLIDAY LIGHTS, an original Civic holiday celebration.
Shortly after finalizing plans for all three productions, the spread of COVID- 19 rose exponentially, breaking records
daily. On November 11, Governor Holcomb announced new state- wide restrictions on public gatherings, which led
Civic to cancel its in -person holiday offerings. Civic still intends to make its 2019 production of ELF THE MUSICAL
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available for streaming as well as alive virtual production of HOLIDAY LIGHTS, with on -demand opfions available
afterward. Looking forward, Civic will continue to monitor the spread of COVID- 19, implement best practices for staff
and volunteers, and follow the government' s guidance to do its part in stopping the spread of the virus.
FINANCIAL IMPACT
Over the past five years, Civic Theatre has made great strides toward financial sustainability. After the elimination of
the Artistic Director position and the resignation of the Executive Director in 2015, it became clear that significant
adjustments to Civic' s financial model needed to be executed to ensure the future of the organization.
Major changes included transitioning from an ownership arrangement at the Tarkington to a residency agreement,
restructuring Civic' s management model, eliminating outside contracts that were not effectively serving the
organization, and relocating the scene shop to Carmel through an in -kind partnership. These substantial
modifications to Civic' s operations resulted in an annual savings of $500, 000.
Since then, Civic has diligently managed expenses, implemented a new budgeting strategy, and grown its audience
base. The effectiveness of these changes has been clear in financial statements since 2015, with budgetary deficits
decreasing exponentially each year. Civic Theatre is proud to report that fiscal year 2020 financial statements reflect
a positive change in net assets, the first budgetary surplus Civic has achieved in several years. This is largely due to
the record ticket sales of MAMMA MIA and ELF in 2019 as well as meticulous management of expenses.
The arrival of COVID- 19 at this point in Civic' s financial and operational journey is devastating. However, because of
the difficult decisions made and swift actions taken over the last five years, Civic Theatre stands a chance to survive
the duration of this pandemic. While in past years this loss of revenue would be catastrophic for the organization,
Civic' s 2019 productions of MAMMA MIA! and ELF THE MUSICAL far surpassed budgeted goals by over $ 100, 000,
providing a cash cushion for the organization in early 2020. Executive staff took caution with this success, continuing
to tightly manage expenses with the knowledge that a successful fall does not necessarily mean a successful spring.
When the unthinkable happened and all performances were cancelled, over 150 households donated the value of
their purchased tickets to A FEW GOOD MEN and MATILDA to the theatre, resulting in over $ 25, 000 in contributed
income. Civic Theatre has remained diligent in seeking additional funding sources to offset the loss of earned
revenue during this time.
Thus far, Civic has received the following forms of COVID relief funding:
132, 900 from the Small Business Association through the Payroll Protection Plan, which was applied to
staff payroll from April 15 through June 15
49, 061. 23 through the Arts, Cultural & Destination Marketing Organization Grant Program from the Indiana
Arts Commission & Indiana Destination Development
150, 000 Emergency Disaster Relief Loan, currently functioning as an untouched cash reserve
10, 000 in additional support as part of the Emergency Disaster Relief Loan
10, 000 from the Allen Whitehill Clowes Charitable Foundation
2, 500 as part of the Indiana Arts Emergency Relief Fund from the Indiana Arts Commission, National
Endowment for the Arts, and Arts Midwest with funding provided by the CARES Act
To secure Civic' s future, staff predicts additional support will be necessary over the next twelve months to account for
public perceptions associated with the dangers of attending live theatre during and after the COVID- 19 crisis. Staff
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and board are continuously assessing its financial model and will adjust operations in response to positive cases,
audience attendance, and levels of support.
STAYING CONNECTED VIRTUALLY
The major shift experienced in operations has challenged the staffs creativity, inspiring new ways of reaching
audiences and accomplishing Civic' s mission. Most notably, Civic has completely reimagined how it offers theatre
education to its dedicated base of students. Each year, Civic Theatre provides 20, 000 education opportunities to
community members through classes, workshops, and outreach programs. Students involved Jr. Civic and the Young
Artists Program ( YAP) depend on this programming for arts education, social engagement, and safe artistic
exploration. In order words, many students see Civic as a second home where they are loved and accepted for who
they are. For some, participating in classes, workshops, or shows is the only time they feel a sense of belonging.
Fortunately, education programs have been a natural fit for online engagement and connecting with students.
Starting on March 22, Civic Theatre began providing free, weekly pop- up classes via Facebook live for students of all
ages, backgrounds, and abilities. These classes were led by several local artists and generated over 10, 000
engagements with students via workshops such as Breathing Technique & Vocal Warm -Ups, Shakespearean Insults,
Improvisation, Stage Make -Up, and Weekly Tap Workshops. Additionally, Civic' s education team created virtual class
sessions and introduced a weekly live show to engage with students and families on a personal level. During the
summer and fall months, Civic offered outdoor class sessions as well as private vocal, acting, and dance instruction.
Hosting virtual classes quickly taught Civic staff how to produce, distribute, and manage virtual programs, inspiring a
slew of online events. On June 11, Civic' s skills were put to the test with its first ever completely virtual Education
Fundraiser. The Civic Theatre Guild, made up of community volunteers, spent months planning an in -person
fundraiser for this date. When it became clear that meeting in person with such a large group of people was unsafe,
the event was redesigned to be hosted via YouTube Live. Students, volunteers, artists, and families were asked to
record performance videos, testimonials, and interviews that were used throughout the evening. Because of this input
and engagement, over $50,000 was raised for education programming.
USE OF GRANT FUNDS & COMMUNITY IMPACT
Over the course of 2020, Civic Theatre is proud to have produced five opportunities for audience members to
experience the joy of live theatre. With an estimated audience of 10, 000 patrons, this is a far cry from Civic' s typical
attendance of over 30, 000 community members. However, Civic is proud of the strides it has made during this
challenging time to adapt its business model to continue serving the community and accomplishing its mission.
Productions during 2020 included:
TITLE DATES FORMAT AUDIENCE REACH
MUCH ADO ABOUT NOTHING 2/ 7/ 2020- 2/ 22/ 2020 In -Person Performances 2, 737 people
Dr. Seuss' s THE CAT IN THE HAT 2/ 25/2020- 3/ 5/ 2020 In -Person Performances 4, 490 people
A FEW GOOD MEN 3/ 13/ 2020- 3/ 28/ 2020 Postponed to 2021 200 people
GHOST LIGHT CABARET 10/ 15/ 2020- 11/ 30/ 2020 Live & On -Demand Virtual Event 240 Households
ELF THE MUSICAL ( 2019) 12/ 4/2020- 12/ 26/ 2020 On -Demand Virtual Event TBD
HOLIDAY LIGHTS 12/ 12/2020- 12/ 31/ 2020 1 Live & On -Demand Virtual Event
TBD
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Funding from the City of Carmel Arts Grant has been used to offset expenses associated with these productions
such as production staff salaries, contract production staff wages, scene shop expenses, costuming, lighting, sound,
royalties, props, and special effects. A breakdown of these expenses can be found in the table below.
EXPENSE CATEGORY TOTAL AIVIT OF TOTAL ALLOCATION
Production Salaries" 141, 349. 51 56% 118, 296
Contracted Production Staff 56, 036. 55 22% 46, 897
Production Materials 53, 538. 88 21% 44, 807
TOTAL 250,924. 94 100% 210, 000. 00
Does not include any salary expenses covered by the Payroll Protection Program or other COVID- 19 relief funding
The most meaningful measurement of Civic' s impact on the community comes from feedback from volunteers,
patrons, and parents:
Thank you so much for staying connected with classes, Facebook posts, and emails under these crazy
circumstances.... We thank you so much for taking this time of uncertainty and spinning something beautiful from it.
Thank you for bringing familiar faces, laughter, sing -a -longs, and stories into our living room so that we can feel
connected:"
February 2020 was my 3rd time stepping into the Cat [ in the Hat] suit.... The thing that brings tears to my eyes is
that so many little brown boys and girls can see themselves on stage. Representation is so important, and I am so
thankful to portray such a fun role!"
Most of my greatest friendships were built in rehearsals spaces and on stages. I' m thankful to Civic Theatre for
providing me many opportunities to make more friends and memories. Looking forward to when we can all get back
on stage!"
There are not enough thanks in this world for me to thank you for all of the ways you have touched our lives. To
have [ my son] always feel loved, accepted, and confident when he walks through those doors at Civic, means the
world to us as parents."
LOOKING FORWARD
Civic Theatre is infinitely grateful to the City of Carmel for being a champion of the arts, making it possible for Civic to
provide theatrical opportunities for its community. In the last 105 years, Civic has witnessed and endured countless
triumphs and trials. It is our greatest hope and our institutional ambition that Civic Theatre survive these current
challenges in order to be a leader in the healing process on the other side. The arts are an indispensable tool for
reflection and can begin the process of acknowledging and addressing heartbreak while celebrating what it means to
be alive. Civic has important work to do in this regard and looks forward to telling the stories that advance such work
on the Tarkington stage again soon.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Barnes & Thornburg, LLP
Light Bound Lynn C. Wilson
Crosby Wilson Consulting
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Preparer' s signature
LIZABETH M. BELCHE
a a
03/ 19/ 20self-emmed
check TIN
01227829
Preparer Firm' sname III, SPONSEL CPA GROUP, LLC Firm' sEIN 27- 0851983
Use Only Firm' saddress 251 N. ILLINOIS ST. STE 450
INDIANAPOLIS, IN 46204 Phoneno.( 317) 608- 6699
May the IRS discuss this return with the preparer shown above? (see instructions)............................................................... LXJ Yes LJ No
832001 12- 31- 1e LHA For Paperwork Reduction Act Notice, see the separate instructions. Form 990 (2018)
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F