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HomeMy WebLinkAboutResolution_BPW_02-03-21-17; Arts Grant; ($3,500.00); Indiana Association of Chinese-AmericansRESOLUTION NO. BPW02-03-21-17 RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter intocontracts; and WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe City; and WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard, hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas follows: 1. TheforegoingRecitalsareincorporated hereinbythisreference. 2. ThereceiptoftheContractisherebyacknowledged. 3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic forreview. SORESOLVED this dayof , 2021. CITYOFCARMEL, INDIANA ByandthroughitsBoardofPublicWorksandSafety BY: James Brainard, Presiding Officer Date: MaryAnnBurke, Member Date: LoriS. Watson, Member Date: ATTEST: SueWolfgang, Clerk Date: S:EBass\\\ MyDocuments\\ BPW-\Resolutions\2021\\AcknowledgeArtsGrantIndianaAssociation \ ofChinese-Americans.docx1/27/202110:22AM DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2/3/2021 2/3/2021 2/3/2021 2/3/2021 2/3/2021 ARTS GRANT PROGRAM AGREEMENT This Grant Agreement ( herein r e d to a Agreement") entered into by and between the City of Carmel ( the " City") and 1" A G'cA e-n e t 4r+%dP :( irxW lteto ( the Grantee"), is executed pursuant to the terms and conditi s set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: That on behalf of Grantee, a not -for -profit corporation, I, Benny KO, MD an authorized representative of Grantee, have applied for a City of Carmel Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit " A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 3, 500. 00 to the Grantee for the eligible costs of the project ( the " Project") or services as described in Exhibits " A" and " B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third 1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three ( 3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds ( EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law EXHIBIT C); 4. A not -for -profit application or determination letter from the U. S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax ( EXHIBIT U); 5. Any audits. reviews or compilations available describing the financial condition of the Grantee, unaudited Balance Sheet and Income Statement, most recent available IRS Form 990. and the attached Affidavit ( EXHIBIT E); 6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein EXI- IIBIT G). C. Any other grant conditions that City requires to be met by Grantee. specifically: 6. Grantor' s right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City- s request. and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three 3) years after final payment of funds under this Agreement. for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant (•' CPA") who 2 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F is neither an employee of Grantee nor a member of the Grantee' s Board of Directors. to be provided to the City of Cannel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($ 60, 000). 8. Year- end review. Grantee agrees to provide the City of Carmel a year- end report Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/ logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/ or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/ she/ it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is participating in the E-Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees to provide documentation to the City that he/ she/ it has enrolled and is participating in the E- Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty ( 30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that. in the event a lawsuit is filed hereunder, they waive their right to ajury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees. contractors, subcontractors and/ or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted. but only to the extent necessary to comply with same. and the remaining provision ofthis Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof. and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govem and prevail. This hereto, Agreement or their may successors only be modified in interest. by written amendment executed by both parties IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: By: a v Printed Name ot' Ofticer: Date: M. D. Title: TIxX'<( WJT & c A CITY OF CARM/E L (" Grantor") James Brainard, Mayor Date:_ 1- 13- 2021 Date: 1- 13- 2021 II you have my quotion concerning the Ciq o( Carmel,, 2021 Arl> Gram Program. grant writin#. Guidelines or application maleriak. contact: Sharon Kibbe. Citv ofCarmcl. One Civic Square, Carmel. IN 46032. Phone: 317- 371 •_'4R3. 4 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit " A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: 3 Telephone: / T Fax: _ Contact Person:% aGf/ Email: LLA/ Al J-/W / ", 411- p 1ri/ 11/1/ L APPLICATION AMOUNT: $ DESCRIPTION OF THE PROPOSED USE OF THE GRANT FENDS: Additional pages may be added to Exhibit ^ A") N DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 9 o e rr 7 7 o p 7 O k E Ln E C o 7 2 u E 2 o k m 2 2 7 E_ E e a f± c 6 c e \ E»? U L/ Q 7 0 2 u D 2 E i i aE E o c0 5 z 02 - 2 7 u e& 7 u u k- o 7 E E kf e( o u U) 7 3 t B=\/ m t/ 2LL E 5 b) Lm o t m u E u 0 S 2 7u 72\ 0 y f C ul e E f 3 a R 3 ca j rq fu k 7 C t e tom 3 m ca 0 @:/ 7 2 m 2\ K zc 5 o u 4 o Ln m N 7 2 7 7 Ln iA- o k O Z E x tEEEn3 E§ M o 5 L _ rafo 3- 0 CD 5@\ q @ 2 2 c e n 7 o 2\ at g D>— E g c O k 7 t%/ t O G e Ej O 2 w a c e 2 7%& a f / 2 M7Rt/ c E e e eee i 2 % 0 4 e e 5 0 f Q \ 2 ZE c @ e 5 0\ a/\ k 3 E o t/ kk5/ V O s K e LU I- t: 5 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Indiana Secretary of State Packet: 197311- 563 Filing Date: 03I0612008 Effective Date: 0310612000 State of Indiana Office of the Secretary of State CERTIFICATE Of' AMENDED AND RESTATED ARTICLES OF INCORPORATION of INDIANA ASSOCIATION OF CHINESE-AMERICANS, INC. I, TODD ROKITA, Secretary of State of Indiana, hereby certify that Amended and Restated Articles of the above Non -Profit Domestic Corporation have been presented to me at my oltiee, accompanied by the fees prescribed by law and that the documentation presented conforms to law as prescribed by the provisions of the Indiana Nonprofit Corporation Act of 1991. NOW, THEREFORE, with this document 1 certify that said transaction will become effective Thursday, March 06, 2008. In Witness Whereof. I have caused to be affixed my signature and the seal of the State of Indiana, at the City of Indianapolis, March 6, 2008. r - TODD ROKITA, SECRETARY OF STATE 197311- 568120HO30714650 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Indiana Secretary of State ApPFiOVED Packet: Effectvveng 197311- tDate: 031062008 668 2008 j AND F1lED s::^. e' nury su G 2f CE" 1' D ENDMENT AND RESTATEMENT lT'' OF THE Joe MAR - 6 PM 120 mo secwna+OF 610TiCLES OF INCORPORATION OF IN AMA ASSOCIATION OF CHINESE AMERICANS. INC. The undersigned officer of Indiana Association of Chinese Americans, Inc. ( the Associatlonla corporation which exists pursuant to the Indiana Nonprofit Corporation Act of 1991 ( Indiana Code Section 23-17- 1, gj M., as amended ( the Act""))hereby , give notice of Amendment and Restatement of the Association' s Articles of Incorporation in their entirety and cerlmes as to the following facts: Article IMendment and Restatemni Section 1. QgW of loporp M&G. The date of IncorporationoftheAssociationwas November 30, 1973. Section 2. Name of Corporation. The name of the Association following this Amendment and Restatement to the Articles of Incorporation is INDIANA ASSOCIATION OF CHINESE AMERICANS, INC. Section 3. Amendment and Restatement The Amended and Restated Articles of IncorporationoftheAssociationnoware, in their entirety, set forth as Exhibit A attached hereto and made a part hereof by this reference thereto. err-, • r ; rr Section 1. Action by the Board of Directors. The Board of Directors of the Association duly adopted a resolution proposing to amend and restate the terms and provisions of the Association'sArticlesofIncorporationintheirentiretyatameetingheldon February 16, 2008, at whichaquorumof such Board was present. Section 2. Action by the Memo. The Amendment and RestatementoftheArticles of incorporationoftheAssociationwasapprovedbywrittenballots submitted by the members. All 54 members submitting ballots voted in favor of adoption of the Amended and Restated Articles and none voted against adoption. Section 3. Third Party Approval. Third perky approval was not required. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Indiana Secretary of State Pocket: 107311- 508 Filing Date: 031001200E Effective Date: 031051^. 00n Section 4. twat Compliance. The manner of the adoption of the Amended and Restated Articles of Incorporation of the Association and the vote by which they were adopted constitute full legal compliance with the provisions of the Act, and the Articles of Incorporation of the Association, asamendedpriortothedatehereof. I hereby verity, subject to penalties of perjury, that the fads contained herein are true. Hb C_ f Fu, Secretary Indiana Association of Chinese - Americans, Inc. STATE OF INDIANA ) SS: COUNTY OF MARION ) Personally appeared before me, aNotaryPublicinandforsaidcountyandstate, on this S" day of March, 2008, the above - signed Henry Fu, known or proved to me to be the Secretary of Indiana Association of Chinese Americans, Inc. an Indiana non- profit corporation, and swore to me that she executed the foregoing instrument as her free act and deed as the free act and deed of said corporaAPOU i orrw usup (. L WENDY A. FaA> ga MN Not NOTMFt - il ryramnF - / • 17119R015 Eyl. y,[ l/j% a"Printed " Name Commission Expires: County of Residence: N3O1745 2 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 99• C 3B STATE OF INOIANA OFFICE OF THE SECRETARY OF STATE CERTIFIC: A' a,, OF AMENDMENT To Whom These Presents Come, Greeting. 1, LARRY A CONRAD, Secretary of State of the ,State of Indiana, hereby certify that r . Tbp IT... a corporation duly organized and existing under the lases of the .State of Indiana, has this day filed in the office of lho .Secrelary of State, Articles of Amendment showing an amendment to the articles of incorporation of said company, in accordance atith the Indiana General Not -For - Profit Corporation Act ( approved March 7, 075) IThe Indiana Not- For-Profil Corporation Act of 1971 ( approved September 2, 1971), WFIMSAS, upon due examination, 1 find that they conform to law. - NO W, TFIFRL' FORF, 1, LARI? Y A. CONRAD, Secretary of State, hereby certify that I have this endorsed my approval upon all copies of Articles so presented, and, having received the fees required by law, in the sum of 26. $00, have filed one copy of the Articles in this office and returner) the remaining copies hearing ehe endorsentrntofmyapprovaltothe Corporationfa Witness IVhereof, 1 have herewat, set wy hand and affixed the seal of the Stale of Indiana, at the City of Indianapolis, this........... . S. th.day ..... .... .... ... ... ......... of JUDO .. ., ty_}g- I..... LAanr A. CONRAD, Secretary a1 State By.... ..... ........... ........ _. Deputy.... DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F FORM 061.2 Fight NOTE, Cono. Thl' 100e11a Form lneorpordeU la for use so, or common Reo11e01ced Not Under -For It Indiana tile Am6ndment General Not-N fund For- Profll P. M uanI Convormlon to Inc lonnael Ali, the If[ - The Indiana General Not For Profit Coryorenon All Pilate ( Ring should be mode with Ule Scarebry of APPaoyed Willi 9. 1936 no The Indiana Not -For Slate. After epproym one copy should he filed with Polls emigrates Act of 1911 Approved September the coumy necordo,. 2. 1971. I Inhe Amendment is filed Puroa nt to the forms 6f the Q Induce dleno Not- For Act of 1y 1t 1Ga` pp 1o t le filingcelldl be mad.me" . will) 1, the o1 9ntA Slit. , fl0edrdln9 Wllil volt tits Ccunfy needrdw lydor 11 11 IIJ( I qµD wewren, 1t' La An attompmiwd Amendment with flied a $ 26. moor 00 filing either tea, ^ Ae1" 11 to ho U 5 19i i BEDP IND pRP flTA ARTICLES OF AMENDMENT OF THE ARTICLES OF INCORPORATION OF Eddie Tan, President and .-. Tru y G_han ' SAcre ary President or Vice President) ( Secretary or Assistant Secretly) of the 8bove named corporation respectfully show that: 1. ' The above named corporation was orl imd or reorganized under$ n igfm / The Indiana Not -For -Profit Corporation Act of 1971, approved September 2, 1971 ( Select the appropriate act) on uarnisaboner, O. e- 1971 - IYatc) 2. 1 The above named Corporation upon the proposal of its board of directors by resolution duly adopted by saidlboatd of directors setting forth the proposed amendment and directing that the same be submitted to a vote of the members entitled to vote in respect thareof at a designated meeting of such members and upon the adoption thereof by said members at said meeting as provided by law and as hereinafter more spocitieally set out, does hereby by Edclirt ' PGA its —: President I ( Pros. or V. Pres) and Trudy Chan, its Secretary execute and acknowledge the following, Sucy. or Ant. Secy.) DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Articles of Amendment of its Articles of hlcorporation Fxact' of 1' ext 3• ( A) See attached emended Articles V and IX. Amendment THE, MANNER AND VOTE. BY WHICH THE AMBNDME.N'1' WAS ADOPTED The above amendment was adopted in the following manner and by the following vote, that is to say: The Board of Dimetors of said Corporation at a duty called special meeting of said board hold on .* p., e off, Date) at 31008 I'll" sh It" rr r— si adopted the Place) following resolution of Articles of Amendment of the Articles of hicor• poration of said eorporation: TEXT OE RESOLUTION OF DIRECTORS " Resolved, That the Council of the Indianapolis Association of Chinese Americans, Inc. hereby adopts the proposed amended Articles of Incorporations, Articles V and IX attached hereto and made part of. Ac it furthor resolved, that this proposed amendment be submitted to a vote of the members entitled to vote thereon at ( M).—.-ea. aati "„ meeting, to be held an the I mrant6 day of...BPaestAan , 19- 77.—, at NavtAwi nuto Prasbytarl on ( bOrnl. Tndi ii and the secretary is hereby directed to give Notice thereof as required by law." s k DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F B) At the members' meetingthe members entitled to vote in respect of said amendment to the Articles of Incorporation, upon the call and notice required by law, did adopt the above mnmtdmmlt( s) by the affirmative vote of at least a majority of the members entitled to vote thereon. Membership Vote with Respect to the Proposed Amendment The rumbcr of Members entitled to vote in respect of such Articles of Acceptance, the Members voting infavor of the adloption of such Articles of Acceptance, and the Members voting against such adoption, are as follows: TOTAL Members entitled to vote: . lei rr.a_..___+_` __ i(CA1 Members voted in favor: Fifty —mix _( 54)__ Memberp voted against: None Compliance with Legal Requirements The manner of the adoption of such Articles of Amendment, and the vote by which they were adopted, constitute full legal compliance with the provisions of the Act, the Articles of Incorporation, and the By -Laws of the Corporation, I DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F In witness whereof the undersigned EdAi„ man and President orAmIKPYEYHl" Tsuc{y Chan , respectively, of said corporation Secretary or i+ 69T( 7" 1Chi# 1fY1U have unto set their hand and seal this 51 day ofHoy i President or Vice Prosiident) Secrotaryi, r A, AA&ftt-) ri nessed her signature only STATE OF - - je#j ee ) COUNTY OF--- N,ariyn ) BY Esther Congaladou B. Ndley F.xpkM P114, 11 Public in and for MARION COUNTY Before me, velyn 4' Fore man , It notary public in and for said county and stale, personally appeared Trads M. Chart , only and well known to Elie to be the MCI secretary Ares. or Vice Pms.) ( Socy, or Asst. Secy.) of respectively, Amendment. of the above -named corporation and soverally acknowledge the execution of the foregoing Articles Ali4.rL' ti`+-. Notary Public SEAT.): My commission expires April 4, 1941 legal residence is Marion w mtr DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F AMENDED ARTICLES OF IhrORPORATI01' OF IHDIANAPOLIS ASSOCIATION OF CHIHESE- AMr.RGAIIS " IC. ARTICLE V Membership Section 1. Membership In the Association . is by application accompanied by non- forteitable current year' s due and sponsored by two members of good standing and upon the approval of the Councilvoting at a called meeting. Section 2. Membership is open to any national of the U.S. regardless of race, creed, color, sax, religion, education, occupation or national origin. A member must be over eighteen ( 18) years of age and support the Constitutions and laws of the United States and of the State of Indiana; and subscribe to the objectives and purposee contained in the Articles of Incorporation of the Association. Section 3. Upon becoming a member and while holding membership in the Associa- tion, A member shall not: a) Be a member of A political party, of a foreign country; b) Be an employee or holding office of a foreign government or of an instrumentalityofaforeigngovernment, or c) Be a member of a aubversive organization listed by the Attorney General of the United States. Siection !. A member may be removed for cause upon recommendationofthe Council by ma. ority vote of the Council to the membership and acted upon by three - fourth (3/4) of the members who are entitled to vote and voting at a meebing called .for such purpose. However, no removal action shall be taken against a member until he or she has been notified in writing and given an opportunity for a hearing before the Council, ' to be held no sooner than thirty (30) days following such notification. Section 5. Membership in the Association consists of Regular Members and Associate members. a) A ;: arular ;ember must be a citizen of the United States who elects to be a Regular Member and is a member of good standing. A Regular Member shall be entitled to all of the rights and privi3, eges of the Association including voting and holdin:; elective offices. b) An Associate Member shaal be a person who in qualified to be a Regular Mexbe except who is not a citizen of the United ' States or who elect;, to be tm Associate Member. An Associate Member ^hall be entitled to all rights and privi, leaes of the Association except .for holding elective offices. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F ARTICLE Id Provisions for Regulation and Conduct Of the Affairs of Association Section 1. The Association shall be governed by a nine ( 9) member board of directors to be known as a Council and the members of which, as Councilors, shall be elected to serve for three ( 3) years by the members in the manner prescribed by the by -lava. S atiou 2. The officers of the Association shall be a President, a President- elect, a Past President, a Secretary and a Treasurer. Section 3. The President- elect and two Councilors shall be elected at each annual business meeting of the Association by the majority of the members who are entitled to vote and are attending the meeting. The Secretary and the Treasurer shall be selected by the Council from the membership of the Council end who may serve as such officers as long as they are members of the Council. The President-elect shall serve Ifor one year, and shall become the president for the year following and shall then Jot as Post President for the third year. No person shall succeed himself in the rcuneil after completing one full elective torm of office. Section i.. One Councilor shall be elected each year to serve for a term of three years. A Councilor may serve in any other elective office immediately after expiration of his term as Councilor. eotion 5• Tile Council is authorized, from time to time, to adopt such by- laws es. it,deema appropriate In conducting the affairs and in furtherance of the purposes of. the Association, that are not inconsistent with the Articles of Incorporation of the Association and the laws of the State of Indiana. ( 10 1971, 23- 7- 1, 1- 8) Section 6. go part of any net earnings of the Association shall inure to the benefit of or be distributable to its members, Councilors, officers, or other private persons, except that the Association shall be authorized and empowered to pay reaeofnaabl.e compensation for services actually rendered and to make payments and diatrSbutions in furtherance of the purposes act forth in Article 11 hereof. fiction 7. Upon dissolution of the Association, the Council shall, after pnying or majdng provisions for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such mouser, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 ( a) ( 3) of the Internal Revenue Code of 1954 (' or the corresponding provision of auy faturo United States Internal Revenue Law), as the Council shall deterlhine. Any of such assets not so disposed of shall be disp000d of by the Circuit or Su erior Court of the County in tdaich the principal office of the Association is then %ocated, oxclusively for such purposes or to such organization or organizations, ns said Court shall determine, which are organizod and operated exclusivelyfor such purposes. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Internal Revenue Service P. O. Box 2508 Cincinnati, OH 45201 Date: May 19, 2014 INDIANA ASSOCIATION OF CHINESE AMERICANS INC PO BOX 18 CARMEL, IN 46082 Dear Sir or Madam: Department of the Treasury Person to Contact Ms. Wiles Toll Free Telephone Number: 877- 829-5500 Employer Identification Number: 23- 1156805 This is in response to your April 7, 2014 request for information regarding your tax- exempt status. Our records indicate you were recognized as exempt under section 501( c)(3) of the Internal Revenue Code in a determination letter issued in March 1976. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section509( a)( 2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www. irs. gov/ charities for information regarding filing requirements. Specifically, note that section 6033( j) of the Code automatically revokes the tax -exemption of any organization that fails to satisfy its filing requirement for three consecutive years. The automatic revocation of exemption is effective as of the due date of the third required annual filing or notice. The IRS maintains a list of organizations whose tax- exempt status was automatically revoked at IRS. gov If you have any questions, please call the phone number in the heading of this letter. Sincerely, T- amera Ripp d Director, Exempt Organizations DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F STATE OF INDIANA SS: COUNTY OF HAMILTON of AFFIDAVIT thorized representative first duly sworn upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement. all income of Grantee. including a City of Carmel arts grant, if applicablc, enue ol' salgs. and/ or ticket revenue, etc.. in calendar year ending 2019 totaled S l Signature Printed Name Subscribed and swom to before me. the undersigned Notary Public. this day of N bN EiW /3 07-- , 22020. tIRANotaryFRANu l A- Se PIL Notary Public - Seal State of Indiana Marion County Signature - Notary Pub is My Commission Expires Mar 1, 2023 Printed Name ANDS P1L SEAL] Resident of 2irD + IV County, Indiana My Commission Expires: 3 D t Z0 - 2-3 ' DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F INDIANA ASSOCIATION OF CHINESE AMERICANS INC Profit & Loss ( UNAUDITED) January through December 2019 Jan - Dec 19 % of Income Ordinary Income/ Expense Income Direct Public Support Investments Intorest- Savings, Short- term CD Total Investments PROGRAM SERVICE REVENUE Total Income Expense Contract Services Accounting Fees Total Contract Services Operations AWARDS & RECOGNITIONS CNY DINNER DRAGON BOAT FESTIVAL LION DANCE TEAM EXPENSES Supplies Total Operations Other Types of Expenses Insurance - Liability, 0 and O Total Other Types of Expenses PO BOX RENTAL Total Expense Net Ordinary Income Net Income 4, 963. 00 % 6% 2. 00 0. 0% 2. 00 0. 0% 3, 227. 00 39.4% 8, 192. 00 100. 0% 196.00 2. 4% 195. 00 2. 4% 416. 00 5. 1% 3. 079. 00 37. 6% 486. 00 5. 9% 5, 045. 00 61. 6% 147. 00 1. 8% 9, 173. 00 112. 0% 22& 00 2. 7% 225. 00 2. 7% 80.00 1. 0% 9.673. 00 118. 1% 1, 481. 00 18. 1% 1, 481. 00 18. 1% Page 1 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Form 990- EZ ofthe Treasury I Short Form Return of Organization Exempt From Income Tax Under section 501( c), 527, or 4947(aNt) of the Internal Revenue Code ( except private foundations) Do not enter social security numbers on this form, as it may be made public. Go to www.1rs.gov1Form990EZ for instructions and the latest information. B Check I applicable: C Nameof Address change INDIANA, Name change Number and Initial return PO BOX: MFinal returMaminaW City or town Amended return CARMEL MApplication pending Foreign coui street ( or P.O. box if mail is not deWered to street address) Room/ suae U E Telephone OMB No. 16454047 2@19 postalcode F Group Exemption Number _ G Accounting Method: U Cash U Accrual Other ( specify) H Check XD if the organization is I Website: www. iacaonline. org not required to attach Schedule B J Tax- exempt status (check only one)— 0501(cX3) 0501(c)( ) 111( nsert no.) E: 14947(a)( t) or 0527 ( Form 990, 990- EZ, Or 990• PF). K Form of organization: © corporation Trust Association 0 Other L Add lines 5b, 6c, and 7b to line 9 to determine gross receipts. If gross receipts are $ 200, 000 or more, or if total assets Part 11 column B are $ 500 000 or more, file Form 990 instead of Form 990- EZ . $ 8, 192 Revenue, Expenses, and Changes in Net Assets or Fund Balances ( seethe instructions for Part 1) Check if the organization used Schedule O to respond to any question in this Part I . . . . . . . . . . X name Foreign provi nce/ state/ oounry 1 Contributions, gifts, grants, and similar amounts received . . . . . . . . . . . . . . . . . 1 4,963 2 Program service revenue including government fees and contracts . . . . . . . . . . . 2 3, 227 3 Membership dues and assessments . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 Investment income . . . . . . . . . . . . . . . . . . . . . . . . 4 2 Be Gross amount from sale of assets other than inventory . . . . . . 5a b Less: cost or other basis and sales expenses . . . . . . . 5b c Gain or ( loss) from sale of assets other than inventory ( subtract line 5b from line 5a) . . . . . . Sc 0 6 Gaming and fundraising events: a a Gross income from gaming (attach Schedule G if greater than 15,000) . . . . . . . . . . . . . . . . . . . . . . . 6a b Gross income from fundraising events (not including $ of contributions from fundraising events reported on line 1) ( attach Schedule G if the sum of such gross income and contributions exceeds $ 15,000) . . . 6b c Less: direct expenses from gaming and fundraising events.. . . 6C d Net income or (loss) from gaming and fundraising events (add lines Be and 6b and subtract line 6c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6d 0 7a Gross sales of inventory, less returns and allowances . . . . . . . 7a b Less: cost of goods sold . . . . . . . . . . . . . . . . . . 7b c Gross profit or (loss) from sales of inventory ( subtract line 7b from line 7a) . . . . . . . . . . 7C 0 8 Other revenue ( describe in Schedule O) . . . . . . . . . . . . . . . . . 8 9 Total revenue. Add lines 1, 2, 3 4, 5c, 6d, 7c, and 8 . P. 8, 192 9 10 Grants and similar amounts paid ( list in Schedule 0) . . . . . . . . . . . . . . . . . . . 10 11 Benefits paid to or for members . . . . . . . . . . . . . . . 11 m 12 c 41 c. w 12 Salaries, other compensation, and employee benefits . . . . . . . . . . . . . . . . . . Indiana Department of Revenue Check if: Change of Address NP- 20 Indiana NonprofitOrganization' s Annual Report [] Amended Report State Form 51062 For the Calendar Year orlliscal Year alota- 1al Beginning 01/ 01/ 2019 and Ending 12/ 31/ 2019 Final Report: Indicate Date Closed mxlmtrn' YYY mmmorcvry Due on the 15th day of the 5th month following the end of the tax year. NO FEE REQUIRED. Name of Organization Telephone Number INDIANA ASSOCIATION OF CHINESE AMERICANS INC. 317 250 3388 Address - County Indiana Taxpayer ldemification Number PO City BOX 3888 State 146032 Zip Cade Federal Employer Identification Number CARMEL IN 231156805 Printed Name of person to Contact Coatocfs Telephone Number if you are filing a federal return, attach a completed copy ofForm 990, 990EZ, or990PF. Note: If your organization has unrelated business income of more than $ 1, 000 as defined under Section 513 of the Internal Revenue Code, you must also file Form IT-20NP. Current Information 1. Have any changes not previously reported to the Department been made in your governing instruments, ( e. g.) articles of incorporation, bylaws, or other instruments of similar importance? If yes, attach a detailed description of changes. 2. Indicate number ofyears your organization has been in continuous existence. 46 , 3. Attach a schedule, listing the names, titles and addresses ofyour current officers. 4. Briefly describe the purpose or mission of your organization below. TO FOSTER CONSTRUCTIVE CITIZENSHIP ON PART OF CHINESE AMERICANS IN INDIANA TO ENRICH INDIANA SOCIETY WITH CHINESE AND AMERICAN CONTRIBUTIONS Email Address: WWW. ICACONLINE. ORG 1 declare under the penalties ofperjtay that 1 have examined this return, including all attachments, and to the best ofmy knowledge and belief, it is true, complete, and correct. PRESIDENT 08 03 2020 Signaturf.of. OfficerorTrustee Title Date PATRICK PUN 3175819443 Name of Person( s) to Contact Daytime Telephone Number Important: Please submit this completed form and/ or extension to: Indiana Department of Revenue, Tax Administration P.O. Box 6481 Indianapolis, IN 46206- 6481 Telephone: ( 317) 232- 0129 Extensions of Time to File The Department recognizes the Internal Revenue Service application for automatic extension of time to file, Form 8868. Please forward a copy of your federal extension, identified with your Nonprofit Taxpayer Identification Number (TID), to the Indiana Department of Revenue, Tax Administration by the original due date to preventcancellation ofyour sales tax exemption. Always indicate your IndianaTaxpayerldentifrcation number on your request for an extension oftime to file. Reports post marked within thirty ( 30) days after the federal extension due date, as requested on Federal Form 8868, will be considered as timely filed. A copy of the federal extension must also be attached to the Indiana report. In the event that a federal extension is not needed, ataxpayer may request in writing an Indiana extension of time to file from the: Indiana Department ofRevenue, Tax Administration, P.O. Box 6481, Indianapolis, IN 46206. 6481, ( 317) 232- 0129. If Form NP-20 or extension is not timely filed, the taxpayer will be notified by the Department pursuant to I. C. 6- 2. 5. 5- 21( d), to file Form NP-20. If within sixty (60) days after receiving such notice the taxpayer does not file Form NP-20, the taxpayees exemption from sales tax will be canceled. I" I' II II' I I' Ilfl I' I' II' I II" I IIII II' I I' I" I I" IIII ' I 25419111833 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit " F" Indiana Association Of Chinese -Americans, 2020 Officers Name Benny Ko Stan Jacobs Vicky Ko Charles R. Yang Daiwei Chang Dave Wolverton Doug Hsu Kwan Hui Marilyn Jacobs Quyen Hoang Office E- mail Address President dogold(o)aol.com Secretary stanton. iacobs gmail. com Treasurer vko33880Qmaii. com Council Member vaioy(c yahoo.com Council Member dw chang680yahoo. com Council Member dwolv3139(& Qmail. com Council Member dougandindiraOcImail. com Council Member kwanhuimail@( imail. com Council Member jakesjag@aol. com Council Member gghoang0gmail. com DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Exhibit G Introduction Indiana Association of Chinese -Americans 1974 The Indiana Association of Chinese -Americans ( IACA) is a grateful recipient of the City of Carmel 2020 Arts Grant Program, and we would like to submit an application again for the 2021 Arts Grant Program. IACA is a 501( c)( 3) non- profit community organization established in 1974 dedicated to the following aims: To foster constructive citizenship on the part of Chinese -Americans in the State of Indiana and the nation at large To cultivate the understanding and appreciation of both American and Chinese cultural heritages To enrich Indiana society with Chinese- American contributions For more information on IACA, please visit httl) s:// iacaindiana. org/ Chinese lion dance is a colorful, vibrant folk art performed at various celebrations and festivals to promote joy, excitement and cheer. Through the influence of the Chinese diaspora, Chinese lion dance has exploded in international popularity over the past few decades. IACA uses Chinese lion dance as a key platform to cultivate appreciation of Chinese cultural heritage and to enrich Indiana society by sharing and teaching this unique performing art form to Hoosiers of all ages, backgrounds, and ethnicities, both male and female. In the past two years, with the gracious support of the Carmel Arts Grant, we have been able to extend our collaboration with other organizations. These activities are detailed below and at https:// iacaindiana. org/ liondance/. DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Year End Report Because of the pandemic shut down, we have had to limit our public appearances after the beginning of 2020. Even still, we were able to help organize and participate in various virtual presentations. 2019 Year- end/ 2020 Invitations and Presentations Drum Percussion by IACA Lion Dance Program at International Festival, Indianapolis ( Nov 9, 2019) htt[) s:// www. youtube. com/ watch? v= ik4wWLf8qEQ& feature= youtu. be Lion Dance Performance at IACA Chinese New Year Banquet, Indianapolis Jan 25, 2020) https:// www. youtube. com/ watch? v= xvd9Rzj7RXI& feature= voutu. be https•// photos cioogle com/ share/ AFIQipOXYXpLDFuDC6FCHyXy6aNTXZYtWyNaBbu14b oJQt!c wBPQT7FWZ36cEHGZh935igOzkey= ODBOZnNVcF94N1psdW9McFowZkIR0002LT ZBOU13 Lion Dance Training at Mt. Vernon High School, Fortville (Jan 16, 2020) https:// www. youtube. com/ watch? v= t941k865J8& feature= youtu. be Chinese New Year Celebration at Westfield Washington Public Library, Westfield ( Feb 15, 2020) httos•// photos g000le com/ share/ AF10ii) MPUM] 9lWhcuZEOaz8HVcxlnN7e 232hWcOz m6G1j7xOHwDIaekWgsBbo Ovy0Bp0? key= OOx1TE04SjFgYnhmNjNuZjRVODIDOUIIM WRaLUhR Performance by Jerry Yang at Asian Art Society, Indianapolis Museum of Art, Lunar New Year Banquet, Indianapolis ( Feb- 4, 2020) https: // photos. google. com/ share/ AF1Oil) MADDdvA4oiXv6mvWXXXW Eo3Qy5H NR9- frEPk7RL5G5zTiM WwNrsSv6PZySjPSZFg? key= ZkJNW HVITmtoLXR4dzVORn IDbndwbOZH QWZwcmVB DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Multicultural Evening at Pine Tree Elementary School, Avon ( Mar 6, 2020) htti)s:/ Zi) hotos. google.com/ share/ AFlOiDMi) tchgDWgKDWAMUIKvgm DpdJS2s7U0zhw 8HndbUrgEelYxn3EH5e3ukgNxYw? key= STYIUGFKNDZEZiZ4O0FOQzE3dkc2WT65b3VO QjNR IACA- IUPUI/ VSA Lunar New Year 2020 Lion Dance at Phap An Temple, Indianapolis https•// photos google com/ share/ AF10ioPchEfu9VQvTt1CSY292XES5uDgg8ZklDR naB COkB08nc9vSnSLIObwvg69u63QQ? kev= anM4MzNPdnpKdDIZN3o4VG94RmliXih5SWJFe VNn DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F Ongoing Activities Funds received from the 2020 Arts Grant Program have enabled IACA to extend our cultural program beyond Lion Dance to include various features of the Chinese culture by collaborating with other organizations. This has allowed thousands of additional Hoosiers to be introduced to and encouraged by unique Chinese traditions, promoting greater cross- cultural understanding. A) Partnership with Butler University' s Indianapolis Community Requirement ( ICR) Program In alignment with the stated program goals ( see screenshots below), IACA has invited students to attend interactive lectures on Chinese- American culture and participate in Chinese -related community activities. Due to the pandemic, this year' s activities have been limited to virtual interactive lectures. 111OR INDIANAPOLIS COMMUNITY REQUIREMENT Phr ICR4n CpmCumioulumrcRpUMcm tFnt f nvnbma a mdenn in a wide rnKe efmclpn:enllylrcew Wmmmunfty patttmnhipe whemU Nvdente can NteRmte chn mknp ledllewtthecuvee, eriencee In the IMfaiuppl4mmmenity. BENEFITS pffhe ICR APPROACH The mv. I gpeJln6+. pect oftho ICR b hm a W. m.mW Ilq mmf.nre-MMike e-nM1m m4eeI,I .I . rn. Pm F Rele vq 141: Jonw Y11W4unli- eelf : Me enddemomtrem._, ew fanbeL- penanYnrvlpmfeuboW dnvlapment. mrefm: Mam:e mrk vtlommlNMavnmemnep. ntllnrnme. rc. e nlwrtonlnv eW v.umv+ Wry rtlMmvMomk ueu MN: erttt Imvrn,., nuno. cnelenu. Pmmar. mwne. wlapme 1. 4m111 m. pnnnuem x mem:.:won.. m. wfulnn.. ltbin O+ t fndlwxlnLr.+ vrmmoNry forvkmnna Imarmhyv. vndpbnluemem WnhenmdepnMen: fevn Kvntl pe.A Mm o1v S. kek 4 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F B) Partnership with The Indianapolis Public Library on a three and a half hour online video presentation featuring various aspects of Chinese culture The preparation of this video featuring the experiences of Hoosier Chinese - Americans is ongoing since October 2020 and will be completed by January 2021. The video will be released as part of the Indianapolis Public Library's celebration of Chinese New Year in February 2021. Grant Acknowledgement IACA has regularly acknowledged the gracious support of the City of Carmel at our presentations and exhibitions, in both written and verbal forms as appropriate. 5 DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 13 Professional fees and other payments to independent contractors . . . . . . . . . . . . . 14 Occupancy, rent, utilities, and maintenance . . . . . . . . . . . . . . . . . 15 Printing, publications, postage, and shipping . . . . . . . . . . . . . . . . . . . . . 13 195 14 1s 16 Other expenses ( describe in Schedule 0) . . . . . . . . . . . . . . . . . . . . . . . 16 9 478 17 Total expenses. Add lines 10 through 16 . . 17 9, 673 18 Excess or (deficit) for the year (subtract line 17 from line 9) . . . . . . . . . . . . . . . . 19 Net assets or fund balances at beginning of year ( from line 27, column ( A)) ( must agree with end -of -year figure reported on prior year's return) . . . . . . . . . . . . . . . . . . . . 18 1, 481 19 31, 456 m 20 Z 20 Other Changes in net assets or fund balances ( explain in Schedule O) . . . . . . . . . . . . 21 Net assets or fund balances at end of year. Combine lines 18 through 20 . 21 29, 975 For Paperwork Reduction Act Notice, see the separate instructions. Form 990- EZ (2019) HTA DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F 2 u u.- E ue u f j ro E 0 @ f 0- Q. a0- @ E#\ L$ LE 2/=/ k\/ k u Q f w f w a a DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F