HomeMy WebLinkAboutBPW_Minutes_4.21.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 21, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Mayor Brainard called the meeting to order at 10:00 AM 8
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MEMBERS PRESENT10
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 12
were present. 13
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MINUTES15
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Minutes from the April 7, 2021, Regular Meeting were approved 3-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Bid Award for Golf Cart Paths – Brookshire; Bob Higgins, General Manager and Superintendent for 21
Brookshire Golf Course, recommended awarding the bid to Ace Paving as they were the lowest and most 22
responsive bidder. Board Member Burke moved to award the bid to Ace Paving in the amount of $1,080,000.00. 23
Board Member Watson seconded. Request approved 3-0. 24
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Bid Opening for 2021 Combination Sewer Cleaner; Lori Watson opened the bids and Mayor James Brainard 26
read them aloud: 27
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Contractor Bid 29
Jack Doheny Base $318,000.00 30
Alt 1 $333,000.00 31
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Bid Opening for Bid Opening for Bridge Replacements and Bank Stabilization in Brookshire Golf Club and 33
Brookshire Mitigation Repairs; Lori Watson opened the bids and Mayor James Brainard read them aloud: 34
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Contractor Bid 36
Clark Excavation and Utility $369,000.00 37
White Construction $515,000.00 38
Morphey Construction $598,000.00 39
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PERFORMANCE RELEASE APPROVAL REQUESTS 41
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Resolution BPW 04-21-21-01; Village of West Clay; Sec. 5001, Sec. 5002, Sec. 6001. Sec. 10002, Sec.10003, 43
Sec. 10004B, Sec. 12002A, Sec. 12002B, Sec. V02-A; Builder Walk; Board Member Burke moved to approve. 44
Board Member Watson seconded. Request approved 3-0. 45
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DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911
CONTRACTS50
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Request for Purchase of Goods and Services; Kuaba Gallery; ($3,250.00); Concrete Pedestal for Swing Me 52
Higher; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 53
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Request for Purchase of Goods and Services; Officeworks Services, LLC; ($10,945.87); Conference Table and 55
Chairs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 56
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Request for Purchase of Goods and Services; Ace Paving, LLC; ($1,080,000.00); Asphalt Golf Cart Paths at 58
Brookshire Gold Course; Board Member Burke moved to approve. Board Member Watson seconded. Request 59
approved 3-0. 60
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Request for Purchase of Goods and Services; Applied Concepts, Inc.; ($23,746.50); Radar Systems; Additional 62
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 63
approved 3-0. 64
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Request for Purchase of Goods and Services; AG Productions, LLC; ($52,800.00); Video Marketing, Content 66
management and Production; Additional Services Amendment; Board Member Burke moved to approve. Board 67
Member Watson seconded. Request approved 3-0. 68
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Request for Purchase of Goods and Services; Hoosier Portable Restrooms, Inc.; ($41,600.00/$1,600.00 70
per/wk); Four Stall Shower Trailer Rental; Additional Services Amendment; Board Member Burke moved to 71
approve. Board Member Watson seconded. Request approved 3-0. 72
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Request for Purchase of Goods and Services; Greenstreet Ltd, LLC; ($35,650.00); Carmel Comprehensive 74
Plan; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 75
seconded. Request approved 3-0. 76
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Request for Purchase of Goods and Services; Leach and Russell Mechanical Contractors, Inc.; ($5,000.00); 78
HVAC Preventative Maintenance; Additional Services Amendment; Board Member Burke moved to approve. 79
Board Member Watson seconded. Request approved 3-0. 80
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Request for Purchase of Goods and Services; Reith-Riley Construction Co. Inc.; (-$94.98); 16-ENG-05 96th 82
Street and Keystone Parkway; Change Order #17; Board Member Burke moved to approve. Board Member 83
Watson seconded. Request approved 3-0. 84
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Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($960.00); Auman 86
Neighborhood Drainage 18-23; Change Order #1; Board Member Burke moved to approve. Board Member 87
Watson seconded. Request approved 3-0. 88
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Request for Purchase of Goods and Services; White Construction; (-$153,600.85); 16-ENG-55, 16-ENG-97, 90
16-ENG-109, Main Street and Gray Road, Main Street Multi-Use Pathway, Carey Road and Main Street 91
Pathway Extension; Change Order #12; Board Member Burke moved to approve. Board Member Watson 92
seconded. Request approved 3-0. 93
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Request for Agreement for Parking and Traffic Regulation on Private Business Property; Indiana Design 95
Center Parking Garage; 200 S Rangeline Rd; Board Member Burke moved to approve. Board Member Watson 96
seconded. Request approved 3-0. 97
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DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911
REQUEST TO USE CITY STREETS/PROPERTY 101
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Request to Use Civic Square Gazebo; Dog Safety with Hamilton County Humane Society; July 16th, 2021; 9:30 AM 103
– 11:30 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 104
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Request to Use Civic Square Gazebo; Gather for Asian Americans; April 28th, 2021; 4:00 PM – 8:00 PM Board 106
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 107
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Request to Use Civic Square Gazebo; Michl Wedding Ceremony; May 15th, 2021; 12:00 PM – 6:00 PM; Board 109
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110
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Request to Use Civic Square Gazebo; Indiana Wind Symphony Concert; June 18th, 2021; 3:00 PM – 10:00 PM; 112
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113
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Request to Use Civic Square Gazebo; Dog Days Event; June 27th, 2021; 12:00 PM – 7:00 PM; Board Member 115
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 116
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Request to Use East Patio of Palladium; Shook Wedding Ceremony; June 25th, 2021; 1:30 PM – 6:00 PM; Board 118
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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Request to Use East Patio of Palladium; Maurer Wedding Ceremony; June 26th, 2021; 1:30 PM – 6:00 PM; Board 121
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 122
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Request to Use East Patio of Palladium; Bonner Wedding Ceremony; June 19th, 2021; 1:30 PM – 6:00 PM; Board 124
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 125
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Request to Use East Patio of Palladium; Coudret Wedding Ceremony; June 4th, 2021; 1:00 PM – 7:00 PM; Board 127
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128
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Request to Use City Streets / Street Closure; Old Town House Move, 1st Ave NW; Mid May 2021; 9:00 AM – 9:30 130
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 131
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Request to Use City Sidewalk; Open House, 571 Monon Blvd; June 15th, 2021; 3:30 PM – 8:30 PM; Board 133
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 134
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OTHER136
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Request for Grant of Perpetual Storm Water Quality Management Easement; Board Member Burke moved to 138
approve. Board Member Watson seconded. Request approved 3-0. 139
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Request for Consent to Encroach; 835 Winter Ct; Board Member Burke moved to approve. Board Member 141
Watson seconded. Request approved 3-0. 142
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Request for Consent to Encroach; 827 Winter Ct; Board Member Burke moved to approve. Board Member 144
Watson seconded. Request approved 3-0. 145
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Request for Consent to Encroach; 3563 Hintocks Circle; Board Member Burke moved to approve. Board 147
Member Watson seconded. Request approved 3-0. 148
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Deficient Utility Poles; Various 150
Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 151
DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911
Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Utility Pole Relocations; North 152
Range Line; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 153
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Installation of Aerial Facilities on 155
Relocated Poles; 141st and Wilmuth Drive; Board Member Burke moved to approve. Board Member Watson 156
seconded. Request approved 3-0. 157
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Request for Grant of Perpetual Storm Water Quality Maintenance Approval; Mélange; Board Member Burke 159
moved to approve. Board Member Watson seconded. Request approved 3-0. 160
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Request for Sidewalk Closure / Open Pavement Cut / Traffic Restrictions; Relocate Gas Mains; Range Line and 162
Walnut; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 163
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Request for Driveway Width Variance; 117 Rolling Hill Drive; Board Member Burke moved to approve. Board 165
Member Watson seconded. Request approved 3-0. 166
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Request for Replat; VOWC Section 6003B, Blocks 4 & 5; Board Member Burke moved to approve. Board 168
Member Watson seconded. Request approved 3-0. 169
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ADD-ONS171
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Request for Purchase of Goods and Services; Artist Development Company, LLC; ($65,650.00); Booking 173
Entertainment Fee and Performance Fees for Events; Board Member Burke moved to add the item on. Board 174
Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member 175
Watson seconded. Request approved 3-0. 176
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Request for Purchase of Goods and Services; Streetlight Data, Inc.; ($96,000.00 per year); Transportation 178
Analytics Platform; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on 179
approved 3-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 180
3-0. 181
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Request for Parking and Traffic Regulation on Private Business Property; Monon and Main, LLC; Board 183
Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board Member 184
Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 185
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ADJOURNMENT187
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Mayor Brainard adjourned the meeting at 10:07 a.m. 189
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APPROVED: 191
_____________________________________ 192
Sue Wolfgang – City Clerk 193
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_____________________________________ 195
Mayor James Brainard 196
ATTEST: 197
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__________________________________ 199
Sue Wolfgang – City Clerk 200
DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911