HomeMy WebLinkAboutResolution_BPW_02-03-21-07; Arts Grant; ($3,000.00); Carmel–Clay Historical SocietyRESOLUTION NO. BPW02-03-21-07
RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY
ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT
WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe
City; and
WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard,
hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and
WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand
Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas
follows:
1. TheforegoingRecitalsareincorporated hereinbythisreference.
2. ThereceiptoftheContractisherebyacknowledged.
3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic
forreview.
SORESOLVED this dayof , 2021.
CITYOFCARMEL, INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
James Brainard, Presiding Officer
Date:
MaryAnnBurke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
S:EBass\\\ MyDocuments\\ BPW-\Resolutions\2021\\AcknowledgeArtsGrantCarmelClayHistorical \ Society.docx1/27/202110:05AM
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2/3/2021
2/3/2021
2/3/2021
2/3/2021
2/3/2021
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City
of Carmel ( the " City") and - S (
the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
That on behalf of Grantee, a not -for -profit corporation, I, yd"aA a&XY5& W
an authorized representative of Grantee, have applied for a City of d6el
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit " A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 3 , 0 00. 0 0 to the Grantee for the eligible costs
of the project ( the " Project") or services as described in Exhibits " A" and ` B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start- up organizations that have been in existence for three ( 3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
I. An application and description of the proposed use of the grant funds ( EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U. S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax ( EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit ( EXHIBIT E);
6. A list ofthe Grantee' s board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor' s right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City' s request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant (" CPA") who
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is neither an employee of Grantee nor a member of the Grantee' s Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($ 60, 000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/ logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/ or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/ she/ it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is
participating in the E-Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees
to provide documentation to the City that he/ she/ it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty ( 30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers.
employees. contractors, subcontractors and/ or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, revelation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same.
and the remaining provision of this Agreement shall remain in full force and effect.
1 b_ Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof and supersedes all prior oral or wntien
representations and agreements regarding same. Notwithstanding any other terra or
condition set forth herein. but subject to paragraph 15 hereof to the extent any terra
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any terra or condition contained in this Agreement.
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN 1W% TCESS WFMROF, the parties hereto have made and executed this Agreement as follows_
ME
Date: l 1- 1, 0 —LO
Fxu Wye Dir7X,& r-
CITY OF CAR.MnEL (" Grantor")
lames Brainard, Miayor
1- 13- 2021
ATTF-ST:
Date; 1- 13- 2021
If you have am' qucsxion conccmin_ the Cim of Car el" s 2021 Arts Gann PTo_ ram. grant v+riint_ _uiddincs oTapplication macrials. contact
Stwon Kibbc. CityotCamcL Oft- Civic Square. Ca LIMa60. Phon,- 3ii s9 ? SS3. 3:dPm_iremrnd_i•• nc.
4
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Exhibit " A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Telephone: 6` 7 - R - Fax:
Contact Person: 1
Email: d cmr\ as o A A prir rmo I n Iii i t 1MS t
APPLICATION AMOUNT: $ 3., wb
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Ckk 5trci2 \ Nt i\li W+ e AbCotvo,557LY)
bcn4 l. c rerlS A\ e t1, ,
K I 1 o,, r s c F. s uo 1
Ow -
ow be
Additional pages may be added to Exhibit " A")
Title: Ewmif& t . .
i
5
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K
CARMEL'
CLAY
Artist Commission — Daniel Warren' s Rail Pen
Carmel' s founding father, Daniel Warren, brought his family to Carmel in the winter of 1831. They settled
on the southwest quarter of what is now the intersection of Main Street and Range Line Road in the
heart of the city. At the time, it was an untamed wilderness. He immediately built a rail pen shelter,
where his family lived for six weeks until their log cabin was completed. The Carmel Clay Historical
Society would like to commission a painting of Daniel Warren' s rail pen to give a sense of what it might
have been like in those first days in the wilderness. The painting would hang in the Carmel Clay
Historical Society s museum, which will be constructed in 2021, and would also be used in a book about
Carmel' s history that the historical society is publishing in the next year or so.
Daniel' s son Zina wrote a book of reminiscences and described the wilderness in which they settled:
The first thing to do after landing in the then solid wilderness... was to cut down an oak tree and
split enough rains to make a rail pen, and boards to cover it. A fire -place was left on one side
and a " back -log" rolled in place, and a door on another side to which a sheet was hanged up for
a shutter. This was the first house!
There were yet some Indians, bears, panthers and wolves and deer galore, wild turkeys,
pheasants, rattle snakes, and squirrels in great abundance. When burning brush at night, droves
of deer, attracted by the light, would come near enough for their eyes to be seen.... Droves of
hungry wolves would come up of nights with their dismal howling. My father later kept dry
brush heaps in stock, so that when the wolves got too fresh he could set fire to one, and the
light would scare them away for that night.'
The rail pen was a temporary structure constructed of rails or poles ( round logs). The term pen implied
that it was a small, one -room dwelling or shelter. The Warrens lived in the rail pen for six weeks, after
which they built a more permanent cabin, which Zina described in his book as follows:
The cabin had] rocks for corner stones on which they built up with beech logs, scalped a little
on two sides and notched at the corners. Round poles made the joists and rafters, and clap-
boards, split boards about four feet long, for the roof and ceilings. The boards on the roof were
held in place by poles, and the boards were laid loose on the joists.
The cracks were " dobbed" with clay which, after drying, would crack and sometimes pieces
would get knocked out.... The floor was made of " puncheons," split slabs with the edges
trimmed to fit together. The chimney was made of split sticks covered with clay, and the hearth
and back wall of clay. The stairway was a ladder.
The doors were made of split boards with wooden hinges and latch, having a string to it, and
passed the outside through a hole in the door, pulling the string would unlatch the door and by
pulling the string inside your door was fastened from the outside.
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I
A few holes were bored and wooden pegs driven in for wardrobe hooks, and there was the
house ready to move into!
Benjamin Mendenhall was born in Carmel in 1844. His recollection of the forest follows:
I] remember the country as almost a solid forest extending many miles in every direction. Deep,
dark woods, and so still one could almost hearthe sunbeams as they glinted through the tall trees.
The silent woods was singularly quiet and the solitude so intense it would appall any small boy.
We seldom ventured far from home, unless along with an older brother, or father, who always
carried a trusty rifle. Deers [ sic], bears, foxes, and occasionally a small pack of wolves, roamed the
forests, which made life interesting to the small boy....
Over east of Carmel, on a little farm belonging to my father was an immense swamp, and in early
days there were many beavers in the small lake. If the ground has not been plowed a remnant of
the old beaver dam may still be found at the north end of the lake. I remember this years ago as
a dam nearly three hundred feet long, and must have backed up the water over at least twenty
acres. This old swamp was the night roosting place of millions of birds....
The old swamp was the home of quite a number of otters. I have seen these animals along Cool
Creek.... The swamp was a noted place for big blue cranes, kingfishers, shitepokes, the small fly -
up -the -creek, and the large ones, erroneously called hell divers. These large birds were quite rare,
and the name has faded from my memory. One could hear them " pumping" or playing in the
water almost a mile away, and 1 have known timid people who would not venture out of doors
after nightfall if one of those uncanny birds was heard " pumping" in the lake'
Warren, Zina. Reminiscences of the long Ago. 1911, p. 6- 7.
Warren 8.
Old Line Stories for Young People." Cormel5tandord. 10 Mar 1922, p. 3.
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A
Proposal for Daniel Warren' s Rail Pen Painting
by
Brad Fields
11639 Tylers Close
Fishers, IN 46037
317. 258. 2354
brad@bradfieldsstudio. com
www. bradfieldsstudio. com
Per the Carmel Clay Historical Society' s, Artist Commission — Daniel Warren' s Rail Pen document, I am
proposing the following:
Research both the structure' s design and appearance. Research items the Warren Family might have
had with them at the time of their arrival, i. e. tools, wagon, livestock, etc. Research the wilderness
landscape which Zina Warren describes including the Beech & Oak hardwood forest setting. As part of
that research I will attempt to locate such a grove( s) in Central Indiana to visit it in late February and
early March to do En Plein Air studies in order to depict what the six weeks of living in the Rail Pen
would have looked like.
The artistic style I will be exploring is The Richmond Group because of the connection of the Warren' s
Quaker heritage and their stop in Richmond to visit relatives on their migration route to Hamilton
County.
The final painting will be executed using professional grade watercolors on either 300# premium
watercolor paper ( 100% archival quality) or on a hard panel sealed with varnish. The size will be
approximately 3' w x 2' t plus appropriate finishing and framing. The finished piece will be delivered to
the Carmel Clay Historical Society ( CCHS) framed and ready to hang. Framing will be professionally done
in Carmel by a local company and the costs included. The artist will consult with representatives of the
CCHS and/ or the exhibit and interior designers to complete the framing.
Cost of the proposed commission including all materials, framing; research, travel and creative time
estimated at 80 to 100 hours) would be $ 3, 000.00. All preliminary studies, research and sketches would
be retained by the artist; while all copy rights would be granted to the CCHS, the artist would reserve
the right to use images of the work for promotional and personal archival use.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
CARMEL CLAY HISTORICAL SOCIETY
REVENUE 2020 Budget 2021 Proposed 2020 Actual
Contributed ( private) 13, 000. 00 90, 000. 00 13, 344. 25
Annual Campaign 13, 000. 00 15, 000. 00
Capital Campaign 75, 000. 00
Contributed (public) 42, 250. 00 61, 550. 00 48, 850. 00
2020 Grants 20, 850.00
Carmel Arts Grant ( 2) 4, 250. 00 24, 000. 00
Clay Township 5, 000. 00 5, 000. 00
Hamilton County Tourism 1, 000. 00 1, 000. 00
Questers 500. 00 250. 00
Indiana Humanities Action Grant 3, 500.00 3, 300. 00
City of Carmel Archivist 28, 000.00 28, 000. 00 28, 000.00
Sponsorships 8,000. 00 8,000. 00 4, 100.00
Corporate Sponsors 8, 000. 00 8,000. 00
Retail 0. 00 200.00 761. 29
Gift Shop 0. 00 200.00
Investments 3, 500. 00 750. 00 544. 21
Interest 3, 500. 00 750. 00
Events 9, 150.00 9, 150. 00 0. 00
Other Events 150. 00 150. 00
Spring Tea 1, 500. 00 1, 500.00
Garden Tour 500. 00 500. 00
HHTTickets 6, 500. 00 6, 500. 00
History of Crooked Stick 500. 00 500. 00
Memberships 7, 000. 00 8, 000. 00 7, 772. 54
Family 7, 000. 00 8, 000. 00
Tours/ Programs 3, 800. 00 3, 800.00 33. 00
School Tours 3, 800.00 3, 800.00
Other Revenue 12, 800. 00 8, 900. 00 6, 366. 97
Miscellaneous Revenue 300. 00 300. 00 1, 667.86
Brick Project 12, 500. 00 8, 600. 00 4, 699. 11
TOTAL REVENUE 99,500.00 190,350. 00 76, 799. 88
Buildings and Grounds 2, 800. 00 9, 920. 00 547. 00
Building Repairs* 2, 000. 00 2, 000. 00
Bugs 300. 00 300. 00
Updates (fencing, bench and windows) 500. 00 7, 620. 00
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Contract Services 1, 500. 00 5, 500. 00 5, 376. 00
IT 1, 500. 00 5, 500. 00
Programming/ CollectionsCare 5, 250. 00 29, 393. 00 7, 055. 00
Carmel Arts Grant( s) 24, 000. 00 7, 055.00
Exhibits* 5, 250. 00 3, 300. 00
PastPerfect Virtual Exhibit 1, 000. 00
Archival Care 1, 093. 00
Dues, Fees, Membership 2, 038.00 2, 038. 00 1, 916.62
American Associaion of Museums 20. 00 20. 00
Indiana Historical Society, Local History 50. 00 50. 00
OneZone 200. 00 200. 00
AASLH 118. 00 118. 00
Indiana Landmarks 50. 00 50. 00
Paychex 1, 100. 00 1, 300. 00
CPA 500. 00 500. 00
Event Expenses 8, 075. 00 8, 075. 00 6, 667. 04
HHT 1, 500. 00 1, 500. 00 1, 161. 04
Tea 1, 500. 00 1, 500. 00
Brick Project 5, 000. 00 5, 000. 00 2, 708. 00
Garden Tour 75. 00 75. 00
Exhibit expenses 2, 798.00
Membership 1, 020. 00 1, 340. 00 1, 964.07
Newsletter 480. 00 800. 00
Marketing ( Constant Contact) 540. 00 540. 00
Basic Office Operations 5, 885. 00 8, 885.00 7, 871. 65
Computer Software 275. 00 275. 00
Insurance, Liability D& O 2, 810. 00 2, 810. 00
Postage, Mailing 400. 00 400. 00
Printing/ Copying 1, 000. 00 4, 000. 00
Office Supplies 700. 00 700. 00
Computer/ Scanner for Archival ( 1) 700. 00 700. 00
Human Resources 62, 348. 21 118, 504. 25 50, 011. 41
Executive Director* 15, 600. 00 15, 600. 00
Emily 21, 000. 00 21, 600. 00
Andy/ Jessica 19, 920. 00 8,000.00
Workman' s Comp Insurance 935. 00 935. 00
Payroll Taxes 4, 323. 96 11, 800.00
Fundraiser 60, 000.00
Insurance EPL and Exec 569. 25 569. 25
Retail Sales 15, 00 55. 00 53. 27
Retail Sales Tax 15. 00 55. 00 53. 27
Purchase of new items
Utilities - Full year Est 6, 800. 00 6, 620. 00 6, 830. 62
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Internet and Phone 2, 000. 00 2, 000. 00
Gas 1, 200. 00 1, 420. 00
Electric 2, 200. 00 1, 800. 00
Security 600. 00 600. 00
Water/ Sewer/ Trash` 800. 00 800. 00
TOTAL EXPENSES 95, 731. 21 190, 330. 25 88, 292. 68
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c
State of Indiana
Certified Copies
To Whom These Presents Come, Greeting:
I, CONNIE LAWSON, Secretary of State of Indiana, do hereby certify that I am, by virtue of the laws
of the State of Indiana, the custodian of the corporate records and the proper official to execute
this certificate.
I further certify that this is a true and complete copy of this 8 page document consisting of the
following records filed in this office:
Certification Date: November 29, 2017
Business Name: CARMEL CLAY HISTORICAL SOCIETY INC
Business ID: 197703- 772
Transaction I Date Filed LNo. of pages
Articles of Incorporation 1 03/ 28/ 1977 6
Business Entity Report 1 03/ 12/ 1998
2
Total No. of pages ; 8
In Witness Whereof, I have caused to be affixed my
signature and the seal of the State of Indiana, at the
City of Indianapolis, November 29, 2017
CONNIE LAWSON
SECRETARY OF STATE
Page 1 Of 9 CertificateED: 10108059
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Internal Revenue Service
District Director
Department of the Treasury a
D81e: JUL 2 z 1986
Carmel -Clay Historical Society, Inc.
201 Belden Drive
Carmel, IN 46032
Dear Sir or Madam:
Employer Identification Number.
Case 31- Q8428 umber.
310001531
Person to Contact
Cindy Perry
Contact Telephone Number.
513- 684- 3578
Caveat Applies:
No
Based on the information you recently submitted, we have classified your organization
as one that is not a private foundation within the meaning of section 509( a) of the
Internal Revenue Code because you are an organization described in section 509( a)( 1) and
170( b)( 1)( A)( vi).
Your exempt status under section 501( c)( 3) of the Code is still in effect.
This classification is based on the assumption that your operations will continue as
you have stated. If your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the change on your
exempt status and foundation status:
This supersedes our letter dated May 1, 1979.
If the above heading indicates that a caveat applies, the caveat below is an integral
part of the letter.
Because this letter could help resolve any questions about your foundation status,
You should keep it in your permanent records.
If you have any questions, please contact the person whose name and telephone number
are shown above.
Sincerely yours,
District Director
cc: Mr. Ralph H. Zimmerman
6525 E. 82nd Street, # 102
Indianapolis, IN 46250
P. O. Box 2500. Cincinnati. OH 45201 1 otter vmntnne rRa a - oat
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
STATE OF INDIANA )
SS:
COUNTY OF HAMILTON )
AFFIDAVIT
I, u.btcts4
an authorized representative
of NIS/ N15 DYi4t( SOGfC / (' Grantee"),
being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/ or ticket revenue, etc., in calendar year ending 2019 totaled $ 1 D la $ SZ. 83
ASignature i
Printed Name
Subscribed and sworn to before me, the undersigned Notary Public, this day of
Aldvez, ZeX— , 2020.
Signature - Notary Public
SEAL]
Printed Name_ s raw J (1/ rjf It1-
I/
Resident of /[ ew. it Ito,\ County, Indiana
My Commission Expires: 2Az2& a.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Income and Expense Statement YTD
Deb Teets < debteets119@gmail. com>
Sat 11/ 21/ 2020 12: 19 PM
To: Debbie Gangstad< dgangstad@carmelclayhistory.org>
2020
REVENUES
Grants 20,850. 00
Donations 13,344.25
Events 0.00
Merchandise 761. 29
Membership 7,772. 54
City Contract 23, 300. 00
Interest 544.21
School Tours 33. 00
Brick Project 4,699. 11
Sponsorships 4, 100. 00
Refunds 1, 667. 86
Paypal/ Square Fees 272. 38
Total Income $ 76,799. 88
EXPENSES
Payroll Tax 9,493. 46
Utilities 6,838.94
Insurance 6,206. 11
Salary 39, 582. 95
Events 3,869. 04
Depot Maintenance 547. 00
Membership Support 1, 169. 43
Dues to Museum Support 480.42
Office Expenses 2, 205. 51
IT Support 5, 376.00
Marketing/ Advertising 794.64
Equipment 395. 03
Fees 1, 571. 15
Grant Covered Artwork 7,055. 00
Bricks 2,708. 00
Donations 0.00
Income 76, 799.88
Expenses 88, 292. 68
Net Income 11, 492.80
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Short Form
corm 990- EZ I Return of Organization Exempt From income Tax 2019
Under section 501( c), 527, or 4947( a)( 1) of the Internal Revenue Code ( except private foundations)
A Forthe2019eale
B Qlackxapph, abN:
Address change
Name change
rmtislretam
Final. eM iratad
Amended rshan
Do not enter social security numbers on this form as it maybe made public.
Go to wwwars gov/Porm990EZfor instructions and the latest information.
tax veer beninnino , 2019, and ending
P.O. tax, ff= it is not der" aed to street address)
D Employer identification number
Roomrsane i E Telephone number
F Group Exempfion
Number
G Accounting Method: [ Kj Cash U Accrual Other (specify) n Chem W ® if Ole OlganQatlOn is not
I Webske: ChMOLCLAXHISTORY. ORG
required to attach Schedule B
J Tax- exempt status ( check only one) sm( cx3) sm(cx I Cmaert ) Ie47( x+)
52r ( Form 990, 990- F2, or 990- PF).
K Form of organization: ® Corporation U Trust Association Other
L Add lines 5b, 6c, and 7b to One 9 to determine gross receipts. If gross receipts are $ 200, 000 or more, or if total assets
Part 11, column (B)) are $500,000 or more, file Form 990 instead of Form 990-EZ •.: • • • ... • • • • . ' • $ 109, 366
P v Revenue, Expenses, and Changes in Net Assets or Fund Balahces( see the instructions for Pan p El
or town. slate ar proWnW. mnmy, and ZIP or f0W&A PWal code
l: necK a me orean¢ a ton usw a" uvumv ..... , mop... •.. ... -..-,--_,._.. ... _._ _. _ -
a-`-'
1 80, 804
1 Contributions, gifts, grants, and sanffar amounts received . • • • • • • • • •
2 Program service revenue including government fees and contracts • - - c._ - '• ..
2 17, 157
3 Membership dues and assessments ................ • • s '... • ...... 3 7 928
4 Investment income • • - • • • ............ • • .......
4 3, 063
5a Gross amount from sale of assets other than inventory • • . Sa
to less: cost or other basis and sales expenses • .. • • • • • s- • -- s- •
56
c Gain or (loss) from sate of assets other than inventory ( Subtract ? 5b ironhlba 5a)``.. • ' . • • . • . • • • 5c
6 Gaming and fundraising events: -: r
a Gross income from gaming ( attach Schedule G if g(eeter th.m _ - '•
a 15, 000) . . . . ... . .... . .. . .. . . .. . . .. .. .. .
ea
b Gross income from fundraising events ( not indudi r= 95. ^ of contribufions ram
K from fundraising events reported on One 1) ( attach SK" e G 6
sum of such gross income and contributions exceeds $ 1.. 10€) p'`• - 6b
c Less: direct expenses from gaming and? ising events
Be
d Net income or (loss) from gaming and fu4 events ( add fines 6a and 6b and subtract
n ........ ........ 6d
line6c) ............... g,;.- ..
µl_ ...
Ta Gross inventory, less retumb'Hnda4ances
72 414
sales of
e: x- ,
b Less: cost of goods sold • • • • ok -c ..;
t. ...............
Carmel Clay Historical Society
Board of Directors 2019- 2020
President
Dan McFeely
V1' Nick Davis
Treasurer Deb Teets
Secretary Christine Owens
Board Member Susan Anderson
Board Member Julie Kingston
Board Member Larry Lawhead
Board Member Vivian Lawhead
Board Member Meg Osborne
Board Member Brad Sexauer
Board Member Fred Swift
Executive Director Debbie Gangstad
Historian Andy Wright
City Archivist Emily Hanawalt
Collections Manager
Past President, Emeritus
Officer Jennifer Hershberger
Past President, Emeritus
Officer Sharon Kibbe
Carmel Clay Historical Society
211 ist Street S. W. Carmel, IN 46032 317- 846-7117 info@carmelclayhistory. org
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Carmel Clay Historical Society
Year End Report
City of Carmel 2020 Arts Grant
The Carmel Clay Mstorical Society' s 2020 City of Carmel Arts Grant was a
realistic oil painting on canvas depicting a Monon steam engine. We
commissioned Chris Blice of Blice Edwards to design and create this 6' x 10'
painting on canvas stretched on wooden bars. With Andy Wright' s historical
information and an image of a steam engine that traveled through Carmel from
1912 to 1928, Blice Edwards created just what we asked. They creatively chose a
sepia paint color which complements the historical feel of the Depot. When
children visit our train exhibit in the Monon Depot Museum, they often stop in
amazement at the sheer size of this beautiful artwork. Chris Blice assured us this
paint could withstand exterior viewing, but we want to preserve it as we share it
with the public. We anticipate displaying this piece for many years to come, thanks
to the funding from the 2020 City of Carmel Arts Grant.
Timeline:
November, 2019 Application for grant
January 3, 2020 Grant awarded for $4, 250
March 20, 2020 50% deposit of $2, 125 paid to Blice Edwards
May 22, 2020 Inspection for final changes
June 1, 2020 Final delivery and payment of $2, 125
Carmel Clay Historical Society
211 ist Street S. W. Carmel, IN 46032 317-846- 7117 info@carmelclayhistory. org
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
7b
from sates of t ( pry (Subtract fine 7b from line 7a) • • • • . • • • • • • • • • • • • •
7c 414
8
c Gross profit or (loss) -..- .
zs-., ............
8 Other revenue ( describe in 0)`.= -- - - - - - - - - - - - - - - -
9 109, 366
9 Total revenue. Add Ones 1 2, 3 f; 56d. 7c, and 8 ...........................
10 Grants and simil A ngou ip (fist•,# Schedule 0) . • • • • . • • • • • • • • • • • • • • • • • • • ' ' ' '
11 Benefits paid rfe7 sb,e > .`;'`....................................
10
11
12 Salaries, other 9erbsalTZKtMsand employee benefits - • ' ' '
r • • •
12 56, 793
13
13 Prof andk" r pa9man is to independent contractors • • • • • • • • • • • • • • • • • •
o. 14 0 ncy, rent, um' es; ` t maintenance - • • • • • .................. " • " •
14 13, 915
W X 15 Pit , publications • ostage, and shipping . • • • • . • • • • • • • • • • • • • • • 15 1, 239
16 Othe as ( d be in Schedule 0) - - • • • • .................. • " • • • • ...
16 44 601
17 116 548
17 Total e _ x . lines 10 through 16- • • • • • ............ • • • • " " ' - " • • .
18 Excesa or ( Wfor the year (Subtract line 17 from line 9) • . • • . • • • • • • • • • • • • • • • • ' • • 18 7 182'.
19 Net assets or fund balances at beginning of year (from line ) 7, column ( A)) (must agree with r'
4 end -of -year figure reported on prior year' s return) • • • • . • • • • • • • • • • • . • • ... • • • • • • . •
19 294 892
20
m 20 Other changes in net assets or Turd balances (explain in Schedule 0) • • .. • • • • • . • • • • • • • • • •
21 287, 660
t•.... nnn , Mn101
2
21 Net assets or fund balances at end of year. Combine lines 18 through 20 • ..
For Paperwork Reduction Act Notice, see the separate Instructio w.
SEA
mn 990- EZ ( 2019) CARMEL— CLAY HISTORICAL SOCIETY 7NC
31- 0903428 Page 2
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F