HomeMy WebLinkAboutBPW_Minutes_3.3.20211 Board of Public Works and Safety Meeting
2 Minutes
3 Wednesday, March 3, 2021 – 10:00 a.m.
4 Via Videoconference
5
6
7
8 MEETING CALLED TO ORDER
9
10 Mayor Brainard called the meeting to order at 10:01 AM
11
12 The meeting was held via videoconference.
13
14 MEMBERS PRESENT
15
16 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites
17 were present.
18
19 MINUTES
20
21 Minutes from the February 17, 2021, Regular Meeting were approved 3-0;
22
23 BID/QUOTE OPENINGS AND AWARDS
24
25 Bid Award for 2021 Mulching; Terry Killen, Street Commissioner, recommended awarding the bid to Hittle
26 Landscape as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid
27 to Hittle Landscape in the amount of $45,764.34. Board Member Watson seconded. Request approved 3-0.
28
29 Bid Award for 16-SW-85, Bridge Replacement, Westfield Boulevard Over Carmel Creek; Jeremy Kashman,
30 City Engineer, recommended awarding the bid to White Construction as they were the lowest and most
31 responsive bidder. Board Member Burke moved to award the bid to White Construction in the amount of
32 $1,020,000.00. Board Member Watson seconded. Request approved 3-0.
33
34 Bid Opening for Mill and Resurface Various City Streets – 2020 Community Crossing Grant; Deputy Stites
35 opened the bids and read them aloud:
36
37 Contractor Quote
38 Harding Group $2,264,960.80
39 E & B Paving, LLC $2,597,169.69
40 Reith Riley Construction $2,810,000.00
41 Midwest Paving $2,461,843.76
42 Milestone Contractors L.P. $2,833,450.00
43
44
45 PERFORMANCE RELEASE APPROVAL REQUESTS
46
47 Resolution BPW 03-03-21-01; Freddy’s Frozen Custard; Erosion Control; Board Member Burke moved to
48 approve. Board Member Watson seconded. Request approved 3-0.
49
DocuSign Envelope ID: FC5D7196-8786-4D11-9FAA-BE2110A95754
50 CONTRACTS
51
52 Resolution BPW 03-03-21-03; A Resolution of the City of Carmel Board of Public Works Acknowledging
53 Agreement Between Owner and Contractor; Sedgwick Claims Management Services, Inc; Board Member Burke
54 moved to approve. Board Member Watson seconded. Request approved 3-0.
55
56 Request for Purchase of Goods and Services; White Construction, LLC; ($1,020,000.00); 16-SW-85, Bridge
57 Replacement, Westfield Boulevard over Carmel Creek; Board Member Burke moved to approve. Board
58 Member Watson seconded. Request approved 3-0.
59
60 Request for Purchase of Goods and Services; Hittle Landscaping, Inc.; ($45,764.34); 2021 Mulching; Board
61 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
62
63 Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($45,534.02); Additional Services
64 Agreement; Data Networking Equipment; Board Member Burke moved to approve. Board Member Watson
65 seconded. Request approved 3-0.
66
67 Request for Purchase of Goods and Services; Morphey Construction; ($53,195.00); 16-ENG-70 Range Line Rd
68 Streetscape / Proscenium Streetscape; CO #1; Board Member Burke moved to approve. Board Member Watson
69 seconded. Request approved 3-0.
70
71 Request for Purchase of Goods and Services; White Construction; (-$113,302.67); 16-ENG-55, and 16-ENG-
72 97, and 16-ENG-109 Main Street and Gray Road, Main St Multi-Use Pathway, Carey Road and Main St
73 Pathway Extension; CO #10; Board Member Burke moved to approve. Board Member Watson seconded.
74 Request approved 3-0.
75
76 Request for Purchase of Goods and Services; White Construction; (-$53,172.62); 16-ENG-55, and 16-ENG-97,
77 and 16-ENG-109 Main Street and Gray Road, Main St Multi-Use Pathway, Carey Road and Main St Pathway
78 Extension; CO #11; Board Member Burke moved to approve. Board Member Watson seconded. Request
79 approved 3-0.
80
81 REQUEST TO USE CITY STREETS/PROPERTY
82
83 Request to Use Carmel Art Council’s Children’s Art Garden, 40 W Main St.; Carmel Arts Council; April 10th-
84 October 9th, 2021; 3:00 PM - 9:00 PM; Art in the Garden; Board Member Burke moved to approve. Board
85 Member Watson seconded. Request approved 3-0.
86
87 Request to Use Civic Square Gazebo; Meridian Music School; May 14th, 2021; 5:00 PM – 9:00 PM; Cooperative
88 Student Recital; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
89 3-0.
90
91 Request to Use Civic Square Gazebo; Meridian Music School; June 19th, 2021; 12:00 PM – 4:30 PM; Hilary
92 Blake’s Student Recital – Voice and Piano; Board Member Burke moved to approve. Board Member Watson
93 seconded. Request approved 3-0.
94
95 Request to Use Civic Square Gazebo; Carmel Fountain Square Committee; June 2nd - September 22nd, 2021; 3:00
96 PM – 10:00 PM; Summer Concert Series at the Gazebo; Board Member Burke moved to approve. Board Member
97 Watson seconded. Request approved 3-0.
98
99 Request to Use Civic Square Gazebo; Carmel Clay Public Library; May 24th, June 28th, July 26th, August 30th,
100 September 27th, October 25th, 2021; 6:00 PM – 8:00 PM; Family Book Club; Board Member Burke moved to
101 approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: FC5D7196-8786-4D11-9FAA-BE2110A95754
102 Request to Use 3rd Avenue between Carter Green and Veterans Plaza; Carmel Police and Fire Departments;
103 September 11th, 2021; 8:00 AM – 10:00 AM; 20th Anniversary of 9/11; Board Member Burke moved to approve.
104 Board Member Watson seconded. Request approved 3-0.
105
106 Request to Use Civic Square Gazebo; Carmel Clay Public Library; June 10th, July 8th, August 5th, 2021; 9:30 AM-
107 11:00 AM; Preschool Dance Party; Board Member Burke moved to approve. Board Member Watson seconded.
108 Request approved 3-0.
109
110 Request to Use Parking Lot; School of Rock – 626 S. Rangeline Rd; March 6th, 2021; 11:00AM – 7:00 PM; Day of
111 Outdoor Concerts; Board Member Burke moved to approve. Board Member Watson seconded. Request
112 approved 3-0.
113
114 OTHER
115
116 Resolution BPW 03-03-21-04; A Resolution Amending the Level of 2021 City Contributions to Employee Health
117 Savings Accounts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
118 3-0.
119
120 Request for Dedication and Deed of Public Right-of-Way; 6th and Rangeline RAB, Parcel 4 and 4A; Board Member
121 Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
122
123 Request for Perpetual Storm Water Management Easement Agreement; Geico Parking Lot; Board Member Burke
124 moved to approve. Board Member Watson seconded. Request approved 3-0.
125
126 Request for Storm Water Waiver Approval; Rolling Hills / 146th and Rolling Hills Drive, Board Member Burke
127 moved to approve. Board Member Watson seconded. Request approved 3-0.
128
129 Request for Storm Water Waiver Approval; Avant II; Board Member Burke moved to approve. Board Member
130 Watson seconded. Request approved 3-0.
131
132 Request for Curb Cut / Driveway Variance; Avenue at Bennet Farm; Reduce the Radii of Entrance Curbs; Board
133 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
134
135 Request for Open Pavement Cut / Lane Restrictions; Carmel Middle School; Board Member Burke moved to
136 approve. Board Member Watson seconded. Request approved 3-0.
137
138 Request for Lane Closure / Open Pavement Cut; 726 and 730 Pawnee Road; Board Member Burke moved to
139 approve. Board Member Watson seconded. Request approved 3-0.
140
141 Request for Open Pavement Cut / Lane Restrictions; 116th Street between Manor Drive and Rolling Springs Drive;
142 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
143
144 Request for Waiver of BPW Resolution Number 04-28-17-01 / Lane Restriction; Various Locations; Aerial Utility
145 Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
146 0.
147
148 Request for Waiver of BPW Resolution Number 04-28-17-01 / Lane Restriction; Rangeline and Walnut RAB; Board
149 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
150
151 Request for Waiver of BPW Resolution Number 04-28-17-01 / Lane Restriction; Utility Pole Replacements; Board
152 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
153
DocuSign Envelope ID: FC5D7196-8786-4D11-9FAA-BE2110A95754
154 Request for Replat; VOWC Section 6003-C Part of Block 6; Board Member Burke moved to approve. Board
155 Member Watson seconded. Request approved 3-0.
156
157 Request for Secondary Plat; Monon Crossing of Carmel; Board Member Burke moved to approve. Board Member
158 Watson seconded. Request approved 3-0.
159
160 Request for Secondary Plat; North End Section 1; Board Member Burke moved to approve. Board Member
161 Watson seconded. Request approved 3-0.
162
163 ADD-ONS
164
165 Request for Contribution Contract / Sponsorship Agreement; Allied Solutions; ($150,000.00 per year, three
166 year contract); Event Sponsorship; Board Member Burke moved to add the item on. Board Member Watson
167 seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member Watson seconded.
168 Request approved 3-0.
169
170 ADJOURNMENT
171
172 Mayor Brainard adjourned the meeting at 10:12 a.m.
173
174
175 _____________________________________
176 Sue Wolfgang – City Clerk
177
178 Approved
179
180 _____________________________________
181 Mayor James Brainard
182
183 ATTEST:
184
185 __________________________________
186 Sue Wolfgang – City Clerk
DocuSign Envelope ID: FC5D7196-8786-4D11-9FAA-BE2110A95754