HomeMy WebLinkAboutResolution_BPW_02-03-21-26; Arts Grant; ($5,000.00); Museum of Miniature HousesRESOLUTION NO. BPW02-03-21-26
RESOLUTION OFTHECITYOFCARMELBOARDOFPUBLICWORKSANDSAFETY
ACKNOWLEDGING ARTSGRANTPROGRAMAGREEMENT
WHEREAS, pursuant toIndianaCode36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndianaCode36-4-5-3, theCity’smayormayenterintocontractsonbehalfofthe
City; and
WHEREAS, pursuant tohisauthority under Indiana law, theCity’smayor, theHonorable JamesC. Brainard,
hascausedtobesignedtheArtsGrantattachedheretoasExhibitA the (“Contract”); and
WHEREAS, MayorBrainard nowwishestopresentthecontracttotheCity’sBoardofPublicWorksand
Safety forittobepubliclyacknowledged, filedintheClerk’sOffice, andmadeavailabletothepublicforreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmelBoardofPublicWorksandSafetyas
follows:
1. TheforegoingRecitalsareincorporated hereinbythisreference.
2. ThereceiptoftheContractisherebyacknowledged.
3. TheContractshallbepromptlyfiledintheofficeoftheClerkandthereaftermadeavailabletothepublic
forreview.
SORESOLVED this dayof , 2021.
CITYOFCARMEL, INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
James Brainard, Presiding Officer
Date:
MaryAnnBurke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
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2/3/2021
2/3/2021
2/3/2021
2/3/2021
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement ( herein referred to as " Agreement") entered into by and between the City
of Carmel ( the " City") and ( DLAsf ( yl " 1 / Vl;, a1 a e c sc ( the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
That on behalf of Grantee, a not -for -profit corporation, 1, Fh; ne nnc in i
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit " A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 5 , 0 0 0 . 0 0 to the Grantee for the eligible costs
of the project ( the " Project") or services as described in Exhibits " A" and ` B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/ 3) of Grantee' s combined contributed income, revenue of sales, and/ or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three ( 3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds ( EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
I Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee' s board of directors and officers listed ( EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor' s right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City' s request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
1) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant (" CPA") who
2
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is neither an employee of Grantee nor a member ofthe Grantee' s Board of Directors,
to be provided to the City of Cannel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($ 60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year- end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/ logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/ or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/ she/ it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/ she/ it has enrolled and is
participating in the E- Verify program as defined in IC 22- 5- 1. 7. The Grantee agrees
to provide documentation to the City that he/ she/ it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty ( 30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/ or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
M S2N M ia;Qt 4Ve— WOO-s S (" Grantee")
By: rs ( Signature)
Printed Name of Officer: Title: Xcr ti c Vlre of
Date: tbvvy- ci 6 Do
CITY OF CARMEL ( "Granior")
By: ' e'11
James Brainard, Mayor
1- 13- 2021
ATTEST:
Date: 1- 13- 2021
Ifyou have any question wnceming the City ofCarmel' s 2021 Arts Grant Program, great wTiung, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square. Cannel, IN 46032, Phone: 317- 571. 1483. skihbe& AMel m eov.
4
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Exhibit A
EXHIBIT " A"
An Application and Description of the Proposed Use of the Grant Funds for 2021
APPLICANT:
Name of organization: Museum of Miniature Houses & Other Collections, Inc.
Address: III East Main Street, Carmel, IN 46032
Telephone: 317- 575- 9466
Contact Person: Elaine Mancini, Executive Director
Email: mancinielainec@gmail. com
APPLICATION AMOUNT: $ 17, 300
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
The Museum of Miniature Houses was founded in 1991 by three female Indiana artisans in order to
preserve and display scale miniatures and antique dollhouses, and to introduce this art form to others.
The vision of these three women was to ensure that collections of quality miniature room settings,
houses, and individual pieces would not be lost to future generations.
The Museum of Miniature Houses is a not -for -profit organization, with forty-seven volunteers,
twenty of whom serve as docents each month when the museum operates on its full five -days -a -
week schedule. Admission and shop sales, attic sale revenue, individual and corporate
donations, memberships, and grants allow the museum to continue operating successfully.
Paid staff comprise a part-time operations manager, a full-time executive director and a full-time
collection manager.
The museum is one of only five museums in the country dedicated exclusively to miniatures.
Our visitors comprise 15% from Carmel, 23% from nearby areas such as Indianapolis and
Fishers, another 27% from elsewhere in Indiana and nearly one- third the rest from the other 49
states. We frequently have three generations in a visiting group. Miniatures lend themselves to
intergenerational learning and sharing.
The museum features rotating exhibits so there is always something new for a visitor to
appreciate.
The museum has recently installed a new audio tour system to replace the one we had for 15
years or so. The new audio tour allows for morel items to be included in the script and has
updated information on all of the items included ( approx. 37). The audio tour is offered free of
charge to every visitor. The new audio tour has elicited comments of praise from signers of our
visitor log.
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Exhibit A
Use of funds (Exhibits, Visitor Amenities)
Normally we ask that the funds help support our public programming: Celebrations of Creativity
and Craftsmanship, our workshops, and Miniatures by Candlelight in December. Because of
COVID, we have canceled these events beginning March 2020 and currently have no plans to
recommence public activities for 2021.
This upcoming year, therefore, our focus is on exhibits and visitor amenities. Specifically, the
costs associated with Collection Management and Displays relate to maintaining the items in our
permanent collection to be available for exhibit use and setting up the displays.
Visitor amenities relates to our new audio tour. The museum has always maintained printed
versions of the audio tour script in English ( for those hard of hearing), Chinese, Japanese and
Spanish. With the new audio tour, we need translations to be done in other languages, like we
had previously and would like to add a French version as well.
Budget for Proposed Use of Funds
Operations
Rent $ 1, 500
Telephone and computer $ 2, 500
Collection Management and Displays
Collection maintenance and repair $ 1, 600
Collection manager salary support $ 5, 400
Exhibit costs $ 800
Visitor Amenities
Translation into Spanish 850
Translation into Chinese 750
Translation into Japanese 850
Translation into French 850
Marketing
Support for Executive Director social media, community
Relations $ 2, 200
Total $ 17, 300
By -
Printed Name of Officer: Elaine Mancini
Title: Executive Director
Date: November 6, 2020
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Museum of MiniatureHousesXh'
FY 2021 ends May 31, 2021
A B
1 2020- 2021 Budget
2 2020- 2021 Budget
3 Income
4 6020 - Grantsand Honors 35, 000. 00
5 6040 - Endowment 1, 500. 00
6 6050- Market Value Changes
7 6000 - Donations 70, 000. 00
8 6035 - Shop Sala 30, 000. 00
9 6025- Admissions 12, 000. 00
10 6015 - Memberships 6, 000. 00
11 6044- Attic Sale 8, 000. 00
12 6045 • Show Income 1, 000. 00
13 6028- Dividends and Interest Income 8, 000. 00
14 603 2 - Workshops 100. 00
15 6030- Misc ( incl. Photos)
16 6000 - Land Donation
17 Total Income 171, 600. 00
18 Expense
19 6560- Payroll Expenses 98, 000. 00
20 7100 - Rent 24, 000. 00
21 7200- Building Mai ntenance/ Janitorial 3, 500. 00
22 7010 - Shop Stock 6, 000. 00
23 7080- Advertising and Promotion 3, 500. 00
24 7122 - Electricity 2, 500. 00
25 7180 - Telephone & Computer 3, 000. 00
26 7075- Sales Tax 1, 200. 00
27 7040 - Supplies 2, 500. 00
28 7120- Gas 1, 000. 00
29 7700- Professional Services 7, 500. 00
30 7030- Printing & Stationery 500. 00
31 7020 - Postage 500. 00
32 7065 - Legacy Fund Oper Support Fees 2, 000. 00
33 7095 - Insurance 1, 800. 00
34 7050 - Fees, Dues, & Subscriptions 6, 000. 00
35 7121 - Water 500. 00
36 8000- Collection Display Expenses 5, 000. 00
37 7044 - Attic Sale Expenses 100. 00
38 7045 • Show Expense 300. 00
39 7060- Museum Publications
40 8200- Collection Repairs& Maintenance 2, 000. 00
41 6999 - Uncategorized Expenses
42 7070- Miscellaneous Expenses
43 7124 • Meals & Entertainment
44 7650 • Property Tax 200. 00
45
46 Total Expense 171, 600. 00
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STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
CERTIFICATE OF INCORPORATION
OF
MUSEUM OF MINIATURE HOUSES AND OTHER COLLECTIONS, INC.
I, JOSEPH H. HOGSETT, Secretary of State of Indiana, hereby certify that
Articles of incorporation of the above corporation, have been presented to
me at my office accompanied by the fees prescribed by law; that I have
found such
Articles conform to' law; all as prescribed by the provisions of the
Indiana i'onprofit Corporation Act of 1991,
s amended.
Na-, THEREFORE, I hereby issue to such Corporation this Certificate of
Incorporation, and further certify that its corporate existence will begin
Novenber 01, 1991.
In Witness Whereof, I have hereunto set my
hand and affixed the seal of the state of
Indiana, at the City of Indianapolis, this
First day of November , 1991
Secretary of
By
Deputy
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INTERNAL REVENUE SERVICE
DISTRICT DIRECTOR
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: QU U J Ift
MUSEUM OF MINATURE HOUSES AND
OTHER COLLECTIONS INC
C/ O SUZANNE L MOFFETT
111 E MAIN ST
CARMEL, IN 46032
Dear Applicant:
DEPARTMENT OF THE TREASURY•.
Employer Identification Number:
35- 1840276
DLN:
316236098
Contact Person:
D. A. DOWNING
Contact Telephone Number:
513) 684- 3957
Our Letter Dated:
January 10, 1992
Addendum Applies:
No
This modifies our letter of the above date in which we stated that you
would be treated as an organization that is not a private foundation until the
expiration of your advance ruling period.
Your exempt status under section 501( a) of the internal Revenue Code as an
organization information you described submitted, in section we have 501( determined c)( 3) is that still you in are effect. not a private Based on the
foundation within the meaning of section 509( a) of the Code because you are an
organization of the type described in section 509( a)( 1) and 170( b)( 1)( A)( vi).
Grantors and contributors may rely on this determination unless the
Internal lose your Revenue section Service 509( a)( publishes 1) status, notice a grantor to the or contributor contrary. However, may not if rely you on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part of
the organization that resulted in your loss of such status, or if he or she
would acquired no knowledge longer be classified that the Internal as a section Revenue 509( Service a)( 1) had organization. given notice that you
If we have indicated in the heading of this letter that an addendum
appliea,+ the addendum enclosed is an integral part of this letter.
status, Because please this letter keep could it help in your resolve permanent records. any questionabout ds. If your private foundation
you have any questions, please contact the person whose name and telephone
number are shown above. Sincerely
yours, Distric
irector Letter
1050 (DO/ CG)
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STATE OF INDIANA
SS:
COUNTY OF HAMILTON
AFFIDAVIT
I, C Ic ce= " nc in 1 , an authorized representative
of 1ye a J MJC, IQ{ , 1• e u,,.,•, cam (" Grantee"), being first duly swomupon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/ or ticket revenue, etc., in calendar year ending 2019 totaled $ 01$ ] 716, L10
Signature
Printed Name _6nf , e— MR nc' t n (
Subscribed and swom to before me, the undersigned Notary Public, this day of
d e % ei 2020.
MARTA KACZANOWSKA
o; ary Dub<- Sea]
Han' tCr Ccurry- Sa1e o1 rdara
Comnssion Number K9496
My Ccmmissian Expires jar 18. 2026
SEAL]
ignature - Notary Public
Printed Name M 14 f2 ` A eKA C 2 (A Uoir) 5!
Resident of Hox, w c I Lot,,f County, Indiana
My Commission Expires: i e 2Oz6
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cc'X+' iQiT'E WART)
MUSEUM OF MINIATURE HOUSES
AND OTHER COLLECTIONS, INC.
CASH BASIS
FOR THE YEAR ENDED
MAY 31,.2019
FINANCIAL STATEMENTS
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
MUSEUM OF MINIATURE HOUSES
AND OTHER COLLECTIONS, INC.
TABLE OF CONTENTS
Accountants' Compilation Report
Financial Statements:
Statement of Assets, Liabilities, and Net Assets - cash basis
Page
Statement of Revenues, Expenses, and Other Changes in
Net Assets cash basis 2
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miss
r
Accountants' Compilation Report
Board ofDirectors
Museum of Miniature Houses and Other Collections, Inc.
A non-profit, tax exempt Corporation)
Carmel, Indiana
Management is responsible for the accompanying financial statements of Museum of Miniature
Houses and Other Collections, Inc. ( a nonprofit organization), which comprise of the statement
of assets, liabilities, and net assets - cash basis as of May 31, 2019 and summarized information -
cash basis for May 31, 2019 and the related statement of revenues, expenses, and other changes
in net assets - cash basis for the fiscal year then ended in accordance with the cash basis of
accounting, and for determining that the cash basis of accounting. is an acceptable financial
reporting framework. We have performed a compilation engagement in accordance with
Statements on Standards for Accounting and Review Services promulgated by the Accounting
and Review Services Committee of the AICPA. We did not audit or review the financial
statements not were we required to perform any procedures to verify the accuracy or
completeness of the information provided by management. Accordingly, we do not express an
opinion, a conclusion, nor provide any form of assurance on these financial statements.
The financial statements were prepared in accordance with the cash basis ofaccounting, which is
a America. basis of accounting other than accounting principles generally accepted in the United States of
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements prepared in accordance with the cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user' s conclusions
about the Organization' s assets, liabilities, net assets, revenues, expenses and other changes in net
assets. Accordingly, these financial statements are not designed for those who are not informed
about such matters.
n,
Carmel, Indiana
August 2, 2019
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MUSEUM OF MINIATURE HOUSES
AND, OTHER COLLECTIONS, INC.
Statement of Assets, Liabilities, and Net Assets - Cash Basis
May 31, 2019
ASSETS
Endowment
Operating Fund Fund Total
Cash and cash equivalents 19, 496 19, 496
Investments - marketable securities 217, 467 217, 467
Investments - Legacy Fund 231, 224 231, 224
Direct Deposits 7, 312 7, 312
244, 275 231, 224 475, 499
Property and equipment, at cost:
Equipment and furnishings 6,949 6,949
Leasehold Improvements 1, 683 1, 683
8, 632 8, 632
Total Assets
Credit cards
Payroll taxes withheld
Total Liabilities
Unrestricted
Temporarily restricted
Permanently restricted
Total net assets
252, 907 $ 231, 224 $ 484, 131
LIABILITIES AND NET ASSETS
1, 035
2, 826
3, 861
249, 436
249, 436
215, 834
15, 000
230, 834
1, 035
2,826
3, 861
249, 436
215, 834
15, 000
480, 270
Total Liabilities and Net Assets $ 253, 297 $ 230, 834 ' $ 484, 131
See Accountants' Compilation Report
1
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CAtl Is I r' F_
MUSEUM OF MINIATURE HOUSES
AND OTHER COLLECTIONS, INC.
Statement of Revenues, Expenses, and Other Changes in Net Assets - Cash Basis
Year Ended May 31. 2019
Operating Endowment Total
Fund Fund 2019
CASH RECEIPTS:
Donations:
Individuals Memberships
Corporate and organizational
Shop Sales - net
Admissions.
Show and Attic Income - net
Interest and dividends
Grants and Honors
Miscellaneous Income
TOTAL CASH RECEIPTS
OPERATING EXPENSES:
Shop inventory purchases
Payroeexpense
Payroll taxes
Facility rent
utilities ' -
Advertising and promotion _
Telephone and IT _
Supplies
Postage -
Insurance Expense
Professional fees
Dues and subscriptions
Building maintenance .
Printing & stationary
Meals & Entertainment
Miscellaneous expense
MUSEUM COLLECTION EXPENSES
Collection Display acquisitions
Repairs and maintenance
TOTAL DISBURSEMENTS
Receipts over/( ender) expenses
Unrealized gain ( loss) on investments
CHANGE IN NET ASSETS
Deposit in Transit
Net assets at beginning of year
NET ASSETS at end of year
80,928 $
4,607
4, 351
29, 003
23, 769
7, 635
4, 972
40, 165
1, 358
196, 808
4,210 $
4, 210
86. 138 $
4,607,
4,351
Exk' 6It E Paet ,
9: 05 PM Museum of Miniature Houses & Other Collections, Inc.
01/ 12120 Balance Sheet
Cash Basis As of December 31, 2019
Dec 31, 19 Nov 30, 19 Dec 31, 18
ASSETS
Current Assets
Checking/ Savings
1011 - checking National City
1035 - Cash - PayPal
1040 - Securities Account- Etrade
1050 - Legacy Fund - Endowment
Total Checking/ Savings
Total Cuffant Assets
Fixed Assets
2010 - Equipment and Furnishings
2020 Leasehold Improvements
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit Cards
2051 - Bank of America # 9281
2052 • Bank of America # 5989
2053 - Bank of Amerce #5196
2056 - Bank of America # 0285
2057 - Bank of America # 8867
Total Credit Cards
Other Current Liabilities
Me - Payroll Liabilities
2110 - Direct Deposit Liabilities
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity 3900 - Retained Earnings
5020 Legacy Fund Balance
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
21, 246. 85 10,416. 85 14, 795. 01
617. 99 2,884. 91 417.07
277, 641. 49 201, 045. 89 234, 970. 30
238, 620. 75 238, 370. 75 215, 230. 20
538, 127. 08 452, 718A0 465.412.58
538, 127. 08 452,718.40 465, 412. 58
6, 94921 6, 949. 21 6, 949. 21
1, 682. 70 1, 682.70 1, 682. 70
8. 631. 91 8, 631. 91 8,631. 91
546, 758. 99 461, 350. 31 474, 044. 49
621. 86 640. 92 599.48
2828 67. 18 239AI
233.00 264. 90 222. 00
0.00 93. 23 0.00
0. 00 24. 05 0.00
883. 14 1, 090. 28 1, 060. 89
2,658. 02 2, 658. 04
7,317.83 7,311. 84
4, 659. 81 4, 653. 80
3,776. 67 3,563. 52
cx i l} E ct 3
Return of Organization Exempt From Income Tax IOMB154e- 00" Form
990 January 2020) Under Do section 501(c)527, , or 4947(a)1) ( of the Internal Revenue Code (except private foundations) 2019 Rev.
not enter social security numbers on this form as it may be made public. Open to Public B
mars a C Name of organization app°"
b" MUSEUM
OF MINIATURE HOUSES AND OTHER Qo.
h.e , COLLECTIONS, INC. nane"°
s. Doing business as E:]
ienm, Number and street (or P.O. box ff mail is not delivered tostreetaddress) E::
re' e;i ,, 111 E. MAIN STREET bra
n- City evid or town, state or province, country, and ZIP or foreign postal cotle etl
CARMEL, IN 46032- 1823 bbg
F Name and address of principal off icer:SUZANNE MOFFETT pendog
8386 N. ILLINOIS STREET. INDIANAPOLIS D
Employer identification number Roorrdsuhe
IETelephone number J1//
J/ J— JYVV G
Grosrecelpft 426, 8 His)
Is this a group return for
subordinates? Yes n No H(
b) are ati wbo<dn.a inc1udediE:: 1Yes DNo If "
No," attach a list, (see instructions) e
1 Briefly describe the organ nation'smissionormost significant activities: THE EXEMPT PURPOSE OF THE MUSEUM A
IS TO PRESERVE AND EXHIBIT QUALITY MINIATURE HOUSES AND TO PROVIDE 2
Check this box LJ it the organization discontinued its operationsordisposedofmorethan25% of its net assets. 3
Number of voting membersofthegovemingbody Part (VI, line 1 a) 3 ....8 4
4 Number of independent voting members of the governing body (Part VI, tine l b) .5 .._.__ ._. _.... _. ,. e
Total number of individuals employed in calendar year 2019 (Part V. line 2a) 5 5
6 Total numberof volunteers (estimate If necessary) ,._. _ 9 40 7a
a Total unrelated business revenue from Part VIII, column ( C)line , 12 I 0. 7
Net unrelated business taxable income from Form 990-T, line 39..7b ................................................................ 0 . Prior
Year Current Year 0
8 Contributions and grants (Part Vill,the 1h) 94, 09 318, 7 • 0
9 Program servicerevenue(PartVIIl,line2g) 64, 193. 57 4,
10 Investment income Part Vill,column ( A)lines , 3,4, and 7d) 11 972. 8, 539. 9
Other revenue (Part VIII, column (A)lines , 5, 6d, 8c, 9c, 1 Do, and 11 e) 31, ...................... 490 . 194,
Total revenue - add lines 8 through 11 must equal Part VIII, column , line 12 .13 . 751 . 424, 273 . 12
Grants and similar amounts paid Part (IX, column (A)lines , 13) 0. 0 14
Benefits paid to or for members ( Part IX, column ( A)line , 4) 0. m
15 Salaries, other compensation, employee benefits (Part IX, column ( A)lines , 510) 112, ......... 345 . 121, 349 0 .
16a Professional fundraising fees Part (IX, column ( A)line , 11 a)b . 0 a
Total fundraising expenses (Part IX, column ( D)line , 25) 0 • w
17 Other expenses (Part IX, column (), lines 1Is1Id. 11f-24e)....66,.........._959 __..__..... 8, 9 7. 18 Total
expenses. Add lines 13-17 must (equal Part IX, column (A), line 25) 179,304. 1 , 19 Revenue
less expenses Subtract line 18 from line 12..15,....447. .............. ..._....._..__.. _.... 233, 927. og Beginning
of Current year End of Year 20 Total
assets ( Part X. line 18)_..31 ....... 6 ..........__ 8 , 18 . 21 Total
liiabilities( PartX, line26) 1. 4, 014. m 22
Net assets orfund balances. Subtract line 2l from line 20.4$....0, ...._........._.......__.......... 70. 684, 904. Part II
1 Signature Block Under penalties
of perjury, I declare thatlhaveexaminedthisreturn, including accompanying schedules and statements, andto the best of my knowledge and belief, his true, correct,
and complete. Declarationof preparer (other than officer) is based on all information of which preparer has any knowledge. Sign PF
bignature or onlcer uate Here ' WAYNE
RENNER, TREASURER Type or
print name and title Printrrype preparer'
snamePreparer's signature ate Cnak
T Paid LEE
R. FORD 8/ 26/ 20 u"m o a 01321652 Preparer Firpsname
III & COMPANY, INC. IFimI 1, 35-2108852 Use Only
t %1} I 11 ( Y PC." Li
3: 34 PM Museum of Miniature Houses & Other Collections, Inc.
07110/ 20 Profit & Loss
Cash Basis January through December 2019
Jan - Dec 19
Income
6000• Donations
6010 • Individuals 82, 390. 77
6012 - Corporate 3, 190. 47
6015 - Memberships 6,306. 18
6000 - Donations - Other 0. 74
Total 6000 • Donations 91, 888. 16
6020 - Grants and Honors
City of Carmel Arts Grant 5,000. 00
Clay Township. Hamilton County 7,500. 00
6020. 4 • IHS Grant
6020. 41 - Lighting Match ( Jar Donations) 517. 00
Total 6020. 4- IHS Grant 517. 00
6020. 5 - IN Arts Commission 7,267. 00
6020.7 - Hamilton County Tourism 1, 000. 00
6020. 9 - Allen W Clowes. SoundlDrapes 14, 397. 00
6020 - Grants and Honors - Other 5, 000. 00
Total 6020 - Grants and Honors 40, 681. 00
6025 • Admissions 22, 935. 51
6028 • Dividends and Interest Income 8, 265. 99
6030 • Miscellaneous Income 60. 99
6032 • Workshops 1, 166. 02
6035 - Shop Sales
6036 - Ebay 21, 188. 14
6035 - Shop Sales - Other 20, 349. 59
Total 6035 • Shop Sales 41, 637. 73
6040 • Endowment 440. 00
6044 • Attic Sale 6, 159. 71
6045 • Show Income
6045. 5 • Show Other 1, 880. 32
6045 • Show Income - Other 1, 829. 75
Total 6045 - Show Income 3,710. 07
6050 - Market Value Changes 70, 880. 90
Total Income 287, 716. 08
Expense
6999 - Uncategorized Expenses 0.00
7010 - Shop Stock 5, 851. 49
7020 - Postage 695. 38
7040 - Supplies 2, 871. 64
7044 - Attic sale exp 219. 00
7045 - Show Expense
7045. 2 - Table Lease 110. 00
7045. 3 - Facility Fee 220. 00
7045. 5 - Other 151. 28
Total 7045 - Show Expense 481. 28
Page 1
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
3: 34 PM Museum of Miniature Houses & Other Collections, Inc.
07110120 Profit & Loss
Cash Basis January through December 2019
Jan - Dec 19
7050 Fees, Dues and Subscriptions 5,287. 88
7065 Legacy Fund Oper Support Fees 2,304. 77
7070 Miscellaneous Expenses 70. 27
7075 Sales Tax 1, 557. 32
7080 Advertising and Promotion 4,722. 34
7095 Insurance 1. 569. 00
7100 Rent 20, 144. 00
7120 Gas 1, 140. 46
712l Water 466. 77
7122 Electricity 2,664. 41
7124 Meals & Entertainment 106. 88
7180 Telephone & Computer 6,919. 79
7200 Building MaintenancelJanitorial 2, 184. 73
7560 Payroll Expenses 107, 729. 46
7600 Payroll Texas 8, 215. 48
7700 Professional Services
7700. 1 - accountant/ bookkeeper 6, 266. 75
7700 - Professional Services - Other 2, 735. 38
Total 7700 • Professional Services 8,002. 13
8000 - Collection Display Exp 1, 000. 00
8200 • Collection Repairs & Maint. 5,822. 77
Total Expense 190, 027. 25
Net Income 97, 688.83
Page 2
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
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Exhibit G Part 1
Year End Report
Museum of Miniature Houses
Since August 28, we are open only three days a week, including Fridays. Carmel Arts grant funds
helped us with operations. We continued to provide docents, have just added a brand new
updated audio tour that is offered free of charge to visitors (and that is cleaned thoroughly
before and after each use), mounted new exhibits according to our schedule, maintained the
collection, re -photographed thousands of items in the collection for both inventory and
marketing purposes, and posted Our Virtual Gallery on our web site and Facebook page
frequently in order to share our collection with a wide audience and with those who cannot
visit physically.
Carmel Arts grant funds also went towards stipends for our artists making demonstrations/
presentations at the museum as part of the Celebrations of Creativity and Craftsmanship
programs twice a month and for stipends to teachers of workshops. We offered these in -
person programs until we closed in the middle of March. A workshop in January was designed
for all skill levels and taught participants how to dress a miniature bed. Artists who appeared at
the museum in the Celebrations series show the breadth and variety of the museum' s cultural
programming: Crossing Bridges, a unique acoustic group that includes dulcimers; Carmel
resident MaryAnne Mathews performing a dramatic presentation about the 19' Amendment
giving women the right to vote, and Gary Schmitt presenting his felted wool art.
In the summer, we reopened the museum to visitors (albeit on a limited basis). We continued
to receive and process accessions and maintain our collection. Most importantly, we finished
the Photo Project where items from the collection are ( re) photographed in high resolution
digital images for use online in Our Virtual Gallery, which is posted on our website, on our
Facebook page, on Pinterest, on Instagram, on our Google Business page and on TripAdvisor.
We have more than 5, 000 images ready to be used for any purpose. We mounted the following
exhibits: Dragons on Paper; Y<" to 1' scale objects made by the Pendleton Club; souvenir dolls
from around the world collected from 1940- 1980; decoys both full- sized and miniature; baby
doll clothes; the Smallest of the Small that focused on items smaller than the usual one -inch -
to -one -foot scale; and the work of International Guild of Miniature Artisans juried member,
Nancy Summers.
We remain relevant to our most important community: our visitors. Although we cannot offer
the dollhouse for young visitors to play with, due to hygiene reasons, and we' ve had to remove
the magnifying glasses for the same reason, we still operate the museum normally and mount
temporary exhibits frequently so that our visitors will have new and different things to see.
Both in person and online, we display the magic of miniatures as an art form and bring joy to
thousands of visitors/ viewers who marvel at the artistry and meticulous handling of all things
small.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Exhibit G Part 1
Year End Report
Museum of Miniature Houses
Our second most important community, which is much larger in numberthan our visitors ( for
example, our website has 5, 000 visits per month while our visitor count is 5, 000 per year), is
being continuously nourished with exhibits and items from our collection posted online. For
the period that the museum was closed to the public, we posted a Virtual Gallery on a daily
basis. After we reopened partially at the end of June, we have created postings at least twice
a week on our Facebook page as well as on our web site. Selected photographs were also
posted on TripAdvisor, our Google listing, Instagram and Pinterest. The total of Virtual Gallery
posts since March is approximately 120.
Following are some statistics that shows the robustness of our social media campaign.
We have 487 photos on Google in August, which received 73, 432 views that month.
As of October 13, 2020, 267, 893 people have visited our website. We gained 17, 000 unique
site visits in a three- month period.
For the period of September 10 through October 7 alone, our Facebook posts had 290
engagements ( likes and/ or comments) and 1, 879 followers. On Instagram, we have 883 posts
and 1, 265 followers. On Pinterest, we have 18, 000 average monthly viewers and 355
followers. On Google, in the past month 33, 232 people searched for the museum, 2/ 3 of
whom were searching directly for us usually under a search thread something like " things to
do near me." In the past month, we have had 58, 300 views on Google. Our photos receive
266% more views than similar businesses in the area, most of whom do not post their own
photos but rely on visitors to do that job. Our estimate for social media impressions over a
twelve- month period is 36,000.
Our audience is becoming increasingly diverse, both among in -person and online visitors. In
person, ourvisitors clearly include children (who are not present in our online data).
However, our admission fee structure allows for children' s tickets only up to the age of nine.
In 2019, a year for which we have complete visitor data, we have 20% of paid admissions
classified as children, 70% classified as adults, and 10% classified as seniors (aged 65 and
older) or military. One- third of our audience on Pinterest is composed of people aged 18- 24,
an important audience sector for the museum. On Facebook, age groups are satisfyingly
similar in four major categories: 18% for 34- 45 year -olds, 21% for people aged 45- 54, 21% for
people aged 55- 64 and 16516 for people over the age of 65.
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
Exhibit G. Part 2
Year -End Report
Museum of Miniature Houses
Exhibit "G"
Year -End Report from 2020
Name of organization: Museum of Miniature Houses & Other Collections, Inc.
YEAR-END REPORT ON THE USE OF THE GRANT FUNDS ($ 5, 000)
Operations
Rent $ 500
Telephone and computer $ 1, 500
Collection Manae ment
Collection maintenance and repair $ 200
Collection manager salary support $ 1, 000
Collection display expenses $ 800
Advertising and Promotion $ 1, 000
BY: 4'L" .z2 .
Printed Name of Officer: Elaine Mancini
Title: Executive Directior
Date: November 6, 2020
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
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Firm' saddressil, 11595N MERIDIAN ST, SUITE 320 CARMEL. IN
46032 Phoneno_( 317) 816- 1100 932001 01-
20-20 LHA For Paperwork Reduction Act Notice, see the separate instructions. Form990 ( 2019) SEE SCHEDULE
0 FOR ORGANIZATION MISSION STATEMENT CONTINUATION
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
3,776. 67 3,563. 52
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Page 1
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F
29,003
23, 789
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1, 358
201, 018
May 31,
2018
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7, 962 7, 962 7, 210
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4, 573 4. 573 4, 381
6, 215 6,215 6, 253
7, 102 7, 102 8, 740
2, 399- 2, 399. 6, 310
658 658 - 772
1, 136 1, 135 - 1. 084
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2, 699 2; 699 1. 993
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27, 611 3, 318 3Q929 29,113
40, 509 5, 866 46,376 29,424 .
1no)
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249A35 433, 894
100
224, 868 433. 894 `
230, 833 $ 480, 270 $
See Accountants' Compilation Report
2-
DocuSign Envelope ID: AEF88DE6-E12A-4394-AE83-A1C012CE171F