HomeMy WebLinkAboutBPW_Minutes_3.17.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, March 17, 2021 – 10:00 a.m. 3
Via Videoconference 4
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MEETING CALLED TO ORDER8
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Mayor Brainard called the meeting to order at 10:01 AM 10
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The meeting was held via videoconference. 12
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Mayor Brainard requests the next Board of Public Works meeting, set for April 7, 2021, be held in person at 14
Carmel City Hall in Council Chambers. 15
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MEMBERS PRESENT17
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 19
were present. 20
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MINUTES22
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Minutes from the March 3, 2021, Regular Meeting were approved 3-0. 24
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BID/QUOTE OPENINGS AND AWARDS 26
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Bid Award for Mill and Resurface Various City Streets – 2020 Community Crossing Grant; Jeremy Kashman, 28
City Engineer, recommended awarding the bid to The Harding Group as they were the lowest and most 29
responsive bidder. Board Member Burke moved to award the bid to The Harding Group in the amount of 30
$2,264,960.80. Board Member Watson seconded. Request approved 3-0. 31
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Bid Opening for 2021 paving; Deputy Stites opened the bids and read them aloud: 33
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Contractor Bid 35
Harding Group Base $2,930,572.55 36
Alt 1 $697,492.30 37
Alt 2 $334,371.30 38
Alt 3 $332,058.30 39
Reith Riley Construction Base $3,134,740.40 40
Alt 1 $790,750.00 41
Alt 2 $399,195.00 42
Alt 3 $366,195.00 43
Milestone Contractors L.P. Base $3,209,171.68 44
Alt 1 $822,809.00 45
Alt 2 $417,991.50 46
Alt 3 $380,013.50 47
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DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD
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PERFORMANCE RELEASE APPROVAL REQUESTS 51
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Resolution BPW 03-17-21-01; The Grove at The Legacy; Sec. 1 Structural BMP, Sec. 1 Veg. BMP, Sec. 1A 53
Streets, Sec. 1B Ramps, Sec. 1B Path, Sec. 2 Erosion Control, Sec. 3B/3C Erosion Control, Sec. 3B/3C Temp 54
Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 55
3-0. 56
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CONTRACTS58
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Request for Purchase of Goods and Services; Municipal Emergency Services, Inc.; ($22,041.80); Emergency 60
Services Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member 61
Watson seconded. Request approved 3-0. 62
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Request for Purchase of Goods and Services; Travel Indiana, LLC; ($21,490.00); 2021 Travel Indiana 64
Advertisements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 65
3-0. 66
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Request for Purchase of Goods and Services; Harding Group. LLC2001cm; ($2,264,960.80); Mill and 68
Resurface Various City Streets; Board Member Burke moved to approve. Board Member Watson seconded. 69
Request approved 3-0. 70
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Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($20,170.00); 2021 Chevrolet 72
Tahoe; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 73
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Request for Purchase of Goods and Services; Gradex, Inc.; (-$196,852.74); 16-ENG-38 Executive Drive and 75
Rangeline Road RAB; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. 76
Request approved 3-0. 77
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Request for Purchase of Goods and Services; TSW Utility Solutions; ($1,830.00); Smokey Row Utility 79
Extension; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 80
approved 3-0. 81
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Request for Purchase of Goods and Services; Morphey Construction; ($5,722.20); 16-ENG-70 Rangeline Road 83
Streetscape / Proscenium Streetscape; CO #2; Board Member Burke moved to approve. Board Member Watson 84
seconded. Request approved 3-0. 85
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Request for Purchase of Goods and Services; Omni Centre for Public Media, Inc.; ($78,217.20); Cable 87
Channel Productions and Maintenance; Additional Services Amendment; Board Member Burke moved to 88
approve. Board Member Watson seconded. Request approved 3-0. 89
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REQUEST TO USE CITY STREETS/PROPERTY 92
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Request to Acknowledge Mayor’s Approval of Use / Closure of City Streets; St. Patrick’s Day Celebration; March 94
12th – 13th, March 17th, 2021; 12:00 PM – 12:00 AM; Board Member Burke moved to approve. Board Member 95
Watson seconded. Request approved 3-0. 96
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Request to Use Veterans Memorial Plaza; Gold Star Family Luminary Night; September 26th, 2021; 6:00 PM – 98
10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99
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DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD
OTHER101
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Request Consent to Encroach; 1034 Oswego Road; Board Member Burke moved to approve. Board Member 103
Watson seconded. Request approved 3-0. 104
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Request for Third Amendment to Lease Agreement; 473 Third Ave SW; Board Member Burke moved to 106
approve. Board Member Watson seconded. Request approved 3-0. 107
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Request for Grant of Perpetual Storm Water Management Easement; 1525 Preston Trail; Board Member Burke 109
moved to approve. Board Member Watson seconded. Request approved 3-0. 110
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Request for Grant of Perpetual Storm Water Management Easement; Meadowlark Park; Board Member Burke 112
moved to approve. Board Member Watson seconded. Request approved 3-0. 113
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Request for Grant of Storm Water Technical Standards Waiver; 11180 Westfield Blvd; Board Member Burke 115
moved to approve. Board Member Watson seconded. Request approved 3-0. 116
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Request for Grant of Storm Water Technical Standards Waiver; Avenue at Bennett Farm, 11100 N. Michigan 118
Rd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Install Fiber Optic Cables; 121
Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request 122
approved 3-0. 123
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Request for Alley Restriction / Open Pavement Cut; 530 2nd Ave NE: Board Member Burke moved to approve. 125
Board Member Watson seconded. Request approved 3-0. 126
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Request for Replat; Mayflower Park; Board Member Burke moved to approve. Board Member Watson 128
seconded. Request approved 3-0. 129
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ADD-ONS131
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Request for Purchase of Goods and Services; Windstream Communications, LLC; ($41,631.84, per annum); 133
Phone Service, VOIP; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on 134
approved 3-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 135
3-0. 136
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Request for Purchase of Goods and Services; Gnarly Tree Sustainability Institute; ($11,825.00); Consultant 138
Services; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; 139
Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 140
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Request for VW Project Funding Agreement; IDEM Grant; ($18,000.00 Grant); Vehicle Charging Stations; 142
Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board 143
Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 144
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Resolution BPW 03-17-21-02; A Resolution Requesting the Provision of Certain Infrastructure or Other Impact 146
Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees 147
(“PRIF”) and Approving a PRIF Credit Agreement; Board Member Burke moved to add the item on. Board 148
Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member 149
Watson seconded. Request approved 3-0. 150
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DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD
Resolution BPW 03-17-21-03; A Resolution Requesting the Provision of Certain Infrastructure or Other Impact 152
Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees 153
(“PRIF”) and Approving a PRIF Credit Agreement; Board Member Burke moved to add the item on. Board 154
Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member 155
Watson seconded. Request approved 3-0. 156
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ADJOURNMENT159
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Mayor Brainard adjourned the meeting at 10:20 a.m. 161
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_____________________________________ 164
Sue Wolfgang – City Clerk 165
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Approved 167
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_____________________________________ 169
Mayor James Brainard 170
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ATTEST: 172
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__________________________________ 174
Sue Wolfgang – City Clerk 175
DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD