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Home My WebLink AboutBPW_Minutes_5.05.2021Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, May 5, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Mayor Brainard called the meeting to order at 10:03 AM 10 11 12 MEMBERS PRESENT 13 14 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 15 were present. 16 17 18 MINUTES 19 20 Minutes from the April 21, 2021, Regular Meeting were approved 3-0. 21 22 23 BID/QUOTE OPENINGS AND AWARDS 24 25 Bid Award for 2021 Sewer Vac/Combo Truck; John Duffy, Director of the Department of Utilities, 26 recommended awarding the bid to Jack Doheny as they were the lowest and most responsive bidder. Board 27 Member Burke moved to award the bid to Jack Doheny in the amount of $338,590.84. Board Member Watson 28 seconded. Request approved 3-0. 29 30 Bid Opening for Auman Water Main Relocation; Lori Watson opened the bids and Mayor James Brainard read 31 them aloud: 32 33 Contractor Bid 34 TSW Utility Solutions $229,351.00 35 TPI Utility Construction $356,050.00 36 37 38 PERFORMANCE RELEASE APPROVAL REQUESTS 39 40 Resolution BPW 05-05-21-01; Indianapolis Rehab Institute; Erosion Control; Board Member Burke moved to 41 approve. Board Member Watson seconded. Request approved 3-0. 42 43 Resolution BPW 05-05-21-02; Woodside at West Clay; Erosion Control; Board Member Burke moved to 44 approve. Board Member Watson seconded. Request approved 3-0. 45 46 47 48 DocuSign Envelope ID: 43C69F4E-B382-42BF-A34B-77690155927C CONTRACTS 49 50 Resolution BPW-05-05-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 51 Acknowledging Agreement Between Owner and Contractor; Pyramid Technologies, Inc.; ($4,850.00); Tower 52 Inspection and Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request 53 approved 3-0. 54 55 Request for Purchase of Goods and Services; MKSK Studios, Inc.; ($73,000.00); Well 25 and 26 Landscaping; 56 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 57 Request for Purchase of Goods and Services; SavATree, LLC; ($22,740.00); Pesticide Application; Board 58 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 59 60 Request for Purchase of Goods and Services; Stryker Medical, LLC; ($41,842.32); Power Load Cot System; 61 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 62 Request approved 3-0. 63 64 Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($37,959.00); Camera System; 65 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 66 Request approved 3-0. 67 68 Request for Purchase of Goods and Services; SWSS Acquisition, LLC; ($24,285.00); Door Installation; Board 69 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70 71 Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($65,038.00); 72 Building Automation System; Additional Services Amendment; Board Member Burke moved to approve. Board 73 Member Watson seconded. Request approved 3-0. 74 75 Request for Purchase of Goods and Services; Blunk Safety Systems, Inc.; ($132,195.53); Vehicle Emergency 76 Lighting Kits, Utility Cabinets, K9 Kennel; Additional Services Amendment; Board Member Burke moved to 77 approve. Board Member Watson seconded. Request approved 3-0. 78 79 Request for Purchase of Goods and Services; Studio M Architecture and Planning, LLC.; ($217,000.00); Police 80 Expansion Bridging Documents; Additional Services Amendment; Board Member Burke moved to approve. 81 Board Member Watson seconded. Request approved 3-0. 82 83 Request for Purchase of Goods and Services; MacQueen Equipment, LLC; ($646,800.00); Enforcer Pumper; 84 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 85 86 Request for Purchase of Goods and Services; Bowen Engineering Corporation; ($439,574.00); Wastewater 87 Treatment Scope; CO#1; Board Member Burke moved to approve. Board Member Watson seconded. Request 88 approved 3-0. 89 90 Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($87,950.00); 16-SW-104 91 Supplement No. 1 – Smoky Row and Monon Trail Over Little Cool Creek; Additional Services Amendment; 92 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93 94 Request for Purchase of Goods and Services; Minerva Bunker Gear Cleaners of Ohio Corp., ($11,523.00); 95 Advanced Cleaning and Inspection Coat and Pant; Additional Services Amendment; Board Member Burke 96 moved to approve. Board Member Watson seconded. Request approved 3-0. 97 98 DocuSign Envelope ID: 43C69F4E-B382-42BF-A34B-77690155927C Request for Purchase of Goods and Services; Paul I. Cripe, Inc.; ($30,000.00); Professional Services; Board 99 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 100 101 REQUEST TO USE CITY STREETS/PROPERTY 102 103 Request to Acknowledge Mayor’s Approval to Use Midtown Plaza / Reserved Parking; Colts Draft; April 29th, 104 2021, 7:30 PM – 8:30 PM; May 1st, 2021, 11:30 AM – 12:00 PM; Board Member Burke moved to approve. Board 105 Member Watson seconded. Request approved 3-0. 106 107 Request to Acknowledge Mayor’s Approval to Use Parking Lot / Temporary No Parking Signs; Carmel Elementary 108 PTO Flower Pick up; April 30th, 2021; May 1st, 2021; 6:00 AM – 6:00 PM; Board Member Burke moved to 109 approve. Board Member Watson seconded. Request approved 3-0. 110 111 Request to Use Midtown Plaza; Movies at Midtown / Midday at Midtown; Every Tuesday and Thursday, May – 112 October, 2021; 11:30 AM – 1:00 PM; Every Monday, May – October; 11:00 AM – 9:00 PM; Board Member Burke 113 moved to approve. Board Member Watson seconded. Request approved 3-0. 114 115 Request to Use Midtown Plaza; Movies at Midtown; Every Monday, November – December, 2021; 12:00 PM – 9:00 116 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 117 118 Request to Use Civic Square; Music on the Monon; July 24th, July 31st, August 7th, 2021; 4:00 PM – 10:00 PM; 119 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 120 121 Request to Use Civic Square Gazebo; Bach to Rock Battle of the Bands; June 5th and June 12th, 2021; 12:00 PM – 122 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 123 124 Request to Use Japanese Garden; Wedding Ceremony; June 12th, 2021; 4:00 PM – 6:00 PM; Board Member 125 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 126 127 Request for Lane Restrictions; Carmel Dr., 3rd Ave, Elm and Monon Greenway - Donut 5K; December 18th, 2021; 128 8:00 AM – 10:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 129 approved 3-0. 130 131 Request to Use Sophia Square; IMCL VIP Event; June 12th, 2021; 4:30 PM – 11:30 PM; Board Member Burke 132 moved to approve. Board Member Watson seconded. Request approved 3-0. 133 134 Request to Use Civic Square Gazebo; Indiana Dance Academy Recital; September 26th, 2021; 12:00 PM – 2:00 135 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 136 137 Request to Use Monon and Main Plaza; Carmel International Arts Festival; September 24th, 2021 - September 26th, 138 2021; 3:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 139 approved 3-0. 140 141 Request to Use East Plaza of Palladium; Carmel Farmers Market Bicycle Parking; Every Saturday, May 1st, 2021 – 142 September 25th, 2021; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson 143 seconded. Request approved 3-0. 144 145 Request to Use East Patio of the Palladium; Hotel Carmichael Wedding; September 5th, 2021; 1:30 PM – 6:00 PM; 146 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 147 148 Request to Use Carter Green; Mooncake Festival; August 21st, 2021; 12:00 PM – 9:00 PM; Board Member Burke 149 moved to approve. Board Member Watson seconded. Request approved 3-0. 150 151 DocuSign Envelope ID: 43C69F4E-B382-42BF-A34B-77690155927C Request to Use Civic Square Gazebo; Carmel Police National Night Out; August 3rd, 2021; 8:00 AM – 9:00 PM; 152 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 153 154 Request to Use Main Street / Street Closure; Art of Wine; October 23rd, 2021; 9:00 AM – 11:00 PM; Board 155 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 156 157 Request to Use Civic Square Gazebo; Valery Evlanov’s Music Students Spring Recital; May 29th, 2021; 1:00 PM – 158 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 159 160 Request for Lane Restrictions; West Clay, Coxhall Gardens; Run (317) Carmel; September 2nd, 2021; 1:00 PM – 161 9:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 162 163 OTHER 164 165 Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Aerial Utility Maintenance; Old 166 Meridian and Guilford, Smoky Row Near Rohrer Road; Board Member Burke moved to approve. Board 167 Member Watson seconded. Request approved 3-0. 168 169 Request for Waiver of BPW Resolution No. 04-28-17-01; Utility Pole Relocations; 111th and College; Board 170 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 171 172 Request for Drive Vacation / Street Cut / Lane Restrictions; Magnolia Townhomes, 41 E. City Center Drive; 173 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 174 175 Request for Lane Closure / Sidewalk Closure; Range Line Road, City Center Project; Board Member Burke 176 moved to approve. Board Member Watson seconded. Request approved 3-0. 177 178 Request for Open Pavement Cut / Lane Restrictions; 126th and Gray Road; Board Member Burke moved to 179 approve. Board Member Watson seconded. Request approved 3-0. 180 181 Request for Lane Restrictions / Road Closure / Open Pavement Cut; 141 1st Ave NW; Board Member Burke 182 moved to approve. Board Member Watson seconded. Request approved 3-0. 183 184 Request for Curb Cut / Construction Entrance; 11585 N Pennsylvania; Board Member Burke moved to 185 approve. Board Member Watson seconded. Request approved 3-0. 186 187 Request for Storm Water Technical Standards Waiver; Magnolia Townhomes, 41 E. Center Drive; Various 188 Sections; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 189 190 Request for Storm Water Technical Standards Waiver; JADAM Property Group, 4511 W. 99th Street; Sec. 191 302.06, Sec. 302.08, Sec. 302.11; Board Member Burke moved to approve. Board Member Watson seconded. 192 Request approved 3-0. 193 194 Request for Replat; Henry Roberts Heirs Addition, Lots 12, 13, and 14; Board Member Burke moved to 195 approve. Board Member Watson seconded. Request approved 3-0. 196 197 ADD-ONS 198 199 Request for Purchase of Goods and Services; St. Vincent Hospital and Health Care Center, Inc.; ($70,000.00); 200 Professional Services – Carmel Fire Department; Board Member Burke moved to add the item on. Board Member 201 Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member Watson 202 seconded. Request approved 3-0. 203 DocuSign Envelope ID: 43C69F4E-B382-42BF-A34B-77690155927C 204 205 ADJOURNMENT 206 207 Mayor Brainard adjourned the meeting at 10:08 a.m. 208 209 APPROVED: 210 _____________________________________ 211 Sue Wolfgang – City Clerk 212 213 _____________________________________ 214 Mayor James Brainard 215 ATTEST: 216 217 __________________________________ 218 Sue Wolfgang – City Clerk 219 DocuSign Envelope ID: 43C69F4E-B382-42BF-A34B-77690155927C