The URL can be used to link to this page

Home My WebLink About2021 Artists Development Company Updated - signed JAO Approved; Artist Development Company, LLC/$65,650/Booking Entertainment Fee and Performance Fees for Events ( nninlnnily Ri linne TlrnarYtnr'bnt _7f171 I� C cuSign Envelope ID: EE948D27-2442-4FOA-8657-382B7DDA06E9 nfpptvjlttuttun rr iLua ,+.s-ayu.uti dL s-JJi.uO; P.O. #s 105084, 105085, 105157 Contract Not To Exceed S65,650.00 ADDITIONAL SERVICES AMENDMENT TO APPROVED By Jon Oberlanderat11:14pm,Apr18,2021 AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Artists Development Company, LLC, (the "Vendor"), as City Contract dated April 1, 2020 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include a force majeure clause, which is attached hereto and incorporated herein as Exhibit "B." The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Artists Development Company, LLC by and through its Board of Public Works and Safety By: ,-DocuSigned by: '-97256E8218 431..., James Brainard, Presiding Officer Authorized Signature Date: 4/21/2021 LZ ,-DocuSigned by: alfr-k d�n.cu��1( Q�n,IA, mac, �� -6E37CCOC668E4t,4 Printed Name Mary Ann Burke, Member Date: 4/21/2021 0601/LA-A--. �DocuSignetl by: Title ( n UMW, Lark ;Watson, Member FID/TIN: 6- 30 °.7 Date: 4/21/2021 Last Four of SSN if Sole Proprietor: ATTEST: �Doc,,Signed by: s� wog Date: '-SbuefW ornZ a..ng, Clerk 41 oz1❑ate: - [Syn6ehnda'Coon.cnVLe1'ned IMt Artist9l']e'eSappkm C�yI,e LLC ASA w Forre AS Jtwt dx:{14rm21 120T Na] _ 1 DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9 Exhibit A— Scope of Services For Blair Clark d/b/a Artists Development Company Blair Clark d/b/a Artists Development Company ("ADC") will book entertainment for the City of Carmel events detailed below for a flat fee of$1,500 per month. ADC will remain within the budget submitted by the City of Carmel Department of Community Relations and Economic Development ("CRED Department") for each specific event, unless ADC obtains written authorization from CRED Department prior to the event to exceed the previously budgeted amount. ADC will coordinate entertainment for CRED Department organized City of Carmel events even when no funds are allocated to pay for entertainment and performers are donating their time and talent to the event. ADC will work with designated representatives from CRED Department, who are responsible for coordinating each event. ADC will assist CRED Department with the following events: • Meet Me on Main —Entertainment for 12 events @ $650/each = $7,800 • Late Night on Main—Entertainment for 3 events @ $3,600/each = $10,800 • Music on the Monon—Entertainment for 6 events @ $600/each = $3,600 • Midday at Midtown—Entertainment for 52 events @ $100/each = $5,200 • Music at Midtown— Entertainment for 21 events @$600/each = $12,600 • Midtown's Got Talent—Producing Vocal Contest= $5,700 • Carmel on Canvas—Entertainment for 2 events = $800 • Holiday in the Arts District -$550 (District-wide entertainment) • Misc. Event -$600 o TBD TOTAL: ,$6s,651 CRED Department shall provide ADC with the following information: Event Date Event Name Time of events, set up and time of scheduled performances Desired instrumentation or talent for each event Available budget ADC shall require that all entertainers hired to perform at City of Carmel CRED Department organized events carry a general commercial liability insurance policy with the City of Carmel as an added insured on performer's general commercial liability policy. ADC shall provide proof of each entertainer's insurance policy coverage with City as named insured prior to the event at which the entertainer performs. ADC will handle all contracting, agreements, invoicing and payment with and to the entertainers. ADC will invoice the City of Carmel with itemized entertainer expenses and supporting invoices. Following City's payment to ADC, ADC will pay entertainers and submit proof of payment to the City of Carmel CRED Department. ADC will reserve sound and stage equipment and services for all Late Night on Main events. City will contract with and pay directly the sound and stage company. DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9 Artists Development Company,LLC Community Relations Department-2021 Appropriation#s: 1203 43-590.24, 1203 43-590.03&43-593.00;P.O.#s 105084, 105085, 105157 Contract Not To Exceed$65,650.00 EXHIBIT B Force Majeure. If performance of this Agreement or any obligation under this Agreement is prevented, restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. The term Force Majeure shall include, without limitation, acts of God, fire, explosion, vandalism, pandemics, storm or other similar occurrences, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of non-performance and shall proceed to perform with reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates. [S:\Contracts\Fonns\ADS 2021 ASA CRED w force majeure.doc:3/18/2021 12:19 AM] DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9 Pa e 1 of 1 INDIANA RETAIL TAX EXEMPT 9 City of Ciririiie1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 0 51 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/15/2021 371270 BOOKING ENTERTAINMENT FEE AND PERFORMANCE FEES FOR EVENTS ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 310 2ND AVE NE SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 54825 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 854 Community Relations Gift Account: 43-590.24 1 Each BOOKING ENTERTAINMENT FEE AND PERFORMANCE $19,250.00 $19,250.00 FEES FOR EVENTS Sub Total $19,250.00 I�� Q N �ry ' jf(�I 1 FF rrI11 1�111��111111��11��11111� ly, 11 II ,, I��JIt),„:A',,Ill�I111U111*,',, l' �I r �%�1 f !D/ �111J l�J% 1 1 ,.I110NNaggli i.A0011 11 r Send Invoice To: y n Community Relations ��`r J1� 6 ' 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $19,250.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *THIS E SSUE NUMBER MUST APPEAR H ALL SHIPPING 99, NG LABEL _� 1 /4/c 'c-- C� a *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 u/ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY D Nancy Heck James Crider TITLE Director Director of Administration CONTROL NO. 1 05084 CONTROLLER DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9 Page 1 of 1 INDIANA RETAIL TAX EXEMPT 9 Cco ity of II a rm el CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 050 • ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/15/2021 371270 BOOKING ENTERTAINMENT FEE AND PERFORMANCE FEES FOR EVENTS ARTISTS DEVELOPMENT COMPANY COMMUNITY RELATIONS VENDOR 310 2ND AVE NE SHIP 1 CIVIC SQ TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 54823 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account: 43-590.03 1 Each BOOKING ENTERTAINMENT FEE AND PERFORMANCE $14,400.00 $14,400.00 FEES FOR EVENTS Sub Total $14,400.00 Account: 43-593.00 1 Each BOOKING ENTERTAINMENT FEE AND PERFORMANCE $19,400.00 $19,400.00 FEES FOR EVENTS Sub Total $19,400.00 F" 4A � III��I�� (� Y�I� 'fi.. jf(�I F r1 1�111�1�111�1,,, itwr/,., ly, 11 ( �%/r��JI I1��1��/1��11�I111UI1'%��I»��I�1 $II r � f !D, �111J l�J% U, r i19 ri, f��jr�,�° f� tr l0,r rc ,w f 1 ,.11101N1�(1d7�ggI i. 11��1111�1I1�1�111�111�IDU11� °: � r Send Invoice To: at/ * � fir/� ao,+'n l COMMUNITY RELATIONS ' f � p Jl� �6' ' 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $33,800.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *THIS E SSUE NUMBER MUST APPEAR H ALL SHIPPING 99, NG LABEL _� 1 /'Yc/`�'c-- C_ a *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 u/ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY D Nancy Heck James Crider TITLE Director Director of Administration CONTROL NO. 1 05085 CONTROLLER DocuSign Envelope ID: EE948D27-2442-4F0A-8657-382B7DDA06E9 Pa e 1 of 1 INDIANA RETAIL TAX EXEMPT 9 City of Ciririiie1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 105157 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/12/2021 371270 BOOKING ENTERTAINMENT FEE&PERFOMANCE FEES FOR EVENTS ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 310 2ND AVE NE SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 55466 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 854 Community Relations Gift Account: 43-590.24 1 Each BOOKING ENTERTAINMENT FEE AND PERFORMANCE $12,600.00 $12,600.00 FEES FOR EVENTS Sub Total $12,600.00 I�� Q N �ry ' jf(�I 1 FF rrI11 1�111��111111��11��11111� ly, 11 II ,, I��JIt),„:A',,Ill�I111U111*,',, l' �I r �%�1 f !D/ �111J l�J% 1 1 ,.I110NNaggli i. MBOSIK 11 r Send Invoice To: y n Community Relations ��`r J1� 6 ' 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $12,600.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *THIS E SSUE NUMBER MUST APPEAR H ALL SHIPPING 99, NG LABEL _� 1 /4/c 'c-- C_ a *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 u/ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY D Nancy Heck James Crider TITLE Director Director of Administration CONTROL NO. 105157 CONTROLLER