HomeMy WebLinkAboutResolution_BPW_02-03-21-11; Arts Grant; ($5,000.00); Carmel Repertory Theatre Inc.RESOLUTION NO. BPW02-03-21-11
RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY
ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT
WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe
City; and
WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard,
hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and
WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand
Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas
follows:
1. TheforegoingRecitalsareincorporated hereinbythisreference.
2. ThereceiptoftheContractisherebyacknowledged.
3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic
forreview.
SORESOLVED this dayof , 2021.
CITYOFCARMEL, INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
James Brainard, Presiding Officer
Date:
MaryAnnBurke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City
of Carmel ( the " City") and Carmel Repertory Theatre Inc ( the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
That on behalf of Grantee, a not -for -profit corporation, I, John Clair
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit " A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 5 , 000. 0111, to the Grantee for the eligible costs
of the project ( the " Project") or services as described in Exhibits " A" and " B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start- up organizations that have been in existence for three ( 3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
An application and description of the proposed use of the grant funds ( EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT Q
4. A not -for -profit application or determination letter from the U. S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax ( EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically
6. Grantor' s right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City' s request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, ifrequested, shall be performed by a Certified Public Accountant (" CPA") who
A
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is neither an employee of Grantee nor a member of the Grantee' s Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($ 60, 000).
8.
Year- end review. Grantee agrees to provide the City of Carmel a year- end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/ logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/ or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/ she/ it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is
participating in the E- Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees
to provide documentation to the City that he/ she/ it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/ or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16.
Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
Theatre Inc
By: ( Signature)
Printed Na fficer: John Clair
Title: President
Date: 11- 20-2020
CITY OFARMEL (" Grantor")
By:
James Brainard, Mayor
Date: 1- 13- 2021
ATTEST:
Date: 1- 13- 2021
If you have any question concerning the City of Carmers 2021 Arts Grant Program, grant writing, euidelines or application materials, contact:
Sharon Kibbe. City of Cannel, One Civic Square. Carmel, IN 46032, Phone: 317- 571- 2483. ski6, a)wmel a in L( eov.
0
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Exhibit " A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Carmel Repertory Theatre Inc
Carmel, IN 46032
Telephone: 317- 294- 3334
Fax:
Contact Person: John Clair Jonathan Scoble q — L\ll t)_ `DU b
12@
APPLICATION AMOUNT: $ $ 7, 100. 00
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
The Carmel Repertory Theatre and the Bard Fest Producers are eager to continue the journey into 2021,
reinvigorated with new ideas en -route to establishing our festival as a cultural event for the cities of Carmel
and Indianapolis, thus enriching the communities in which we perform. In support of achieving our goal, we
respectfully request $ 7, 100. 00 to execute our original 2020 grant proposal, which brings Bard Fest' s
intended' inaugural Prestige Project to The Cat in Carmel in October 2021. Our experiences this past year
have equipped us with the tools and resources to address any curve balls that lie in wait, including COVID.
Thank you in advance for your continued support.
Respectfully,
Carmel Repertory Theatre and the Bard Fest Producers
Please find the complete grant request detail in the following pages, Exhibits A-G.**
Additional pages may be added to Exhibit,, A")
By:
Printed a of Officer: John Clair
Title: President
Date: 11- 20- 2020
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STATE OF INDIANA )
SS:
COUNTY OF HAMILTON )
AFFIDAVIT
1, John Clair
an authorized representative
of Carmel Repertory Theatre Inc ("
Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, ifapplicable, revenue of sales,
and/ or ticket revenue, etc., in calendar year ending 2019 totaled $ $ 27, 643. 00
Si4iiature
PrLntegLWme John Clair
Subscribed and sworn to before me, the undersigned Notary Public, this c' v day of
O44M/ 4. 0
SEAL]
Gale Harpring
Notary Public - Seal
State of Indiana
Johnson County
My Commission Expires 4/ 7/ 2023
Commission No. 666387
2020.
Signature - Notary Public
Printed Name e-j} td= N« R-p!
Resident of J0417S r County, Indiana
My Commission Expires: 7 ' 3
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EXHIBIT A
1. An application and description of the proposed use of the grant funds
In January of 2020, when we received our award notification for a Carmel Arts grant, the
producers selected " Who' s Afraid of Virginia Woolf' for the Prestige Project and immediately
began to cast the show even though the performance was not scheduled until October 2020.
Since this inaugural rendition of our Prestige Project would mark the return of Bard Fest to
Carmel, we wanted to lock in the best actors before they made other commitments, and we
did.
Then came COVID. In February, we thought October was a safe distance away. In March, we
recognized we might have an issue. By April, we realized that an intense, in -your -face drama
like " Who' s Afraid of Virginia Woolf", was not what an audience would want to see, that' s if
they even ventured outside of their homes at all. Therefore, the producers considered
postponing or modifying the Prestige Project for a year. However, as COVID protocols began to
take shape, so did the new normal, and we felt our small cast and experienced staff ought to try
to serve our purpose.
As summer approached, cabin fever was setting in and our Prestige Project actors and crew
wanted to try to do somethine. Theatres were being allowed to open at limited capacity and
we were hearing from our patrons that they were eager to attend a live performance. The
producers were intent on testing the theory that audiences were in fact, ready for a COVID- 19
protocol -compliant show. Much to our delight, we found a light- hearted parody titled " William
Shakespeare' s Long Lost First Play' that, with a little work and a bit of creativity, could be
produced outdoors with a cast of only three. In alignment with CDC guidelines, we determined
that open air venues were available on Mass Avenue and in Carmel and thought...maybe we
CAN do something like this. But, was our audience eager to see live outdoor performances,
presented free of charge so attendees had to make no commitments, simply reserve a seat and
attend if they were able? It seemed a great opportunity to bring our loyal network to the North
side, presenting our product to the Carmel community, while publicizing the Prestige Project
amended) set to occur at the Cat later in the year. Therefore, we allocated some marketing
funding from our Carmel Arts grant and went ' on tour,' successfully booking 3 gigs on Mass Ave
and 3 gigs in Carmel to acclimate our Indy audience to the idea of great theatre in Carmel. With
the venues' cooperation in providing appropriately distanced outdoor seating, capacity
restrictions, temperature checks and a mask requirement, we took a chance. The result was a
great success! Bard Fest on tour attracted great attendance throughout central Indiana.
Meanwhile, we continued to hear from some of our most loyal followers that they were
anxious for traditional theatre and urged us to present a ' real' show in October when weather
might not allow outdoor performances. While the COVID issue still loomed large, we decided
humor would be the most appropriate theme and landed on the classic Neil Simon comedy,
Plaza Suite" ... as a radio show! By presenting the play as if it were being broadcast in a radio
studio, we could maintain our commitment to produce a COVID- 19 protocol -compliant show.
Our actors would portray their characters from behind music stands and microphones,
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eliminating face- to- face or physical interactions. One character was added to portray all the
sounds and noises within the show, limiting the number of props and exchanges from actor -to -
actor, thus reducing the risk of spreading germs. And because physical movement was minimal,
some rehearsals were even conducted virtually. Separately, we knew ticket sales would be
down due to capacity restrictions, but since a stage already emulates a broadcast studio, we
were confident the cost of sets would be minimal. Believing we were honoring the spirit of the
grant, providing much needed entertainment for the Carmel community, we committed to
producing the show. Considering the required capacity restrictions and continuing COV ID
concerns, the production was well received. We were also able to honor our rental agreement
in full to The Cat, a theatre which suffered several economic blows as a result of COVID.
In closing, due to the circumstances created by the pandemic, there is considerable variation
between the budgeted and actual financials. In reflection, having endured these
unprecedented circumstances, we believe that the courage to quickly pivot and continue
forward when everything seemed still, in addition to the ingenuity in format and design of the
executed programs, are what made this past year a success. It wasn' t rave reviews and it
wasn' t revenue. It was the ambition, the urgency, and the unwavering passion to provide art,
culture, and entertainment to our community, at a time when it was needed most. We are
eager to continue our journey into 2021, reinvigorated with new ideas en -route to establishing
ourselves as a cultural event for the cities of Carmel and Indianapolis, thus enriching the
communities in which we perform.
Therefore, we respectfully request $ 7, 100. 00 to support our original 2020 grant proposal,
which brings Bard Fest' s' intended' inaugural Prestige Project to The Cat in Carmel in October
2021. Our experiences this past year have equipped us with the tools and resources to address
any curve balls that lie in wait, including COVID. Indeed, we wish to fulfill our desire to bring
Bard Fest back home to Carmel. Thank you in advance for your continued support.
Respectfully,
The Bard Fest Producers
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HISTORY
Bard Fest started around 5 1/ 2 years ago as just an idea. Indianapolis/ Carmel is one of the
largest metropolitan areas in the United States, with an abundant interest in theatre across the
region, with over 70 active community theaters. Even with this thriving theatrical community,
Indiana did not have a Shakespeare Festival. Many cities in the country are home to a
Shakespeare Festival —a tradition; a cultural event —some with much smaller populations and
theatrical outlets than Indiana. From this, we saw an opportunity —is there a way we can take
the abundant interest in theatre in the city and channel it into creating an iconic cultural
event —Shakespeare Theatre Festival —for Indiana communities to enjoy and participate? Thus,
lndy Bard Fest was born.
Website: https:// www. indybardfest. com
Facebook: https:// www.facebook.com/ indyBardFest/
Theatre Festival Definition: " an organized series of concerts, plays, or movies, typically one
held annually in the same place."
Mission Statement:
Unique companies. Unique shows. Bridging the gap between our city and the Bard with
professional -quality, actor focused, accessible Shakespeare."
Why Shakespeare?
Professor Alan Craven writes, " He is the greatest dramatist, the greatest poet and the
greatest prose writer in the history of the language.... He has a presence like Lincoln or
Washington in American history.... The language is rich, the characters are complex and
many of his basic themes — love, treachery, honor, bravery and political intrigue — still
resonate today"
But here is the thing, and this is the only way to make sense of his inventing - the -human,
they have (in part) created us, now. All those great Shakespearean figures have so
hugely impacted on our consciousness of what it means to be human, that they have
affected our concept of ourselves, and therefore shaped us" - The late Harold Bloom on
why Shakespeare matters so much.
Our Vision:
Bard Fest is Indy' s only annual Shakespeare Festival! Bard Fest Indy was founded by Indiana -
based theatre companies to bring a professional -quality, yet intimate, Shakespeare festival
experience to Hoosier audiences. Through our partnership with The Carmel Theatre Company,
and now, IndyFringe, Bard Fest can not only provide paying work for local area actors, but also
provide unique artistic visions in one intimate and accessible space.
Our model: The program is under the direction of the Carmel Repertory Theatre ( the Rep), a
501c3 non- profit corporation. The revenue we collect from ticket sales is used to offset
production costs and pay the actors a stipend for their time and work. Our goal is to pay each
actor a small honorarium to show respect for their time, training, and talent. This token of
appreciation also serves to help Bard Fest recruit the best talent in the city. It is an important
principle that we base our festival on - providing paid work to local actors.
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2014 through 2019— Lessons Learned and Sustained Growth:
We started in Carmel, Indiana at Studio 15, a 75- seat theatre —The Rep saw the cultural
importance of this type of festival, and in 2014, together we launched this very ambitious
idea. Over three weekends we presented three productions in rotation twenty- four times! In
addition, we offered ancillary acts such as improv groups and magic shows, and although we
were modestly successful, it was too many performances for that small of a space.
2015 Productions and Results:
Othello
Timon of Athens
As you Like it
35 actors and crew were involved and three different theatre companies
Approximately 340 people attended the festival
2016 Productions and Results:
King Lear
Coriolanus
Twelfth Night
30 actors and crew were involved and three different theatre companies
Approximately 118 people attended the festival
In reflection, we determined that the drop in attendance could largely be attributed to the
length of the productions, which, as heavy dramas, were each greater than 3 hours. The lack of
familiarity of these shows was also questioned.
From there forward, we encouraged our Directors to edit productions accordingly to
accommodate a reasonable production length. We also felt the diversity of plays was
paramount —not just well- known pieces such as ' Hamlet' but rare plays as well to offer the
festival a healthy balance of interests. In 2016 no other theatre festival in the nation was
producing Coriolanus and we received national recognition from a Shakespeare website.
2017 Productions and Results:
Macbeth
The Taming of the Shrew
Cymbeline
The Complete Works of William Shakespeare Abridged (Guest performer)
45 actors and crew were involved and four different theatre companies
Approximately 750 people attended the festival
2017 proved to be an integral year of change. As had been long expected, the City of Carmel
reclaimed the property where Studio 15 was located, and the festival had to find a new
home. Although still an integral part of The Rep' s mission, the Indy Fringe theatres in
downtown Indianapolis on Mass Ave became the new venue. We also added a production to
our programming, inviting a guest performer and theatre company to participate.
2018 Productions and Results:
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Romeo & Juliet
The Merchant of Venice
Much Ado About Nothing
A Midsummer Night' s Dream ( Youth Theatre Production)
Over 70 actors and crew were involved and four different theatre companies
Approximately 1000 people attended the festival
2018 was also a year of growth as we transformed our guest slot into a youth theater
production, hosted by Agape Performing Arts ( https:// agapeshows. org), providing an
educational component for their students. And as a result of the added cast and crew, we
recruited a new location - The District Theatre on Mass Ave.
2019 Productions and Results:
Hamlet
Henry IV Part 1
Lear' s Shadow
The Tempest ( Youth Theatre Production)
Again, over 70 actors and crew were involved and four different theatre companies
Approximately 1200 people attended the festival
In 2019, Agape Performing Arts was formally named and recognized as the Indy Bard Fest
resident youth theatre company, providing educational opportunities for young actors in our
community.
2020 Productions and Results
3 full ` hakespea a plays CANCELLED DUE TO COVID
ve th theatre pFed tier CANCELLED DUE TO COVID
ENHANCEMENTS
The Prestige Project MODIFIED DUE TO COVID
Speeial o. eets Pi ^ n CANCELLED DUE TO COVID
Our aspirational goals are to grow the festival and enhance the programming. We will return to
our original home where it all began in Carmel just a few short years ago, to produce what we
have informally termed ' The Prestige Project," expanding the cultural influence of the festival
by offering Classic American Plays by literary giants such as Edward Albee, Tennessee Williams,
Arthur Miller, and others. Our venue expansion will be " The Cat" located in the booming
Carmel Arts & Design District. Furthermore, we plan to start a " Special Projects Division" to
support local actors with staged readings and workshops intended to add value and
opportunity to the theatrical community in the greater Indianapolis area.
As previously mentioned, our goal is to become a cultural event for the cities of Carmel and
Indianapolis - thus enriching the communities in which we perform. We are proud of our
efforts establishing the only Shakespeare Festival in Indiana, and we hope the city of Carmel
will join our efforts to expand on this important cultural movement. Thank you in advance for
your thoughtful consideration.
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We leave you with the following themes that guide our work:
We don' t read and write poetry because it's cute. We read and write poetry because
we are members of the human race. And the human race is filled with passion. So
medicine, law, business, engineering... these are noble pursuits and necessary to
sustain life. Butpoetry, beauty, romance, love... these are what we stay alive for.
N. H. Kleinbaum, Dead Poets Society
Me! O life! of the questions of these recurring,
Of the endless trains of the faithless, of cities fill'd with the foolish,
Of myself forever reproaching myself, (for who more foolish than 1, and who more
faithless?)
Of eyes that vainly crave the light, ofthe objects mean, of the struggle ever renew' d,
Of the poor results of all, of the plodding and sordid crowds 1 see around me,
Of the empty and useless years of the rest, with the rest me intertwined,
The question, O me! so sad, recurring — What good amid these, O me, O life?
Answer.
That you are here —that life exists and identity,
That the powerful play goes on, and you may contribute a verse.
Walt Whitman ( 1819- 1892)
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EXHIBIT B
2. A budget for the calendar or fiscal year for which the grant is requested
INDY BARD FEST - THE PRESTIGE PROJECT IN CARMEL
2021 ESTIMATED ANNUAL BUDGET
PERFORMANCE RIGHTS
8 PERFORMANCES AT $150 EACH 1 $ 1, 200. 00 1, 200. 00
VENUE RENTAL ( The Cat in Carmel)
2, 800 for 2 WEEKS 2, 800. 00 2, 800. 00
SETS
MATERIALS 700. 00
CONSTRUCTION 400. 00
PAINT 200. 00
SET DRESSING 300. 00
1, 600. 00 1, 600. 00
LIGHTS/ SOUND
MATERIALS 400. 00
DESIGN 100. 00
500. 00 500. 00
COSTUMES
MATERIALS 300. 00
DESIGN 200. 00
500. 00 500. 00
STIPENDS
ACTORS 450. 00
DIRECTOR, AD, SM, TECH 450. 00
900. 00 900. 00
MARKETING
ADS, POSTERS, POSTCARDS 1, 200. 00
ADDITIONAL PUBLICITY 800. 00
ADDITIONAL PRINTING 600. 00
2, 600. 00 2, 600. 00
TOTAL EXPENSES
10, 100. 00
EXPECTED REVENUE
DONATIONS AND ADS 1, 000. 00
BOX OFFICE 2, 000. 00
3, 000. 00 3, 000.00
GRANT REQUEST 1 $ 7, 100. 00
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EXHIBIT C
3. Certified copies of incorporation as a not -for -profit corporation understate law
Please see attached at the end of the application
EXHIBIT D
4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service
identifying that it is a not -for -profit corporation that is exempt from Federal income tax
Please see attached end of the application
EXHIBIT E
5. Any audits, reviews or compilations available describing the financial condition of the
Grantee, unaudited Balance Sheet and Income Statement most recent available IRS Form
990, and the attached Affidavit
Income Statement
CARMEL REPERTORY
THEATRE
2019
Financial Statements in U. S. Dollars
Gross Ticket Sales
Less: Split Rent
Donations
Net Sales
Show Advertising, Printing
Contract Labor
Dues and Subscriptions
Insurance
Sets, Props, Costumes
Repairs and Maintenance
pre- 2013 Royalties
Total Expenses
Net Operating Income
Gain ( Loss) on Sale of Assets
Rental Income
Total Other Income
Net Income ( Loss)
BALANCE SHEET
25651
1350
3342
27643 ;
2108
540
25217
2426
01
010
100
2526
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Carmel Repertory Theatre [ 12/ 31/ 2019]
Assets Liabilities
Cash 6410 990 pre 2013 royalty
Tech Equip 13, 000. 00
Props & Costumes 800. 00
Furniture 1, 000. 00
Construction Material 850. 00
22, 060. 00 990. 00
EXHIBIT F
6. A list of the Grantee' s board of directors and officers listed
CTC Board of Directors and Officers
President/ Treasurer John Clair
Secretary Claire Jackoway
Board Members: Debbie Coon
Nan Macy
Jonathan Scoble
Anthony Johnson
EXHIBIT G
7. A year End Report from the previous year if Grantee received an Arts Grant from the City of
Carmel in the previous calendar year, pursuant to paragraph 8 herein.
INDY BARD FEST - THE PRESTIGE PROJECT IN CARMEL
2020 BUDGET TO ACTUAL
EXPENSES BUDGETED ACTUAL
PERFORMANCE RIGHTS 900. 00 1, 204. 00
VENUE RENTAL ( The Cat in Carmel) 2,250. 00 2, 700. 00
SETS 1, 550. 00 227. 00
LIGHTS/ SOUND 500. 00 100.00
COSTUMES 500.001 312. 00
STIPENDS 800. 00 900. 00
MARKETING 2, 600. 00 2, 484. 00
TOTAL EXPENSES 9, 100. 00 8, 020. 00
REVENUE
DONATIONS AND ADS 500. 00 1, 550. 00
BOX OFFICE 1, 950.001 1, 470. 00
TOTAL REVENUE 2,450. 00 3, 020. 00
GRANT REQUEST 6, 650. 00 5, 000. 00
NET RESULT 0.00 0. 00
reduced expenses due to change in show
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
State of Indiana
Office of the Secretary of State
CERTIFICATE OF INCORPORATION
of
CARMEL REPERTORY THRATIM INe.
I, TODDRORTPA SectMyofS& 6eofImiMheebym* thatAtticksofItcolpotation
Of the above Noe -Profit Domestic Corporfim have been preseatod to me at my office,
by the feesf10901:7rod by low MA dMit do doctt umWea prmkd eonfmms to
law as Prescribed by theprovisionsoftheIedistaNonaofit Cornmstiae Act of trot
Indiana Secretary of State
Packet: 2009042700211
Filing Date: 0412412009 Effective Date: 0412412009 NOW,
THEREFORE, with this
documentIcertifytitssaidtransactionwillbecomeeffectiveFriday, Apri124, 2009. In
WiWm WhereoF I
haw eased tobe affixed my signore adthe
seal ofthe State Oflottiena, at theCity
of Indianapolis, Apr1124, 2009. TODD RORTfA, SECRETARY
OF STATE
2004042MI1/
2009042704143
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
btdiana I) apartmont of Revenue ,...._
r...,..,,..._.
z.. r..,.__._...._..._.
Indiana oovommont Center North Itdianapofla, Indiana 46204
Indlanti Nonprofit Sales Tax Exemption CerNfleato
Forms Nil I ( This car tS typyg ( Q ollect sales tax)
Slate' ortn 51065' tGtt..,
4- 03 f( .
TID: 0138403260
MCI 000
Corresp M 1000072695291
i ~`
p;p
Issued: 06/ 04/ 2010
ulydl I 1Ylltlimiunuuumuluma ulwluuulm iui -
C. ARMII RFl1l; Rf0ltY IIIIA11Ct: INC0I010RAIT.
484 Li CARMEL. DR 11 162 `
CARMEL, IN 46032. 2812
r ,
Orgnnizntioit is only exempt from payment ofsAlce tax on purchasca for which the organization is granted excngaion.
Detach Here)
Qualifying for sales tax exemption requires the completion And inlay, of nn application fomn proscribed by the Indian Department of
Revenue. The taxpayer Identification Number (TID) above ntim be provided to the retailer ifpurchases are to be exempt from sales
tax. In addition, to qualify for sales tax exemption, such p( 1nautses must be used forpurposes described in Information Bulletin # 10.
The TID must be used on Sales ' fax fixcnuption Cer6licatrx is I Ws) when oinking qualified purchases.
The exemptiou fact that by an the organization State of Indiana, is granted does exemption not neccessarily from income meal that Ins it by purchase the fiederal mule government, by
a nonprofit or lint organization it at one time is exempt was granted from sales such tax. an
Requirements for Sales' 1' ax Exempt Purchases by Nonprofit organizatiour
A. Purchases by a Nonprofit Organization far its Own lJsc:
conditions: In order to qualify for sales lax exemption on purchases, n nonprofit org; mizntion, must satisfy the following
a) The organization must be Waned or describedl in IC. 6 2. 5 5 2l( b). Organizations named or
described following fit purposes: this Code section ate organized and operated exclusively for one or more of the
Civic Charitable
Educational Fraternal
Literary Religious Scientific
b) types Included Of' nonprofit in the above organizations: general organizational categories are tine following specifically named
Business Leagues Churches
Fraternities Convents
Labor Unions [ Accused Ilos mats
Monasteries
Parochial Schools
p
Shared Hospital Services Sororities
Pension Trusts
Student Cooperative Housing
nonprofit n order to organization qualify for sales is granted tax exemption, exemption. purchases must be used for le same putposes fur which tine
r. parchas' in any other c' s far iniffi the private htrtl are hene/ not L eligible O any fin' member, eteniplion, director, Purchases ar officer i4scrl n/ the / or nonprofit .social
parjaav,aiganization, • s ore never or ext / mpt,
B. Purchases by Nonprofit organization for Resole;
Purchases of tangible personal property purchased for " came by nonprofit organizations are eligible for soles tax exemption.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
INTERNAL REVENUE SERVICE
P. 0, BOX 2508
CIN' CINNATI, ON 45201
Date: AY 0. 7 2009'
C.ARMEL REPERTORY THEATRE INC
484 E CARMEL DR CARM L 162
CARMEL., IN 46032
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
26- 4324639
DLNt
17053117028039
Contact Person:
JOAN C RISER ID# 31217
Contact Telephone Numbers
877) 820- 5500
Accounting Period Ending:
December 31
Public Charity status:
1' 70 ( b) ( 1) ( A), (vi)
YOM 990 17,.a_gn1rjarj:- Yes
Effective
Date of Exemption: April
24., 2009 Contribution
Deductibility: Yca
Rridena.
rmApy;, lies: We
are pleased to inform you that upon review of your application for tax exempt
status we have determined that you are exempt from Federal income tax under
section 501(c)3) (of the Internal Revenue Code. Contributions to you are deductible
under section 170 of the Code. You are also qualified to receive tax
deductible bequests, devises, transfers Or gifts under section 2055, 2106 or
2522 of the Code. Because this letter could help resolve any, questions regarding
your exempt status, you should keep it in your permanent records. Organizations
exempt under section 501(e)3) (of the Code are further classified as
either public charities or private foundations. We determined that you are a
public Please charity under the Code section(s) listed in the heading of this letter.
see enclosed Publication 4221-PC, Compliance Guide for 501( c)3) (Public Charities,
for some helpful information about your responsibilities as an exempt_
organization. ' 1
S i -
14
it 11+! Letter
947 (DO/ CG)
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
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