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HomeMy WebLinkAboutMinutes TAC 01-27-93TECH1NICAL ADVISORY MEETING January 27, 1993 Committee Members Present. Rick Brandau, Terry Jones, Mike Hollibaugh, and David Cunningham with Dept. of Comm. Development; David Ortel, Hamilton County Health Dept.; Steve Cash, Hamilton County Surveyor's Office; Jerry Lowe and LuAnn Stephens, Carmel Clay Communications Center, John B. South and Tom Schellenberger, Hamilton County Soil & Water Conservation District; Greg Meeks, Carmel Police Department, Randy Powell, Carmel Engineer's Office; Steve Melbourne and Les Locke, Hamilton County Highway Department; John Duffy, Carmel City Utilities; and Stanley Puckett, Carmel Fire Department. Introduction by Terry Jones: Meetings are presently scheduled for the fourth Wednesday of every month. The goal is to have input and questions answered before projects come to public hearing. John South commented that public comments should not be taken lightly because they sometimes see things that the committee does not, and that these comments should be heard and addressed. Terry stated that the burden would be on the DOCD and TAC secretary to see that the minutes adequately reflect those comments and that they are, in turn, followed up by the DOCD. Randy Powell said that comments from the public regarding drainage are very important because the public may be aware of a particular problem that has not yet been discovered by the proper Agency. Jerry Lowe stated that each of the committee members has individual concerns that need to be addressed and this Committee is the place to express those concerns, but questioned whether or not the public should be heard at this particular meeting rather than those committees that are set to deal with the public. Communication's main concern was with duplication of street names. Randy responded that he also did not think the public should appear at the TAC meetings for questions and comments. Terry Jones said that if there is a direct question from the public that does relate to a technical aspect, the DOCD will ask that the appropriate department redress the issue so that responses could be made at Subdivision Committee. The TAC meetings are not publicly noticed although they are open to the public. It is hoped that by having the TAC meetings prior to Plan Commission meeting, technical issues will be resolved rather than having to deal with the social or political problems or questions brought up by members of the public. 1. Randy Powell stated that there are a number of departments that interact on any given project, and meetings must be set up so that all entities are heard. 11 Dave Cunningham talked about establishing sequence of events; that approximately 30 days prior to a TAC meeting, each committee member should receive information on items and have 30 days to review and respond in writing so that when the project comes before the TAC, rather than functioning as a review committee, time will be spent going over checklisted items to make sure that they have been addressed. By the time a project goes to public hearing, all technical aspects should be met, otherwise the TAC committee would say it should be tabled. The petitioner should be aware and ready to respond to items at the TAC meeting. Terry Jones brought out concern that what one agency might be requesting would be a direct contradiction or violation for another. Dave Cunningham responded that there would be at least 20 days for the petitioner to address items that would still be outstanding. Terry Jones said that there will be petitioners that will be provided a Docket No. but will'appear at TAC meeting without having met the necessary requirements; at that point, the recommendation from TAC to the Plan Commission will be to table the project. Dave also said that there will be projects wherein the DOCD will not be sending items to certain agencies because it would be inappropriate for one reason or another, i.e. outside township lines, inside city limits, on sewer, etc. At the time a petitioner comes into DOCD, he will be given a list of TAC members with those agencies circled or highlighted that need to receive plans. After review letters go out, any revised plans should be sent to the TAC committee and comment at that time. If plans meet with an agency's approval, a simple form letter would be needed for the file. Attendance by pertinent agencies is vital. Tom Schellenberger suggested that the DOCD require submission of good plans or the plans should not be accepted. This will help streamline the process. Dave Cunningham requested that each department be an expert in its own field. The consensus was that utilities should be at meetings, but only in an advisory capacity as it relates to their particular agency. Utility easements should be worked out between the utility and the developer and only that recommendation needs to appear in the minutes. The Plan Commission will be receiving minutes of the TAC meetings and will be looking at the recommendations made by this Committee. I NORTHVIEW CHRISTIAN LIFE CHURCH The petitioner is seeking approval (Special Use) to construct a new facility located on the south side of 131st Street approximately one-half mile east of Gray Road. Filed by Jim Nelson for the Northview Christian Life Church. Petitioners present: Tim Nelson, attorney, and Brent Davis, CSO Architects. 2 ^� Northview Christian Life Church owns the 30 acre parcel located south of and adjacent to 13Ist " Street, and directly east of and adjacent to Badger Field Dad's Club Park. Northview Christian Life Church intends to construct a new church on 20 acres of the overall parcel which is zoned S-1 Residence District. Under the current zoning classification, a church is a special use. A special use application has been filed with the Board of Zoning Appeals and will be presented at the February 22 meeting. , Brent Davis showed a proposed site plan. A new entrance is proposed into the site at the crest of the hill to allow for maximum visibility to see and be seen from east and west directions. The structure is approximately 54,000 square feet gross containing sanctuary, narthex, classrooms and administrative areas. There will be parking for approximately 450 cars There will be landscaping around the building and around the Phase I development. Comments: - Communications Center verified that there will be no streets in the development; address presently assigned to the church is 5535 East 131st Street. - Mike Hollibaugh expressed concern of neighbor regarding the driveway, (car headlights affecting neighbor's property), screening, and buffering. - County Surveyor, Steve Cash received response letter. The only question is one of off - site drainage, concern of erosion. Drainage is undefined as to where it goes. - Soil & Water Conservation recommended a storm pipe to Mitchner drain to lessen problem. If road improvements are to be made, area needs to be "beefed up." Swail 100 year elevation needs to be marked on plans; more work needs to be done re: erosion control, what will be installed when, contractor to provide input. - Engineer's office, Steve Cash and John South to meet and discuss. Tim Nelson to get in touch with Steve Cash to continue discussion. - Highway Department, no comments. -icy Engineer,.Randy-Pawnell-_Pr*ctmust -Za-to.BPW- for. appravalaf-sanitarysewer ant potable water, commercial curb cuts and entrance. Details for sanitary sewer to be worked out. Engineer's office has not yet received revised drainage plans or calculations. No comment on status of drainage. H SALSBERY BROTHERS LANDSCAPING Petitioner is seeking approval (Use Variance) to expand an existing landscaping and garden center located on the south side of 146th Street, approximately one-half mile west of Gray Road. Filed by Dave Coots for Salsbery Brothers Landscaping. Present were Dave Sexton and Joann Schmarza, Landscape Architect Dave Coots presented the following: The petitioner is requesting a new use variance for Parcel B and the house and surrounding area. The landscape company office and design studio will be moved from the existing barn on the south end of Parcel B to the house. Some of the area surrounding the house will be asphalted for 13 parking spaces. Dave Sexton will be computing drainage calculations as to any increased runoff. Drainage, which is minimal at present, feeds into the N itchner drain. There is no retention proposed for the site; presently there is no off -site drainage. The petitioner 3 has agreed to a waiver of annexation. In regard to a developmental standards variance, the petitioner is requesting that he be allowed to install decorative timber for curbing rather than poured -in -place concrete. The landscaped ground sign meets current sign ordinance which is located out of the right-of-way. The petitioner has agreed to dedicate an additional 40 foot half road right-of-way for purposes of 146th Street. A fence will be installed in conjunction with the landscaping. CONQVMNTS: - Communications, LuAnn Stephens, asked for verification of the property address. - Hamilton County Surveyor, Steve Cash, via Mike Hollibaugh, had two requests: drainage calculations to be furnished and permit for discharge to Mitchner drain be approved. - County Highways, Steve Melbourne said plans were just received on Friday. Right-of- way was to be 50 feet. Any part of drive in right-of-way is to be paved. Freed an entrance detail; asking for 75 foot decel lane and two tapers based on volume of 146th Street. One drive is being requested into the property. (house area) One tree is being requested cut down because it blocks vision. - Soil & Water Conservation, John South requested information regarding drainage calculations and whether or not drainage ditch extends into Salsbery property. Tom Schellenberger asked what happens to drainage when it leaves Salsbery property and runs across Alberson property. Future drainage needs to be addressed. - City Engineers, Randy Powell, said site is served by well and septic at present. - Carmel Fire Dept., Stan Puckett stated that there are two fire hydrants on site. Dave Coots stated that the address for the house is 4305 and the business is 4317 East 146th Street. The permit application was to be forwarded to Mr. Coots. Additional improvements to 146th Street are not contemplated at this time; needs to discuss with Les Locke. Dave Cunningham stated that the existing comp plan calls for a 75 foot one-half or to match existing dedicated right-of-way which is 40 feet. Reiterated that Dave Sexton needs to get with Steve Cash and Les Locke to iron out drainage and the six items outlined in Surveyor's letter. III BUTLER TOYOTA (Not Represented) Petitioner is seeking reapproval (Special Use) to construct an automobile body repair facility in the floodplain area along Cool Creek. The site is located on the east side of Rangeline Road approximately one -quarter mile north of 136th Street. Filed by Toby Butler. COMMENTS: - DOCD reported that the Special Use granted by BPW in 1990 has since expired and must be re -approved. DNR approval has been obtained in the area; flood plane is OK. Butler Toyota is proposing to build a building that is not above the 2 foot flood elevation. Butler will be adding an enclosed 32X48 addition to transport cars from one building to M k the floodplain area along Cool Creek. The site is located on the east side of Rangeline Road approximately one -quarter mile north of 136th Street. Filed by Toby Butler. COMMENTS: - DOCD reported that the Special Use granted by BPW in 1990 has since expired and must be re -approved. DNR approval has been obtained in the area; flood plane is OK Butler Toyota is proposing to build a building that is not above the 2 foot flood elevation. Butler will be adding an enclosed 32X48 addition to transport cars from one building to another. y' - Carmel Fire Dept., Stan Puckett stated that the present hydrant on Rangeline Road is OK, but when Butler builds the larger building to the north, an additional fire hydrant will be required --Butler has agreed. IV LOT 94 WOODFIELD REPLAT Item W=RAWN V STONEHENGE SECTION I SECONDARY PLAT Petitioner seeks approval (Secondary Plat) to plat 76 lots on 62.35 acres of land located on the north side of I06th Street, approximately one-half mile west of Town Road. Filed by Terry T Quillman. Terry Quillman presented the following for TAC review: erry has Primary Plat and Phase I construction documents for review. The Primary Plat has been corrected to move the road and the entrance. The certificate of acceptance and subdivider as form have not been received by DOCD as yet. Terry QuilIman has agreed to two street trees per Iot, although these may be, clustered. Brick Paving maintenance will be detailed and included in covenants. ICOM V=1 s: - County Highways, Les Locke stated that there are types and sizes of trees that are not allowed in the right-of-way. Les Locke's department will not recommend approval of the streets with trees any greater than four inches mature in diameter that now, or in the future, block site distances at intersections of 2007300'. Phase II utility easement not reviewed by highways. Cannot review and make agenda before next meeting. Mailboxes are a concern on the main artery --would prefer they be moved off main line. - Soil & Water Conservation, John South recommended a sediment basin for erosion control. Erosion control plan is beyond requirement. Need more silt fence along 106th Street and better sequencing of erosion control, rear yard easement, outlet control structure. TAC 1-27-93 5 - Communications, Jerry Lowe questioned the height of street signs and where the number is located for 911 purposes. - RECOMIMNDATION: Table for one month. VI WINDEN ERE Sections 3, 4, & 5 Secondary Plats , Petitioner seeks approval (Secondary Plat) to plat` 58 lots on 42.65 acres of land located on the south side of 106th Street, approx. one-half mile west of Ditch Road. Filed by Steve Wilson. Dennis Olmstead of Stoeppelwerth & Assoc. felt that most comments have been addressed. No response as yet from County Highway Department or Fire Department. Precedent and details were pretty much set in first 2 Sections which carried over into these three sections. There is no frontage on county roads, so there should be no problem, they are all interior streets. In response to Mike Hollibaugh's letter regarding the plat, Dennis Olmstead made the following statements: The centerline monuments were shown in their respective locations according to the legend that was shown; these have not been labeled as yet, but will be on the final plat. A subdivider agreementwill be obtained. In regard to Soil Conservation: There are mature tr—.s in all three sections; if trees were wanted on some lots, this should have been discussed during the first two sections. Currently, it is anticipated that only a limited number of trees will be removed to make way for the streets and houses. In response to the surveyor's comments, drainage facilities, calculations --no swails with less than 1% slope on property. Castings are shown in chart on grading plan. Fence post identification marker has been added for each lot; drainage basin's engineer's estimate, record easement and bond with petition for regulated drains will be done. In regard to erosion control in Section 3 along the west property line, there has been a pipe installed and an erosion control fence as well as a berm and swail behind lots 39 and 45 with a minimum 1 foot between. - Soil & Water Conservation, John South stated that all comments have been addressed. - Carmel Fire Department, Stan Puckett. Will review plans this week and get back to Dennis Olmstead. - Communication, LuAnn Stephens. Asked whether or not street names continued on from first section, answer yes. TAC 1-27-93 6 .�`L. � Towne Crossing Primary Plat. Petitioner seeks approval (Primary Plat) to plat , lots on 19.S acres of Iand located on the north side of 96th Street, approx. one -quarter mile east of Towne r Road. Filed by Roger Kessler. Present were Lynne Tidd and Roger Kessler of Towne Development, Inc. Also present was Dennis Olmstead of Stoeppelwerth & Assoc. who presented the following: Comments have been received from all agencies. Regarding the highway comments, no agreement was reached. The applicant has agreed to meet with Les Locke of County Highway prior to the public hearing. The Developer will resize Fitch and Jessup pipe for legal drain. The storm calculations are not yet finished. COMMENTS: - County Highway Dept., Steve Melbourne. The county is requiring 60 feet of one-half right-of-way because of current thoroughfare plans. The 35' cut is being requested because of the fact that 96th Street is a major street. Terry Jones said that this is the first time this has been submitted for primary plat approval, although it has been submitted for re -zone. The primary plat comes under closer examination than a rezone. This needs to be worked out between the developer and the County Highway and a response to the DOCD before Plan Commission Meeting. - Soil & Water Conservation, John South expressed concern regarding drainage from north; overland flow routed through pipes and discharged on surface. There is a sizable Watershed area which will have to be dealt with at owner's expense. Kent Ward shares comments. This could be a major expense for the owner/developer and he needs to be aware of it. - Carmel Fire Department, Stan Puckett stated the Chief has approved main and hydrant locations. - Communications, LuAnn Stephens stated Towne Crossing could not use the street name "Allison Lane" because of duplication. The applicant agreed to change. Mike Hollibaugh commented that he did not agree with Mr. Olmstead's comments regarding approval of accel and decei lanes. If right-of-way doesn't exist along 96th Street, Roger Kessler will be required to apply for a variance for the required accel and decel lanes. This must be determined prior to the public hearing. lira CORNERSTONE PLACE PRIMARY PLAT Petitioner seeks approval (Primary Plat) to plat 26 lots on 9.27 acres of land located on the west side of Central Avenue, approx. 400 feet north of 106th Street. - Site is zoned R 1 and R-4 residence districts. Filed by Mike Keen Stan Neal of Weihe Engineers presented the following for developer Mike Keen. Yards will be graded in accordance with development plans by builderldeveloper. In regard to detention area, covenants will contain language to ensure no filling or anything built in detention area. 7 Stan ?deal will check with Rent Ward for determination regarding dumping water onto 'Pam Road for retention. COMMENTS: - Communications, None. - County Surveyor. See letter of January 26, 1993; rear yard detention and request for cross section. - Soil & Conservation, John South said he was not crazy about retention basin --concrete gutters will help, each lot has access to subservicesubsurface drain. The square footage on Iot 23 in inaccurate. - Carmel Fire Department, no comment. Terry Jones requested subdivision covenants regarding detention area. IX R & D SUBDIVISION PRIMARY PLAT Petitioner seeks approval (Primary Plat) to plat 3 lots on 1.17 acres of land located at 108th and McPherson, Clay Township. The site is zoned R-3, filed by Dan Chapman. Stan Neal of Weihe Engineers presented the following for the petitioner, Dan Chapman: Of primary concern on this particular project is drainage. The drainage on McPherson Street runs north and drains back to the east and into inlets at Lexington Farms. On this specific site, drainage runs to the southeast into the old inner -urban tract line right-of-way. The inlet at Lexington Farris picks up the water. None of the water from this specific site goes into the sump area. Dan Chapman and Stan Neal have been in discussion with the County Attorney, as yet the solution has not been worked out. Terry Jones stated that the right-of-way area would either be accepted by the County, the plat would have to be revised, or a variance would have to be requested. COMMENTS: - Soil & Water Conservation, John South asked about a potential wetland on site and noted a culvert did not appear on a driveway in plans. Stan Neal agreed to double-check the map in regard to a wetland; the culvert was left off the plans inadvertently. Terry Jones to get with John South. - County Surveyor, question regarding status of PSI easement. - DOCD Terry Jones responded that the PSI easement is not being built on, that it is potential wetlands; John South and Terry will try to work out a solution. Inner -Urban Track has been vacated and that area will not be built on. East boundary needs to be better delineated on plans. Terry also mentioned the letter from area resident Mick Widmeyer regarding flooding and drainage. John South of Soil & Water Conservation, addressed the drainage issue and talked with remonstrators present. A block grant was used to finance the Homeplace Phase I Drain. Apparently there has not been a serious push by area residents to put drainage issue at the top of Surveyor's list. Stan Neal reported that certainly, the drainage area had not been addressed for lack of need. There is a definite problem, but area residents would be assessed S2,000IS3,000 per lot to rebuild the legal drain. The situation would require a petition from the residents of the area to get the ball rolling. X GREEN PASTURES PRIMARY PLAT Petitioner seeks approval (Primary Plat) to plat 3 lots on 1.69 acres of land located at 110th and Cornell, Clay Township. The site is zoned R-3 residence district, Filed by Dan Chapman. Stan Neal of Weihe Engineers presented the following for Dan Chapman, Developer: The developer plans to build doubles on the property. One of the issues has been drainage. As you proceed north on the property, water from Cornell drains to the north up to 11lth Street to an underground storm sewer which drains to the east into Lexington Farms. No water drains to the west or south; there are existing storm sewers along the east property line of these lots. The surveyor's office reports that there is a sub -surface drain that outlets could be hooked into on the Lexington Farms easement. There will be wells on site --no City water, there will also be sanitary sewers. Setbacks on the houses were a question --the proposed doubles will not set any closer to Cornell than the existing house does, approximately 70 feet. As of now, there are no plans to do any building to the back of Lot one (1), almost an acre. COMMENTS: - County Highway, letter of 12-29-92. Sanitary sewer should be moved east to the drainage easement. Original plat needs to be provided for lots 29 and 30. Final grade elevation needs to be done for drainage; Stan Neal will meet with Les Locke. Driveway culverts need to be shown on plans. - Soil & Conservation, John South, said roadside ditches needed to be improved. Area neighbors were in attendance and were asked where perceived drainage problems are. Terry Jones recommended that the neighbors talk with Kent Ward, County Surveyor, regarding their drainage questions. The meeting was adjourned at 4:00 PM. TAC 1-27-93 9