HomeMy WebLinkAboutBPW_Minutes_4.7.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 7, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 7 8
Mayor Brainard called the meeting to order at 10:01 AM 9
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MEMBERS PRESENT 11
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 13
were present. 14
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MINUTES 16
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Minutes from the March 17, 2021, Regular Meeting were approved 3-0. 18
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BID/QUOTE OPENINGS AND AWARDS 20
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Bid Opening for Bid Opening for Golf Cart Paths – Brookshire; Lori Watson opened the bids and Mayor James 22
Brainard read them aloud: 23
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Contractor Bid 25
Ace Paving Base $1,080,000.00 26
Alt 1 $1,035,000.00 27
New Path $40.53/LFT 28
Resurface Path $15.50/LFT 29
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Bid Opening for Bid Opening for Bridge Replacements and Bank Stabilization in Brookshire Golf Club and 31
Brookshire Mitigation Repairs; Lori Watson opened the bids and Mayor James Brainard read them aloud: 32
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Contractor Bid 34
His Constructors, Inc. $468,843.50 35
Shuck Corporation $478,426.75 36
Mammoth, Inc. $636,341.43 37
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CONTRACTS 39
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Resolution BPW-04-07-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 41
Acknowledging Agreement Between Owner and Contractor; Granicus, LLC; ($63,519.05); GovAccess Website 42
Design and Implementation; Board Member Burke moved to approve. Board Member Watson seconded. 43
Request approved 3-0. 44
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Resolution BPW-04-07-21-02; A Resolution of the City of Carmel Board of Public Works and Safety 46
Acknowledging Agreement Between Owner and Contractor; Favorite Part of My Day, LLC; ($43,000.00); DEI 47
DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9
Training; Board Member Burke moved to approve. Mayor James Brainard seconded. Board Member Watson 48
Opposed; Request approved 2-1. 49
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Resolution BPW-04-07-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 51
Acknowledging Agreement Between Owner and Contractor; Melrose Pyrotechnics, Inc.; ($75,000.00); Carmel 52
Fest Fireworks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 53
3-0. 54
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Resolution BPW-04-07-21-06; A Resolution of the City of Carmel Board of Public Works and Safety 56
Acknowledging Agreement Between Owner and Contractor; Volkswagen Group of America, Inc. 57
($150,000.00); VW Contract, Consulting Fees; Board Member Burke moved to approve. Board Member 58
Watson seconded. Request approved 3-0. 59
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Request for Purchase of Goods and Services; MEG & Associates, LLC; ($104,000.00); Event Planning and 61
Media Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member 62
Watson seconded. Request approved 3-0. 63
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Request for Purchase of Goods and Services; Rollfast, Inc.; ($37,770.00); Cycling Event Services; Additional 65
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 66
approved 3-0. 67
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Request for Purchase of Goods and Services; Love to Ride, LLC; ($10,640.00); Love to Ride City Platform; 69
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70
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Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($35,025.00); Camera Upgrade – 72
Palladium; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 73
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Request for Purchase of Goods and Services; Surface Solutions, Inc.; ($12,433.00); Three Coat Epoxy System; 75
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 76
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Request for Purchase of Goods and Services; Meltwater Services; ($5,000.00); Additional Meltwater Services; 78
Additional Services 4th Amendment; Board Member Burke moved to approve. Board Member Watson 79
seconded. Request approved 3-0. 80
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Request for Purchase of Goods and Services; CORE Planning Strategies, LLC; ($393,548.00); Project 82
Management - Police Annex; Board Member Burke moved to approve. Board Member Watson seconded. 83
Request approved 3-0. 84
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Request for Purchase of Goods and Services; Stryker Sales, LLC; ($27,000.00); LifePak 15 Preventative 86
Maintenance; Board Member Burke moved approve. Board Member Watson seconded. Request approved 3-0. 87
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Request for Purchase of Goods and Services; College Avenue Design, LLC; ($19,000.00); Event Planning 89
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90
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Request for Purchase of Goods and Services; Tandem Mobility Quote; ($90,000.00); Bike Share Service; Board 92
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93
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Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($15,373.31); Smartsheet Renewal, 95
Data Uploader and Launch Package; Additional Services Amendment; Board Member Burke moved to 96
approve. Board Member Watson seconded. Request approved 3-0. 97
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DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9
REQUEST TO USE CITY STREETS/PROPERTY 100
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Request to Use Civic Square Gazebo; Wedding Ceremony; September 24th, 2021; 1:00 PM – 3:00 PM; Board 102
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 103
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Request to Use Japanese Garden; Wedding Ceremony; April 20th, 2021; 12:00 PM – 1:00 PM; Board Member 105
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 106
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Request to Use Civic Square Gazebo; School of Rock Carmel Spring Final Performances; April 17th, 2021; April 108
18th, 2021; April 25th, 2021; 9:00 AM – 7:30 PM; Board Member Burke moved to approve. Board Member 109
Watson seconded. Request approved 3-0. 110
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Request to Use Civic Square Gazebo; Wedding Ceremony; May 22nd, 2021; 1:00 PM – 3:00 PM; Board Member 112
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113
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Request to Use Carter Green; Carmel Culinary Boosters Fundraising Dinner; May 10th, 2021; 10:00 AM – 10:00 115
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 116
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Request to Acknowledge Mayor’s Approval of Street Closure; Elm Street from Veterans Way to Monon Boulevard - 118
Midtown Selfie Station Installation; March 30th, 2021; 8:00 AM – 5:00 PM; Board Member Burke moved to 119
approve. Board Member Watson seconded. Request approved 3-0. 120
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OTHER 122
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Request for Water Line Easement Agreement; 1630 E. 109th St; Board Member Burke moved to approve. Board 124
Member Watson seconded. Request approved 3-0. 125
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Request for Water Line Easement Agreement; 1645 E. 109th St; Board Member Burke moved to approve. Board 127
Member Watson seconded. Request approved 3-0. 128
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Request for Water Line Easement Agreement; 1605 E. 109th St; Board Member Burke moved to approve. Board 130
Member Watson seconded. Request approved 3-0. 131
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Request for Water Line Easement Agreement; 10699 Highland Dr.; Board Member Burke moved to approve. 133
Board Member Watson seconded. Request approved 3-0. 134
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Request for Water Line Easement Agreement; 1600 E. 109th St; Board Member Burke moved to approve. Board 136
Member Watson seconded. Request approved 3-0. 137
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Request for Water Line Easement Agreement; 1635 E. 109th St; Board Member Burke moved to approve. Board 139
Member Watson seconded. Request approved 3-0. 140
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Request for Water Line Easement Agreement; 1652 E. 109th St; Board Member Burke moved to approve. Board 142
Member Watson seconded. Request approved 3-0. 143
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Request for Water Line Easement Agreement; 1615 E. 109th St; Board Member Burke moved to approve. Board 145
Member Watson seconded. Request approved 3-0. 146
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Request for Water Line Easement Agreement; 10685 Highland Dr.; Board Member Burke moved to approve. 148
Board Member Watson seconded. Request approved 3-0. 149
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DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9
Request for Water Line Easement Agreement; 1620 E. 109th St; Board Member Burke moved to approve. Board 151
Member Watson seconded. Request approved 3-0. 152
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Request for Water Line Easement Agreement; 10687 Highland Dr.; Board Member Burke moved to approve. 154
Board Member Watson seconded. Request approved 3-0. 155
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Request for Water Line Easement Agreement; 10680 Highland Dr.; Board Member Burke moved to approve. 157
Board Member Watson seconded. Request approved 3-0. 158
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Request for Water Line Easement Agreement; 1625 E. 109th St; Board Member Burke moved to approve. Board 160
Member Watson seconded. Request approved 3-0. 161
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Request for Water Line Easement Agreement; 1609 E. 109th St; Board Member Burke moved to approve. Board 163
Member Watson seconded. Request approved 3-0. 164
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Request for Water Line Easement Agreement; 10840 Westfield Blvd.; Board Member Burke moved to approve. 166
Board Member Watson seconded. Request approved 3-0. 167
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Resolution BPW-04-07-21-04; A Resolution of the City of Carmel Board of Public Works and Safety of the City 169
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; Todd C. Clark; Board 170
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 171
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Resolution BPW-04-07-21-05; A Resolution of the City of Carmel Board of Public Works and Safety of the City 173
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge Board Member Burke moved 174
to approve. Board Member Watson seconded. Request approved 3-0. 175
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Resolution BPW-04-07-21-08; A Resolution of the City of Carmel Board of Public Works and Safety of the City 177
of Carmel, Indiana, Regarding the Intergovernmental Transfer of Certain Property Interests; 10701 North 178
College Avenue; Carmel Fire Department Lease Agreement; Board Member Burke moved to approve. Board 179
Member Watson seconded. Request approved 3-0. 180
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Request for Consent to Encroach; 4655 Brauer Lane; Board Member Burke moved approve. Board Member 182
Watson seconded. Request approved 3-0. 183
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Request for Waiver of City Code #6.145; 1100 E. 116th St.; Controlled Burn for Maintenance of Pond Banks; 185
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 186
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Request for Grant of Storm Water Technical Standards Waiver; North End; Board Member Burke moved 188
approve. Board Member Watson seconded. Request approved 3-0. 189
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Request for Grant of Storm Water Technical Standards Waiver; Pennwood Professional Office Park; 11585 N 191
Pennsylvania; Board Member Burke moved approve. Board Member Watson seconded. Request approved 3-0. 192
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Install Fiber Optic Cables; 100 W. 194
96th St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 195
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Small Cell Installation; 12091 197
Shelborne Road; 12017 Towne Road; 11597 Shelborne Road; 11612 Towne Road; 11589 Ditch Road; Board 198
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 199
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Aerial Waiver; Guilford Road and 126th St.; Board 201
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 202
DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Maintenance on Existing Aerial 204
Facilities; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. 205
Request approved 3-0. 206
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Request for Sidewalk and Lane Closure / Open Pavement Cut; 730 1st Ave. NE; Board Member Burke moved to 208
approve. Board Member Watson seconded. Request approved 3-0. 209
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Request for Curb Cut / Curb Cut Vacation; 13120 Six Points Road; Board Member Burke moved to approve. 211
Board Member Watson seconded. Request approved 3-0. 212
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Request for Replat; Hamlet at Jackson’s Grant Lots 9, 10 and 11; Board Member Burke moved to approve. 214
Board Member Watson seconded. Request approved 3-0. 215
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PUBLIC HEARING 217
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Resolution BPW-04-07-21-07; A Resolution of the City of Carmel Board of Public Works and Safety of the City 219
of Carmel, Indiana, Regarding the Third Party Transfer of Real Property; Keystone and 96th Remnant Parcels; 220
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 221
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Public Hearing opened at 10:09:15. No speakers came forward. Closed at 10:09:48 223
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ADJOURNMENT 225
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Mayor Brainard adjourned the meeting at 10:10 a.m. 227
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_____________________________________ 230
Sue Wolfgang – City Clerk 231
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Approved 233
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_____________________________________ 235
Mayor James Brainard 236
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ATTEST: 238
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__________________________________ 240
Sue Wolfgang – City Clerk 241
DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9