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HomeMy WebLinkAboutKelley Automotive Group, LLC/CPD/$584,504.32/Various Police VehiclesKelley Automotive Group, LLC PoliceDepartment - 2021 Appropriation # 44-650-01CapitalLeaseFund; P.O. #104908 CzKpoPcfsmboefsbu:; 49bn-Gfc1:-3132 Contract NotToExceed $584,504.32 AGREEMENTFORPURCHASEOFGOODSANDSERVICES THISAGREEMENT FORPURCHASEOFGOODSANDSERVICES (“ Agreement”) isherebyenteredintoby andbetweentheCityofCarmel, Indiana, acting byandthroughitsBoardofPublicWorksandSafety (“City”), and Kelley Automotive Group, LLCanentitydulyauthorized todobusinessintheStateofIndiana (“Vendor”). TERMS AND CONDITIONS 1. ACKNOWLEDGMENT, ACCEPTANCE: Vendor acknowledges thatithasreadandunderstands thisAgreement andagreesthatitsexecutionof same constitutes itsacceptanceofalloftheAgreement’stermsandconditions. 2. PERFORMANCE: Cityagreestopurchasethegoodsand/orservices (the “Goods andServices”) fromVendorusingCity budget appropriation number 44-650.01CapitalLeaseFundfunds. Vendor agrees toprovidetheGoodsand Services andtootherwiseperformtherequirements ofthisAgreement byapplyingatalltimesthehighest technical andindustrystandards. 3. PRICEANDPAYMENTTERMS: 3.1 Vendor estimates thatthetotalpricefortheGoodsandServicestobeprovidedtoCityhereunder shallbenomorethanFiveHundredEightyFourThousandFiveHundredFourDollarsandThirty TwoCents ($584,504.32) (the “Estimate”). Vendor shall submit aninvoicetoCitynomorethanonce every thirty (30) daysdetailingtheGoodsandServicesprovidedtoCitywithinsuchtimeperiod. City shallpayVendorforsuchGoodsandServiceswithinthirty-five (35) daysafterthedateofCity’s receipt ofVendor'sinvoicedetailingsame, solongasandtotheextentsuchGoodsandServices arenotdisputed, areinconformance withthespecifications setforthinExhibitA, aresubmittedon aninvoicethatcontainstheinformation contained onattachedExhibitB, andVendorhasotherwise performed andsatisfiedallthetermsandconditionsofthisAgreement. 3.2 Vendor agreesnottoprovideanyGoodsandServicestoCitythatwouldcausethetotalcostofthe Goods andServicesprovidedbyVendortoCityhereundertoexceedtheEstimate, unless Cityhas previously agreed, inwriting, topayanamountinexcessthereof. 4. WARRANTY: Vendor expressly warrants thattheGoodsandServicescoveredbythisAgreementwillconformtothose certain specifications, descriptions and/orquotations regarding sameaswereprovidedtoVendorbyCity and/orbyVendortoandacceptedbyCity, allofwhichdocuments areincorporated herein byreference, and thattheGoodsandServiceswillbedeliveredinatimely, goodandworkmanlikemannerandfreefrom defect. Vendor acknowledges thatitknowsofCity’sintendeduseandexpresslywarrantsthattheGoodsand Services provided toCitypursuanttothisAgreement havebeenselectedbyVendorbaseduponCity’s stated useandarefitandsufficientfortheirparticularpurpose. 5. TIMEANDPERFORMANCE: ThisAgreement shall become effective asofthelastdateonwhichapartyheretoexecutessame (“Effective Date”), andbothpartiesshallthereafterperformtheirobligationshereunderinatimelymanner. Time isofthe essence ofthisAgreement. S:\\joberlander\\ Contracts\\ Kelley Automotive Group LLC Goods and Services CPD Vehicles 2021.doc:2/8/2021 12:15 PM\] 1 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 Kelley Automotive Group, LLC PoliceDepartment - 2021 Appropriation # 44-650-01CapitalLeaseFund; P.O. #104908 Contract NotToExceed $584,504.32 6. DISCLOSURE ANDWARNINGS: IfrequestedbyCity, Vendor shallpromptlyfurnishtoCity, insuchformanddetailasCitymaydirect, alistof allchemicals, materials, substances anditemsusedinorduringtheprovisionoftheGoodsandServices provided hereunder, including thequantity, quality andconcentration thereof andanyotherinformation relating thereto. AtthetimeofthedeliveryoftheGoodsandServicesprovidedhereunder, Vendor agrees to furnish toCitysufficientwrittenwarningandnotice (including appropriate labelsoncontainersandpacking) ofanyhazardousmaterialutilizedinorthatisapartoftheGoodsandServices. 7. LIENS: Vendor shallnotcauseorpermitthefilingofanylienonanyofCity’sproperty. Intheeventanysuchlienis filedandVendorfailstoremovesuchlienwithinten (10) daysafterthefilingthereof, bypaymentorbonding, Cityshallhavetherighttopaysuchlienorobtainsuchbond, allatVendor’ssolecostandexpense. 8. DEFAULT: IntheeventVendor: (a) repudiates, breaches ordefaultsunderanyofthetermsorconditionsofthis Agreement, including Vendor’swarranties; (b) failstoprovidetheGoodsandServices asspecifiedherein; c) failstomakeprogresssoastoendanger timely andproperprovisionoftheGoodsandServicesanddoes notcorrectsuchfailureorbreachwithinfive (5) business days (orsuchshorterperiodoftimeasis commercially reasonable under thecircumstances) after receipt ofnoticefromCityspecifyingsuchfailureor breach; or (d) becomes insolvent, isplacedintoreceivership, makesageneralassignment forthebenefitof creditors ordissolves, eachsucheventconstitutinganeventofdefaulthereunder, Cityshallhavetherightto 1) terminate alloranypartsofthisAgreement, without liability toVendor; and (2) exercise allotherrights andremediesavailabletoCityatlawand/orinequity. 9. INSURANCE ANDINDEMNIFICATION: Vendor shall procure andmaintaininfullforceandeffectduringthetermofthisAgreement, withaninsurer licensed todobusinessintheStateofIndiana, such insurance asisnecessary fortheprotectionofCityand Vendor fromallclaimsfordamagesunderanyworkers’ compensation, occupational disease and/or unemployment compensation act; forbodilyinjuriesincluding, butnotlimitedto, personal injury, sickness, disease ordeathofortoanyofVendor’sagents, officers, employees, contractors andsubcontractors; and, foranyinjurytoordestructionofproperty, including, butnotlimitedto, anylossofuseresultingtherefrom. ThecoverageamountsshallbenolessthanthoseamountssetforthinattachedExhibitC. Vendor shall cause itsinsurerstonameCityasanadditional insured onallsuchinsurancepolicies, shallpromptlyprovide City, upon request, withcopiesofallsuchpolicies, andshallprovidethatsuchinsurancepoliciesshallnotbe canceled without thirty (30) dayspriornoticetoCity. Vendor shall indemnify andholdharmlessCityfromand against anyandallliabilities, claims, demands orexpenses (including, butnotlimitedto, reasonable attorney fees) forinjury, deathand/ordamagestoanypersonorpropertyarisingfromorinconnectionwithVendor’s provision ofGoodsandServicespursuanttoorunderthisAgreement orVendor’suseofCityproperty. Vendor further agrees toindemnify, defend andholdharmlessCityanditsofficers, officials, agents and employees fromallclaimsandsuitsofwhatevertype, including, butnotlimitedto, allcourtcosts, attorney fees, andotherexpenses, caused byanyactoromissionofVendorand/orofanyofVendor’sagents, officers, employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification obligations shall survive theterminationofthisAgreement. S:\\joberlander\\ Contracts\\ Kelley Automotive Group LLC Goods and Services CPD Vehicles 2021.doc:2/8/2021 12:15 PM\] 2 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 Kelley Automotive Group, LLC PoliceDepartment - 2021 Appropriation # 44-650-01CapitalLeaseFund; P.O. #104908 Contract NotToExceed $584,504.32 10. GOVERNMENT COMPLIANCE: Vendor agrees tocomplywithallfederal, stateandlocallaws, executive orders, rules, regulations andcodes whichmaybeapplicabletoVendor’sperformance ofitsobligationsunderthisAgreement, andallrelevant provisions thereof areincorporated herein bythisreference. Vendor agrees toindemnify andholdharmless Cityfromanyloss, damage and/orliabilityresulting fromanysuchviolationofsuchlaws, orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthisAgreement. 11. NONDISCRIMINATION: Vendor represents andwarrantsthatitandallofitsofficers, employees, agents, contractors and subcontractors shall complywithalllawsoftheUnitedStates, theStateofIndianaandCityprohibiting discrimination against anyemployee, applicant foremployment orotherpersonintheprovisionofanyGoods andServicesprovidedbythisAgreementwithrespecttotheirhire, tenure, terms, conditions andprivilegesof employment andanyothermatterrelatedtotheiremployment orsubcontracting, becauseofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnameraveteran status. 12. E-VERIFY: Pursuant toI.C. § 22-5-1.7etseq., asthesamemaybeamended fromtimetotime, andasisincorporated herein bythisreference (the “Indiana E-Verify Law”), Vendor isrequiredtoenrollinandverifythework eligibility statusofitsnewly-hiredemployeesusingtheE-Verify program, andtoexecutetheAffidavit attached herein asExhibitD, affirming thatitisenrolledandparticipating intheE-verify program anddoes notknowinglyemployunauthorized aliens. InsupportoftheAffidavit, Vendor shall provide theCitywith documentation indicating that ithasenrolledandisparticipating intheE-Verify program. Should Vendor subcontract fortheperformance ofanyworkunderandpursuanttothisAgreement, itshallfully comply withtheIndianaE-Verify Lawasregardseachsuchsubcontractor. ShouldtheVendororany subcontractor violate theIndianaE-Verify law, theCitymayrequireacureofsuchviolationandthereafter, if notimelycureisperformed, terminate thisAgreement inaccordance witheithertheprovisionshereofor thosesetforthintheIndianaE-VerifyLaw. Therequirements ofthisparagraphshallnotapplyshouldtheE- Verify program cease toexist. 13. NOIMPLIEDWAIVER: Thefailureofeitherpartytorequireperformance bytheotherofanyprovisionofthisAgreement shallnot affect therightofsuchpartytorequiresuchperformance atanytimethereafter, norshallthewaiverbyany partyofabreachofanyprovisionofthisAgreement constitute awaiverofanysucceeding breachofthe sameoranyotherprovisionhereof. 14. NON-ASSIGNMENT: Vendor shallnotassignorpledgethisAgreement, whether ascollateralforaloanorotherwise, andshallnot delegate itsobligations under thisAgreementwithoutCity’spriorwrittenconsent. 15. RELATIONSHIP OFPARTIES: The relationship ofthepartiesheretoshallbeasprovidedforinthisAgreement, andneitherVendornorany ofitsofficers, employees, contractors, subcontractors andagentsareemployeesofCity. Thecontractprice setforthhereinshallbethefullandmaximumcompensation andmoniesrequiredofCitytobepaidto Vendor under orpursuanttothisAgreement S:\\joberlander\\ Contracts\\ Kelley Automotive Group LLC Goods and Services CPD Vehicles 2021.doc:2/8/2021 12:15 PM\] 3 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 Kelley Automotive Group, LLC PoliceDepartment - 2021 Appropriation # 44-650-01CapitalLeaseFund; P.O. #104908 Contract NotToExceed $584,504.32 16. GOVERNING LAW; LAWSUITS: ThisAgreement istobeconstrued inaccordance withandgovernedbythelawsoftheStateofIndiana, except foritsconflictoflawsprovisions. Thepartiesagreethat, intheeventalawsuitisfiledhereunder, they waive theirrighttoajurytrial, agreetofileanysuchlawsuitinanappropriate court inHamiltonCounty, Indiana only, andagreethatsuchcourtistheappropriate venue forandhasjurisdictionoversame. 17. SEVERABILITY: IfanytermofthisAgreement isinvalidorunenforceable under anystatute, regulation, ordinance, executive order orotherruleoflaw, suchtermshallbedeemedreformedordeleted, butonlytotheextentnecessaryto comply withsame, andtheremainingprovisionsofthisAgreement shall remain infullforceandeffect. 18. NOTICE: AnynoticeprovidedforinthisAgreement willbesufficient ifitisinwritingandisdeliveredbypostage prepaid U.S. certified mail, return receipt requested, tothepartytobenotifiedattheaddressspecified herein: IftoCity: CityofCarmel AND CityofCarmel Police Department Department ofLaw 3CivicSquare OneCivicSquare Carmel, Indiana 46032 Carmel, Indiana 46032 IftoVendor: Kelley Automotive Group, LLC 1341S13Street th Decatur, IN46733 Notwithstanding theabove, noticeofterminationunderparagraph19hereinbelow shallbeeffectiveifgiven orally, aslongaswrittennoticeisthenprovidedassetforthhereinabovewithinfive (5) business daysfrom thedateofsuchoralnotice. 19. TERMINATION: 19.1Notwithstanding anything tothecontrarycontainedinthisAgreement, Citymay, uponnoticeto Vendor, immediately terminate thisAgreement forcause, intheeventofadefaulthereunderby Vendor and/orifsufficient fundsarenotappropriated orencumbered topayfortheGoodsand Services tobeprovidedhereunder. Intheeventofsuchtermination, Vendor shallbeentitledto receive onlypaymentfortheundisputedinvoiceamountrepresenting conforming Goods and Services delivered asofthedateoftermination, except thatsuchpaymentamountshallnotexceed theEstimateamountineffectatthetimeoftermination, unless thepartieshavepreviouslyagreedin writing toagreateramount. 19.2 CitymayterminatethisAgreement atanytimeuponthirty (30) dayspriornoticetoVendor. Inthe event ofsuchtermination, Vendor shallbeentitledtoreceiveonlypayment fortheundisputed invoice amount ofconforming Goods andServicesdeliveredasofthedateoftermination, except thatsuchpaymentamountshallnotexceedtheEstimateamountineffectatthetimeoftermination, unless thepartieshavepreviouslyagreedinwritingtoagreateramount. 19.3TheCitymayterminatethisAgreement pursuant toParagraph11hereof, asappropriate. S:\\joberlander\\ Contracts\\ Kelley Automotive Group LLC Goods and Services CPD Vehicles 2021.doc:2/8/2021 12:15 PM\] 4 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 Kelley Automotive Group, LLC PoliceDepartment - 2021 Appropriation # 44-650-01CapitalLeaseFund; P.O. #104908 Contract NotToExceed $584,504.32 20. REPRESENTATIONS ANDWARRANTIES ThepartiesrepresentandwarrantthattheyareauthorizedtoenterintothisAgreement andthatthepersons executing thisAgreement havetheauthoritytobindthepartywhichtheyrepresent. 21. ADDITIONAL GOODS ANDSERVICES Vendor understands andagreesthatCitymay, fromtimetotime, request Vendor toprovideadditional goods andservicestoCity. WhenCitydesiresadditionalgoodsandservicesfromVendor, theCityshallnotify Vendor ofsuchadditionalgoodsandservicesdesired, aswellasthetimeframeinwhichsamearetobe provided. OnlyafterCityhasapprovedVendor’stimeandcostestimatefortheprovisionofsuchadditional goods andservices, hasencumbered sufficient monies topayforsame, andhasauthorized Vendor, in writing, toprovidesuchadditionalgoodsandservices, shall suchgoodsandservicesbeprovidedbyVendor toCity. AcopyoftheCity’sauthorization documents forthepurchaseofadditionalgoodsandservicesshall benumberedandattachedheretointheorderinwhichtheyareapprovedbyCity. 22. TERM Unless otherwise terminated inaccordance withthetermination provisions setforthinParagraph 19 hereinabove, thisAgreement shallbeineffectfromtheEffectiveDatethroughDecember31, 2021andshall, onthefirstdayofeachJanuarythereafter, automatically renew foraperiodofone (1) calendar year, unless otherwise agreed bythepartieshereto. 23. HEADINGS AllheadingandsectionsofthisAgreement areinsertedforconvenience onlyanddonotformapartofthis Agreement norlimit, expand orotherwisealterthemeaningofanyprovisionhereof. 24. BINDING EFFECT Theparties, andtheirrespectiveofficers, officials, agents, partners, successors, assigns andlegal representatives, areboundtotheotherwithrespecttoallofthecovenants, terms, warranties andobligations setforthinAgreement. 25. NOTHIRDPARTYBENEFICIARIES ThisAgreementgivesnorightsorbenefitstoanyoneotherthanCityandVendor. 26. DEBARMENT ANDSUSPENSION 26.1TheVendorcertifiesbyenteringintothisAgreement thatneitheritnoritsprincipalsnoranyofits subcontractors arepresentlydebarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromenteringintothisAgreement byanyfederalagencyorbyanydepartment, agencyorpolitical subdivision oftheStateofIndiana. Theterm “principal” forpurposesofthisAgreement means anofficer, director, owner, partner, keyemployeeorotherpersonwithprimarymanagement orsupervisory responsibilities, orapersonwhohasacriticalinfluenceonorsubstantive control over theoperationsofthe Vendor. 26.2TheVendorcertifiesthatithasverifiedthestateandfederalsuspension anddebarment status forall subcontractors receiving funds under thisAgreement andshallbesolelyresponsibleforanyrecoupment, penalties orcoststhatmightarisefromuseofasuspendedordebarredsubcontractor. TheVendorshall immediately notify theCityifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, takeallstepsrequiredbytheCitytoterminateitscontractual relationship withthesubcontractor for worktobeperformedunderthisAgreement. S:\\joberlander\\ Contracts\\ Kelley Automotive Group LLC Goods and Services CPD Vehicles 2021.doc:2/8/2021 12:15 PM\] 5 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 2/18/2021 2/18/2021 2/18/2021 2/18/2021 FYIJCJU B) 2pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 FYIJCJU B) 3pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 FYIJCJU B) 4pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 FYIJCJU B) 5pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 FYIJCJU B) 6pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 FYIJCJU B) 7pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 EXHIBITB Invoice Date: NameofCompany: Address & Zip: TelephoneNo.: FaxNo.: Project Name: Invoice No. Purchase OrderNo: Goods Services Person Providing Date Goods/Services Provided CostPer Hourly Total Goods/Services Goods/ ( Describe eachgood/service Item Rate/ Service separately andindetail) Hours Provided Worked GRANDTOTAL Signature PrintedName DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 EXHIBITC INSURANCE COVERAGES Statutory Limits Bodily InjurybyAccident/Disease: $ 100,000eachemployee Bodily InjurybyAccident/Disease: $ 250,000eachaccident Bodily InjurybyAccident/Disease: $ 500,000policylimit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $ 500,000 Products/Completed Operations: $ 500,000 Personal & Advertising Injury Policy Limit: $ 500,000 EachOccurrenceLimit: $ 250,000 FireDamage (anyonefire): $ 250,000 Medical Expense Limit (anyoneperson): $ 50,000 Comprehensive AutoLiability (owned, hired andnon-owned) Bodily Single Limit: $ 500,000eachaccident Injury andpropertydamage: $ 500,000eachaccident Policy Limit: $ 500,000 Umbrella Excess Liability Eachoccurrenceandaggregate: $ 500,000 Maximum deductible: $ 10,000 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170 INDIANARETAILTAXEXEMPTPage1of1 CityofCarmel0031201550020 CERTIFICATENO.PURCHASEORDERNUMBER FEDERALEXCISETAXEXEMPT 104908 ONECIVICSQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/14/2021375410 KELLEY AUTOMOTIVE GROUP LLC Police Department VENDORSHIP 1341S13THSTREET 3CivicSquare TO Carmel, IN 46032- DECATUR, IN 46733 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 53133 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department: 11100Capital Fund: Lease Fund Account: 44-650.01 2EachAdmin Explorer$ 36,436.28$ 72,872.56 1EachAdmin Traverse$ 27,550.00$ 27,550.00 1EachCID Durango$ 27,300.00$ 27,300.00 1EachCID Truck$ 30,657.00$ 30,657.00 1CSO Each FordExplorer$ 36,046.28$ 36,046.28 1General Each Fund budgeted amount($ 215,000.00)($ 215,000.00) 1K9Explorer$ Each 36,554.28$ 36,554.28 1Quartermaster Each Truck$ 27,830.00$ 27,830.00 7Road Each FordExplorer$ 36,046.28$ 252,323.96 1SGT Each FordExplorer$ 36,046.28$ 36,046.28 4EachSRO FordExplorer$ 36,046.28$ 144,185.12 3EachTraffic FordExplorer$ 36,046.28$ 108,138.84 SubTotal 584,504.32 SendInvoiceTo: Police Department 3CivicSquare Carmel, IN 46032- PLEASEINVOICEINDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT PAYMENT 584,504.32 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A SHIPPINGINSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 ANDACTSORDEREDBY AMENDATORY THEREOF AND SUPPLEMENT THERETO. TITLE JimBarlow Chief FYIJCJU CONTROL NO. 104908 CONTROLLER B) 8pg8* DocuSign Envelope ID: BAC14518-E243-43C0-AD6B-3CADC01D6170