HomeMy WebLinkAboutBPW_Minutes_2.03.20211 Board of Public Works and Safety Meeting
2 Minutes
3 Wednesday, February 3, 2021 – 10:00 a.m.
4 Via Videoconference
5
6 MEETING CALLED TO ORDER
7
8 Mayor Brainard called the meeting to order at 10:02 AM
9
10 The meeting was held via videoconference.
11
12 MEMBERS PRESENT
13
14 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites
15 were present.
16
17 MINUTES
18
19 Minutes from the January 20, 2021, Regular Meeting were approved 3-0;
20
21 BID/QUOTE OPENINGS AND AWARDS
22
23 Quote Opening for 2021 Mulching; Deputy Stites opened the quote and read it aloud:
24
25 Contractor Quote
26 Hittle Landscaping $45,764.34
27
28 PERFORMANCE RELEASE APPROVAL REQUESTS
29
30 Resolution BPW 02-03-21-01; 1201 W. 116th Street; Erosion Control; Hoss Building; Board Member Burke
31 moved to approve. Board Member Watson seconded. Request approved 3-0.
32
33 CONTRACTS
34
35 Resolution BPW 02-03-21-27; A Resolution of the City of Carmel Board of Public Works and Safety Regarding
36 the Selection of a Qualified Provider for Implementation of a Guaranteed Energy Savings Project; Johnson
37 Controls; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
38
39 Resolution BPW 02-03-21-28; A Resolution of the City of Carmel Board of Public Works and Safety
40 Acknowledging Agreement Between Owner and Contractor; Paul G. Reis, Esq.; ($3,500.00/Month -
41 $210.00/Hour); Planning and Zoning Retainer; Board Member Burke moved to approve. Board Member
42 Watson seconded. Request approved 3-0.
43
44 Request for Purchase of Goods and Services; Talent Fusion, LLC; ($5,760.00); Still Images for Photo Library;
45 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
46
47 Request for Purchase of Goods and Services; Engledow, Inc; ($43,647.00); Sophia Square Topiaries Board
48 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
49
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170
50 Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,391,295.82); Mowing/Landscaping; Board
51 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
52
53 Request for Purchase of Goods and Services; Humane Society for Hamilton County; ($83,065.00); Animal
54 Shelter Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
55 3-0.
56
57 Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,200.00); Performance Agreement for
58 the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request
59 approved 3-0.
60
61 Request for Purchase of Goods and Services; Stephan Koch; ($1,200.00); Performance Agreement for the
62 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
63 3-0.
64
65 Request for Purchase of Goods and Services; Greg Butanski – Rock on Ice; ($1,200.00); Performance
66 Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded.
67 Request approved 3-0.
68
69 Request for Purchase of Goods and Services; Matthew Stoddart; ($1,200.00); Performance Agreement for the
70 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
71 3-0.
72
73 Request for Purchase of Goods and Services; Michael Stoddart; ($1,200.00); Performance Agreement for the
74 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
75 3-0.
76
77 Request for Purchase of Goods and Services; Jacob Morgan; ($400.00); Performance Agreement for the
78 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
79 3-0.
80
81 Request for Purchase of Goods and Services; Angel Oak Tree Care.; ($150,000.00); Additional Services
82 Agreement; Tree Removal and Other Landscape Services; Board Member Burke moved to approve. Board
83 Member Watson seconded. Request approved 3-0.
84
85 Request for Tandem Mobility Master Services Agreement; Bike Share Services; Board Member Burke moved to
86 approve. Board Member Watson seconded. Request approved 3-0.
87
88 Request for Agreement between City of Carmel and Carmel Professional Fire Fighters International
89 Association of Fire Fighters Local 4444; Board Member Burke moved to approve. Board Member Watson
90 seconded. Request approved 3-0.
91
92 Request for Agreement between City of Carmel and Fraternal Order of Police Lodge #18; Board Member
93 Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
94
95 REQUEST TO USE CITY STREETS/PROPERTY
96
97 Request to Use Monon Trail/Rolling Street Closure, Various Locations; Carmelfest Freedom Run; July 3rd, 2021 -
98 7:00 AM - 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request
99 approved 3-0.
100
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170
101 Request to Use Palladium/Tarkington; City of Carmel Holocaust Remembrance Ceremony; April 16th, 2021 - 9:00
102 AM - 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
103 0.
104
105 Request to Use Veteran’s Plaza and Reflecting Pool; City of Carmel Memorial Day Ceremony; May 28th, 2021 -
106 7:00 AM - 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
107 approved 3-0.
108
109 Request to Use Midtown Plaza/Sophia Square/2nd Avenue NW Street Closure; Carmel on Canvas Plein Air
110 Competition; September 17th, 2021 – September 19th, 2021 7:00 AM - 5:00 PM; Board Member Burke moved to
111 approve. Board Member Watson seconded. Request approved 3-0.
112
113 Request to Use East Patio of Palladium; Cabanban Wedding; May 15th, 2021 - 3:00 PM - 5:00 PM; Board
114 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
115
116 OTHER
117
118 Resolution BPW 02-03-21-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
119 Grant; ($240,000.00); Actors Theatre of Indiana; Member Burke moved to approve. Board Member Watson
120 seconded. Request approved 3-0.
121
122 Resolution BPW 02-03-21-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
123 Grant; ($5,000.00); The Bigger Picture Film Group; Member Burke moved to approve. Board Member Watson
124 seconded. Request approved 3-0.
125
126 Resolution BPW 02-03-21-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
127 Grant; ($210,000.00); Booth Tarkington Civic Theatre; Member Burke moved to approve. Board Member Watson
128 seconded. Request approved 3-0.
129
130 Resolution BPW 02-03-21-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
131 Grant; ($84,000.00); The Cat, Ltd; Member Burke moved to approve. Board Member Watson seconded. Request
132 approved 3-0.
133
134 Resolution BPW 02-03-21-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
135 Grant; ($3,000.00); Carmel Arts Council; Member Burke moved to approve. Board Member Watson seconded.
136 Request approved 3-0.
137
138 Resolution BPW 02-03-21-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
139 Grant; ($3,000.00); Carmel–Clay Historical Society; Member Burke moved to approve. Board Member Watson
140 seconded. Request approved 3-0.
141
142 Resolution BPW 02-03-21-08; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
143 Grant; ($6,000.00); Carmel Community Players, Inc; Member Burke moved to approve. Board Member Watson
144 seconded. Request approved 3-0.
145
146 Resolution BPW 02-03-21-09; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
147 Grant; ($4,916.00); Carmel Education Foundation; Member Burke moved to approve. Board Member Watson
148 seconded. Request approved 3-0.
149
150 Resolution BPW 02-03-21-10; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
151 Grant; ($8,500.00); Carmel Klavier, Inc; Member Burke moved to approve. Board Member Watson seconded.
152 Request approved 3-0.
153
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170
154 Resolution BPW 02-03-21-11; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
155 Grant; ($5,000.00); Carmel Repertory Theatre Inc.; Member Burke moved to approve. Board Member Watson
156 seconded. Request approved 3-0.
157
158 Resolution BPW 02-03-21-12; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
159 Grant; ($275,000.00); Carmel Symphony Orchestra; Member Burke moved to approve. Board Member Watson
160 seconded. Request approved 3-0.
161
162 Resolution BPW 02-03-21-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
163 Grant; ($2,500.00); Christian Youth Theater of Indianapolis (CYT); Member Burke moved to approve. Board
164 Member Watson seconded. Request approved 3-0.
165
166 Resolution BPW 02-03-21-14; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
167 Grant; ($160,000.00); The Great American Songbook Foundation; Member Burke moved to approve. Board
168 Member Watson seconded. Request approved 3-0.
169
170 Resolution BPW 02-03-21-15; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
171 Grant; ($80,000.00); Gregory Hancock Dance Theatre; Member Burke moved to approve. Board Member Watson
172 seconded. Request approved 3-0.
173
174 Resolution BPW 02-03-21-16; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
175 Grant; ($40,000.00); Indiana Artisan, Inc.; Member Burke moved to approve. Board Member Watson seconded.
176 Request approved 3-0.
177
178 Resolution BPW 02-03-21-17; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
179 Grant; ($3,500.00); Indiana Association of Chinese-Americans; Member Burke moved to approve. Board Member
180 Watson seconded. Request approved 3-0.
181
182 Resolution BPW 02-03-21-18; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
183 Grant; ($25,000.00); Indiana Ballet Conservatory; Member Burke moved to approve. Board Member Watson
184 seconded. Request approved 3-0.
185
186 Resolution BPW 02-03-21-19; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
187 Grant; ($7,000.00); Indiana Music Education Association Foundation; Member Burke moved to approve. Board
188 Member Watson seconded. Request approved 3-0.
189
190 Resolution BPW 02-03-21-20; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
191 Grant; ($40,000.00); The Indiana Wind Symphony; Member Burke moved to approve. Board Member Watson
192 seconded. Request approved 3-0.
193
194 Resolution BPW 02-03-21-21; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
195 Grant; ($6,500.00); Indianapolis Children’s Choir; Member Burke moved to approve. Board Member Watson
196 seconded. Request approved 3-0.
197
198 Resolution BPW 02-03-21-22; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
199 Grant; ($17,000.00); Indianapolis Symphonic Choir; Member Burke moved to approve. Board Member Watson
200 seconded. Request approved 3-0.
201
202 Resolution BPW 02-03-21-23; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
203 Grant; ($10,000.00); International Talent Academy; Member Burke moved to approve. Board Member Watson
204 seconded. Request approved 3-0.
205
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170
206 Resolution BPW 02-03-21-24; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
207 Grant; ($10,000.00); Janus Development Services; Member Burke moved to approve. Board Member Watson
208 seconded. Request approved 3-0.
209
210 Resolution BPW 02-03-21-25; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
211 Grant; ($2,000.00); M3 Theatre Camp; Member Burke moved to approve. Board Member Watson seconded.
212 Request approved 3-0.
213
214 Resolution BPW 02-03-21-26; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
215 Grant; ($5,000.00); Museum of Miniature Houses; Member Burke moved to approve. Board Member Watson
216 seconded. Request approved 3-0.
217
218 Resolution BPW 02-03-21-29; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
219 Grant; ($8,100.00); Youth Inspirations Theatre; Member Burke moved to approve. Board Member Watson
220 seconded. Request approved 3-0.
221
222 Resolution BPW 02-03-21-30; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts
223 Grant; ($5,000.00); Queen Spirit, Inc; Mayor Brainard moved to remove this item from the agenda. Member Burke
224 moved to approve. Board Member Watson seconded. Request approved 3-0. Item removed from agenda.
225
226 Request for CDBG Agreement between Hamilton County, Indiana and the City of Carmel for Auman Neighborhood
227 Drainage Improvements Project – HCCDBG-20-8 Program Year 2020; Member Burke moved to approve. Board
228 Member Watson seconded. Request approved 3-0.
229
230 Request for Indemnification Agreement; Paul Reis, Kreig DeVault LLP; Member Burke moved to approve. Board
231 Member Watson seconded. Request approved 3-0.
232
233 Uniform Conflict of Interest Disclosure Statement; Kurt Weddington; Member Burke moved to approve. Board
234 Member Watson seconded. Request approved 3-0.
235
236 Request for Dedication and Deed of Public Right of Way; 6th & Rangeline RAB; Member Burke moved to approve.
237 Board Member Watson seconded. Request approved 3-0.
238
239 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Perform Maintenance on Existing
240 Aerials; 122nd St; Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
241
242 Request for Grant of Perpetual Storm Water Quality Maintenance; 4317 E. 146th St – New Maintenance Facility;
243 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
244
245 Request for Secondary Plat; Bellevue; Member Burke moved to approve. Board Member Watson seconded.
246 Request approved 3-0.
247
248 ADD-ONS
249
250 Request for Purchase of Goods and Services; Benjamin Goebel; ($1,200.00); Performance Agreement for the
251 Festival of Ice; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved
252 3-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0.
253
254 Request for Purchase of Goods and Services; Wilkinson Brothers, Inc.; ($4,700.00); Brookshire Golf Course
255 Logo and Identity; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on
256 approved 3-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved
257 3-0.
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170
258 ADJOURNMENT
259
260 Mayor Brainard adjourned the meeting at 10:12 a.m.
261
262
263 _____________________________________
264 Sue Wolfgang – City Clerk
265
266 Approved
267
268 _____________________________________
269 Mayor James Brainard
270
271 ATTEST:
272
273 __________________________________
274 Sue Wolfgang – City Clerk
DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170