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HomeMy WebLinkAboutResolution_BPW_02-03-21-15; Arts Grant; ($80,000.00); Gregory Hancock Dance TheatreRESOLUTION NO. BPW02-03-21-15 RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter intocontracts; and WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe City; and WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard, hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas follows: 1. TheforegoingRecitalsareincorporated hereinbythisreference. 2. ThereceiptoftheContractisherebyacknowledged. 3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic forreview. SORESOLVED this dayof , 2021. CITYOFCARMEL, INDIANA ByandthroughitsBoardofPublicWorksandSafety BY: James Brainard, Presiding Officer Date: MaryAnnBurke, Member Date: LoriS. Watson, Member Date: ATTEST: SueWolfgang, Clerk Date: S:EBass\\\ MyDocuments\\ BPW-\Resolutions\2021\\AcknowledgeArtsGrantGregoryHancockDanceTheatre.\ docx1/27/202110:19AM DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2/3/2021 2/3/2021 2/3/2021 2/3/2021 2/3/2021 ARTS GRANT PROGRAM AGREEMENT This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City of Carmel ( the " City") and Gregory Hancock Dance Theatre ( the Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: That on behalf of Grantee, a not -for -profit corporation, I, Denise Salamie an authorized representative of Grantee, have applied for a City of Carmel Gtaittor"} Arts Grant, said application attached hereto and made a pan hereof as Exhibit " A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 80, 000. 00 to the Grantee for the eligible costs of the project ( the " Project") or services as described in Exhibits " A" and " B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third 1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start- up organizations that have been in existence for three ( 3) years or less. 3. Design and Implementation of Proiect. The Grantee agrees to use 4. any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non- profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds ( EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law EXHIBIT C); 4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax ( EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, unaudited Balance Sheet and Income Statement, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor' s right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City' s request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three 3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant (" CPA") who 2 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F is neither an employee of Grantee nor a member of the Grantee' s Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($ 60, 000). 8. Year- end review. Grantee agrees to provide the City of Carmel a year- end report Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/ logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/ or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/ she/ it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/ it has enrolled and is participating in the E-Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees to provide documentation to the City that he/ she/ it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/ or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. I5. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with rest .t to the subject matter hereof, and Supersedes all prior oral or mitten representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both _parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: Gregory Hancock Dance Theatre W7 of Officer: Denise Salamie Date. 11/ 12/ 2020 ATTEST: J 1 Title: Treasurer CITY OF CARMEL(" Grantor") By: 113 James Brainard,, Mayor Date: 1- 13- 2021 Date: 1- 13- 2021 Ifyouhaveanyquestionconcerning the City ofCarmel' s 2021 Arts Grant Program, grant writing, guidelines or application materials, contact: Sharon Kibbe. City of Cannel. One Civic Square. Carmel, IN 46032. Phone: 317- 571- 2483, sAihhcCagamuLin. ov. M DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: Gregory Hancock Dance Theatre Address: 329 Gradle Drive Carmel IN 46032 Telephone: 317-844-2660 Contact Person: Denise Salamie, Treasurer, GHDT Board of Directors Email: dsalamiena.¢ mail. com APPLICATION AMOUNT: $ 100,000 DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: PLEASE REFER TO EXHIBIT A ATTACHMENT Additional pages may be added to Exhibit " A") P By: r ) PrintedNanie of Officer: Denise Salamie Title: Treasurer, GHDT Board of Directors Date: November 19, 2020 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXHIBIT A DESCRIPTION OF PROPOSED USE OF FUNDS GHDT is requesting funds to help underwrite expenses for 2021 at The Tarkington at the Center for the Performing Arts. The expense ofproducing professional dance concerts is high, with competitive artistic and technical salaries being the number one expense. Paid artists are a priority for the company. GHDT' s artists are compensated for 38- 45 weeks of work per season. Funding from the City of Carmel Arts Grants is used to partially cover operational expenses. These expenses include artists' salaries, tech/ contract labor, studio rental, theatre rental, marketing, advertising, costumes, insurance, accounting fees, and daily operating expenses. GHDT is requesting an increase in funding to pay competitive artistic salaries and to hire 2 additional male dancers. The need to enhance the salaries of artists and add paid staff members is necessary to strengthen and grow the organization. This remains a high priority for GHDT. Listed below is the proposed use of the grant funding: PROPOSED USE OF FUNDS FOR 2021 CITY OF CARMEL ARTS GRANT EXPENSES AMOUNT PERCENTAGE Artistic Salaries/taxes 53, 528 53. 53% Tech/contractlabor 7 697 7. 70% Studio/rehearsals ace rent 8,659 8. 66% Marketing 7,289 7. 29% Costumes 2, 915 2. 92% Accounting fees 1, 458 1. 46% Production expenses 14,694 14.69% Daily operating expenses 3, 761 2. 76% TOTAL 100, 000 100% GHDT will celebrate 2021 with all new stories and original choreography, created by Executive Artistic Director Gregory Hancock. These performances will reflect the current changes in the world around us and will be told through edgy and uplifting theatrical dance and moving music created in the boundaries of the pandemic and performed by expressive and powerful GHDT artists. GHDT will be a beacon of hope and a guiding light for a world that is currently experiencing isolation, uncertainty, and adaptation. The arts always find a way to survive, evolve and flourish" says Mr. Hancock. " I have found new ways to tell stories and move forward to create art in the present environment. I entered this time of uncertainty with an open mind, because as a story -teller, I am inspired by the world around me and my visions and experiences. The arts are a powerful tool that foster human connection and awaken human emotion. I look forward to sharing these theatrical experiences with audiences" he adds. GHDT' s 2021 season included four new concerts, which will be performed at The Tarkington at the Center for Performing Arts. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F DANCES FOR ANEW WORLD, Part Two —January 14, 15, and 16, 2021 DANCES FOR ANEW WORLD, Part Three — April 1, 2, 3, 2021 THERE' S NO PLACE LIKE HOME —June 4, 5, and 6, 2021 FALL CONCERT— October 29 and 30, 2021 GHDT is honored and grateful to receive financial support from the City of Carmel. We greatly appreciate the opportunity to be considered for an increase in funding for 2021, to provide competitive salaries and hire 2 additional male dancers. Ongoing, strong support from the City of Carmel is vital for GHDT to continue to offer ground -breaking performances and world premiere works to Central Indiana audiences. GHDT supports Mayor Brainard' s mission of cultural diversity by creating and performing artistic works from a variety of cultures, collaborating with local ethnic organization, and maintaining professional networks with a variety of individuals and groups throughout the world. We are proud to call Carmel our home and we desire to continue to become more deeply visible as one of Carmel' s greatest assets in our ever -evolving and thriving community. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F BUDGET FOR THE CALENDAR YEAR DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Gregory Hancock Dance Theatre 2021 Board Reviewed Budget INCOME 2021 Board Reviewed Budget EXPENSES 1/ 1/ 2021 - 12/ 31/ 2021 INCOME Admission ( 7 Concerts) 69, 800 An el Society( Private- Individual) 40,000 An el Society( Corporate) 7,DD0 Foundation Grants 91, 000 Christel DeHaan Family Foundation 45,000 Zaniker Foundation 1, 000 Noyes Foundation 5, 000 New Grants - Clowes 40, 000 Government Grants 109, 000 City Of Carmel 100, 000 IAC 9, 000 Fund Raisers 3, 000 Program Playbill Advertising 3, 000 Sponsorships 15, 0Do Audition Fee 200 Production Fee - Nutcracker 5, 000 Interest - Bank 1 TOTAL INCOME 343, 001 IN -KIND DONATIONS 75,000 TOTAL INCOME w IN -KIND 418, 001 EXPENSES Artistic Salaries ( Director, Rehearsal Coach and 8 dancers) 164,600 Payroll Taxes and unemployment taxes 19, 000 Contract Labor 26,400 Guest Artists 2, 000 Tech/ Directors and designers 23, 000 Business Development Manager 1, 000 Musician 400 Costumes/ Props 10,000 Education/ Professlonal Dev 500 Production Costs 50, 400 Filming 3, 500 Stage Supplies/ Equipment 4,900 Settlement and Ticketing Fees 32, 000 Theatre Rent 30, 000 Marketing and Promotion 25, 000 Advertising 8,500 Design, Printing, Mailing 14,000 Program Design 1, 200 Fund Raising 1, 000 Booth/ Festival Fee 300 Operational Expenses 2,300 Website/ Internet 1, 300 Repairs/ Improvements 1,000 Rent 29, 700 General/ AdministrathreExpense 14,900 Accountant Fees 5, 000 Bank/ Credit Card Fees 200 COPIES OF INCORPORATION DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F SS- 0O2 Rev. 2- 80 State Form 39721 STATE OF INDIANA OFFICE OF THE SECRETARY OF STATE To Whom These Presents Come, Greeting: CERTIFICATE OF INCORPORATION INDIANAPOLIS DANCE COMPANY INC EVAN BAYH 1, XJL) X, Secretary ofState of Indiana, hereby certify that Articles of Incorporation of the above not- for-profitcorporation, in the form prescribes) by this Office, prepared and signed in duplicate by the Incorporator( s) and acknowledged and verified by the same before a Notary Public, have been presented to me at this office accompanied by the fees prescribed by law; that I have found such Articles conform to law; that I have endorsed my approval upon the duplicate copies of such Articles; that all fees have been paid as required by law; that one copy of such Articles has been filed in this office; and that the remaining copy( ies) ofsuch Articles bearing the endorsement of my approval and filing has ( have) been returned by me to the incorporator( s) or his ( their) representatives; all as prescribed by the Indiana Nat -For -Profit Corporation Act of 1971. NOW, THEREFORE, I hereby issue to such Corporation this Certificate of Incorporation, and further certify that its corporate existence has begun. In Witness Whereof I have hereunto set my hand and affixed the seal of the State of Indiana, at the City of Indianapolis, this EVAN BA 0 26TH day of Of, 19 $ 7 Deputy DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F STATE OF INDIANA OFFICE OF THE SECRETARY OF STATE ARTICLES OF AMENDMENT To Whom These Presents Come, GreetinS: 2EREAS, there has been presented to me at this office, Articles of Amendment for: INDIANAPOLIS DANCE COMPANY, INC. and said Articles of Amendment have been prepared and signed in accordance with the provisions of the laws of Indiana, as amended. The name of the corporation is amended as follows: GREGORY HANCOCK DANCE THEATRE, INC. ( GHDT) NOW, THEREFORE, I, SUE ANNE GILROY, Secretary of State of Indiana, hereby certify that I have this day filed said articles in this office. The effective date of these Articles of Amendment is March 21, 1997.. yik In Witness 11hereof, I have hereunto set m Uar hand and affixed the seal of the State of a Indiana, at the City of Indianapolis, this r! e Twenty—first day of March, 1997. I(` SUE ANNE GILROY, SecretarM& Ef State M Beauty DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXHIBIT D IRS DETERMINATON LETTER DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Internal Revenue Service District Director Date: November 23, 1999 Indianapolis Dance Company, Inc. G. H. D.T P.O. Rnx zn345 Indianapolis, IN 46230-0345 Dear Sir or Madam: Department of the Treasury P. O. Box 2608 Cincinnati, OH 45201 Person to Contact: Steve Miliano 31- 04024 Customer Service Specialist Telephone Number: 877- 829- 5500 Fax Number: 513- 263- 3756 Federal Identification Number: 35- 1722088 This letter is in response to your request for a copy of your organization' s determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in February. 1988 granted your organization exemption from federal income tax under section 501( c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in This classification was based on the assumption that your organization' s operations would continue as stated in the application. If your organization' s sources of support, or its character, method of operations, ' or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization' s annual accounting period. The law imposes a penalty of $20a day, up to a maximum of $10, 000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act ( social security taxes) on remuneration of $ 100 or more paid to each employee during a iacivar.I A.' . or . V v,} ^ . r v.yaidiauvu . iu nat liable for thc.} v "xmnn q+.. ar! . ndvr uhe Corierot uv, m Inomnlm.u}.. vg. men} n. Ty Ant FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2- Indianapolis Dance Company, Inc. 35- 1722088 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization' s present or proposed activities are unrelatea trade or business as defined in section 513 of the Code. The law requires you to make your organization' s annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization' s exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee IV[ IGrIVNMVUV I G\ 4 Gl rvviGyv wv.v . vr r.-. ...+ Tha ]aW Hna_c nn! rcnuira vne.1 to nrovidA copies of public inspection documents that are widely available, such as by posting them on the Internet World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection -(up to a maximum of $16, 000 in the case of an annual return). Because this letter could help resolve any questions about your organization' s exempt status and foundation status, you should keep it with the organization' s permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization' s exempt status. Sincerely, U C. Ashley Bullard District Director DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXHIBIT E UNAUDITED BALANCE SHEET AND INCOME STATEMENT 2019 IRS FORM 990 AFFIDAVIT DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F STATE OF INDIANA SS: AFFIDAVIT n e 1. Q o 2m i 2 an authorized representative of b , 4 (" Grantee"), being first duly sworn upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Cannel arts grant, if applicable, revenue of sales, and/ or ticket revenue, etc., in calendar year ending 2019 totaled $ x Signature Printed Name 1) e_ n 51. _ Scz I rz m i -<_ Subscribed and sworn to before me, the undersigned Notary Public, this 13 day of t%% f.. , 2020. y,w••., ARPrrBPATEL Signatbre - Notary Public 3 Marioncounb. MY commissan Expuea Janoary21, 0 Printed Name_ RVQ'I } ti1 N 1 Resident of County, Indiana My Commission Expires: - k 11— DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Gregory Hmceek Dance Thwtre/ GHDT INCOME MUTNSES Treasurer' s Report October 1, 2020 - Octobu 31 2020 GENERAL FONDS Balms on Hmd Chase Se tembu 30, 2020 199. 4 66. 66 Balma m Hmd Savings Kickstart Septemba 30 2020 7. 640. 97 INCOME: Angel Society 3, 425. 00 Rae WaUwh- 50. 00 Au VA a- 100. 00 Dem Deahl- 1, 800. 00 Steve ChaiOmd- 100. 00 Dem Km e- 500. 00 Lill Match- 450. 00 Amber Rasa - 25. 00 C1wa Otero - 50. 00 Tuhaia Cbakmbard- 100. 00 Sum Gibbom - 250. 00 Fmdmg Rasing Inwme 88. 08 Kro Rewards- 88. 08 Tntuest 0. 06 Kickstmt-. 06 Revwue 1, 540. 00 Nut - Prodoctim Fa- 1, 540. 00 Total of Inc e 5, 053. 14 20201n- X1nd Goods and Services Total 2020 Income 5, 053. 14 ToW 2020 Inmme+ Balmce on Hand 212120. 77 EXPENSES: GneraUAdministration Expwses Bank Service Chwgm 4. 07 Bank Service Fa- 1. 00 Credit Cud Fees - 5. 07 Immraocc Expenee 64. 00 Office Su plies 32. 64 Payroll Exp= e 1, 478. 31 Postage/ Sbipping 143. 00 Profcskmal Fees 110. 00 Payroll Fee- 110. 00 Rwt 2, 475. 00 Su lies 150. 00 Brmdwise- 150. 00 Markefing and Promotion Fapensa Marketing and Promotim Expmm 1403. 89 MaOchim - 34. 99 Faabook- 32. 00 Printing - 1, 336. 90 Opendng Expeosin Website 82. 44 Newtek - 12. 47 Network Soludom 69. 97 Production Expenses AcOstic Sal: uim 15 870. 00 Contract Labw 690. 00 Technical Crew Jordm Adkins - 690. 00 Costumes 176. 55 CoshmesPro s Sais Boutique - 176. 55 Music 33. 24 EXTENDED TO NOVEMBER 16, 2020 Return of Organization Exempt From Income Tax Form 990 Under section 501( c), 527, or 4947( aN1) of the Internal Revenue Code ( except private foundat Rev. January 2020) Do not enter social security numbers on this form as it may be made public. A For the 2019 calendar year, or tax year beginning ar B chew If C Name of organization epplicable: INDIANAPOLIS DANCE COMPANY, INC. DBA JAcrdeoa e GREGORY HANCOCK DANCE THEATRE 0 hvae me Doing business as Datum Initial Number and street ( or P. O. box if mail is not delivered to street address) OFinal 329 GRADLE DR ated annin- City or town, state or province, country, and ZIP or foreign postal code Amended A urn CARMEL, IN 46032 0u&a ,°,F °' Name and address of principal officer: IVY HEAZELTINE pendnne 329 GRADLE DR, CARMEL, IN 46032 D Employer identification number dechone number H( a) Is this a group return for subordinates? Yes Ell No H(b) Are all subordinates lncluded4DYes = No If " No," attach a list, ( see Instructions) K Form of organization: L3J 0orporation U Trust U Association U Other I L Year of formation: 19 9 81 m State of leaal domicile: IN Pawl Summary N 1 Briefly describe the organization' s mission or most significant activities: GREGORY HANCOCK DANCE THEATRE 0 In GHDT) IS A PROFESSIONAL CONTEMPORARY DANCE COMPANY DEDICATED TO THE 2 Check this box If the organization discontinued its operations or disposed of more than 25% of its net assets. 3 Number of voting members of the governing body ( Part VI, line 1 a)............................................................ 3 9 ed 4 Number of Independent voting members of the governing body (Part VI, line 1 b) ..., ........, ........ 4 y 5 Total number of individuals employed In calendar year 2019 ( Part V, line 2a) ............................................... 5 0 B Total number of volunteers ( estimate if necessary) ....................... 6 7 a Total unrelated business revenue from Part VIII, column ( C), line 12............................................................ 7a 0. b Net unrelated business taxable Income from Form 990- T, line 39 ........ ......... .................................... 7b 0. Prior Year Current Year 0 8 Contributions and grants ( Part VIII, line 1 h)............................................................... 152, 467. 2 2 7, 4 2 6. o e Program service revenue (Part VIII, line 2g) ........ ............ 125, 807. 134, 682. 10 Investment income ( Part VIII, column ( A), lines 3, 4, and 7d) 457. 378. cc 11 Other revenue (Part VIII, column (A), lines 5, 6d, 8c, 9c, 1 Oc, and 11 e) 5, 784. 3, 996. 12 Total revenue - add lines B through 11 must equal Part VIII, column A, line 12 284, 515. 366, 482. 13 Grants and similar amounts paid ( Part IX, column ( A), lines 1. 3) ................................. 0 . 0 . 14 Benefits paid to or for members ( Part IX, column (A), line 4) ....................................... 0 . 0 . v 15 Salaries, other compensation, employee benefits ( Part IX, column ( A), lines 5.10) ......... 150, 226. 150, 979 . 16a Professional fundraising fees ( Part IX, column ( A), line 11 e) , ......., . ....._.. 0. 0 . b Total fundraising expenses ( Part IX, column ( D), line 25) 0 . 17 Other expenses ( Part IX, column ( A), lines 11 a- 11 d, 11 f-24e) 135, 5 2 3 . 231, 0 6 5 18 Total expenses. Add lines 13.17 (must equal Part IX, column (A), line 25) ..................... 285, 749. 3 8 2 , 0 44. 19 Revenue less expenses. Subtract line 18 from line 12................................................ 2 3 . 15 , 5 6 2 . Beginning of Current Year End of Year b 20 Total assets (Part X, line 16) .................................................................................... 0 0 2 0. 86, 241. 21 Total liabilities ( Part X, line 26) ......................................... I....... 3, 372. 4, 555. 22 Net assets or fund balances. Subtract line 21 from line 20.......................................... 97, 248. 1 81, 6 86. P_art.11: 1 Signature Block Under penaft as of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, Me true, correct, and complete. Declaration of preparer ( other than officer) Is based on all information of which preparer has any knowledge. Sign Here Signature of officer IVY HEAZELTINE, PRESIDENT EXHIBIT F LIST OF GREGORY HANCOCK DANCE THEATRE BOARD OF DIRECTORS DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F GREGORY HANCOCK DANCE THEATRE — BOARD OF DIRECTORS IVY HEAZELTINE ( President) KIRSTEN FERGER ( Vice President) 7715 Stones River Drive 164 Dominion Drive Indianapolis, IN 46259 Zionsville, IN 46077 317) 862- 9827 317) 840- 1521 317) 606- 3274 ( cell) Kferger.ghdt@gmail. com Iheazeltine. ghdt@gmail. com GHDT Company Relations Manager & Marketing ProfessionaURetired Academy Liaison ANINDITA SEN ( Secretary) DENISE SALAMIE ( Treasurer) 3884 Verdure Lane 6693 E. Stonegate Drive Zionsville, IN 46077 Zionsville, IN 46077 317) 409-8804 317) 732- 4094 Director, Regulatory Affairs 317) 650- 7856 (cell) Eli Lilly and Company dsalamie@gmail. com Registered Nurse Kaplan Health GREGORY HANCOCK AKIN AKINWANDE MD, FAAC 329 Gradle Drive 8826 William Penn Circle Carmel, IN 46032 Indianapolis, IN 46256 317) 709- 1454 317) 578- 1914 ghdt@sbcglobal. net Physician, CEO Artistic Director, Executive Director Pinnacle Heart Specialists LLC Gregory Hancock Dance Theatre DEBORAH PROVISOR TUHINA CHAKRABARTI 14928 Pacer Court 14578 Chelsea Ct. Carmel, IN 46032 Carmel, IN 46033 317) 979- 2775 ( cell) 317) 403-6865 DrDeb432@aol. com I„ t I America Para Professional Systems Vice President, Engineering Flir Systems, Detection DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXHIBIT G 2020 YEAR END REPORT DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXHIBIT G GREGORY HANCOCK DANCE THEATRE — 2020 YEAR END REPORT GHDT was grateful to receive $ 80, 000 from the 2020 City of Carmel Arts Grant. Listed below is a description of how this funding was used. 2020 City of Carmel Grant EXPENSES AMOUNT PERCENTAGE Artistic Salaries/taxes 50, 718 63.40% Tech/ contractlabor 1, 994 2.49% Studio/rehearsals ace rent 11, 665 14.58% Marketing 2,647 3. 31 % Costumes 1, 341 1. 68% Accounting Fees 1, 813 2. 27% Production expenses 4,654 5. 82% Daily operating expenses 5, 169 6. 46% TOTAL 80, 000 100. 000/0 GHDT' S 2020 performance season included the following concerts: ONCE UPON A TIME — weekends February 8 to 23, 2020, The Academy of GHDT EXODUS - April 3- 5, 2020 ( CANCELLED), The Tarkington THERE' S NO PLACE LIKE HOME —June 5 & 6, 2020 (CANCELLED) rescheduled for June 4- 6, 2021, The Tarkington G2IN CONCERT —May 8- 10, 2020 ( CANCELLED), The Academy of GHDT COLLABORATION WITH THE CARMEL SYMPHONY ORCHESTRA — August 2020 ( CANCELLED) Reschedule TBD DANCES FOR A NEW WORLD: PART ONE — October 22- 24, 2020, The Tarkington GHDT began the 2020 performance season with ONCE UPON A TIME. This whimsical production provided the audience with an adventure through a delightful world of fractured fairy tales. This was a black box and cabaret -style production which allowed audiences to have an up - close and personal dance performance experience. This concert was held with 7 performances at The Academy of GHDT on weekends from February 8 to 23, 2020 and was well attended. FINANCIAL IMPACT OF COVID- 19 SHUTDOWN On March 16, 2020, Gregory Hancock Dance Theatre temporarily closed as a result of the COVID- 19. This shutdown had a significant economic impact on the company. Eight company DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F dancers were furloughed from March 16 to August 26, 2020 and became eligible for CARES ACT unemployment benefits. At the time of the shutdown, the company was rehearsing for EXODUS, which was scheduled for April 3- 5, 2020 at The Tarkington. This concert was cancelled and GHDT incurred a significant financial loss for the expenses that were paid in preparation for this event. GHDT also cancelled a collaborative concert with the Carmel Symphony Orchestra which was scheduled for August 2020 and rescheduled THERE IS NO PLACE LIKE HOME for June 2021. GHDT relies on the income of in -person concerts. Without the income from these concerts, the company experienced a significant reduction in revenue. GHDT also was financially impacted by the expenses that continued to be paid during the shutdown. Critical fixed expenses during this period included the salary for the Executive Artistic Director, rent and facility fees. Mr. Hancock' s position is vital to GHDT' s mission and operation. During this uncertain time, he continues to provide leadership, decision making, fund raising and communication between dancers, board members, Academy students and GHDT patrons. In addition to the many administrative duties that Mr. Hancock is performing, he continues to reach out to GHDT' s patrons and keeps them engaged. Mr. Hancock provides the stability and the continuity to keep GHDT viable. He continues to oversee the finances and manages the company' s expenses during this period, including rent for rehearsal space, insurance, accounting, and information technology. Mr. Hancock' s service is critical to the organization during this uncertain time and his leadership is essential to sustain the company and its mission. Rent and insurance are also expenses that are a priority for GHDT. GHDT continued to pay these expenses throughout the shutdown, despite the challenges during this period. FINANCIAL LOSSES DUE TO CANCELLED PERFORMANCES Actual financial losses for the cancellation of EXODUS included the following: EXODUS Salaries for cancelled concert that were paid prior to shut down 5, 900. 00 Dancer and Director salaries biweekly 3/ 4/ 2020 6, 900. 00 Dancer and Director salaries biweekly 3/ 18/ 2020 500.00 Taylar MacQueenette - guest artist rehearsal EXODUS Travel Expense 292.80 Airline ticket for Taylar MacQueenette from TX to IND roundtrip 1/ 18/ 2929 - guest artist rehearsal EXODUS Marketing 171. 94 Poster, art design, ad design — Alpha Graphics 1/ 20/ 20 155. 40 Poster printing — Alpha Graphics 2/ 14/2020 370. 82 Postcard printing and bulk mailing — Alpha Graphics 3/ 11/ 2020 185.73 Postage for postcard bulk mail TOTAL CANCELLED EVENT PRODUCTION COSTS = $ 14,476 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F EXPENSES PAID DURING THE COVID-19 SHUTDOWN In addition to the expenses listed above, GHDT continued to pay the following expenses during the period of GHDT's closure (March 16 to August 26, 2020) 1. Executive Artistic Director's Salary from March 16 - August 26 = $ 20,400 2. Rent - March 16 - August - 5. 5 months x $2,475 = $ 13, 612 3. Insurance - 5 months of Liability = $ 910 4. Insurance - 5 months of Worker' s comp = $ 1967 5. Professional Cleaning Service - May 2020 = $ 400 TOTAL EXPENSES = $37,289 The GRAND TOTAL for GHDT' s financial losses is $ 51, 765. This is a significant loss for our organization. GHDT did not receive PPP government loan support nor any small business/ non- profit loans. COMPARISON OF ATTENDANCE AND TICKET REVENUE FOR 2019 and 2020 YEAR ATTENDANCE TICKET REVENUE - ADMISSIONS 2019 8191 126,909 12 concerts Feb. through Dec). 40 performances 2020 731 27, 128 2 concerts- Feb. Oct. 11 performances STRATEGIES FOR AUDIENCE ENGAGEMENT DURING COVID- 19. During the shutdown, a variety of strategies were employed to provide our audience with continued arts activities. GHDT kept patrons virtually engaged by providing ongoing videos of GHDT' s full-length performances. Mr. Hancock chose to send patrons videos of artistic works that were relevant to the time of year and to events in our world. Patrons received a video of EVERY MOMENT EVERY DAY at the start of the shutdown, followed by a video of SUPERHERO, THE STORY OF A MAN CALLED JESUS on Easter weekend. THE SOFTBALL GAME from THE VIOLIN UNDER THE BED concert was provided to patrons on Mother' s Day. This fun and delightful piece was choreographed by Mr. Hancock in memory of his mother, Florence. GHDT' s enchanting production of ONCE UPON A TIME was sent to patrons in June 2020. Patrons were provided with a video of GHDT' s 2019 production of EXODUS on Labor Day weekend. GHDT continued to engage patrons through social media. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Mr. Hancock communicated with dancers through virtual meetings and Academy students were provided with ongoing virtual classes. GHDT continues to keep revenue coming in through online giving campaigns. The Executive Artistic Director and the Board of Directors worked throughout the shutdown to secure GHDT' s financial future and continue to meet via Zoom on a regular basis. RETURN TO WORK Company members returned to work on August 26, 2020 and began full-time rehearsal, while following all CDC COVID- 19 guidelines, including wearing masks and social distancing. GHDT returned to The Tarkington on October 22- 24, 2020 to present DANCES FOR A NEW WORLD: PART ONE. This was a new artistic work created by Executive Artistic Director Gregory Hancock. DANCES FOR A NEW WORLD is unlike any other GHDT performance. Mr. Hancock has created an original artistic work that is meaningful and relevant to the current state of our country and to the personal journeys that we are all experiencing during this turbulent time. This concert is the first in a series of three concerts. DANCES FOR A NEW WORLD, Part II and III, are scheduled during January and April 2021. All GHDT concerts will be presented in accordance with the COVID- 19 guidelines established by The Center for the Performing Arts. At this time, GHDT is very concerned about the increasing number of COVID cases in our community and the possibility of another shutdown. Although GHDT was able to safely perform to a live audience in October, social distancing significantly reduced the number of audience members permitted in the theatre, resulting in a significant loss of ticket revenue. GHDT relies on the income from live performances. Without this income in 2021, GHDT may be unable to fulfill its mission and the survival of the company may be threatened. Thank you for your consideration of our funding request. We are grateful for the City of Carmel' s ongoing support of Gregory Hancock Dance Theatre. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Data ype or print name and title Paid Print/ Type preparer' s name TEFFREY A BATES, CPA I Preparer' s signature I 0ate I srerremraed check 00833009 Preparer Flem' snama b, SAPPER & BATES, LLC Use Only Firm' saddresso. 921 E 86TH STREET, STE 10 INDIANAPOLIS, IN 46240 Phone no. 317- 252- 5714 May the IRS discuss this return with the preparer shown above? ( see instructionsl.Yes No .... 932001 01- 20- 20 LHA For Paperwork Reduction Act Notice, see the separate Instructions. Form 990 (2019) SEE SCHEDULE 0 FOR ORGANIZATION MISSION STATEMENT CONTINUATION DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Amawn- ( 33. 24 Set 223. 00 TOTAL EXPENSES 22. 869. 66 20201n-KindGoods and Services TOTAL 2020 EXPENSES 22 869. 66 Balance on Hand October 31, 2020 171, 029. 19 Balance on Hand Mckstart October 31, 2020 7, 641. 03 Respectfully mb6tted . Denise Salamie, Treasurer Unaudited Balance Sheet and Income Statement DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Insurance General Liability 2, 800 Insurance Worker' s Comp 4,000 Meals and Entertainment 1, 000 Office and Facility Supplies 700 Postage 1, 200 Mist 200 TOTAL EXPENSES 343, 000 IN -KIND DONATIONS 75, 000 TOTAL EXPENSES WIN -KIND 418, 000 Budget for 2021 Calendar Year DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F