HomeMy WebLinkAboutResolution_BPW_02-03-21-13; Arts Grant; ($2,500.00); Christian Youth Theater of Indianapolis (CYT)RESOLUTION NO. BPW02-03-21-13
RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY
ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT
WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe
City; and
WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard,
hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and
WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand
Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas
follows:
1. TheforegoingRecitalsareincorporated hereinbythisreference.
2. ThereceiptoftheContractisherebyacknowledged.
3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic
forreview.
SORESOLVED this dayof , 2021.
CITYOFCARMEL, INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
James Brainard, Presiding Officer
Date:
MaryAnnBurke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
S:EBass\\\ MyDocuments\\ BPW-\Resolutions\2021\\AcknowledgeArtsGrantChristianYouthTheaterofIndianapolis \ (CYT).docx1/27/202110:15AM
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2/3/2021
2/3/2021
2/3/2021
2/3/2021
2/3/2021
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City
of Carmel ( the " City") and CYT ( the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, I, 1 m ira Raltz >
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit " A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 2 , 5 0 0 ! 00 to the Grantee for the eligible costs
of the project ( the " Project") or services as described in Exhibits " A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start- up organizations that have been in existence for three ( 3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds ( EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT Q
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor' s right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City' s request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant (" CPA") who
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is neither an employee of Grantee nor a member of the Grantee' s Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($ 60, 000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/ logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/ or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/ she/ it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is
participating in the E-Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees
to provide documentation to the City that he/ she/ it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty ( 30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/ or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement hereto, or their may successors only be modified in interest. by written amendment executed by both parties
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
CYf ("
Grantee")
Signature)
Printed Name of Officer: Laura Baltz
Title: Executive Director
Date: 11/ 16/20
CITY OF ( 7ARMMEL (" Grantor")
By: _ 41" "
James Brainard, Mayor
Date- 1- 13- 2021
ATTEST:
Date: 1- 13- 2021
If you have any question concerning the City ofCarmel- s 2021 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe. City of Cataract, One Civic square, Cur nci. IN 46032, Phone: 317• 3714483, skibbeo, carmel in e
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EXHIBIT A
CYT
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: CYT
Address: 1950_E. Greyhound Pass, Ste. 18, Carmel IN 46033
Telephone: 317- 721- 2497 Fax:
Contact Person: I aura Ralb FYpriitivp r) irprtni
org
APPLICATION AMOUNT: $ 5,000
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Please see the following pages.
Additional pages may be added to Exhibit " A")
Printed Name of Officer. Laura Baltz
Title: Executive Director
Date: 11 / 16/20
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Description of the Proposed Use of the Grant Funds:
CYT will perform four plays next year at The Cat:
Radium Girls, a gripping drama that traces the efforts of Grace Fryer, a dial
painter, as she fights for her day in court. Her chief adversary is her former
employer, Arthur Roeder, an idealistic man who cannot bring himself to believe
that the same element that shrinks tumors could have anything to do with the
terrifying rash of illnesses among his employees. February 19 — 28, 2021
Junie B Jones is Not a Crook!, a hilarious and heartfelt tale for younger students
based on the best- selling book series by Barbara Park. Depending on where we
are with Covid numbers, we would love to take this performance to Carmel
Schools. May 21 — 30, 2021
Bedtime Stories ( as told by our Dad) ( who messed them up), a hysterical play
revolving around a creative and clueless dad, a prince with a snoring problem
who spices up The Princess and The Pea, The Boy Who Cried Wolf but cries
dinosaur instead, and Rumpelstiltskin who helps turn all that pesky gold into
straw. Again, the plan is to tour this to Carmel Schools. September 22 — 31,
2021
Up The Down Staircase, a touching and funny play about a first year school
teacher and the impacts she has on her troubled and talented students. January
28 — February 6.
Costs for these productions total $ 18, 296, net. ( We will profit $12, 304 with ticket sales.)
We are asking the City of Carmel to generously grant $5, 000 to CYT to offset these
production costs:
Costs Carmel Arts Grant
Theater Rental (The Cat), $ 14, 000 2, 000
Sets $ 2,600 500
Costumes $ 1, 200 500
Royalties $ 2,000 500
Program Design/ Printing $ 4, 600 500
Local Directing Talent $ 5, 200 500
Props/Tech $ 1, 000 500
TOTAL 5, 000
Please see Exhibit A for information regarding our organization.
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EXHIBIT A
CYT
During the pandemic, my daughter has been depressed and withdrawn. CYT gave her
a place to safely be with her friends, and the leaders built her self esteem. She made it
through this hard time thanks to CYT."—Margaret B, CYT Parent, Carmel.
We are so lucky to have a theater program like this in Carmel! I so appreciate their
work to keep these kids safe while still offering them a quality arts program. We love
CYT— our happy place!" Ann S., CYT Parent, Carmel.
CYT continues to hold classes, camps and performances during the
pandemic.
It hasn' t been easy —we' ve shifted to much smaller casts, employed a hybrid format for
rehearsals and classes, and prioritized social distancing and mask wearing. We take
temperatures, give "the covid quiz" as students arrive, and constantly work with parents
to ensure everyone' s safety. We have two wonderful board members who are
healthcare professionals leading the way.
Although we' ve been able to continue offering our services, we' ve taken a huge
financial hit. We have cut costs everywhere possible, but with smaller casts and limited
number of students, CYT will see a $ 55,000 loss at the end of the year. We are
fortunate to have savings to continue to serve the community, but of course, this is
worrisome.
CYT gives back to our community and builds leaders.
CYT expects each student to give back to our community. Each project encourages our
kids to use their talents to bring joy to others. Over the past few years, our casts have
given coats to those in need and volunteered on site at a local Carmel Coats for Kids
event; they've sang for Riley Kids; they've collected swimsuits and summer play items
for local at -risk youth; theyve planted a garden and donated the fresh fruits and
vegetables to a Carmel food pantry; and they can' t WAIT to sing at Carmel' s
Christkindlmarkt in 2021. They all had such a great time over the past two years, and
loved ice skating after their performance!
Thank you for coming to sing for our patients today. We' ll broadcast your performance
for the next three months to students in all our Riley Hospitals. The energy and
kindness your students showed warmed our hearts." - Amanda R, Riley Employee
CYT donates tickets to every nonprofit organization who makes a request. Last year,
we donated more than 250 tickets to our shows, all of which benefited local silent
auctions/fundraisers.
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Many of these projects are led by our HYPE ( High School Youth Pursuing Excellence)
Team. This group, made up of our oldest kids, is trained to plan and execute our
charitable endeavors, recognize and react when one of our kids might need some
special attention or a shoulder to lean on, and build teams that encourage positivity,
collaboration and equality. These high school students also plan and run our warm up
circles prior to rehearsals and performances, gaining invaluable leadership qualities that
carry them into the future. My son isn't active in sports or a lot of high school activities.
I was so thankful that he had CYT and his HYPE experience for his college applications.
You've allowed him to be so much more well -rounded." —Robyn Y, CYT Parent
Financial Responsibility and Support During the Pandemic
Although CYT has continually offered value to our students without a break in service,
obviously our revenues have fallen. Moving from a model of 99 students in each
performance to less than 25 has been a shift, but one we have completed while
watching the bottom line.
Our parents have volunteered more hours than ever to make sure our kids continue to
perform, and our donors have stayed the course. Over the past three years, we have
built savings to ensure we had stability, and that has also given us the financial security
to continue.
We are thankful for all our donors, especially the City of Carmel, for continuing to
believe in our mission and support the arts.
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CYT loves Carmel Clay Schools
Since the majority of our kids attend Carmel Clay Schools, we are proud to offer school
performances our shows to these local schools, free of charge. " Many of my students
have never seen a live musical such as this. It opened their eyes to the world of
performance art. Thank you." - Mrs. Robertson, Carmel Clay Schools
Funding is crucial to our mission
CYT loves Carmel and Hamilton County. Running a theater in this area eliminates us
from many of the Indianapolis based funding opportunities. When we weigh making the
move, however, we always feel as though our partnerships in this community far
outweigh any monetary gain that might come our way if we moved to Indianapolis.
We diligently work to keep our costs down —We' re proud of and thankful for more than a
dozen Carmel partnerships ( including Mathnasium of Carmel, A List Dance Studio,
Carmel High School, Carmel United Methodist Church and The Cat) which give us
affordable rehearsal and performance space.
In addition, we partner with other local theaters to trade many of our costumes, set
pieces, and props.
Our funding currently includes several local corporations who kindly serve as season
sponsors, paid advertising in our 15+ page show programs, and additional support from
our families and alumni. One hundred percent of our Board of Directors give financially
in addition to donating hours of their time to our mission.
Even with this overwhelming community support, royalties, salaries for teachers,
directors and staff, props, costumes and set supplies increase each year. With another
anticipated increase in students and the rise in supply costs, we anticipate next
season's costs to rise more than 20%. But we need expand our services.
Our enrollment has grown more than 70% in the past three years. One of our youngest
age groups, the 8 —10 year olds, is growing most rapidly. We are requesting funding
to perform two plays with this younger demographic, at The Cat in Carmel.
Our teens are most at risk for feeling like they don' t have a place to belong. They are
wonderful mentors to our younger students, but they have told us they want something
of their own. We are also requesting funding to perform two plays targeted to our
teens, also at The Cat.
As the largest children' s theater in the State of Indiana, we are honored to call the
City of Carmel our home. Your funding would be invaluable to not only the continuance
of our programming, but to CYT's growth and impact on our community. Thank you for
your consideration.
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AN19romm 0 0
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2020
Fall Classes
Budaet Variables
Tuition 19,998
Number of students: 99 members x $ 195,
7 youngest x $ 99
Scholarship 1, 500
Gross Class Fees 21, 498
T
Teachers 1, 300
Intensive Teachers
Assistants
Class Materials 50
Facility 50
Copies 50
Scholarships 1, 500
Background Checks 125
Total Expenses 3, 075
18, 423. 00
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2020 - 2021 ( November - February)
Winter Classes
Budget Variables
Tuition 24, 678
110 x $ 195 = $ 25,350, 7 littles @
99 = 693
Scholarship Intensive Teachers 1,500
Assistants
Class Materials 50
Facility 50
Copies 50
Scholarships 1, 500
Background Checks 100
Total Expenses 3, 250
22, 928. 00
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zou
Spring Classes
Bud¢ et Variables
Tuition:
Tuition:
Scholarships
26, 043. 00
1, 500. 00
130 students @ $ 195 = $ 25350 + 7 students @ $ 99 = 693
Gross Class Fees 27, 543. 00
Teachers 1, 500. 00
Intensive Teachers
Assistants
Class Materials 50.00
Facility 50. 00
Copies 50.00
Scholarships 1, 500. 00
Background Checks 100. 00
TOTAL EXPENSES 3, 250. 00
24, 293. 00
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The Monokgue5howantl 15 Reasons No WBe In A Play— Octobn2020
Bud V bles
Number ofgRors qp
Ticlet Sal. OW
tickeb d00 n(in x
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Va1.~ 00Fee BW. W Fundmising
Pr Advedising .Spare . TOTALRLYENDE
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Renbl 3, 600. W Rehearsal
Facility Seb
13 Cnstume($ Iran) Makeup-
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Truck Royalties
6W. W Graphic
Dnlgner 500, Op Program
PdnNng 1, 5W. W Mwfting(
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1250/ Website ShowBooks s ($ Ient) SW. W Dog
rags $z.6T/ student 105. 20 CnnBrat
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b1PlN 9AS20 Contingemy
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OnmdO the HolWays— November/Da rnb r2OM'
T. art
ttudget Vadables
Number of Actors 44
nckat5ales y7, p00 4q
400
dcketi 15 (N X
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Volunteer Opt Fee 400. W
F. ndnibing Progrem Adverebu' Span
TOTAL REVENUE 14,] O& W
Theater Rerdal 2, 600A0
Reheard F3cglty
Sets 200. 00
Costume($ 13/ stu& ntj 150A0
Makeup - Shcw ($ Z05/ st W ent)
Moving Truck
Repfties 640. 00
Graphk Designer 150, OO Includes $ 50 two pack
Progrsm PrlMlrig 6 . w
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A stage Dir. Manager
Director
UgMing Designer
Musk Di,
Set Moslc Bulkier 300. 00
Sound Set Designer Engineer 400A0
Costumer Faa ShkWs I 15090
Directors Gifts SAD
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Preps 50- M
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Tkket FeeQ , r ( IM) M.W
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Photowebske
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Conerat Cups l$ 281/ rtudentl U3. 10
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TOTAIEX MSa 8, 51092
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Meals- Stwd . ft($ Itdent
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Hirt.' n 1 35, W
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Choreographer
Asst. Dlr./ SWv Manam MOD
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Music Oh..
Moving Truck 300. W
Pft Set Builder M. W
Set DeA, n
Sound En n
Costumer SYgemanager
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Poops 50. W
Scout Patches
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Ta 5263/student MW
Congrat Cue $ 2. 911 rdent) Be. 30
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Cart PaM (9.37/ student)
TOTALWMSES 9,SWAO
Contin envy 5% oftotalexpenm 479. 01
iOTpI WSLH CONTINENCY 10, 059. 21
NETRE ME 2, 9W. M
IUNIE BIOMES— May Mn
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FundoWng P . M. n'dn Spare
Ma REVENUE 12, SW. W
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Seb($ 11. 60/ student 34B00
Costume $ 11/ sWtlmt) no..00
Makeup- Show($ 2. D5/ student) 6L50
Gn ft Itks kMu N 550. 00
Pmgmm Pnntln8 6( m
Pduedbin mm lU l 300. 00
Cancesskns Musk
G ies I 200. 00
Meals- SWEenb($ SO/ student)
Meats- Mrectom ff(30muUx6daysx$ 5
HW#o n 2S. 00
Memhandise $ 10. 50/ Y ent) 315A0
Show Shi# s G#+ 6@$ 30 3W. W
Choreographer
Aut. Dir./ SuManager 500. 00 Director
800A0 11
N, Oesigner 400. OD Musk
Dk. 200A0 MONnBTmck P8
Builder SN 2W. W Set
Engineer Designer Sound Ustumer
Sb
e Hoax manager flyingmlwpWu
SOAO Pmps
W.. 00 Smu[
Patches 2.
W/ ea) Txh &
Show fxpenx mks/ ban/% 50.( 1D Ticket
Feecha e(L896) 9B00 ParentoNer
Form MakeuP-
xils$8. 28/ person 248AO VMlea
Dvd' s fi00. 00 PhoW
Websge Sh.
w h($ U50/ studerd 37S. OD Dag
Tap $263/ student 38. 90 Congret
CMPs($2. 81/ 4 M) 84. 30 Sb
ms $. 50/# udent) QAft
9. 3T/# udentl rotu
lOtPFN5F5 Mao." Contln8en
5%oftablex n 429. 01 MTNLWIrNEDNNNENU
f0, 05941 NETREVENUE
1, 930. 90
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Budget Variables
Four Weeks of Summer Camp — 2021
Students @ $ 139 ( half day) 5838 42 students
Students @ $ 199 24278 122 students
Students @ 249 ( Musical in a week) 4980 29 students
422
Gross Camp Fees 35, 096 193 students total
551 Teachers 12000
506 Payroll Taxes - FICA (6.2%) 744
506 Payroll - Workers Comp Ins. ( est. 1%) 120
553 Facility 500
554 Camp Marketing 1200
555 Camp T-Shirts 1456
558 Camp Concessions 890
559 Game/ Art/ show Supplies 1995
563 Copies 712
TOTAL EXPENSES 19617
15, 479
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Fundraising NET Totals 2020-2021
Sponsorships 2, 500.00
Carmel Arts Grant 5,000. 00
Giving Tuesday 2, 500.00
Melaleuca 100.00
Individual Donations 8, 500. 00
Easter Campaign 1, 500.00
Amazon Smile 200.00
Costume Rentals 100. 00
TOTAL FUNDRAISING 20,400.00
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
OVERHEAD -- 2020- 2021
Salaries and Related
501 Salaries 102743
502 Contractor Wages 7500
ED Insurance 5652
503 Payroll Taxes 8271. 00
Total Salaries and Related 124166. 00
Travel and Training
571 Education/ Training 0
572 Travel - Transportion/ Gas 0
575 Travel - Lodging 0
574 Travel - Meals 0
Total Travel & Training 0
General and Administrative ( 2017 General)
516 Moving Truck 250
601 Rent 0
603 Office Supplies 600
608 Mailbox Rental 250
609 Nametags, business cards 0
604 Postage 300
665 Storage/ Warehouse 16800
667 Gas & Cellular 4200
Total Office Expenses 22150
Equipment Expenses
621 Equipment Purchases ( under $ 1, 500) 350
Total Equipment Expenses 350
Franchise Fees
641 lFranchise fee 15600
Total Franchise Fees 15600
Miscellaneous
668 Donor Recruitment Costs 1500
580 HYPE 250
670 Community Building
600
Perusals 100
Total Miscellaneous 2450
Professional Services
652 Accounting ( Quickbooks) 500
Authnet Gateway 350
652 Payroll Contractor 2500
Total Professional Services 3350
General and Administative
663 Insurance 7000
669 Misc. 0
Total General and Administrative 7000
Total Overhead Expensesl 175,066.00
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
TOTAL NET REVENUES, 2020- 2021
Item Net Revenue
Fall Plays 7, 194.04
Closed for the Holidays 5, 771. 53
Radium Girls 2, 930. 90
Junie B. Jones 2, 930.90
Fall Classes 18,423.00
Winter Classes 22, 928.00
Spring Classes 24, 293.00
Camps 15, 479.00
Fundraising 20,400.00
Transfer from Savings 54,715. 63
Overhead 175, 066.00)
Total Net Revenue
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXPENSE TOTAL 2020-2021
Item Expense
Fall Classes 4000
Winter Classes 3650
Spring Classes 3000
Fall Plays 30003. 46
Peter Pan -- Winter Mu 42071. 66
Winter Play 11968. 57
Annie -- Spring Musical 35573. 63
Fringe 6, 577. 79
Camps 19617
Overhead 175066
Total 331528. 11
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
I* Av4mlmm WAN
CYT
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
State of Indiana
Office of the Secretary of State
CERTIFICATE OF INCORPORATION
of
CHRISTLAN YOUTH THEATER OF INDIANAPOLIS INC.
I, Todd Rokita, Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above
Non -Profit Domestic Corporation have been presented to me at my office, accompanied by the fees
prescribed by law and that the documentation presented confirms to law as prescribed by the provisions
of the Indiana Nonprofit Corporation Act of 1991.
NOW, THEREFORE, with this document I certify that said transaction will become effective
Wednesday, May 13, 2009.
In Witness Whereof, I have caused to be affixed my
signature and the seal of the State of Indiana, at the City of
Indianapolis, May 13, 2009
TODD ROKITA,
SECRETARY OF STATE
009051300394! 200905130826'
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
RECEIVED 05/ 1312009 02:54 PM
APPROVED AND FILED
TODD ROKITA
INDIANA SECRETARY OF STATE
5/ 13/2009 2:55 PM
ARTICLES OF INCORPORATION
Formed pursuant to the provisions of the Indiana Nonprofit Corporation Act of 1991.
ARTICLE I — NAME AND PRINCIPAL OFFICE
CHRISTIAN YOUTH THEATER OF INDIANAPOLIS INC.
ARTICLE II — REGISTERED OFFICE AND AGENT
Lori Rigdon
5408 Zephyr Way, Westfield, IN 46074
ARTICLE III — INCORPORATORS
Lisa Williams
2519 Heathermoor Dr. S., Westfield, IN 46074
Signature: LisaWilliams
Lori Rigdon
508 Zephyr Way, Westfield, IN 46074
Signature: Lori Rigdon
ARTICLE IV — GENERAL INFORMATION
Effective Date: 5/13/2009
Type of Corporation: Public Benefit Corporation
Does the corporation have members?: No
The purposes/ nature of business
A. To produce quality, wholesome, family entertainment and to reflect Judeo- Christian values through
training in the arts.
B. This corporation is organized primarily for educational and charitable purposes. It is not organized for
the private gain of any person.
C. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or
otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any
political campaign ( including the publishing or distribution of statements) on behalf of, or in opposition to,
any candidate for public office.
D. Notwithstanding any other provisions of these articles, the corporation shall not carry on any other
activities not permitted to be carried on by
Pagel of 2 Control Number 2009051300394 / DCN 2009051308267
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
a corporation exempt from federal income tax under section 501( c)( 3) of the Internal Revenue Code, or the
corresponding section of any future federal tax code.
E. Notwithstanding any other provision of these articles, this corporation shall not, except to an
insubstantial purposes of this degree, corporation. engage in any activities or exercise any powers that are not in furtherance of the
Distribution of assets on dissolution or final liquidation
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that the corporation shall be authorized and
empowered to pay reasonable compensation for services rendered and to make payments and distributions
in furtherance of the purposes set forth in Article 11 hereof.
Upon dissolution or winding up of the corporation, its assets remaining after payment, or provision for
payment, of all debts and liabilities of this corporation shall be distibuted to a non-profit fund, foundation, or
corporation which is organized and operated exclusively for charitable or educational purposes and which
has established its tax exempt status under Section 501( c)(3) of the Internal Revenue Code.
Control Number 2009051300394 / DCN 2009051308267
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXHIBIT D
CYT
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: NOV 2 4 2009
CHRISTIAN YOUTH THEATER OF
INDIANAPOLIS INC
C/ O LORI RIGDON
508 ZEPHYR WAY
WESTFIELD, IN 46074
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
27- 0168087
DLN:
17053238310049
Contact Person:
PAULA HARRELL ID# 31608
Contact Telephone Number:
877) 829- 5500
Accounting Period Ending:
December 31
Public Charity Status:
509( a)( 2)
Form 990 Required:
Yes
Effective Date of Exemption:
May 13, 2009
Contribution Deductibility:
Yes
Addendum Applies:
No
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501( c)( 3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501( c)( 3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section( s) listed in the heading of this
letter.
Please see enclosed Publication 4221- PC, Compliance Guide for 501( c)( 3) Public
Charities, for some helpful information about your responsibilities as an
exempt organization.
Letter 947 ( DO/ CG)
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
2-
CHRISTIAN YOUTH THEATER OF
Enclosure: Publication 4221- PC
Sincerely,
Robert Choi
Director, Exempt Organizations
Rulings and Agreements
Letter 947 ( 00/ CG)
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXHIBIT E
CYT
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
STATE OF INDIANA )
SS:
COUNTY OF HAMILTON )
AFFIDAVIT
I, Laura Baltz , an authorized representative
of CYT (" Grantee"), being first duly swom upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, ifapplicable, revenue of sales,
and/ or ticket revenue, etc., in calendar year ending 2019 totaled S 99, 287. 00
ignature
Printed Name Laura Baltz
Subscribed and sworn to before me, the undersigned Notary Public, this t day of
Y l o- w- 2020.
SEAL]
J SARAN E. LAWSON
Notary Public, Sate of Indiana
I COmmiSsion Number. NP0720379
My Commis on Expnes
Me 79. ---
Signature - Notary Public /
Printed Namejf y / nl/ 1 C
Resident of 40 \-, i 11+ tn- County, Indiana
My Commission Expires: '
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Christian Youth Theater, Indianapolis, Inc.
BALANCE SHEET
As of November 17, 2020
TOTAL
Current Assets
Bank Accounts
100 Checking 19, 422. 55
101 Savings 0. 00
99 Money Marketing Checking 66, 172. 49
Certificate of Deposit 50, 020. 42
To Bank Accourds 135, 615.46
Total Current Assets 135, 615A6
TOTAL ASSETS _ _ _ 135, 615. 46
LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Opening Balance Equity 32, 815. 88
Unrestricted ( Retained Earnings) 106, 515.06
Net Income- 3, 715.48
Total Equity $ 135, 615. 46
TOTAL LIABILITIES AND EQUITY - $ 135, 615A6
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Christian Youth Theater, Indianapolis, Inc.
PROFIT AND LOSS
November 1, 2019 - November 17, 2020
Income -- --
400 - Performance Revenues
401 - Ticket Sales 50,436.87
402 - Production Fees 32, 530. 00
403 - Program Advertising Space 578. 45
404 - Corporate Sponsorships 3, 087. 80
405 - Gift Shop / Souvenier Sales 10, 120.38
406 - Scholarship Baskets 2,827.63
408 - Parent Order Form 16, 659. 71
409 - Volunteer Opt Out Fee 2,800. 00
411 - Spring 2020 Production Fee Credit 4, 317. 50
Ietal400- Performance Rmienues 12a 3M& 34
420 - Tuition
421 - Class Tuition 59,155.00
422 - Camp Tuition 19, 325. 00
Ietal420- It1gffw 78,488_00
430 - Donations ( One -Time / Annual)
431 - Corporate Donations 1, 140. 00
432 - Individual Donations 15, 061. 47
Ietal430- DenaBens ( One- LmelAnnuaQ 18, 201- 47
440 - Grants / Foundations 2, 500. 00
450 - Fundraising Revenue
451 - Giving Tuesday 4, 046. 00
451 EA Easter Campaign 5, 275.00
452 - Miscellaneous Fundraising 2, 017. 87
453 - Scrip 286. 00
455 - Amazon Smile Fundraising 139. 06
456 - Beef House Rolls 375. 15
458 - Melaleuca 88. 90
460 Donations -- Warehouse 2, 000. 00
Iota1450- Fuodr9I0Viimrenue 14, 227_98
490 - Interest income 127. 24
495 - PPP Loan 20, 100. 00
Iotallnoame S2,W95-03
GROSS PROFIT 254"& 03
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Christian Youth Theater, Indianapolis, Inc.
PROFIT AND LOSS
November 1, 2019 - November 17, 2020
TOTAL
Expenses
500 - Salaries and Wages
501 - Staff Salaries 80, 548. 76
502 - Contractor Wages 12, 528. 75
503 - Payroll Tax 26,326.91
504 - Employee Benefits ( Gas & Cellular) 4, 200. 00
505 - Benef ts/ Insurance 5, 652. 00
retat488- Saladas and Wages t - 56-42
510- Performance Expenses
510 - Scripts 593. 23
511 - Theater/ Facility Rental 14, 685. 00
512 - Sets 4, 310. 98
513 - Costumes 2, 714. 69
514 - Production Makeup 1, 345. 77
515 - Royalties 13, 237. 27
517 - Program Printing 4, 997. 48
518 - Advertising / Promotional 276. 51
519 - Music 750. 00
521 - Copies 2, 567. 98
522 - Meals 3, 602. 54
523 - Misc. Production Expenses 104. 42
524 - Merchandise 5, 675. 65
525 - Show Shirts 3, 215. 30
527 - Tech & Show expense 71. 10
528A - Choreographer 1, 003. 20
528E - Assistant Director 1, 350. 00
528C - Director 2, 200. 00
528E - Music Director 1, 125. 00
528G - Set Builder 300.00
5281 - Sound Engineer 700. 00
528K - Costumer 300. 00
528L - Stage Manager 600. 00
528M - Flying 3,862.50
529 - Cast Party 1, 106.40
530 - Historian 572. 48
531 - House 131. 00
532 - Props 203.52
533 - Scout Patches P86.97
534 - Parent Order Form 5, 238. 05
535 - Change 0. 00
TOW419-. PerfarmanWEVenses 77, 127_04
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Christian Youth Theater, Indianapolis, Inc.
PROFIT AND LOSS
November 1, 2019 - November 17, 2020
541 - Class Facility Costs
542 - Class Materials
543 - Copies for Classes
Tetat540- Class Sesser EVenses
540 - Class Sessions Expenses
545 - Scholarship Baskets
Totat540- FdassSesj&mFjpQn9e8
550 - Camp Expenses
551 - Teachers
552 - Facility
553 - Camp Marketing
554 - Camp T-Shirts
557 - Camp Supplies
559 - Copies
Tow-m- camPExenses
570 - Travel and Training
571 - Education / Training
572 - Travel ( Transportation/ Gas)
574 - Travel Meals
575 - Travel Lodging
TOW570- Traital and Tnuft
600 - Office Expenses
601 - Rent
602 - Office Supplies
603 - Postage
604 - Copies
605 Advertising
606 - Miscellaneous / Dues
608 - Mailbox Rental
609 - Printing (Business Cards/Name Tags)
611 - Credit Card Processing - General
Tetal60O- EfeeEVWWes
620 - Equipment Purchases
630 - CYT Franchise Fees
650 - Professional Fees
652 - Payroll Contractor
653 - Marketing Designer
655 - Authnet Gateway
Total 650- Pmfess5onalFees
T/ lTA.
95. 00
157. 69
31. 01
2tt3. 70
9.86
9. 66
1, 922. 75
745. 00
1, 300. 00
821. 50
210. 22
212. 67
U12. 14
205. 78
585. 96
252. 40
301. 71
Christian Youth Theater, Indianapolis, Inc.
PROFIT AND LOSS
November 1, 2019 - November 17, 2020
TOTAL
660 - General & Administrative
661 - Bank Fees 8. 47
662 - Software Service Fees 362. 17
663 - Background Checks 988. 85
664- Insurance 6, 805. 75
665- Storage/ Warehouse 16, 797. 17
667 - Perusals 157. 77
668 - Entertainment/ Business Meals 1, 356. 65
669 - Volunteer/Staff Appreciation 1, 552. 24
670 - Community Building 98. 82
671 - Miscellaneous 34.08
673 - Senior Celebration 234.52
Iotat 660- Genera[ SAAmltfi trafte 28, 326. 33
680 - Fundraising Expenses 482. 60
690 - PYT Start Up Expenses 905. 64
Interest Paid - 20. 42
IofatEVenses - 274, 621-99
NET OPERATING INCOME $_ ig Sp& 96
Other Expenses
Reconciliation Discrepancies - 0. 62
Total Other Evanses $- 11- 62
NET OTHER INCOME -- - -- - $ 0-62
NET INCOME $_ lg 02LU
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXTENDED TO NOVEMBER 16, 2020
Return of Organization Exempt From Income Tax
Form 990 Under section 501(c), 527, or 4947(a)( 1) of the Internal Revenue Code (except private Poundal
Rev. January 2020)
Do not enter social security numbers on this form as it may be made public.
A For the 2019 calendar year, or tax year beginning
B cn. d, e C Name of organization
aIiI
CHRISTIAN YOUTH THEATRE OF
h.&W INDIANAPOLIS, INC.
N. ne Doing business as
n Number and street ( or P. O. box If mail is not delivered i sheet address)
0ew., 1950 EAST GREYHOUND PASS
ar. unto- d City or town, state or province, country, and ZIP or foreign postal code
F Name and address of principal officer.JAMALYN WILLIA
5835 MUSCADINE WAY, ZIONSVILLE. IN
D Employer identification number
27- 0168087
Room/ sufte I E Telephone number
L8 I 317- 721- 24
H( a) is this a group return
for subordinates? DYes ® No
H( b) a.. usm« d md. deda= Yes [] No
If ' No.' attach a list. ( see instructions)
1 Briefly describe the organization' s mission or most significant activities: TO PROVIDE PERFORMING ARTS
INSTRIICTION THROUGH CLASS SESSIONS, CAMPS AND MULTIPLE FULL -SCALED
2 Check this box ( LJ if the organization discontinued its operations or disposed of more than 25% of its net assets.
3 Number of voting members of the governing body ( Part VI, fine 1a) 3 9
yu 4 Number of independent voting members of the governing body (Part VI, line lb) _______________ 4 9
5 Total number of individuals employed in calendar year2019 (Part V, One 2a) 5 .,. 10 5;
6 Total numberofvolunteers (estimate ifnecessary) s 300 7
a Total unrelated business revenue from Part VIII, column ( C)line , 12..7a ................ 0 . b
Net unrelated business taxable income from Form 990-T, fine 39..7b ................................................................ 0 . Prior
Year Current Year 8
Contributions and grants ( Part VIII, give th) 13 , 21, 917 . 9
Program service revenue (Part VIII, line 2g)-2 --------------_....----------------------------------._ 8 5, 5 5.357, 853. 97 .
Investment income (Part Vill, column IA)Imes , 3, 4, and 7d)4 ...., ................................... 10
Other revenue (Part VIII, column ( A)lines , 5, Bel, 8c, 9c, 10c, and 11e) 12 _...._________________ 9 0 9 . 6 , 518 . 11
Total revenue -add lines 8through 11 must equalPart Vill column fine 12 ...304, ..145. .... 386, 472. 13 Grants
and similar amounts paid (Part O(, column ( A), lines 13) ....1457 ..............0 ............ .... 14 Benefits
paid to or for members ( PartKcolumn (A)line , 4) 0. 0. 15 Salaries,
other compensation, employee benefits (Part IX cohann (N, Ones 5-10) 103, .564. ..------ 12 0 , 18 9 . 16a Professional
Total fundraising fees (Part IX column ( A)fine , Ito)...._ 0. 0. m anKb
expenses ( Part column (D)fundraisingex line , 25) ru 17 Omer
Part K column ( A)Ones , 11a4 td, 11f-24e) 135, .....891. .....212 ....., ........................ 211 . 18 Total expenses.
Add lines 13-17 (must equal Part IX column (A)fine , 25),23 ,,9 ,,6 ,, ,,,,,,,,,,,,,,, 0 0 . 332, 400. 19 Revenue less
expenses. Subtract line18fromline12..64,.........545. .......54, .............................. 072. Beginning of Current
Year EndofYear 113 , 7 54 .
Part K line 16)21 ...Total .....liabilities ...( ........... - .......- 167, 826. 20 Total assets (
Part Xime 26)0. -._167,..826. -.--...-__.-.._.........__...............---- .._22 ------- .
or fund balances. Subtract five 21 from line 20...11s, .__..:.._754.......1 ..__.._....-._... Part 11 Signature Net assets
Block Under penalties of
perjury, Ideclarethat I have examined this retnm, including accompanying schedules and statements, and to the best of my knowledge and belief, itishue, correct, and
complete. Declaration of preparer (other than officer) is based on all information of which nrenarar hag anv knnvxedna Sign Signatureof
officer Date Here STEFANIE
PATTERSON,
TREASURER ype or pnn
name an e Print type preparer'
s name Preparer' s signature a cn«r PTIN
Paid iI segsm
EXHIBIT F
CYT
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
CYT Board of Directors
Jamalyn Williamson
Board President
Founder, Zanmi Fondwa
Jpw675@gmail.com
Stefanie Patterson
Treasurer
Owner, The Salt Cave
Sapafterl@gmaii.com
Heather Judy
Secretary
Director of Incentives Compliance, KSM Location Advisors
hjudy@dsmiocationadvisers.com
Members at Large:
Alison Becker
Manager --Regulatory Policy, NiSource
abecker@nisource. com
Eric Lohe
Lead Pastor, Crossroads Church
eric46032@indy.rr.com
Anne Martin
AGAC Nurse Practitioner, IUH Physicians
amartin2@indy.rr.com
Leachia Kern
CPA
ldkern@sbcglobal. net
Lyree Marcus
Associate Professor and Clinical Chair
of Obstetrics and Gynecology,
Marian University
lyree. marcus@gmail. com
Nicole Robinson
nicolerobl 3@yahoo. com
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
EXHIBIT G
CYT
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
YEAR END REPORT
CYT— Awarded $ 2, 500 in 2020
CYT is so thankful for the funding received last year from the City of Carmel. The funds were used in the
following ways:
1. Royalties for eight shows, performed in Carmel at The Cat: $ 1, 280
We entertained students from Carmel, boy scouts, and local families with I Hate Shakespeare,
play that teaches Shakespeare in a comedic way.
What you offer these students is unbelievable! Some of my kids have never seen a play before.
And now they' re quoting Shakespeare."
A. Barnes, Carmel Montessori School
2. C_YT@School ( After School Programming in Carmel): $ 1., 000
In addition, we expanded our CYT@Schools program, offering low cost after school arts
programming to students in Carmel. Our cost is already a low $99 per student, but your gift
allowed us to give ten scholarships to students who would otherwise not be able to afford this
great theater immersion program. This year, we were able to try something new and produce
an entire musical, suite in Wonderland, with our school students.
My son isn' t involved in sports, so after school programming didn' t really seem to be something
in which he could participate. This has made all the difference to his school experience."
Sammie, mother of Mark, Age 10
3. Singing Outside Nursing Homes: $ 2.20
Instructors of the arts are often required to donate their time in order to do what they love to
do —teach students. It doesn' t seem like much, but being able to give the gentleman a stipend
to direct our kids this fall at local nursing homes. Since Christkindlmarkt was canceled, we
decided we could still get together and safely sing outdoors to our most vulnerable population.
We can' t wait to get back to Christkindlmarkt next year!) You' re not only supporting kids,
you' re also supporting our community.
You' ve made such a difference to our 500+ families!
We love living and working in a city that values arts!
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
bd Preparer Firm' s
name Firm' s EIN Use Only Firm'
s address Phone no. may
rive MS
dscuss this return with the preparer shown above? see (msbuctions) U YesU No 932001 01-20-
20 LHA For Paperwork Reduction Act Notice, see the separate instructions. Fonn 990 2019) (n ran nrnmrrrre
ran ranr. nnnnarrn mrn r vrnnrn r nm mrn lv>. rm nn rmr rrra mrn r
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
1, 345. 65
375. 00
905. 81
353. 82
65. 25
63. 13
34. 15
237. 00
53. 66
3,652. 14
5,739.96
1, 507. 30
18, 420. 49
2, 524. 10
2, 565. 75
352. 95
k442. 60
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
TOTAEw CON NFNCT SM6A]
NET REVENUE 5,1/ 193
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
colffllsmiN 10, 305.% NETREVENDE
T, 190. 09
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F