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Home My WebLink AboutCollege Avenue Design, LLC dba Sweet Event Planning/CRED/$19,000/Event Planning Services - ASACzKpoPcfsmboefsbu22;5:bn-Nbs42-3132 DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD 4/7/2021 4/7/2021 4/7/2021 4/7/2021 EXHIBIT A Sweet Event Planning /SondraSchwieterman SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERVICES FOR EVENT PLANNING 1.When requested, developing sponsorships and partnerships for events. 2.Organizing and facilitating the below events for the City of Carmel. 3.Helping with solidifying volunteers and other needs. 4.Helping with any media or promotional needs. 5.Available for any additional needs for events. Ceremony$5,000 events()($1,500/event) IMCL$7,500 Sweet Event Planning will assist the City of Carmel in planning the 2020*/2021 International Making Cities Livable Conference. The conference will be held in Carmel, IN June 8-12, 2021. Responsibilities will include but not be limited to: Overall event budgeting Tour development and implementation Onsite registration assistance Collateral materials that are the responsibility of the City of Carmel Day of logistics that are the responsibility of the City of Carmel Assisting with event timeline planning Originally scheduled in2020, butthe IMCL conference was postponed toCOVID-19 Pandemic. Including, but not limited to; for the Budgeting, tours, registration, materials, day oflogistics Sweet Event Planning will provide assistance with the Volunteer Carmel initiative for the City of Carmel under the direction ofthe Community Relations and Economic Development staff. 22/hour Signature: _________________________________ FYIJCJUDate: 3/25/2021 B)2pg2* 8649 N College Ave, Indianapolis, IN 46240 (317) 657-8263 Sondra_Schwieterman@Outlook.com DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 105125 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION EVENT PLANNING SERVICES3/29/2021373677 SWEET EVENT PLANNING COMMUNITY RELATIONS VENDORSHIP8649NCOLLEGEAVE 1CIVIC SQ TO Carmel, IN 46032- INDIANAPOLIS, IN 46240 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 55088 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1203101General Fund Account: 43-590.03 Each1EVENT PLANNING SERVICES$9,500.00$9,500.00 Sub Total 9,500.00 Account: 43-593.00 1EachEVENT PLANNING SERVICES$9,500.00$9,500.00 Sub Total 9,500.00 Send Invoice To: COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 19,000.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Nancy HeckJames Crider TITLEDirectorDirector of Administration CONTROL NO. 105125 CONTROLLER DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD