HomeMy WebLinkAboutBPW_Minutes_2.17.20211 Board of Public Works and Safety Meeting
2 Minutes
3 Wednesday, February 17, 2021 – 10:00 a.m.
4 Via Videoconference
5
6 MEETING CALLED TO ORDER
7
8 Mayor Brainard called the meeting to order at 10:00 AM
9
10 The meeting was held via videoconference.
11
12 MEMBERS PRESENT
13
14 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites
15 were present.
16
17 MINUTES
18
19 Minutes from the February 3, 2021, Regular Meeting were approved 3-0;
20
21 BID/QUOTE OPENINGS AND AWARDS
22
23 Quote Opening for 2021 Mulching; Deputy Stites opened the quotes and read them aloud:
24
25 Contractor Quote
26 Hittle Landscaping $45,764.34
27 TMT Incorporated $64,900.00
28
29 Bid Opening for 16-SW-85, Bridge Replacement, Westfield Boulevard over Carmel Creek; Deputy Stites opened
30 the bids and read them aloud:
31
32 Contractor Quote
33 Morphey Construction $1,280,000.00
34 White Construction $1,020,000.00
35
36
37 PERFORMANCE RELEASE APPROVAL REQUESTS
38
39 Resolution BPW 02-17-21-02; Lakeside Retail; Erosion Control; Board Member Burke moved to approve.
40 Board Member Watson seconded. Request approved 3-0.
41
42 Resolution BPW 02-17-21-03; Link Office Suites; Right of Way; Board Member Burke moved to approve.
43 Board Member Watson seconded. Request approved 3-0.
44
45 Resolution BPW 02-17-21-04; Shadow Wood; Right of Way; Board Member Burke moved to approve. Board
46 Member Watson seconded. Request approved 3-0.
47
48 Resolution BPW 02-17-21-05; Bear Creek South, Sec. 1; Right of Way / Signs; Board Member Burke moved to
49 approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 03B32FA4-C696-4930-ABA3-E98F1CC99DC4
50
51 Resolution BPW 02-17-21-06; Bear Creek; Erosion Control; Board Member Burke moved to approve. Board
52 Member Watson seconded. Request approved 3-0.
53
54 Resolution BPW 02-17-21-07; Copper Run; Builder Walk; Board Member Burke moved to approve. Board
55 Member Watson seconded. Request approved 3-0.
56
57 CONTRACTS
58
59 Resolution BPW 02-17-21-01; A Resolution of the City of Carmel Board of Public Works and Safety
60 Acknowledging Agreement Between Owner and Contractor; Twenty Twenty, Inc.; ($4,050.00); Photography
61 Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
62
63 Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc.; ($162,000.00); Flowers;
64 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
65
66 Request for Purchase of Goods and Services; Kelley Automotive Group LLC; ($584,504.32); Various Police
67 Vehicles; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
68
69 Request for Purchase of Goods and Services; RAM Construction Services of Michigan, Inc.; ($158,598.75);
70 106th/126th Over Keystone Bridge Rehabilitation; Board Member Burke moved to approve. Board Member
71 Watson seconded. Request approved 3-0.
72
73 Request for Purchase of Goods and Services; Swagit Productions, LLC; ($43,140.00); Managed Service for
74 Video Streaming, Closed Captioning and Timestamping; Board Member Burke moved to approve. Board
75 Member Watson seconded. Request approved 3-0.
76
77 Request for Purchase of Goods and Services; Jeff Petercsak; ($1,200.00); Performance Agreement for the
78 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
79 3-0.
80
81 Request for Purchase of Goods and Services; Titus Arensberg; ($1,200.00); Performance Agreement for the
82 Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
83 3-0.
84
85 Request for Purchase of Goods and Services; Kyle Price; ($400.00); Performance Agreement for the Festival of
86 Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
87
88 Request for Purchase of Goods and Services; S.C. Case Excavating LLC; ($15,985.98); North College Ave
89 Water Main; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request
90 approved 3-0.
91
92 Request for Purchase of Goods and Services; Midwest Paving; ($31,352.06); US 31 Crossing Water
93 Transmission Main – Phase II Pennsylvania Water Main; CO #1; Board Member Burke moved to approve.
94 Board Member Watson seconded. Request approved 3-0.
95
96 Request for Purchase of Goods and Services; Inglenook Partners, LLC; ($30,000.00); Professional Services;
97 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
98
99 Request for Amendment to Agreement between City of Carmel and Fraternal Order of Police Lodge #185;
100 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 03B32FA4-C696-4930-ABA3-E98F1CC99DC4
101
102 REQUEST TO USE CITY STREETS/PROPERTY
103
104 Request to Acknowledge Mayor’s Approval for Use of Carter Green / Steps of Palladium; Carmel Show Choir /
105 Variety Show; April 25th, 2021; 12:00 PM - 5:00 PM; Board Member Burke moved to approve. Board Member
106 Watson seconded. Request approved 3-0.
107
108 Request to Acknowledge Mayor’s Approval for Use of Carter Green; Wedding Reception; July 15th, 2021; 2:00 PM
109 – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
110
111 Request to Acknowledge Mayor’s Approval for Use of Monon Square Parking Lot; Actors Theatre of Indiana Drive
112 in Theatre; May 14th, 2021, June 18th, 2021, July 16th, 2021; 7:00 AM – 10:00 PM; Board Member Watson
113 seconded. Request approved 3-0.
114
115 Request to Acknowledge Mayor’s Approval for Use of Midtown Plaza; Carmel Elementary 5th Grade Year End
116 Celebration; May 25th, 2021; 3:00 PM – 9:00 PM; Board Member Watson seconded. Request approved 3-0.
117
118 Request to Acknowledge Mayor’s Approval for Use of Carter Green / Civic Square Gazebo; Spring Woodwind
119 Studio Recital; May 16th, 2021; 12:00 PM – 5:00 PM; Board Member Watson seconded. Request approved 3-0.
120
121 Request to Acknowledge Mayor’s Approval for Use of Carter Green / Civic Square Fountain Area / Civic Square
122 Gazebo; Graduation Celebration; May 2nd, 2021; 12:00 PM – 7:00 PM; Board Member Watson seconded.
123 Request approved 3-0.
124
125 Request to Acknowledge Mayor’s Approval for Use of East Garden at South Entrance of the Palladium; Wedding;
126 September 4th, 2021; 4:00 PM – 5:00 PM; Board Member Watson seconded. Request approved 3-0.
127
128 Request to Use Council Chambers; National Day of Prayer; May 6th, 2021; 11:00 AM – 2:00 PM; Board Member
129 Watson seconded. Request approved 3-0.
130
131 OTHER
132
133 Request for Water Main Easement Agreement; Falcon Nest II, LLC; Board Member Watson seconded. Request
134 approved 3-0.
135
136 Request for Sanitary Sewer and Drainage Easement Agreement; Fields Market Garden, LLC; Board Member
137 Watson seconded. Request approved 3-0.
138
139 Request for Clinical Affiliation Agreement; School of EMS; Board Member Watson seconded. Request approved
140 3-0.
141
142 Request for Interlocal Agreement between the Hamilton County Solid Waste Board and the City of Carmel; Board
143 Member Watson seconded. Request approved 3-0.
144
145 Uniform Conflict of Interest Disclosure Statement; Board Member Watson seconded. Request approved 3-0.
146
147 Request for Curb Cut; 510 2nd Ave NE; Board Member Watson seconded. Request approved 3-0.
148
149 Request for Street Closure; Kinzer Ave; Gramercy Section II; Board Member Watson seconded. Request approved
150 3-0.
151
DocuSign Envelope ID: 03B32FA4-C696-4930-ABA3-E98F1CC99DC4
152 Request for Curb Cut / Curb Cut Vacation; 631 1st Ave NE; Board Member Watson seconded. Request approved
153 3-0.
154
155 Request for Street Closure / Open Pavement Cut / Sidewalk Closure; 621 1st Ave NE; Board Member Watson
156 seconded. Request approved 3-0.
157
158 Request to Encroach; 2995 E. 106th Street; Sign Installation; Board Member Watson seconded. Request approved
159 3-0.
160
161 Request for Variance from Code 6-227 (a)(4); 2995 E. 106th Street; Sign Installation: Board Member Watson
162 seconded. Request approved 3-0.
163
164 Request for Secondary Plat; Grove at Legacy Sections 4A & 4B; Board Member Watson seconded. Request
165 approved 3-0.
166
167 ADD-ONS
168
169 Resolution BPW 02-17-21-08; A Resolution Requesting the Provision of Certain Infrastructure or Other Impact
170 Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees
171 (“PRIF”) and Approving a PRIF Credit Agreement; Board Member Burke moved to add the item on. Board
172 Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member
173 Watson seconded. Request approved 3-0.
174
175 ADJOURNMENT
176
177 Mayor Brainard adjourned the meeting at 10:12 a.m.
178
179
180 _____________________________________
181 Sue Wolfgang – City Clerk
182
183 Approved
184
185 _____________________________________
186 Mayor James Brainard
187
188 ATTEST:
189
190 __________________________________
191 Sue Wolfgang – City Clerk
DocuSign Envelope ID: 03B32FA4-C696-4930-ABA3-E98F1CC99DC4