HomeMy WebLinkAboutBPW_Minutes_5.19.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, May 19, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 7 8
Mayor Brainard called the meeting to order at 10:02 AM 9
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MEMBERS PRESENT 11
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 13
were present. 14
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MINUTES 16
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Minutes from the May 5, 2021, Regular Meeting were approved 3-0. 18
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BID/QUOTE OPENINGS AND AWARDS 20
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Bid Award for Auman Water Main Relocation; John Duffy, Director of the Department of Utilities, 22
recommended awarding the bid to TSW Utility Solutions as they were the lowest and most responsive bidder. 23
Board Member Burke moved to award the bid to TSW Utility Solutions in the amount of $229,351.00. Board 24
Member Watson seconded. Request approved 3-0. 25
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Bid Award for Duke Energy – Carmel 69 Substation Storm Sewer Re-Route; Chris Ogg, Assistant City 27
Engineer, recommended awarding the bid to Clark Excavation and Utility as they were the lowest and most 28
responsive bidder. Board Member Burke moved to award the bid to Clark Excavation and Utility in the amount 29
of $369,000.00. Board Member Watson seconded. Request approved 3-0. 30
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Bid Award for Bridge Replacements and Bank Stabilization in Brookshire Golf Club and Brookshire Mitigation 32
Repairs; Chris Ogg, Assistant City Engineer, recommended awarding the bid to Schuck Corporation as they 33
were the lowest and most responsive bidder. Board Member Burke moved to award the bid to Schuck 34
Corporation in the amount of $756,175.70. Board Member Watson seconded. Request approved 3-0. 35
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Bid Opening for City Police Department Headquarters Expansion and Court Addition; Mayor James Brainard 37
explained: Pursuant to the Indiana Code, proposals submitted under the BOT statute are not required to be 38
released until negotiations with bidders have concluded. In the interest of providing full transparency to our 39
community regarding this project, it is our intent to release all non-confidential components of each proposal to 40
the public in advance of this Board making a final recommendation of a preferred bidder. As of the deadline 41
included in the RFQ/P, the following bids have been submitted: 42
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Contractor Bid 44
Envoy TBA 45
Skillman Corporation TBA 46
Shiel Sexton TBA 47
Garmong Construction TBA 48
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DocuSign Envelope ID: 1A477E69-9680-4394-B75E-DFCE2E5C2E9B
Bid Opening for Construction of the Winter Pavilion at Carter Green; Lori Watson opened the bids and Mayor 50
James Brainard read them aloud: 51
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Contractor Bid 53
JC Ripberger Construction $498,800.00 54
Mammoth Construction $478,400.00 55
Forever Redwood Forestry Inc. $397,090.00 56
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Bid Opening for Water Treatment Plant 1, Filters 7 & 8 Addition; Lori Watson opened the bids and Mayor 58
James Brainard read them aloud: 59
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Contractor Bid 61
Thieneman Construction $1,030,000.00 62
Alt Bid $100,000.00 63
Maddox Industrial Group $1,015,000.00 64
Alt Bid $80,500.00 65
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PERFORMANCE RELEASE APPROVAL REQUESTS 67
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Resolution BPW 05-19-21-02; Bear Creek South Section 1A/1B; Curb, Stone/Asphalt, Common Walk, 69
Monuments/Markers; Board Member Burke moved to approve. Board Member Watson seconded. Request 70
approved 3-0. 71
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CONTRACTS 73
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Resolution BPW-05-19-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 75
Acknowledging Agreement Between Owner and Contractor; Melrose Pyrotechnics, Inc.; ($4,500.00); 76
Additional CarmelFest Fireworks; Board Member Burke moved to approve. Board Member Watson seconded. 77
Request approved 3-0. 78
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Request for Purchase of Goods and Services; Cummins Inc.; ($4,152.45); Generator PM; Board Member Burke 80
moved to approve. Board Member Watson seconded. Request approved 3-0. 81
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Request for Purchase of Goods and Services; Don Yang; ($500.00); Carmel on Canvas Judging; Board 83
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84
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Request for Purchase of Goods and Services; Stericycle, Inc.; ($2,112.00); Shred Box; Board Member Burke 86
moved to approve. Board Member Watson seconded. Request approved 3-0. 87
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Request for Purchase of Goods and Services; The Signature Group Events; ($2,700.00); Midtown Anniversary 89
Celebration; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90
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Request for Purchase of Goods and Services; Schuck Corporation; ($756,175.70); Bridge Replacements and 92
Bank Stabilization in Brookshire Golf Club and Brookshire Mitigation Repairs; Board Member Burke moved to 93
approve. Board Member Watson seconded. Request approved 3-0. 94
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Request for Purchase of Goods and Services; Clark Excavation and Utility; ($369,000.00); 20-SW-11 Duke 96
Energy – Carmel 69 Substation Storm Sewer Re-Route – Construction; Board Member Burke moved to 97
approve. Board Member Watson seconded. Request approved 3-0. 98
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DocuSign Envelope ID: 1A477E69-9680-4394-B75E-DFCE2E5C2E9B
Request for Purchase of Goods and Services; Penn Care, Inc.; ($249,996.00); Braun Chief XL on a 2022 Ford 100
F-550 4x4 Chassis; Additional Services Amendment; Board Member Burke moved to approve. Board Member 101
Watson seconded. Request approved 3-0. 102
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REQUEST TO USE CITY STREETS/PROPERTY 105
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Request to Acknowledge Mayor’s Approval to Reserve Parking Spaces; Renova Aesthetics Spa & Wellness 107
Grand Opening; May 15th, 2021, 8:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member 108
Watson seconded. Request approved 3-0. 109
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Request to Acknowledge Mayor’s Approval to Use Civic Square Gazebo; Carmel Police Memorial; May 4th, 111
2021; 8:00 AM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 112
approved 3-0. 113
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Information Booth; May 6th, 2021; 11:00 115
AM – 1:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 116
3-0. 117
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Request to Use 96th Street Monon Trailhead; Coffee on the Monon; Every Friday; May 7th, 2021 – September 119
24th, 2021; 6:20 AM – 9:10 AM; Board Member Burke moved to approve. Board Member Watson seconded. 120
Request approved 3-0. 121
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Request for Street Closure; Late Night on Main, Street Party; June 11th, 2021 – June 12th, 2021; 3:00 PM – 123
1:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 124
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Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride, Smokey Row Elementary; June 126
12th, 2021; 7:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. 127
Request approved 3-0. 128
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Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride, River Road Park; July 10th, 130
2021; 7:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. 131
Request approved 3-0. 132
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Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride, College Wood Elementary; 134
August 14th, 2021; 7:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member Watson 135
seconded. Request approved 3-0. 136
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Request to Use Civic Square Gazebo and Japanese Garden; Wedding Ceremony; October 23rd, 2021; 3:00 PM 138
– 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 139
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Request to Use Civic Square Gazebo and Japanese Garden; Carmel Clay Public Library – Book Discussion; 141
July 8th, 2021; 2:00 PM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 142
Request approved 3-0. 143
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Request to Use Civic Square Gazebo; Carmel Clay Public Library – Yoga; July 20th, 2021; 9:00 AM – 10:30 145
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 146
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Request to Use Reflecting Pool; Subcommittee – Remote Control Submarines; August 14th, 2021 – August 15th, 148
2021; 7:00 AM - 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 149
approved 3-0. 150
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DocuSign Envelope ID: 1A477E69-9680-4394-B75E-DFCE2E5C2E9B
Request to Use Midtown Plaza; Community Blood Drive; June 15th, 2021; 7:00 AM – 2:00 PM; Board Member 152
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 153
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Request for Rolling Street Closure; Bolt for the Heart – 5K; November 25th, 2021; 6:00 AM – 11:00 AM; Board 155
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 156
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Request to Use Children’s Art Gallery Garden; Arts in the Garden; August 28th, 2021; September 19th, 2021; 158
12:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 159
approved 3-0. 160
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Request for Street Closure; Windemere Block Party; June 6th, 2021; 2:00 PM – 7:00 PM; Board Member Burke 162
moved to approve. Board Member Watson seconded. Request approved 3-0. 163
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Request to Use Civic Square Gazebo; Above and Beyond Realty, Family Picnic; June 3rd, 2021; 4:00 PM – 165
8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 166
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OTHER 168
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Request for Consent to Encroach; 14045 Plantation Wood Lane; Board Member Burke moved to approve. 170
Board Member Watson seconded. Request approved 3-0. 171
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Request for Variance - City Code Section §6-227 (a)(4); 14045 Plantation Wood Lane; Board Member Burke 173
moved to approve. Board Member Watson seconded. Request approved 3-0. 174
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Aerial Utility Maintenance; 11596 176
Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 177
3-0. 178
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Request for Waiver of BPW Resolution No. 04-28-17-01; Install Wireless Support Structures; Various 180
Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 181
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Replacement of Existing Aerial 183
Fiber; 1242 W. 136th Street; Board Member Burke moved to approve. Board Member Watson seconded. 184
Request approved 3-0. 185
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Request for Lane and Sidewalk Closure / Intermittent Closure on Monon Blvd; 473 Third Avenue SW; Board 187
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 188
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Request for Lane Restriction / Path Closure / Open Pavement Cut; 1730 E. 106th Street; Board Member Burke 190
moved to approve. Board Member Watson seconded. Request approved 3-0. 191
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Request for Open Pavement Cut / Lane Restrictions; 923 Oswego; Board Member Burke moved to approve. 193
Board Member Watson seconded. Request approved 3-0. 194
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Request for Curb Cut; 820 City Center Drive; Board Member Burke moved to approve. Board Member Watson 196
seconded. Request approved 3-0. 197
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Request for Perpetual Storm Water Quality Management Easement; Inlow Park; Board Member Burke moved 199
to approve. Board Member Watson seconded. Request approved 3-0. 200
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Request for Secondary Plat; The Grove at the Legacy, Section 4C; Board Member Burke moved to approve. 202
Board Member Watson seconded. Request approved 3-0. 203
DocuSign Envelope ID: 1A477E69-9680-4394-B75E-DFCE2E5C2E9B
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ADD-ONS 206
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Request for Purchase of Goods and Services; Jack Doheny.; ($338,590.84); 2021 Sewer Vac/Combo Truck; 208
Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board 209
Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 210
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Request to Use Midtown Plaza / Temporary Lane Closure; Midtown 2nd Anniversary Celebration; May 21st, 212
2021; May 22nd, 2021 12:00 PM – 8:00 PM; Board Member Burke moved to add the item on. Board Member 213
Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member 214
Watson seconded. Request approved 3-0. 215
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ADJOURNMENT 218
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Mayor Brainard adjourned the meeting at 10:15 a.m. 220
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APPROVED: 222
_____________________________________ 223
Sue Wolfgang – City Clerk 224
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_____________________________________ 226
Mayor James Brainard 227
ATTEST: 228
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__________________________________ 230
Sue Wolfgang – City Clerk 231
DocuSign Envelope ID: 1A477E69-9680-4394-B75E-DFCE2E5C2E9B