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Home My WebLink AboutMEG & Associates, LLC/CRED/$104,000/Event Planning and Media Services - ASACzKpoPcfsmboefsbu9;4:bn-Nbs28-3132 DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD 4/7/2021 4/7/2021 4/7/2021 4/7/2021 City of Carmel and MEG & Associates SCOPE OF PROFESSIONAL SERVICES FOR CITY OF CARMEL EVENT PLANNING, EVENT MANAGEMENT AND MEDIA ENHANCEMENT PLUS RATE SCHEDULE (2021) ItemTimingRate Ice at Center Green: Festival of Ice - February 20 & 21 and Carmel Winter $5,000 Festival of Ice Games TBD Carmel Winter Games Sensory Friendly Skating Day Canceled due to COVID $2000 Dr. Seuss Birthday Bash Canceled due to COVID $1000 Holocaust Remembrance Friday, April 16, 2021 $5,000 Ceremony Memorial Day Friday May 28, 2021 $5,000 Carmel on Canvas September 17-19, 2021 $10,000 Chinese Mooncake Festival August 21, 2021 (added 5K too) Festival, Parade $8,000 and 5K National Roundabouts Week September 20 24, 2021 $5,000 Holiday at Carter Green Saturday, November 20, 2021 $5,000 Holiday in the Arts District Saturday, December 4, 2021 $10,000 Carmel Holiday Trolley (2 per Friday (4-9) and Saturdays (2-9) in November & $18,500 day) December: November 26 & 27; December 3 & 4; December 10 & 11; December 17 & 18 Santa Tours Wednesday, Friday and Sunday nights Nov 28, Dec 1, $12,000 Santa Letter Reading 3,5, 8, 10, 12, 15, 17, 19 (Hold Dec 22 for make-up date) will add Central Core tour to weeknight TBD Santa Saturdays December 11 and 18 (2-5 pm) plus 1 Friday night $4,000 Pet Day with Santa Two 2-hour sessions on Wednesday or Friday night $1,500 City of Carmel Lifestyle Media Throughout the year supplement sending Media $15,000 Advisories, Set up and coordinate media interviews for the City of Carmel LifeStyle Events. Work with Communications Dept as needed FYIJCJU B)2pg3* 9875 Lakewood Drive East, Carmel, IN 46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD Event Planning Scope of Services: 1. All prep work prior to eachevent. 2. When requested, developing sponsorships and partnerships forevents. 3. Organizing and facilitating the above events for the City ofCarmel 4. Helping with solidifying volunteers and other needs. 5. Helping with any media or promotional needs. 6. Available for any additional needs forevents. Media Television and Radio promotions for all City of Carmel LifeStyle and Holiday events. Scope ofServices: 1. MEG & Associates would use its media connections to avoid costly advertisements with earned media. We would focus on City of Carmel Winter/Holiday events. 2. Wewould alsohelp brainstorm and create other ideas forpositive, special interest stories that may come from other City departments during that time period. 3. We would spend time researching the story and then tailoring individual media pitches to TV and radio personnel. 4. Wewill useourpersonal contacts todevelop strong relationships thatwill result inmore positive coverage of Carmel and its Holiday events. 5. Wewill setupinterviews, filloutrequested information and create theitinerary foreach interview. 6. We will be present at interviews either downtown studios or on site of theevents. 7. Wewill prepare interviewees onquestions toanticipate and helpthem prepare for the interview, ifneeded. 8. We will brainstorm with staff on visual opportunities topromote. 9. We will help maintain and distribute video links that can be shared on social media. 10. We will prepare and submit a recap of eachinterview. 11. We will be on call as needed by your office or anyone at The City ofCarmel. Expenses covered by the client consist of: A. Printing materials orcosts B. Postage C. Flyers, brochures, any promotional materials D. Operational expenses or computer expenses (internet) E. Any other miscellaneous expenses 2/4/2021 MEG and Associates Date City ofCarmel Date FYIJCJU B)3pg3* 9875 Lakewood Drive East, Carmel, IN 46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD Qbhf!2!pg!2JOEJBOB!SFUBJM!UBY!FYFNQU QVSDIBTF!PSEFS!OVNCFSDFSUJGJDBUF!OP/!114231266!113!1 GFEFSBM!FYDJTF!UBY!FYFNQU 214769 46.7111:83POF!DJWJD!TRVBSF DBSNFM-!JOEJBOB!57143.3695 GPSN!BQQSPWFE!CZ!TUBUF!CPBSE!PG!BDDPVOUT!GPS!DJUZ!PG!DBSNFM!.!2::8 QVSDIBTF!PSEFS!EBUF!!!EBUF!SFRVJSFE!!!!!SFRVJTJUJPO!OP/!!!!!!!!!!!!WFOEPS!OP/!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!EFTDSJQUJPO FWFOU!QMBOOJOH!BOE!NFEJB!TFSWJDFT20803131476737!! NFH!'!BTTPDJBUFT!MMD!!!!!!!!!!!!!!!Dpnnvojuz!Sfmbujpot WFOEPSTIJQ! 986!MBLFXPPE!ES!FBTU!!!!!!!!!!!!!!2!Djwjd!Trvbsf UP Dbsnfm-!JO!!57143. JOEJBOBQPMJT-!JO!!57391!.!!!! QVSDIBTF!JE!!!!!!!!!!CMBOLFU!!!!!!!!DPOUSBDU!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!QBZNFOU!UFSNT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!GSFJHIU 54367 RVBOUJUZVOJU!PG!NFBTVSFEFTDSJQUJPOVOJU!QSJDFFYUFOTJPO Gvoe; Efqbsunfou; 2314212Hfofsbm!Gvoe Bddpvou; 54.6:1/14 2FbdiFWFOU!QMBOOJOH!'!NFEJB!TFSWJDFT%75-361/11%75-361/11 Tvc!Upubm 75-361/11 Bddpvou; 54.6:4/11 2FbdiFWFOU!QMBOOJOH!'!NFEJB!TFSWJDFT%41-111/11%41-111/11 Tvc!Upubm 41-111/11 Remaining Balance - $9,700.00 Tfoe!Jowpjdf!Up; Dpnnvojuz!Sfmbujpot 2!Djwjd!Trvbsf Dbsnfm-!JO!!57143. QMFBTF!JOWPJDF!JO!EVQMJDBUF EFQBSUNFOUBDDPVOUQSPKFDUQSPKFDU!BDDPVOUBNPVOU 9,700.00%:5-361/11 PSEFSFE!CZ Obodz!IfdlKbnft!Dsjefs UJUMFEjsfdupsBenjojtusbujpo 214769 DPOUSPMMFS DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 105003 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION EVENT PLANNING AND MEDIA SERVICES2/19/2021365626 MEG & ASSOCIATES LLC COMMUNITY RELATIONS VENDORSHIP9875LAKEWOODDREAST 1CIVIC SQ TO Carmel, IN 46032- INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 54108 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1203101General Fund Account: 43-590.03 Each1EVENT PLANNING AND MEDIA SERVICES$64,300.00$64,300.00 Sub Total 64,300.00 Account: 43-593.00 1EachEVENT PLANNING AND MEDIA SERVICES$30,000.00$30,000.00 Sub Total 30,000.00 Send Invoice To: COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 94,300.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Nancy HeckJames Crider TITLEDirectorDirector of Administration CONTROL NO. 105003 CONTROLLER DocuSign Envelope ID: E19FA940-71C4-4822-AD9E-F8D3332955FD