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HomeMy WebLinkAboutResolution_BPW_02-03-21-14; Arts Grant; ($160,000.00); The Great American Songbook FoundationRESOLUTION NO. BPW02-03-21-14 RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter intocontracts; and WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe City; and WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard, hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas follows: 1. TheforegoingRecitalsareincorporated hereinbythisreference. 2. ThereceiptoftheContractisherebyacknowledged. 3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic forreview. SORESOLVED this dayof , 2021. CITYOFCARMEL, INDIANA ByandthroughitsBoardofPublicWorksandSafety BY: James Brainard, Presiding Officer Date: MaryAnnBurke, Member Date: LoriS. Watson, Member Date: ATTEST: SueWolfgang, Clerk Date: S:EBass\\\ MyDocuments\\ BPW-\Resolutions\2021\\AcknowledgeArtsGrantGreatAmerican \ Songbook Foundation.docx1/27/202110:18AM DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2/3/2021 2/3/2021 2/3/2021 2/3/2021 2/3/2021 ARTS GRANT PROGRAM AGREEMENT This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City of Carmel ( the " City") and The Great American Songbook Foundation ( the Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: That on behalf of Grantee, a not -for -profit corporation, I, Chris Lewis an authorized representative of Grantee, have applied for a City of Carmel Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit " A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 160, 000 . 00 to the Grantee for the eligible costs of the project ( the " Project") or services as described in Exhibits " A" and ` B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third 1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start- up organizations that have been in existence for three ( 3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds ( EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law EXHIBIT C); 4. A not -for -profit application or determination letter from the U. S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, unaudited Balance Sheet and Income Statement, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor' s right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City' s request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three 3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant (" CPA") who 2 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F is neither an employee of Grantee nor a member of the Grantee' s Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($ 60, 000). 8. Year- end review. Grantee agrees to provide the City of Carmel a year- end report Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/ logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/ or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/ she/ it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is participating in the E-Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees to provide documentation to the City that he/ she/ it has enrolled and is participating in the E- Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty ( 30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/ or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such tern shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: The Great American Songbook Foundation (" Grantee") By:_ C/..e - - Z, ( Signature) Printed Name of Officer: Chris Lewis Title: Executive Director Date: 11/ 18/ 2020 CITY OF CARMEL (" Grantor") By: — ,.- James Brainard, Mayor Date: 1- 13- 2021 ATTEST: Aoun Date: 1- 13- 2021 If you have any question concerning the City ofCamel' s 2021 Arts Grant Program, grant writing, guidelines or application materials, contact: Sharon Kibbe. City of Cannel. One Civic Square. Carmel. IN 46032. Phone: 317- 571- 2483. skibbencarmel. in.uov. 4 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit " A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: The Great American Songbook Foundation Address- 1 Carter Green, Carmel, IN 46032 Telephone: 317- 844- 9446 Fax: Contact Person: Chris Lewis APPLICATION AMOUNT: $ 250, 000 DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: Songbook Academy - 75, 000 Musicology Conference- 10, 000 Library and Archives - 30, 000 Public Relations Consultant- 20, 000 Grant Writing Consultant- 20, 000 Perfect Harmony Conference - 20, 000 Museum Planning - 50, 000 Website/ Technology - 25, 000 Please see the Exhibit A attachments for detailed information. Additional pages may be added to Exhibit " A") By: C Printed Name of Officer: Chris Lewis Title: Executive Director TlntP- 11/ 18/ 2020 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A A. i The GreatAmerican ML A Songbook Foundation Michael Frinrtein, Founder AT THE rCniER ECR THE PERRORMNC ARTS Introduction The Great American Songbook Foundation' s Board of Directors and staff thank Mayor Brainard and the City of Carmel for the opportunity to request funds through the City' s Arts Program grant. GASF is applying for financial support from the City of Carmel Arts Grant program for general operating support in the amount of $250, 000. As a percentage of GASF' s operating budget, this request respectfully remains in line with City funding for peer arts organizations housed at the Center for the Performing Arts. Building on several areas of organizational success that corresponded to the City' s 2020 funding support, we are excited to submit a request detailing the Great American Songbook Foundation' s GASF) programs and focus areas for 2021. Prominent among them are: 1) investing in organizational financial stability through individual donors, major gifts, and establishing and building an endowment fund; 2) continuing to deliver programs of the highest artistic quality while developing GASF' s reach nationally through program and partnership opportunities; 3) continuing collections stewardship at industry best -practice levels while pursuing funding for preserving growing collections areas; and, 4) conducting a feasibility study to explore the community' s capacity to support the construction of a stand- alone Museum in Carmel. Financial and Organizational Overview Financial Overview The Great American Songbook Foundation (GASF) is a 501( c) 3 nonprofit organization dedicated to the preservation and promotion of the music of the Great American Songbook. Physically located at The Center for the Performing Arts in Carmel, Indiana, GASF is led by five full- time professional staff and governed by a 23- member Board of Directors that meets quarterly. GASF has an operating budget of $1. 328 million in fiscal year 2021 that runs from July 1, 2020 through June 30, 2021. Worth noting is that 100% of the Board of Directors supports the organization through financial contributions. Leveraging the City of Carmel' s $ 160, 000 investment in 2020, GASF was able to secure 356, 097 in grant funds from federal and state agencies as well as from private foundations. An additional $ 95, 000 in grants have been submitted and are pending review. From an investment standpoint, the city' s money was almost tripled in grant revenue alone. GASF continues to prove that it is a worthy steward of the City' s financial investments and has a strong track record of obtaining funding beyond the City' s Arts Program Grant. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative The highly anticipated sale of the Asherwood estate is on track to be completed in May 2021. The GASF Board of Directors are currently exploring the best use of the proceeds. Funds from the sale of Asherwood are expected to establish the organization' s first endowment and provide a base of support for a future capital campaign. ( Please note: nofinancial support from the City of Carmel Arts Grant program has been or will be usedfor expenses related to the Asherwood Estate. The entirety ofsupportfrom the Arts Grant program will be directed toward the core mission of GASF and its public programs.) Additionally, with a portion of the proceeds, GASF expects to begin museum feasibility planning. The hiring of Marissa Neilson as GASF' s first fulltime Individual Giving Officer was a strategic investment in organizational financial stability. During Marissa' s tenure, the number of donor solicitations has increased over prior years, and up until the onset of the Covid- 19 pandemic, donor retention rates were approximately 20% higher than the national average. It is through a dedicated Development staff person like Marissa that the Songbook Foundation' s development strategy can evolve and strengthen. Strategic Plan The Board and staff are updating GASF' s 2020 Strategic Plan with the aid of Board member Don Gottwald, the former Chief Strategy Officer for KAR Global. The team will create a Bridge" Plan that addresses the current COVID crisis and how GASF will continue advance its mission over the next two years. The six objectives outlined in the 2020 plan will be revisited and revised/ amended as necessary. GASF' s goal is to have a plan approved by the board in time for the February Board meeting that begins the FY22 budget planning. Marketing and Communication In 2020, GASF retained the services of a public relations firm to increase the Foundation' s exposure on a national level. The firm capitalized on GASF' s expanded virtual programming to raise awareness for GASF core programs. As a result, viewership of GASF' s virtual programs have increased significantly. Overall, the Songbook Academy events reached 46 times the number of people in 2019 which is over 134, 000 viewers from across the United States, Canada, Brazil and the United Kingdom. This investment in a national public relations strategy raises not only the Foundation' s profile, but also the City of Carmel' s. GASF anticipates a positive correlation to individual giving through this extended reach. All marketing communication in 2020 was digital, increasing the reach and visibility of the organization in positive ways. Continuing in 2021 monthly emails deliver new content in the forms of spotlights, columns, and interviews changing focus every month to offer the reader variety. GASF' s e- newsletter, The Standard, focuses on news related to the Songbook Foundation and the Songbook community. On alternating months GASF releases the Hit Kit e- series focused on providing music, entertainment and educational content for Songbook lovers. 2 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative Interested people can also join forums such as Teaching Notes to share lesson plans and access creative ways to engage students through music. The Songbook website is a robust communication vehicle offering a wealth of virtual program resources. The website includes educational content such as the Perfect Harmony video series, free classes and mini lessons offered through the Songbook Academy program for high school singers, an educational blog series, all -ages Songbook playlists, and virtual archive tours. The four Hall of Fame video events reached more than 100,000 viewers in a week. GASF has found that by keeping the content fresh and varied, they are giving viewers reasons to continue to connect through these vehicles. Programming Overview Not even a pandemic can stop the Songbook." Sean Hodges, 2020 Songbook Academy Finalist Songbook Academy: The lessons learned from taking the Songbook Academy online in 2020 will color the direction of the Academy moving forward in 2021. While COVID continues to make concrete planning difficult, GASF is hopeful that the forty finalists will be able to participate in -person on the campus of the Center for the Performing Arts July 17- 24, 2021. If 3 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative COVID rates make that untenable, GASF is prepared to pivot to a virtual format. Given the many beneficial aspects of the virtual elements realized through 2020' s Academy, GASF expects to use some virtual components for all Songbook Academies moving forward. Besides the amazing reach the virtual platform gives the program in terms of marketing, awareness -building and increasing the number of applicants, it also allows participants to meet with Mentors and begin preparing for the week- long intensive much earlier, providing a more robust educational experience for participants. GASF also plans to livestream a portion of the performances allowing family and friends to support finalists from wherever they might reside. Beyond that, the format for the week will remain consistent. Students who love the music of classic Broadway shows, jazz, and popular music have the life -changing opportunity to work with music industry pros, award -winning singers and performers, and educators from the top University music and theatre programs in the country, including Indiana University, Butler University, the University of Indianapolis and more. High school students from across the country are invited to apply. After evaluation, approximately forty students will be invited to attend the seven- day Songbook Academy. The pivot to a virtual model presented a challenge to the typical Academy competition model and rather than choosing a single Ambassador, GASF focused on celebrating and showcasing all graduates of the program. By elevating the alumni network, GASF will be able to build a stronger community for all participants and alumni, which in turn will provide opportunities for them, but also build a stronger base of support for the Songbook Academy. Additionally, in 2021 GASF will launch a quarterly electronic newsletter for both Songbook alumni and their parents. Containing resources, advice from professionals, and other information that young singers can turn to as they navigate auditions and careers, the newsletter will also serve as a continued educational reminder of their connection to the Songbook Academy. Perfect Harmony I' m enamored with this partnership." Melanie Perry, Director of Memory Care Support Services at American Senior Communities 4 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative The growth of the Perfect Harmony program is a significant accomplishment for GASF especially in a period of increasing isolation for persons that are high -risk or seniors. Before the COVID- 19 health crisis, GASF was in the process of developing a program expansion to include digital lesson plans and virtual resources that would reach more senior communities through the partnership with American Senior Communities. GASF fast -tracked this expansion and with first- time funding support from the Central Indiana Senior Fund, Perfect Harmony has transitioned to a more independent program facilitated by caregivers or Activity Directors at senior living communities. Each month the program team creates new packets, playlists, and additional music resources that are sent to the Activity Directors of GASF' s partner organizations and the Alzheimer' s Association Greater Indiana Chapter and available on GASF' s website. GASF has already reached 300 seniors through the new virtual Perfect Harmony program. GASF' s partnership with American Senior Communities ( ASC), continues to be strong and the decentralized, online resources have been extremely well -received. Melanie Perry, Director of Memory Care Support Services actively shares the link to each new month of Perfect Harmony activities to all 63 of ASC' s Indiana communities and encourages their usage. Perfect Harmony positively affects the quality of life for people living with dementia or early onset Alzheimer' s and in the current climate that continues to isolate the most vulnerable, it is more important than ever to reach them. ASC has also invited GASF to speak at their quarterly meeting about the program. Given the population served by this program, it is unlikely that Perfect Harmony will reconvene in -person group activities on Campus in the near term. These resources are designed to be flexible enough that they can be used by caregivers, home health aides, or activity directors to continue accessing the benefits of the programs while keeping everyone safe according to their specific needs. GASF will continue to provide these robust monthly themed activities through 2021. The annual fall Perfect Harmony workshop will now be held in February 2021 and be a virtual experience for attendees. GASF is taking advantage of the benefits that come with virtual events such as working to secure national experts to contribute to the workshop content. GASF is fully embracing the opportunities that this format affords Perfect Harmony including growing program awareness and resources on a national level. The de -centralized format that Perfect Harmony transitioned to this year makes the program accessible on a much wider scale. 5 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative The Songbook Exhibit Gallery The Songbook Exhibit Gallery: GASF' s next proposed exhibition, " The Roaring ` 20s: Then and Now," will open in the fall of 2021 and be on display through fall of 2022. The exhibition uses the lens of popular music to explore the similarities and differences between the 1920s, marking the beginning of the Golden Age of the Great American Songbook, and the 2020s, marking the beginning of an era changed by the pandemic and other social and culture issues. America entered the 1920s having battled foreign enemies during World War I and the unseen enemy of the Spanish Flu epidemic. In the 1920s, the federal government passed laws giving women the right to vote, prohibited the production and sale of alcohol, and saw the rise of the organized Ku Klux Klan. This convergence of social and political issues occurred while new forms of mass media, such as radio, delivered to the nation information and entertainment at unprecedented rates. The music at the center of it all was a new art form, American Jazz, grounded in African American song traditions and made popular by the likes of Louis Armstrong and Bessie Smith. Considered a fad at the time, Jazz continued to influence music and culture and gave birth to the songs and styles that would later be known as The Great American Songbook. Today, a hundred years later, a global pandemic ushers in 2020, amid several social movements. Radio survives, yet new forms of technology allow us to tailor our news feeds and music to our personal tastes. Hip Hop, Rap, and Soul and current artists of color like Lizzo, Rhianna, Drake, and Jay Z, are driving popular culture and music. Just like Jazz influenced the Tin Pan Alley songs and Broadway musicals of the 1920s, popular music continues to shape other art forms i. e. Hamilton: The Musical) and reflects popular sentiments, perspectives, and views. The exhibit will explore questions such as: Will the 2020s roar like the 1920s? What can the evolution of music during the early Songbook Era teach us about how popular music will change over the next decade? What can we learn about music' s role in influencing societal change? The exhibition will be in GASF' s permanent gallery space and will feature sheet music, photos, lyrics, arrangements and instruments from GASF' s collections that elucidate 1920s popular music. The gallery' s interactive components will include samples of 1920s jazz as well as contemporary music. A traveling exhibit featuring the same information will be available for 6 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative loan to schools, libraries and other civic institutions. GASF' s Archivist is reaching out to other organizations ( e. g., The Louis Armstrong House Museum) for possible loans of complementary artifacts.. Anticipating a continued need for online programming surrounding gallery exhibits in 2021 and moving forward, GASF staff have curated exhibits accessible from the GASF website that are virtual versions of current and past exhibitions. Current and past exhibits, Politics on Stage, Ella Sings the Songbook, TheAndrews Sisters, and The Unsinkable Meredith Willson are currently available for public access. In 2021, GASF will add four additional exhibitions to the online catalogue: The Great Indiana Songbook, A Fine Romance: Jewish Songwriters, Gus Kahn: The Man Behind the Music, and A Change is Gonna Come: 1960s Broadway Musicals. These online exhibits allow GASF to reach beyond the gallery doors to educate a broader public on the American Songbook. Additionally, GASF will create and launch two mini -exhibits in 2021 that bring awareness to smaller collections in the Archives and their historical value in the era of the Great American Songbook. As access to the Archives is limited even in non- COVID times, virtual access to the collections allow them to reach a much wider audience. The mini exhibits will be launched on and available through the Songbook website. Songbook Collections Stewardship Only time will tell what is important in the long- term. But something can be discovered only if someone has collected and preserved it." Michael Feinstein The Songbook Foundation Special Collections and Archives includes more than 40, 000 pieces of sheet music, 1, 000+ arrangements including that written for Bob Hope, Sandler & Young, Dinah Washington, Bing Crosby and many more. Plus 3, 000 books, 7, 000 LPs, 1, 000 DVDs and more than 6,000 CDs. Further, our Archives features the most comprehensive collection of Andrews Sisters items, the Meredith Willson papers ( composer of The Music Man), Hy Zaret papers, Rudy Vallee Radio Show recordings, plus the papers of noted lyricist and composer Gus Kahn and Ray Charles. Most recently, GASF accessioned 150, 000+ items from the historic Paramount 7 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative Theatre in Oakland, CA. The collection documents the music and history of several prominent west coast radio stations from the 1920' s to the 1950' s. GASF' s next strategic plan, will focus on building institutional capacity in collections management and care. With this focus, GASF has determined that hiring a full- time music librarian who can assist with processing and cataloging collections and creating well- grounded policies and procedures, is the next logical step for expanding the staff. GASF estimates that the entire Paramount Collection will take 10 to 15 years to process. It is 1, 500 linear feet arranged by radio station in file folders and a few boxes. Containing published sheet music and arrangements, original manuscripts, and archival material the collection is not well documented. GASF has a collections inventory from the Paramount Theatre; however, it is not cataloged to a professional standard. Due to physical neglect, materials will need to be rehoused. Facing this daunting task, Archivist Lisa Lobdell worked with GASF' s volunteer music librarian and organizational leadership to develop a two- year project that focuses on fully -processing high -priority sub - collections, while at the same time developing workflows and a comprehensive policies and procedures manual for processing this collection and others at GASF. At the end of the two- year project, GASF estimates that 1, 900 cataloged records will be discoverable via GASF' s website and WorldCat, and the priority sub -collections identified for high- level processing will have finding aids. This makes this rich resource immediately available to researchers, performers, and the public. It also allows GASF to have better intellectual and physical control of the sub - collections so that it can be accessed for GASF' s own public programming and exhibitions. GASF has received funding for this project from the Institute of Museum and Library Services, and GASF will hire the fulltime music librarian and begin processing the collection in 2021. As donors entrust GASF with their collections, there are increased stewardship responsibilities for the proper care, storage, preservation, and display of the items. This stewardship is an investment in staff time and money and preserves the integrity of the archives. GASF continues to make progress in its work preserving and digitizing the Meredith Willson Collection with support from the Music Man Foundation and the Institute of Museum and Library Services. In 2021 GASF will begin the third and final phase of digitizing the Willson Collection. Additional funds are being sought from the Music Man Foundation, the GRAMMY Foundation and the Institute of Museum and Library Services to complete phase III. As part of the expanded multi -media offerings on the Songbook website, even the Archives provide content that allows additional access to the collections. The In the Archives with Michael Feinstein series are 10- 20- minute video segments posted to GASF' s YouTube channel. GASF has two episodes currently available and will continue to provide one new segment a month through 2021. Musicology Conference: GASF will once again host the international musicology conference StageStruck!" The conference will take place in May 2021. The last time GASF hosted this conference, 50 researchers from seven countries attended. GASF is already working with Visit 8 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT A: Application Narrative Hamilton County and the Hotel Carmichael on plans for the Musicology Conference. The theme for the upcoming conference is: Reframing the Golden Age Musical: Methods, Sources, Performance. From the conference Abstract: " The conference will explore how the traditional histories of the American musical tend to revolve around the formation of a canon of Broadway shows written roughly between the 1940s and mid- 1960s." Conclusion GASF is proud to be a part of Carmel' s cultural fabric serving the greater Indianapolis - metropolitan area through its programming at the Center for the Performing Arts. As an organization, GASF realizes it has the enviable opportunity to connect on a community -wide level with participants while being able to bring regional and national participation and resources to our programming. GASF continues to be a strong, fiscally responsible organization that delivers unique programming of the highest artistic quality. The Great American Songbook Foundation appreciates the consideration of Mayor Brainard and the City of Carmel to continue their support of one of Carmel' s cultural jewels. 9 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Inc. FY2021 Budget Fiscal Year Ending June 30, 2021 ml Ou ea a.0 .% MI ul M'NeMwn .- an NmINMWn OnMepwn Fnnv Nlrltlp VwalsuMmY GaV l,rynms Ntl9g 10, R en Conn WIns msjm msgp sI'. 33_M s5on6onxlP. mmo ssm0 lgmo Ada G nXd 156.N1 alm SAIO GPNInmNt lupy In. 139AV b] Sm 09. sm I"913% . 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Matirq 1. 01 ISm LJ nnA 65m a. 5x R Wadwa Ra- o rim Sm LSW LkmlFadre Eveds mqA L' 6 Sbp' IM4Boam9= I m al. no IMe" 4Evsd 6. Sm iw aFW u,' 61 n. ax Canmuray Even Emdwee0wrmaem 6m a. 1]ssl R- IDoaauws andISmI m. v. 6 Sandal Ev. Rmdk 350 TCW Mrdins& W IndnlN 5 E&O 5 W. 5 aI.. S I. 5 Ya 5 am 5 auaG 5 ss150 5 MI.) 1aM In. 4. la% tl In. L8V m. OJ m ss} 60 TawllL anma CanSem ,. Ining Sm 33m 50m and m I; lml TImtl E nse L. 1nnn 12. 2. 1. Icyh 6L6U I"ml ] 1 Mumps 6m I.. and N Emgme TrarM sm s. on 4annd MMI TIXel Tngal nbnrco s S. WJ s I". s 12. 1. 5 IAso 5 1., 5 and 5 5 ] m 5 lu} GI avM FY 2' Yf0 Z. Al. LKa K, aro lox n.. m FS hales and! State of Indiana Office of the Secretary of State CERTIFICATE OF RESTATEMENT roll THE FEINSTEIN FOUNDATION FOR THE EDUCATION AND PRESERVATION OFTHEGREATAMERICANSONGBOOK, INC. I, CONNIE LAWSON, Secretary of State of Indiana, hereby certify that Articles of Restatement of the above Non -Profit Domestic Corporation have been presented to me at my office, accompanied by the fees prescribed by law and that the documentation presented conforms to law as prescribed by the provisions of the Indiana Nonprofit Corporation Act of 1991, . The name following said transaction will be: THE GREAT AMERICAN SONGBOOI{ FOUNDATION, INC. NOW, TI•IEREFORE, withthis document I certify that said transaction will become effective Thursday, November 13, 2014. In Witness Whereof, I have caused to be affixed my signature and the seal o fthe State of Indiana, at the City of Indianapolis, November 13, 2014, CONNIE LAWSON, SECRETARY OF STATE 2007060100308 / 2014111480301 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS GRANT PROGRAM EXHIBITS C and D INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: SE 2 6 20011 THE FEINSTEIN FOUNDATION FOR THE EDUCATION AND PRESERVATION OF THE C/ O DORIS ANNE SADLER 12953 PUBLISHERS DR FISHERS, IN 46038 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 26- 0620716 DLN: 17052227301047 ' Contact Person: GARY MUTHERT ID# 31518 Contact Telephone Number: 877) 829- 5500 Accounting Period Ending: DECRMBER 31 Public Charity Status: 509( a)( 2) Form 990 Required: YES Effective Date of Exemption: MAY 31, 2007 Contribution Deductibility: YES Advance Ruling Ending Date: DECEMBER 312011 Addendum Applies: No We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501( c)3) (of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 50)(c)( 3) of the Code axe further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period , begins with the effective date of your exemption and ends with advance ruling. ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Publication 4221-PC, Compliance Guide for 501( c)3) ( Public Charities, for some helpful information about your responsibilities as as exempt organization. Letter 1045 (DO/ CG) DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2 THE FEINSTEIN FOUNDATION FOR TICE Enclosures: Publication 4221- PC Statute BKtension Sincerely, EE Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1045 ( DO/ CG) DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F STATE OF INDIANA ) SS: COUNTY OF HAMILTON ) AFFIDAVIT I, Chris Lewis of The Great American Songbook Foundation an authorized representative being first duly swom upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/ or ticket revenue, etc., in fiscal year 2020 totaled $ 1, 801, 601 Signature Printed Name fh Subscribed and sworn to before me, the undersigned Notary Public, this day of s I'em 6/ 2020. SEAL] VARTA' UCZANONIS' A hotar, Qub -- Si anncr r%rry - S; ate of ro- ara Commssiar ` lumber 109195 Vy Commission Expires ar IS 2Nn Signature - Notary Public Printed Name hAQ j- 4 „ tW c2 .9 NOUS Resident of 14o. w F I + oi County, Indiana My Commission Expires_ l f 2o26 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F The Great American Songbook Foundation, Inc. Statement of Financial Position -Preliminary September 30, 2020 ASSETS Current Assets Checking/Savings Cash - Checking 473, 996 Other Current Assets Accounts Receivable 1, 464 ST Pledges Receivable, Net 505, 103 Prepaid Expense 26, 376 Utility Deposits 15, 275 Total Current Assets 1, 022, 214 Fixed Assets Contributed Real & Personal Property 14, 079,257 Furniture & Equipment 257, 815 Leasehold Improvements 12, 743 Collections 939, 325 Accum Depreciation/ Amortization 133, 405) Total Fixed Assets 15, 155, 735 Other Assets LT Pledges Receivable, Net 205,861 Total Other Assets 205, 861 TOTAL ASSETS $ 16, 383, 810 LIABILITIES & NET ASSETS Liabilities Current Liabilities Account Payable $ 30, 261 Deferred Revenue- Sponsorships 15, 000 Accrued Vacation 18, 539 Due To CFPA 759, 526 Notes Payable 800, 000 Total Current Liabilities 1, 623, 326 TOTAL LIABILITIES 1, 623,326 Net Assets Net Assets 14, 824, 484 Change in Net Assets ( 64, 000) TOTAL NET ASSETS 14, 760, 484 TOTAL LIABILITIES & NET ASSETS $ 16, 383, 810 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Arts Grant Exhibit E The Great American Songbook Foundation, Inc. Statement of Financial Position June 30, 2019 ASSETS Current Assets Checking/ Savings Cash- Checking Other Current Assets Pledges Receivable < 1 Year Allowance for Uncoil Pledges Prepaid Expense - Insurance Prepaid Expense Utility Deposits Total Current Assets Fixed Assets Contributed Real & Personal Property" Furniture & Equipment Leasehold Improvements Collections Accum Depreciation/ Amortization Total Fixed Assets Other Assets Pledges Due> 1 Year Total Other Assets LIABILITIES & NET ASSETS Liabilities Current Liabilities Account Payable Deferred Revenue - Sponsorships Accrued Expense - Other Accrued Payroll Accrued Vacation Accrued Interest Payable Due To CFPA Notes Payable Total Current Liabilities June 30, 2019 Core Programs Asherwood Total 324, 760 $ 176, 209 $ 500, 969 75, 733 75, 733 2, 000) 2, 000) 821 29. 809 $ 30, 630 25, 192 938 26, 130 15, 275 15, 275 424, 506 222, 231 646, 737 14.081, 007 14, 081, 007 96, 298 - 96,298 9, 172 - 9, 172 911, 847 - 911, 847 98, 639) - ( 98,639) 918, 678 14, 081, 007 14,999, 685 2, 500 - 2, 500 2, 500 - 2, 500 TOTAL ASSETS $ 1, 345,684 $ 14,303,238 $ 15,648, 922 25, 067 $ 18, 954 $ 44, 021 14, 850 9, 478 24, 328 10, 829 6,987 17, 816 3, 719 3. 719 The Great American Songbook Foundation, Inc. Statement of Activities ( Core Programs) Year Ended June 30, 2019 vvMM= nor Restrictions Min Donor Restrictions YTD Total Revenue Contributed Revenue 606,430 118, 871 $ 725, 301 Sponsorship Revenue 32, 500 32, 500 Government Support 250, 000 10, 000 260,000 Grant Revenue 96,000 96, 000 Special Events 116, 000 116, 000 Other Earned Revenue 42, 294 42,294 Interest & Investment Income 1, 596 1, 596 Noncash Contributions 154, 214 154, 214 Net Assets Released from Restriction 12,500 12, 500) Total Revenue 1, 311, 534 116, 371 $ 1, 427, 905 Expense Salaries & Benefits Contract Services Office Expenses Meetings & Hospitality Travel/ Conferences Facilities and Equipment Promotion & Development Performances & Production Depreciation & Amortization Noncash Expenses Total Expense Change in Net Assets 545,227 $ 545, 227 125, 023 125, 023 51, 788 51, 788 34, 010 34, 010 56, 453 56, 453 49, 222 49, 222 40, 888 40, 888 43,580 43, 580 4, 010 4, 010 119, 882 119, 882 1, 070, 083 $ 1, 070, 083 241, 451 $ 116, 371 $ 357, 822 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F The Great American Songbook Foundation, Inc. Statement of Activities Year Ended June 30, 2019 WMI wonor Restrictions Min Donor Restrictions YTD Total Revenue Contributed Revenue 606,430 $ 118, 871 $ 725, 301 Sponsorship Revenue 32, 500 32, 500 Government Support 250,000 10, 000 260, 000 Grant Revenue 96, 000 96, 000 Special Events 116,000 116, 000 Other Earned Revenue 42,294 42, 294 Interest & Investment Income 1, 596 1, 596 Noncash Contributions 154, 214 154, 214 Net Assets Released from Restriction 12, 500 12, 500) Total Revenue 1, 311, 534 $ 116, 371 $ 1, 427, 905 Expense Salaries & Benefits Contract Services Office Expenses Meetings & Hospitality Travel/ Conferences Facilities and Equipment Promotion & Development Performances & Production Property Holding Costs-Asherwood Depreciation & Amortization Noncash Expenses Total Expense Change in Net Assets 545, 227 $ 545, 227 125, 023 125, 023 51, 788 51, 788 34, 010 34,010 56, 453 56,453 49, 222 49,222 40, 888 40, 888 43, 580 43, 580 854, 151 854, 151 4,010 4, 010 119, 882 119, 882 1, 924,234 $ 1, 924,234 612,700) $ 116, 371 $ ( 496,329) DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit E PUBLIC DISCLOSURE COPY ** Return of Organization Exempt From Income Tax OMB No. 1545- 0047 Form 990 Under section 501( c), 527, or 4947(a)( 1) of the Internal Revenue Code (except private foundations) 2018 Department of the Treasury I Do not enter social security numbers on this form as it may be made public. Open to Public Internal Revenue Service Go to www. irs. gow`Form990 for instructions and the latest information. i Inspection A For the 2018 calendar year, or tax year beginning JUL 1 , 2 0 18 and ending JUN 30, 2019 B check If C Name of organization D Employer Identification number applicable' THE GREAT AMERICAN SONGBOOK FOUNDATION, Doha dr INC. Name Doing business as Qretun Number and street ( or P. O. box if mail is not delivered to street address) turn/ ONE CENTER GREEN d City or town, state or province, country, and ZIP or foreign postal code OAmended return CARMEL, IN 46032 Ddoalloa- F Name and address of principal of icer:JEFFREY MCDERMOT pending nw.... wn n anne. m Room/ suite I E Telephone number 44 H( a) Is this a group return for subordinates? ,,. E::] Yes ® No H( b) Ars all subordinates included? DYes = No If " No," attach a list. ( see instructions) y 1 Briefly describe the organization' s mission or most significant activities: TO INSPIRE AND EDUCATE BY c CELEBRATING THE GREAT AMERICAN SONGBOOK. EA 2 Check this box if the organization discontinued its operations or disposed of more than 25% of its net assets. e c 3 Number of voting members of the governing body ( Part VI, line 1a)............................................................ 3 21 w 4 Number of independent P voting 9 members of the governing 9 9 body Y( ).Part ... ......VI, ... line 1 b 4 21 is 5 Total number of individuals employed in calendar year 2018 ( Part V, line 2a)................................................ 5 0 6 Total number of volunteers ( estimate if necessary) ...................... 6 28 7 a Total unrelated business revenue from Part VIII, column ( C), line 12............................................................ 7a 0. b Net unrelated business taxable Income from Form 990- T, line 38 ........ ......... ...... ......... 7b 0. Prior Year Current Year d 8 Contributions and grants ( Part VIII, line t h)............................................................... 16 , 7 , 1 , 4 8 4 , 2 3 2 . cc 9 Program service revenue ( Part VIII, line 2g) ..., 7 , 4 0 , 4 9 8 . 10 Investment Income ( Part VIII, column ( A), lines 3, 4, and 7d) ,,,, 1.. 11 Other revenue (Part VIII, column (A), lines 5, 6d, 8c, 9c, 10c, and 11e) ....................... 5 , 1 11 , 3 2 8 . 12 Total revenue - add lines 8 throw h 11 must equal Part VIII, column ( A), line 12 . 3 2 , 71 1, 6 2 7 —,6 6 3 . 13 Grants and similar amounts paid ( Part IX, column ( A), lines 1- 3) ................................. 0 . 0 . 14 Benefits paid to or for members ( Part IX, column (A), line 4)....................................... 0. 0. 689, 173. 1, 016, 191. d 15 Salaries, other compensation, employee benefits ( Part IX, column ( A), lines 5- 10) 1... c 16a Professional fundraising fees (Part IX, column (A), line 11 e)......................................... 0. 0. b Total fundralsing expenses ( Part IX, column ( D), line 25) 2 69 7 0 4 . W 17 Other expenses (Part IX, column (A), lines 11 a-11 d, 11f-24e)....................................... 7 , 1 , 107, 802. 18 Total expenses. Add lines 13. 17 ( must equal Part IX, column ( A), line 25) ,,, 1 , 2 , 55 . 2 , 12 3, 993. 19 Revenue less expenses. Subtract line 18 from line 12................................................ 14, 918, 162. 4 9 6 , 3 3 0 . og Beginning of Current Year End of Year 20 Total assets (Part X, line 16) 21 Total liabilities ( Part X, line 26)................................................................................. 7 2 9 , 2 0 5 . 22 Net assets or fund balances. Subtract line 21 from line 20.......................................... I 15 , 4 1 b , U 4 14, V 19 , 717 . Part 11 1 Signature Block Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) Is based on all information of which preparer has any knowledge. Sign Here Arts Grant - Exhibit F The GreatAmerican Songbook Foundation Michael Feinstein, Founder AT THE CENTER FOR THE PERFORMING AR15 2020- 2021 Board of Directors Roger Schmelzer — Chair Spouse, Lucinda Phillips President and CEO National Conference of Insurance Guaranty Funds 300 North Meridian Street, Suite 1020 Indianapolis, IN 46280 317- 875- 5250 ( office) 317- 464- 8155 ( cell) rogerschmelzer@yahoo. com Karen Kelsey — Vice Chair Spouse, Douglas Kelsey Retired — Executive Director Great American Songbook Foundation 4906 Willow Ridge Court Zionsville, IN 46077 317- 345- 7458 ( cell) karenikelsey@yahoo. com Carolyn E. Anker— Immediate Past Chair Spouse, Terry Anker Director, Center for Contracts, Lilly Legal Eli Lilly and Company Lilly Corporate Center Indianapolis, IN 46285 317- 590- 7100 ( cell) carolyn@theankerfamily. com Rollin Dick - Treasurer Spouse, Cheri Dick Retired - Consultant 4 Woodard Place Zionsville, IN 46077 317- 873- 2311 ( home) rollie. dick@sterlinizlifeco. com William Hammer - Secretary Spouse, Barbara Hammer President Carmel Redevelopment Commission 580 Veterans Way, Suite 100 Carmel, IN 46032 317- 843- 9722 ( home) 317- 590- 6751 ( office) whammer@mvmetronet. net Melissa Stapleton Barnes Spouse, J. Bradon Barnes Chief Ethics & Compliance Officer and Senior Vice President, Enterprise Risk Management Eli Lilly and Company Lilly Corporate Center Indianapolis, IN 46285 317- 276- 2923 ( office) msbarnes@liIly. com DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F The GreatAmerican Songbook Foundation Michael Feinstein, Founder FORMING ARIS Libby Brown Marc Cherry Spouse, Randal Brown Creator and Showrunner Philanthropist c/ o Gursey, Schneider & Co. LLP 12210 Woods Bay Place 1888 Century Park E # 900 Carmel, IN 46033 Los Angeles, CA 90067 317- 580- 0572 ( home) 818- 535- 7429 ( cell) 317- 372- 2295 ( cell) sanchezbixler@gmail. com spottio@aol. com Karen Ellerbrook Spouse, Niel Ellerbrook Peggy Ford Philanthropist Retired —Healthcare Executive I N. Illinois St. # 2001 8062 Clymer Ln Indianapolis, IN 46204 Indianapolis, IN 46250 812- 455- 5529 ( cell) Peggyf930@comcast. net KarenE[ Ierbrook@. amail. com 317- 841- 0961( home) 317- 695- 8787 ( cell) Pepvgf93net Terrence Flannery Founder The Great American Songbook Foundation MAILING ADDRESS 1920 Hillhurst Avenue # l33 Los Angeles, CA 90027 Gary Carnow Spouse, Barry Soroka Author and Educator 5250 Los Bonitos Way Los Angeles, CA 90027 213- 392- 2358 (cell) ecarnow& mail. com Don Gottwald Spouse, Pam Gottwald 13391 Abercorn Street Carmel, IN 46032 317- 679- 6584 (cell) don. ogttme.com DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ne GreatAmerican Songbook Foundation Michael Feinstein, Founder AT THE CENTEk FCR THE PERFORMING A.R15 Stan Hurt Paul Lowden Spouse, Sandy Hurt Spouse, Sue Lowden Retired — Chairman of the Board of Indiana Chairman and CEO Supply Corp. Archon Corporation 1967 Chelmsford Street 9004 Greensboro Lane Carmel, IN 46032 Las Vegas, NV 89134 317- 569- 8840 ( home) 702- 429- 6737 ( cell) stanhurtl& lzmail.com plowden0l@g- mail. com Kate Edelman Johnson Producer Maria Ferrer Murdock 9847 Whitwell Drive Founder, M.P. Ferrer Designs Beverly Hills, CA 90210 1187 Coast Village Road # 812 310435- 8171 ( cell) Montecito, CA 93108 310- 205- 0054( office) 805- 448- 7790 keintl@aol. com ferrer1019@izmail. com Izabela Ozdemir Riki Kane Larimer Spouse, Ersal Ozdemir Producer President, OVAS Design 400 East 51st Street Keystone Construction Penthouse 32 47 South Pennsylvania Street, loth FI New York, NY 10022 Indianapolis, IN 46204 212) 223- 2224( home) 317- 809- 2919 917) 403- 4460 ( cell) izabelaozdemirgizmail. com riki@rklmusicals. com DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F The GreatAmerican ww Songbook Foundation Michael Feinstein, Founder Troy Payner, M.D. Spouse, Cara Peggs Neurosurgeon and Partner Goodman Campbell Brain and Spine 8333 Naab Road, Suite 250. Indianapolis, IN 46260 317- 340- 1725 ( cell) tpayner@aoodmancampbell. com Charles Simons, D. D. S., M.S. D. Spouse, Alice Simons Retired - Orthodontic Specialist 5510 Four Mile Drive Kokomo, IN 46901 765- 431- 4829 ( cell) dr@simonscentral. com Michael Strunsky Spouse, Jean Strunsky Trustee Gershwin Trusts 101 Natoma Street San Francisco, CA 94105 415- 538- 1900 ( office) 45- 264- 1054 ( cell) mikesgizershwin. com of THE CEWER ' pR 1i1E PERFORMING Aklp Lynn Weidner Spouse, William P. Weidner ( Bill) 9711 Orient Express Ct. Las Vegas, NV 89145 702- 274- 6718 ( cell) lhweidner@izmail. com NON - VOTING MEMBERS: Jeffrey McDermott President/ CEO The Center for the Performing Arts/ The Great American Songbook Foundation Carmel, IN Christopher Lewis Executive Director The Great American Songbook Foundation Carmel, IN Michael Feinstein (Member Emeritus) Founder The Great American Songbook Foundation Los Angeles, CA Irwin Helford ( Member Emeritus) Retired - Chairman Viking Office Products Las Vegas, NV Ronald G. Shaw ( Member Emeritus) Retired - President and CEO Pilot Pen Corp. of America Palm Beach Gardens, FL DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year- end Report The GreatAmerican Songbook Foundation Michael Feinstein, Founder AT THE CENTER FC,-R THF RERFGRMING ARTS The Great American Songbook Foundation ( GASF) thanks the City of Carmel and Mayor Brainard for investing $ 160, 000 in funding for programs and activities that add to the quality of life in Carmel through the arts. Although 2020 was a challenge to programming due to COVID restrictions, GASF still served more than 77, 000 during FY20, including 70, 000 through its traveling exhibits. Beginning in March 2020 as a result of the pandemic, GASF continued to serve central Indiana and beyond by providing high -quality educational experiences, performances, and activities through virtual programs — increasing viewership across all programs. Grant funds were used to support both the in -person and virtual iterations of Perfect Harmony, Songbook Academy, Songbook Hall of Fame Induction Ceremony as well as continued work in the Songbook Archives. GASF is proud to represent Carmel on a national level, representing the City' s commitment to the arts and culture and the only museum and archive in the world dedicated to the preservation and promotion of the music of the great American Songbook. Financial and Organizational Overview Financial Status GASF had to temporarily cease public programming in mid -March when the Center for the Performing Arts ( CPA) closed its campus due to COVID restrictions. Through the end of GASF' s FY20, it had to cancel 38 events or programs, lost more than $ 78, 000 in revenue, and lost about 101, 250 in attendance at its on -site and off -site traveling exhibits. In light of the ongoing pandemic, CPA' s campus will continue functioning with smaller -scale in -person performances and events while leaning more heavily on virtual programming through the rest of 2020, and possibly into 2021. Notwithstanding the challenges, GASF streamlined expenses in the last quarter of the FYI 9- 20 ( ended June 30) and finished the fiscal year in a solid financial position. GASF revised the FY20- 21 budget to reflect the pandemic' s ongoing economic uncertainties by making conservative projections and decreasing expenses. With the CPA campus functioning in a reduced -capacity status, GASF is not currently generating any earned revenue from its programs. Its largest, fee -for -service national event, The Songbook Academy, occurred in a virtual format in July 2020. While the virtual event was successful ( as described later in Exhibit G), GASF garnered less earned income and sponsorships for the event than in the prior year. During its upcoming 2020- 21 fiscal year, GASF is projecting a $ l 12, 050 loss of earned income due to not having in -person programming in 2020. COVID- 19 is likely to affect GASF' s fundraising in FY2020- 21, as 75% of its budget is from contributed income, sponsorships, grants, and government grants from the City of Carmel, Indiana Arts Commission, and a few federal agencies. Moreover, the City of Carmel' s annual grant decreased by about 30% in 2020. While fundraising remained strong through the end of GASF' s FY19- 20 ( ended June 30), GASF staff are cognizant of the fundraising challenges ahead throughout FY20- 21 as in - person programming is not likely to resume until mid- 2021 and pandemic -related economic 11 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year- end Report pressures decrease donors' expendable income. Fortunately, GASF was able to take advantage of federal assistance programs through the CARES act. Although GASF did not directly receive a PPP loan, as an operating partner of CPA, GASF' s staff are technically CPA employees and GASF staff will be partially supported by CPA' s PPP loan. Additional funding through the NEA CARES act is supporting a portion ( about 85%) of the Director of Program' s salary and benefits. While the 2020 Calendar year has been a challenge for all arts organizations, GASF has been fortunate to have made connections with local and regional funders in 2019 which is helping the organization maintain a stable revenue stream from grants. As many funders pivot their funding priorities in response to the pandemic, it is critical to GASF' s financial stability to continue these established relationships. Governance GASF elected three new members to the Board of Directors: Karen Ellerbrook, Peggy Ford and Riki Kane Larimer. Each brings a wealth of experience to GASF. Karen has been on several arts boards over the years including that of the Indiana Arts Commission. She is a vocalist, former educator and has experience with fundraising for capital campaigns. Peggy is a longtime GASF donor and CPA subscriber and a former healthcare executive in the areas of programs and operations. She brings healthcare expertise for the Perfect Harmony program and is active around Indianapolis in professional organizations and philanthropy. Riki, based in New York City, is a major GASF donor, a successful entrepreneur and theater producer. She brings a strong connection to the Broadway theatre community as well as to a national network of philanthropists. New officers were also elected with Roger Schmelzer becoming the new Board Chair, Karen Kelsey, Vice Chair, William Hammer, Secretary and Rollin Dick will continue as Treasurer. Additionally, Mrs. Bren Simon' s Asherwood Estate gift to GASF continues through the sales process, guided by a board -led oversight committee. The sale of this significant asset is anticipated to occur in two stages, the first completed by the end of 2020, and the second in May 2021. Assets are expected to be utilized conservatively to create a measure of financial stability for GASF, possibly in the form of an endowment. Organizational Structure At the end of 2019 GASF restructured the organization' s program administration area to better align with GASF' s mission while allowing for more efficient program management. Renee La Schiazza was promoted to Director of Programs and Chelsea Reynowsky was hired as Program Coordinator. In December GASF hired Marissa Nielsen as the Individual Giving Officer --a new position for the organization. Marissa works with Kendra Latta and the full CPA/ GASF Development team and her position is focused on fundraising for the Songbook Foundation. Marissa is a graduate of the Lilly Family School of Philanthropy with a Master of Arts in Philanthropic Studies. She previously worked for the Central Indiana Community Foundation and the Christel DeHaan Family Foundation. Programs Overview While GASF' s four core programs may have looked different in 2020, they continued to serve increased numbers of local and national audiences while maintaining the high artistic quality set by the organization' s founder Michael Feinstein. 2 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Son; ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year- end Report nce Songbook Academy: This year marked the I Ith anniversary of the Songbook Academy summer music intensive for young singers with an interest in the American Songbook. Culminating July 12- 18, the top 40 finalists represented 16 states and included 12 Indiana students. During the week- long programming, Songbook finalists attended workshops and master classes with world - class mentors, including Broadway veterans, GRAMMY winners, Emmy winners, and educators from the country' s top college arts programs. In 2019, GASF scheduled three Songbook Academy events that were open to the public, which included the public master classes the Songbook Showcases and the Final Show at the Palladium. GASF spent the spring of 2020 pivoting all of its programs to a virtual format. The reach of the virtual Academy programs was beyond expectations and has changed the way GASF is thinking about reaching future new audiences. The public master classes were offered virtually in 2020 and the increase in viewership is staggering. They were accessed by over 34, 000 viewers an increase from 455 attendees in -person in 2019). The Songbook Showcases reached a combined total of 101, 600 viewers virtually ( compared with 1, 186 attendees in 2019). Overall, the Songbook Academy reached over 134, 000 people in 2020 a staggering number compared to 2, 900 in 2019. Moving forward the Academy will continue to have a virtual component allowing GASF to build awareness and audiences nationally. Earned income from the Songbook Academy was lower, as the participant fee for the virtual program was nearly half that of the in -person experience, and a major sponsor shifted its focus elsewhere. Staff worked tirelessly to create a robust virtual experience that had the same high artistic and educational standards as the in -person Academy. Feedback from Academy participants reported having an overwhelmingly positive virtual experience, and while an in -person experience is still preferred, participants would not hesitate to participate virtually again in 2021. Program enhancements to the virtual Songbook Academy included several one- on- one interactions with mentors. Each student was able to meet virtually with their Music Director and Vocal Coach one month prior to the Songbook Academy to select their song with their mentors and work together to create their arrangement. Each team of eight students had the opportunity to have an intimate social hour with founder Michael Feinstein in which he was able to personally get to know students and provide life and career guidance. Additionally, each student received written, virtual 3 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year- end Report or video feedback from at least one of the celebrity mentors. Given the positive feedback from participants, these efforts to personalize the virtual experience were well -received and deemed successful. Julia Cooper competing on the most recent episode of The Voice. GASF is also proud to have another Songbook Academy alum who has made it onto the national stage of NBC' s The Voice. Julia Cooper ( 2016 alum) is currently competing on Season 19 under the mentorship of coach John Legend. Recognized on the show for her " professional level musicality and technique," Julia is a wonderful ambassador for the artistic and educational power of the Songbook Academy program. Julia has remained an active participant in the Songbook Academy alumni network with Michael Feinstein inviting her to perform with him. Perfect Harmony workshop participants Perfect Harmony: The Perfect Harmony program is one of GASF' s runaway success stories. Its growth and success are directly attributed to listening to and meeting the needs of the community. Perfect Harmony began in collaboration with and earning the endorsement of the Greater Indiana Chapter of the Alzheimer's Association. GASF consults with a board -certified music therapist to ensure the program aligns with best practices and current research. During FY2019, Perfect Harmony grew to serve 750 adults living with dementia and their caregivers, 4 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT I YHIBIT G: FY2020 Year- end Report which was a 300% increase since its inception. The program has reached capacity in its in - person, non -virtual form, with a waitlist and consistent public inquiry regarding the program. American Senior Communities joined GASF as a Perfect Harmony partner at the end of 2019 and together with GASF have been working towards piloting a program expansion through their diverse portfolio of senior living communities across the state. This partnership continues to evolve as the pandemic shifts the way that senior living communities are able to provide programming. GASF is eager to work with American Senior Communities' memory care experts to reach a broader community. The partnership will allow for a more accessible program available to the Perfect Harmony target audience regardless of proximity to the Foundation itself. GASF is excited to continue to grow this program. Prior to closing to the public in March 2020 GASF served 500 in -person through Perfect Harmony. Before the COVID- 19 health crisis, GASF was in the process of developing an expansion of this program to include digital lesson plans and virtual resources to reach more senior communities through the partnership with American Senior Communities. With first- time funding support from the Central Indiana Senior Fund, Perfect Harmony has transitioned to a more independent program facilitated by caregivers or Activity Directors at senior living communities. GASF fast - tracked this expansion and in October 2020, in consultation with board -certified music therapist Allegra Hein ( MT -BC), GASF began providing monthly themed Perfect Harmony activities for caregivers or activity directors to use at home or in their assisted living facility. Provided free of cost, new activities are provided on GASF' s website for each week in the month and have reached approximately 300 users to date. GASF provides Video Resources ( recorded renditions of the month' s songs by staff and volunteers), Activity Resources ( activity outlines, visual prompts and lyric sheets), and Additional Resources ( tip sheets with information about the power of music, effective communication tips, generational music and more topics). Users are encouraged to follow GASF' s Spotify account which offers helpful playlists with timeless songs that may resonate with adults living with dementia. Of Thee ISing: Politics on Stage" Songbook Gallery Exhibitions: The current exhibition that opened in late 2019, " Of Thee I Sing: Politics on Stage," will be on display through summer 2021 ( extended due to COVID- 19). 5 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year-end Report The interactive historical exhibit explores the intersection of politics, patriotism and entertainment in the world of musical theater and features objects and music from the collection. This exhibit was on pace to have GASF' s highest attendance numbers, and requests for the traveling version had significantly increased from previous exhibits. In addition, GASF offers traveling exhibitions on past subjects free of charge for " The Andrews Sisters: Queens of the Jukebox", " Ella Sings the Songbook", " The Unsinkable Meredith Willson" as well as the current exhibit. Requests for the traveling exhibits come from libraries, schools and community organizations throughout Central Indiana and have come from as far away as Wisconsin and Virginia. Due to COVID- 19, however, thirteen traveling exhibit requests have been cancelled affecting an estimated 100, 000 potential viewers. Songbook Hall of Fame: In September GASF was proud to induct Meredith Willson into GASF' s Songbook Hall of Fame in a week- long virtual induction ceremony. Virtual programs celebrating Willson' s musical contributions included: " The Meredith Willson Songbook Hall of Fame Induction," " In the Archives with Michael Feinstein: The Meredith Willson Papers," Musicologist Dominic McHugh on Meredith Willson," and a " Meredith Willson Tribute — with Songbook Academy' s Jack Ducat." These programs reached a combined 160, 000 viewers across Facebook and YouTube platforms, an enormous reach for a virtual celebration. Songbook Collections Stewardship: At the heart of every museum and archive is its collection. In the short 12 years since it was founded, acquisitions and donations to the Archives and Library have seen tremendous growth with no signs of abating any time soon. GASF applied for and received an Institute of Museum and Library Services ( IMLS) Inspire! Grant for Small Museums. In November 2019, GASF accessioned 150, 000+ items from the historic Paramount Theatre in Oakland, CA. The collection documents the music and history of several prominent west coast radio stations from the 1920s to 1950s. This two- year project enables GASF to hire a music librarian to process and catalog a portion of the Paramount Theatre Collection to 1) serve as a pilot project for processing the entire collection, 2) build GASF' s capacity in collections management, and 3) deepen user engagement with the collection. Progress continues on the massive Meredith Willson digitization project and GASF will have completed Phase II of the project by the time of this grant' s submission. Phase II encompassed the digital preservation, proper storage, and accessibility of the remaining audiovisual components in the Meredith Willson collection. This project represents processing 30% of the 6 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTS PROGRAM GRANT EXHIBIT G: FY2020 Year- end Report entire collection including the following: DAT and reel to reel tapes, 2" quad video film, 1 dictabelt, and approximately 3, 700 slides. Work has also continued on the digitization of 226 transcription discs from the Meredith Willson collection that was supported by the National Endowment for the Arts. The discs were transferred to Sony/ Memnon at Indiana University in September 2019 for metadata creation and digitization. GASF has received an audio sample for quality control testing and is currently awaiting a timeline from the vendor for the return of the transcription discs. The audio files will be housed through Indiana University' s streaming platform, Media Collections Online, and will be made available to the public by contacting the Songbook Foundation. As Memnon utilizes students in their processing, we have anticipated a longer 18- month timeline for this project. Conclusion The Great American Songbook Foundation is ending 2020 with many financial and organizational successes, which build upon the City' s vital support of one of its anchor cultural institutions. Mayor Brainard' s vision for the arts in Carmel has transformed the city and allowed organizations like GASF to serve the community and have a national presence. The Board and staff of GASF recognize the importance of the City' s support from Mayor Brainard and the City of Carmel and look forward to another year of organizational success with the City' s support. 7 1 The Great American Songbook Foundation DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Signature of officer JEFFREY MCDERMOTT, PRESIDENT/ CEO lune ype or print nameana the Paid Print/ rype preparer' s name CASSE TATE Preparer' s signature PASSE TATE a a 05/ 14/ 20seltemloxl Check IN 01271193 Preparer Firm' sname b. KSM BUSINESS SERVICES, INC. Firrn' sEIN 35— 12320 Use Only Firm' saddresso. P. O. BOX 40857 INDIANAPOLIS, IN 46240- 0857 Phoneno.( 317) 580- 2000 May the IRS discuss this return with the preparer shown above? ( see instructions)............................................................... LXJ Yes No 832001 12- 31- 18 LHA For Paperwork Reduction Act Notice, see the separate Instructions. Form 990 (2018) DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 366, 947 22, 374 389, 321 250, 000 250, 000 417, 693 311, 512 729,205 TOTAL LIABILITIES 417, 693 311, 512 729, 205 Net Assets Net Assets 570, 169 14, 845, 877 15, 416, 046 Change in Net Assets 357, 822 ( 854, 151) ( 496, 329) TOTAL NET ASSETS 927, 991 13, 991, 726 14, 919, 717 TOTAL LIABILITIES& NET ASSETS $ 1, 345,684 $ 14,303, 238 $ 15,648,922 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EeulFmml Fa IhyanM FSHN S.Wlen Lad L. 1. FadIIN IYaxleMlltlnMelu' e al. Ryes EI.Z. . an Gu Lm SecunMnlarmsnhm L. Lax film TtleFApne. TWomim 61..bSm lYL eq d. Total Facil' un an Fqufmant s 6.1m 5 5 5 sv. xh 5 5 5 n5m 5 mo 5 IOSm 3. M FY XIq 0. 0 atom 47'" Pram..MMapmenlat .I., Inarenann lrq 1® L. m, m m, m ILSmI PM1IXapn 1. y.a 56, m] WI Lms 6s1 Sm 11, SmI a. S1.]% Dispa, TrapxV slpivaM Gbprya l" x And6j 4m1 63m. 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