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Cripe, Inc./STREET/$30,000/Professional ServicesCzKpoPcfsmboefsbu22;38bn-Bqs3:-3132 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Efoojt!NdHvjsf Qsftjefou 46.1365599 Bqsjm!3:-!3132 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 5/6/2021 5/6/2021 5/6/2021 5/6/2021 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Telephone 317.844.6777www.cripe.biz 3939 Priority Way South Drive, Suite 200,Indianapolis, Indiana 46240 March3, 2021 Mr. Terry Killen Street Commissioner City of Carmel Street Department st3400W. 131St. Carmel, Indiana 46074 PROPOSAL FOR FEASIBILITY STUDY AND PRELIMINARY PLANNING FOR EXPANSION OF EXISTING STREET DEPARTMENT FACILITIESIN CARMEL,INDIANA DearMr. Killen: Paul I. Cripe, Inc. dba Cripe wantsto thank you for the opportunity to submit this proposal forarchitectural servicesfor the above referenced project (“Project”). We look forward to working withthe Cityof Carmel Street Departmenton this Project. To that extent, wehave reviewed the proposed project and have attempted to anticipate the necessary scope of servicesfor the project in orderto provide professionalservices. SCOPE OF SERVICES Based upon information provided by you in our meetings,Cripeunderstandsthe current scope of servicesto be as follows: Preliminary planning and feasibility study services for the proposed stexpansionoftheexistingStreetDepartmentfacilitiesat3400W. 131St.in Carmel, Indiana. Based upon this understanding, Cripehas developed the following detailed Scope of Services to be rendered: FYIJCJU B)2pg5* DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Telephone 317.844.6777www.cripe.biz 3939 Priority Way South Drive, Suite 200,Indianapolis, Indiana 46240 ARCHITECTURAL DESIGN SCOPE OF SERVICES Design phase services included withinour work effort are proposed to be as follows: Space programming. Architecturalservices only at this time. Preliminary design phase only atthis time. This will involve facility walk-throughs and meeting with leadership of StreetDepartment. Deliverables to involvestreet departmentprogrammatrix, land plansofexisting and potential new site options for expansion and/or new facilities, 2D floor plans of programs, and other documentation necessary in evaluating the best and most appropriate use of the proposed landsand desiredfacility. Jurisdictional review of the proposed sitesto determine alloweduse as well as build out areas. Preliminarysizing of expanding existing pond, or providing new, based on impervious calculations of architectural land plans. ARCHITECTURAL ASSUMPTIONS/EXCLUSIONS The above Scope of Services was based on the following assumptions and/or exclusions: Planning ofthe Street Department expansion and/or new facilitieswill be researched and presented on the existing Street Department property, in stadditiontothepotentialout-lotagainst W. 131St. at the Southeastern corner of the City of Carmel property. Upon completion of the planning phase,we will then provide a design services proposal based on the outcome as wellas desired construction delivery method. Construction Documentsand Construction Administrationare not included in this scope of services. If these assumptions prove not valid or the services require variance from the above assumptions and exclusions, Cripe may request an additional services contract to perform any additional scope ofservices requested by the Owner. Mr. TerryKillen CityofCarmelStreetDepartment FYIJCJUMarch3, 2021Page 2 B)3pg5* DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Telephone 317.844.6777www.cripe.biz 3939 Priority Way South Drive, Suite 200,Indianapolis, Indiana 46240 PROJECT BUDGET & SCHEDULE Cripe’s staff will attend weekly or bi-weekly planning design meetings working with Street Departmentinvolved.Four(4)design meetings are anticipated. Project cost is unknown at this time. Design tobegin immediately upon Notice to Proceed. An overall schedule is below in draft form: Weekof: Week of 3/1/21Submit proposal to Street Departmentfor Approval Week of 3/8/21Notice to Proceed Week of 3/15/21FirstroundStreetDepartmentmeeting&facility walkthrough Week of 3/29/21SecondroundStreetDepartmentmeeting Weekof4/12/21Third round StreetDepartment meeting Week of 4/26/21Final deliverables Detailed cost estimating is not a part of this proposal. PROPOSALFEE Our fixed fee to complete the above-described scopeof services is as follows: ArchitecturalPre-PlanningServices.....................................................$30,000.00 Our fees are to be invoiced monthly on a percentage complete basis. Costs for advances and other reimbursable expenses including but not limited to, reproductions, photography, equipment charges, courier fees, application fees, review fees, permit fees, and mileage are extra to the fees stated above and will be invoiced under a separate line item. Cripewill also furnish Additional Services as you may request in writing. This proposal is valid for thirty (30) days following submittal.Thisproposal is only an offer of Cripe' scope of services and is not binding on either party until acceptable terms and conditions have been negotiated and agreed upon between both parties. Mr. TerryKillen CityofCarmelStreetDepartment March3, 2021 FYIJCJUPage3 B)4pg5* DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Telephone 317.844.6777www.cripe.biz 3939 Priority Way South Drive, Suite 200,Indianapolis, Indiana 46240 We have attached our Terms and Conditions for your review. Upon receipt of an executed copy of the Terms and Conditions accepting the scope of services and fee stated in the proposal letter and the Terms and Conditions, Cripe can begin immediate work on the project. Thank you for the opportunity to submit this proposal, and we look forward toworking with you. Iwill follow-upwithyouregarding this proposal letter; however, if you have any questions, please do not hesitate to contact me at 317-844-6777. Sincerely, CRIPE Frank Hindes, AIA, ACHA, CEM, LEED AP Director of Architecture| Architecture O:\\2021\\PRO2021\\City of Carmel\\Street Department Expansion\\Proposal\\Arch Mr. TerryKillen CityofCarmelStreetDepartment March3, 2021 FYIJCJUPage4 B)5pg5* DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Ebwje!B/!Mbdi Qbvm!J/!Dsjqf-!Jod/ Wjdf!Qsftjefou 3:ui!!!!!!!!!!!!!Bqsjm!!!!!!!!!!!!!!!!!32 Ebwje!B/!Mbdi Ebwje!B/!Mbdi DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911 Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 0020CityofCarmel FEDERAL EXCISE TAX EXEMPT 105036 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/4/202100350309 CRIPE Street Department VENDORSHIP3939PRIORITYWAYSDR 3400 W. 131st Street TOSUITE200 Carmel, IN 46074- INDIANAPOLIS, IN 46240 - Terry Killen(317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 54498 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 22012201Motor Vehicle Highway FND Account: 43-509.00 1EachProfessional Services$30,000.00$30,000.00 Sub Total 30,000.00 Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 30,000.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Terry KillenJames Crider TITLE CommissionerDirector ofAdministration CONTROL NO. 105036 CONTROLLER DocuSign Envelope ID: 710FC968-C9EA-4E5C-9F05-815F1889A911