HomeMy WebLinkAboutBPW_Minutes_6.2.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, June 2, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:04 AM 8
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MEMBERS PRESENT 10
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 12
were present. 13
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MINUTES 15
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Minutes from the May 19, 2021, Regular Meeting were approved 3-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Bid Award for Water Treatment Plant 1, Filters 7 & 8 Addition; John Duffy, Director of the Department of 21
Utilities, recommended awarding the bid to Maddox Industrial Contractors as they were the lowest and most 22
responsive bidder. Board Member Burke moved to award the bid to Maddox Industrial Contractors in the 23
amount of $1,015,000.00. Board Member Watson seconded. Request approved 3-0. 24
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Bid Opening for Used Police Cars; Lori Watson opened the bids and Mayor James Brainard read them aloud: 26
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Contractor Bid 28
Chicago Motors $130,107.00 29
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Bid Opening for Water Meter Replacements; Lori Watson opened the bids and Mayor James Brainard read 31
them aloud: 32
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Contractor Bid 34
Envocore Phase 1 $696,710.87 35
Phase 2 $466,511.40 36
Alt Phase 1 $69,875.98 37
Alt Phase 2 $104,677.87 38
Hydrocorp Phase 1 $728,797.00 39
Phase 2 $505,472.00 40
Alt Phase 1 $96,220.00 41
Alt Phase 2 $132,575.00 42
NECO Phase 1 $845,966.00 43
Phase 2 $599,877.00 44
Alt Phase 1 $134,170.00 45
Alt Phase 2 $183,840.00 46
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DocuSign Envelope ID: 3F7134DD-64D7-4618-9E6C-F127E196348B
Bid Opening for 17-ENG-01 – Duke Energy Relocation Plans Phase 2 North; Lori Watson opened the bids and 49
Mayor James Brainard read them aloud: 50
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Contractor Bid 52
White Constriction $5,177,000.00 53
Morphey Construction $5,190,000.00 54
Beaty Construction, Inc. $5,082,751.62 55
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PERFORMANCE RELEASE APPROVAL REQUESTS 57
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Resolution BPW 06-02-21-02; Jackson’s Grant Section 6; Paving, Walks / Ramp; Board Member Burke moved 59
to approve. Board Member Watson seconded. Request approved 3-0. 60
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CONTRACTS 62
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Request for Purchase of Goods and Services; Morphey Constriction Inc.; ($155,527.56); 18-SW-23 Regional 64
Detention; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 65
approved 3-0. 66
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Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($438,100.00); 20-ENG-01 Smokey 68
Row Road – Old Meridian to Range Line Road RAB – Design; Board Member Burke moved to approve. Board 69
Member Watson seconded. Request approved 3-0. 70
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Request for Purchase of Goods and Services; AT&T; ($6,000.00); 20-ENG-01 Smokey Row Road – Utility 72
Row; Preliminary Engineering Agreement; Board Member Burke moved to approve. Board Member Watson 73
seconded. Request approved 3-0. 74
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Request for Purchase of Goods and Services; Clark Dietz, Inc; ($259,430.00); 20-ENG-06 – Haverstock Road 76
Multi-Use Path - Design; Additional Services Amendment; Board Member Burke moved to approve. Board 77
Member Watson seconded. Request approved 3-0. 78
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Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc.; ($108,574.24); Striping; 80
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 81
Request approved 3-0. 82
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Request for Purchase of Goods and Services; CrossRoad Engineers, PC.; ($88,500.00); 20-ENG-07 – 106th St. 84
Pedestrian Walk - Design; Additional Services Amendment; Board Member Burke moved to approve. Board 85
Member Watson seconded. Request approved 3-0. 86
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Request for Purchase of Goods and Services; Granicus, LLC.; ($5,500.00); GovAccess Add-On – Anchor 88
Scrolling; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 89
seconded. Request approved 3-0. 90
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Request for Purchase of Goods and Services; MCCi; ($6,150.00); LaserFiche System Migration; Board 92
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93
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Request for Purchase of Goods and Services; Anna Afshar; ($1,100.00); Professional Services for Plein Air 95
Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96
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Request for Purchase of Goods and Services; Brad Fields; ($1,100.00); Professional Services Plein Air 98
Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99
DocuSign Envelope ID: 3F7134DD-64D7-4618-9E6C-F127E196348B
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Request for Purchase of Goods and Services; Charles McNally; ($1,100.00); Professional Services Plein Air 101
Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 102
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Request for Purchase of Goods and Services; Lesley Bain Haflich; ($1,100.00); Professional Services Plein Air 104
Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 105
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Request for Purchase of Goods and Services; David Seward; ($1,100.00); Professional Services for Plein Air 107
Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108
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Request for Project Cost Sharing Agreement; 12222 Castle Court, Cool Creek Erosion; Board Member Burke 110
moved to approve. Board Member Watson seconded. Request approved 3-0. 111
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Request for Master Services Agreement; MCCi, LLC - Master Services Agreement No. 19555; Board Member 113
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 114
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REQUEST TO USE CITY STREETS/PROPERTY 116
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Request to Use Civic Square Gazebo; Carmel Music Academy Student Recital; August 29th, 2021; 10:00 AM – 118
6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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Request to Use Civic Square Gazebo; Reed Workshop; June 8th, 2021; 4:00 PM – 6:00 PM; Board Member 121
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 122
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Request to Use City Streets; Carmel 5K for Haiti; July 31st, 2021; 4:00 AM – 11:00 AM; Board Member Burke 124
moved to approve. Board Member Watson seconded. Request approved 3-0. 125
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Request to Use Carmel Access Bikeway Routes and Loops; Conquer the CAB Evening Slow Roll Ride; June 8th, 127
2021; July 6th, 2021; August 10th, 2021; September 7th, 2021; 4:00 PM – 7:00 PM; Board Member Burke 128
moved to approve. Board Member Watson seconded. Request approved 3-0. 129
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Request to Use Carter Green / Midtown Plaza / Lane Restrictions; Carmel Marathon; April 9th, 2022; 4:00 AM 131
– 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 132
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Request to Use Midtown Plaza; Holiday PorchFest / Carmel PorchFest; December 11th, 2021; 12:00 PM – 134
5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 135
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Request for Street Closure; Carmel PorchFest; September 19th, 2021; 9:00 AM – 8:00 PM; Board Member 137
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 138
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Request to Use Carter Green; Actors Theatre of Indiana Season Announcement; July 13th, 2021; 4:00 PM – 140
8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 141
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Request to Use Midtown Plaza; Viewing “Kiss the Ground”; June 17th, 2021; 6:00 PM – 10:00 PM; Board 143
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 144
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OTHER 146
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Request for Perpetual Storm Water Quality Management Easement; Pennwood Professional Office Park; 148
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 149
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DocuSign Envelope ID: 3F7134DD-64D7-4618-9E6C-F127E196348B
Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; AT&T Project A01V550; Wilson 151
Village, Johnson Addition, Parkside Village; Board Member Burke moved to approve. Board Member Watson 152
seconded. Request approved 3-0. 153
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Request for Curb Cut; 4281 W. 106th St.; Board Member Burke moved to approve. Board Member Watson 155
seconded. Request approved 3-0. 156
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Request for Curb Cut; 4350 W. 141st St.; Board Member Burke moved to approve. Board Member Watson 158
seconded. Request approved 3-0. 159
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Request for Additional Curb Cut; 1192 Westvale Drive; Board Member Burke moved to approve. Board 161
Member Watson seconded. Request approved 3-0. 162
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Request for Storm Water Technical Standards Waiver; Waiver from 104.02; Singh Subdivision; Board Member 164
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 165
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Resolution BPW-06-02-21-01; A Resolution of the City of Carmel Board of Public Works and Safety of the City 167
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; David R. Vanderbeck; 168
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 169
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Uniform Conflict of Interest Disclosure Statement; Gregory A. Webb; Board Member Burke moved to approve. 171
Board Member Watson seconded. Request approved 3-0. 172
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Assignment of Lease to the City of Carmel by the City of Carmel Redevelopment Commission; 35 E. Main 174
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 175
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Request for Plat; The Village of West Clay Section 6003-B, Block C; Board Member Burke moved to approve. 177
Board Member Watson seconded. Request approved 3-0. 178
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ADD-ONS 180
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Nancy Heck, Director of the Department of Community Relations, rejected bids submitted on May 19, 2021 for 182
Construction of the Winter Pavilion at Carter Green. The scope of the project has changed. Project will be 183
rebid on June 22, 2021. Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on 184
approved 3-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 185
3-0. 186
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ADJOURNMENT 188
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Mayor Brainard adjourned the meeting at 10:16 a.m. 190
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APPROVED: ____________________________________ 192
Sue Wolfgang – City Clerk 193
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_____________________________________ 195
Mayor James Brainard 196
ATTEST: 197
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__________________________________ 199
Sue Wolfgang – City Clerk 200
DocuSign Envelope ID: 3F7134DD-64D7-4618-9E6C-F127E196348B