HomeMy WebLinkAboutUSA Staffing Services, LLC/Staffing Terms and Conditions of Assignment AgreementSTAFFING TERMS AND CONDITIONS OFASSIGNMENT AGREEMENT
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entered into byand between The City of Carmel, byand through itsBoard ofPublic Works and Safety with a
principal place ofbusiness located at1Civic Square, Carmel, IN 46032
Services, LLCwith aprinciple placeofbusiness located at3401W. Cypress St, Suite 101, Tampa, FL 33607 (hereinafter
WHEREAS, Customer wishes toobtain cer
Affiliate
ingServices consist ofproviding USA Employees tocustomers with staffing needs. As used
pursuant tothis Agreement.
WHEREAS Affiliate provides Account Management Services toCustomer aspart of the USA Staffing Services front
office management. This includes facilitating interview with candidates, negotiating rates, and overall being the main
point ofcontact for the Customer
NOW, THEREFORE, Customer and USA, inconsideration ofthe mutual promises contained herein and other good
and valuable consideration given and received, agree tothe following terms and conditions:
1. FortheservicesofUSAEmployees, USAwillbillCustomerattheratecontainedintheAssignment & BillRateSummary.
Legallyrequiredovertimeasmandatedbyprevailingfederal, stateand/orlocallawswillbebilledatoneandone-halfthe
billingrate. ForprojectsgovernedbyDavis-BaconoranyFederalorStatemandatedprevailingwage, USAshallmaintain
payrollandEmployeerecordsduringthecourseoftheproject(s) orworkandwillmaintainforaminimumofthree (3)
yearsfromthecompletionofthecontractforallEmployeesincludedunderthecontract.
2. USAwarrantsthatitsEmployeesarecoveredbyworkerscompensationinsurance, andthatitassumestotalresponsibility
topayallapplicablefederal, stateandlocalwithholdingtaxesandunemploymenttaxesaswellasSocialSecurity, state
disabilityinsuranceandallotherpayrollcharges.
3.
responsibilityandundernocircumstanceswillUSAberesponsibleforworkperformedbyUSAEmployeesevenif
supervisorsareprovidedbyUSAattherequestofCustomer. CustomerwilladviseUSAEmployeesiftheywillbesubjectto
applicablepoliciesandproceduresofCustomerwhileperformingworkunderthedirectionandcontrolofCustomer.
4. Customershall:
a.
operations, products, services, andintellectualproperty;
b. ining, andsafety
equipmentwithrespecttoanyhazardoussubstancesorconditionstowhichtheymaybeexposedatthework
site;
c.
d.
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e.NotentrustUSAEmployeeswithanyvehicle, mobileequipment, keys, merchandise, confidentialortradesecret
information, unattendedpremise, cash, checks, creditcards, negotiableinstrumentsorothervaluables, without
5. Cus
indemnifyandholdharmlessUSAforthefollowing:
a. OSHAcomplianceandallstateandlocallaws, rulesandregulationsgoverningworkplacesafety, environmental
protectionandensuringthatconditionsaresuitableforconductingworksafely;
b. Allfederal, stateandlocalorders, rulesandregulationsandlawsapplicabletoanyandallgovernmentcontracts,
contractorsorsubcontractorsincludinglicensestoworkand/orfidelitybonds;
c. Ensuringitsownconductcomplieswithcurrentemploymentlawsrelatedtoequalopportunityemployment,
discrimination, harassmentandretaliationintheworkplacethatincludesawrittenpolicyandprocedurefor
addressingcomplaintsorconcernsofsaidnature;
d. AnyandallactsandomissionsofUSAEmployeesassignedhereunderwhileunderthedirectionoftheCustomer
CustomeracknowledgesitsresponsibilityforanyandactsoromissionsofUSAEmployeeinsaidrole;
e. Providingtraininganddisciplineappropriatetotheworkplaceinvolved, includingestablishingandmaintaining
appropriatesafetytrainingpoliciesandprocedures.
f. ProvidingUSAwithcompleteandaccurateinformationregardingEmployeesassignedtoCustomerasreasonably
requestedandinformingUSAinwritingofanychangestothecraft, roleorresponsibilitiesoftheassignedUSA
Employeeattheworksitepriortothechange
6. USAandAffiliatereservestherighttophysicallyinspecttheworksiteandworkprocessestowhichitsEmployeeswillbe
subject, toreviewandaddress, unilaterallyorincoordinationwithCustomer, USAEmployeeworkperformanceissues, and
7. Afour (4) hourminimumcharge (perperson) existsonallassignments. IfCustomerisdissatisfiedwiththeEmployees
assignedtoit, USAwillnotchargeforthefirstfour (4) hoursworked, providedthatUSAreplacestheEmployee(s)
assigned. IfCustomerdoesnotcontactUSAbeforetheendofthefirstfour (4) hoursworked, thenCustomeragreesthat
8. nd
acceptable. Customerwillbebilledweeklyforthetotalhoursworked. Allinvoicesareduenetthirty (30) days. Invoices
willbeconsideredindefaultaftertwenty-four (24) calendardaysofnetterms, unlesspaymentinfullhasbeenreceived.
Invoicesindefaultwillbechargedinterestonunpaidbalancesattherateof1.5% permonth, unlessprohibitedbylaw, in
whichcase, theinterestrateshallbethemaximumallowedbylaw. Customeragreestopaythebalancedue, accrued
interest, lienfilingfeesandreasonableatt
Employee(s) oftheendoftheirassignment(s) andpayrollwillceaseimmediately. Oncepaymenthaspaidinfull, itwillbe
ee(s) assignment(s) withCustomerandresumepayroll. Customermust
providewrittennoticewithinten (10) calendardaysofthedateoftheinvoicewithanydisputes, orthefullamountofthe
invoiceshallbedeemednotdisputed, accepted, andpayablebytheCustomer
9. USAcomplieswithprevailingfederal, stateand/orlocallaborlawsregardingmandatedPaidSickLeave (PSL) for
Employees. WhenaUSAEmployeeisassignedwithinajurisdictionwithmandatoryPSL, USAwillbillCustomerfor
qualifiedPSLusageperprevailingfederal, stateand/orlocallaborlawsatapass-throughlineitemcostcalculatedof
payrollpluspayrollburdenoftheEmployee.
10. IfCustomeremploysoroffersemploytoaUSAEmployeewhileonassignmentwithCustomerorwithinone (1) yearfrom
theassignmentenddate, Customerwillbesubjecttoaconversionfee. Theconversionfeecalculationisstatedinthe
AssignmentandBillRateSummary. PleaserefertothespecificAssignmentandBillRateSummaryforconversionfee
calculationdetails.
11. InconsiderationofUSAextendingfuturecredittotheCustomer, andothervaluableconsideration, thereceiptand
sufficiencyofwhichisherebyacknowledged, theCustomerguaranteestheprompt, fullandcompleteperformanceofany
andallpresentandfutureduties, obligationsandindebtednessduetoUSAbytheCustomer.
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12.InadditiontotheitemslistedaboveinSection3ofthisAgreement, Customeragreestorelease, defend, indemnifyand
holdUSAandUSAAffiliatesharmlessfromandagainstanyandallclaims, losses, liabilities, costsorsuitsincluding
reasonableattorneyfees, relatingtoanyinjury, lossordamagestopersons, ortopropertyarisingoutofanyandall
s
officers, Employees, orauthorizedagentsinthedischargeoftheirdutiesandresponsibilities.
13. ThisagreementshallbegovernedexclusivelybythelawsoftheStateofIndiana. Theexclusivevenueofanyaction
broughtunderthisAgreementshallbeHamiltonCounty, Indiana, andthepartiesherebyagreeto, andwaiveallobjections
to, personaljurisdictionandvenueinHamiltonCounty, Indiana.
14. ThepartiesshallperformalloftheirrespectiveobligationsundertheAgreementincompliancewithallapplicablelaws,
ordinances, regulationsorcodes, includingtheAffordableCareAct.
15. ThisAgreement, theaccompanyingAssignment & BillRateSummary, theattachedSafetyPartnershipExhibitandthe
attachedE-VerifyAffidavitsshallconstitutetheentireagreementbetweenthepartiesregardingthesubjectmatterherein
andshallsupersedeanyandallprioragreements, negotiations, discussions, proposals, understandingsand/or
representations, writtenororalregardingthesubjectmatterherein.
16. NoamendmentsormodificationstothisAgreementshallbebindingonanyofthepartiesunlesssuchamendmentor
modificationisinwritingandexecutedbyallofthepartiestothisAgreement. Noterm, provision, orclauseofthis
Agreementshallbedeemedwaivedandnobreachexcused, unlesssuchwaiverorconsentshallbeinwritingandexecuted
byallofthepartiestothisAgreement.
17. IfthereisadisputeovertheenforcementofthisAgreement, includingbutnotlimitedtothecollectionofamountsdue
hereunder, theprevailingpartyshallbeentitledtorecoveritsreasonableattorneyfeesandcostsfromthenon-prevailing
party.
18. Thepartiesagreetocooperatefullyandtoprovideassistancetotheotherpartyintheinvestigationandresolutionofany
19. nceontheEffectiveDateandshallcontinueuntilthetwo
2) yearanniversaryoftheEffectiveDate. Thereafter, thisAgreementshallbeautomaticallyextendedforone (1) year
right, exercisableinitssolediscretionatany
time, foranyreasonornoreason, toterminatethisAgreementforitsconvenience, bygivingtheotherpartyatleastthirty
30) dayspriorwrittennoticeofsuchtermination. EachpartyhastherighttoterminatethisAgreementimmediatelyupon
writtennoticetotheotherparty, atanytime, intheeventofanymaterialbreachbytheotherpartyofitsobligations
underthisAgreement.
20. ProvisionsofthisAgreement, whichbytheirtermsextendbeyondtheterminationornonrenewalofthisAgreement, will
remaineffectiveafterterminationornonrenewal.
21.
consentshallbeatthenon-requestin
22. AnynoticeorothercommunicationwillbedeemedtobeproperlygivenonlywhensentviatheUnitedStatesPostal
Serviceoranationallyrecognizedcourier, addressedasshownonthefirstpageofthisAgreement.
23. Atalltimesduringthetermofthisagreement, USAshallretainitsindependentstatus, andUSAisandshallatalltimesbe
anindependentcontractortoCustomer. Further, thepartiesacknowledgeandagreethateachisanindependent
contractorandnotanagent, jointventureorpartneroftheotherparty. Thisagreementshallnotbeconstruedas
constitutingeitherpartyasapartneroftheotherpartyortocreateajointventureoranyotherformoflegalassociation
thatwouldimposeliabilityupononepartyfortheactorfailuretoactoftheotherpartyorasprovidingeitherpartywith
theright, powerorauthority (expressorimplied) tocreateanydutyorobligationonbehalfoftheotherparty.
24. NeitherpartywillberesponsibleforfailureordelayinperformanceofthisAgreementifthefailureordelayisduetolabor
disputes, strikes, fire, riot, war, terrorism, actsofGod, oranyothercausesbeyondthecontrolofthenonperformingparty.
Notwithstandingtheforegoing, thisSection25shallnotapplyt
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25. USAandAffiliaterepresentsandwarrantsthatitandallofitsofficers, employees, agents, contractorsandsubcontractors
shallcomplywithalllawsoftheUnitedStates, theStateofIndianaandCityprohibitingdiscriminationagainstany
employee, applicantforemploymentorotherpersonintheprovisionofanyservicesprovidedbythisAgreementwith
respecttotheirhire, tenure, terms, conditionsandprivilegesofemploymentandanyothermatterrelatedtotheir
employmentorsubcontracting, becauseofrace, religion, color, sex, handicap, nationalorigin, ancestry, age, disabled
veteranstatusand/orVietnameraveteranstatus.
26. PursuanttoI.C. § 22-5-1.7etseq., asthesamemaybeamendedfromtimetotime, andasisincorporatedhereinbythis
newly-hiredemployeesusingtheE-Verifyprogram, andtoexecutetheAffidavitsattachedhereinasExhibitA, affirming
thattheyareenrolledandparticipatingintheE-verifyprogramanddonotknowinglyemployunauthorizedaliens. In
supportoftheAffidavits, USAandAffiliateshallprovidetheCustomerwithdocumentationindicatingthatithasenrolled
andisparticipatingintheE-Verifyprogram. ShouldUSAorAffiliatesubcontractfortheperformanceofanyworkunder
andpursuanttothisAgreement, itshallfullycomplywiththeIndianaE-VerifyLawasregardseachsuchsubcontractor.
ShouldUSA, AffiliateoranysubcontractorviolatetheIndianaE-Verifylaw, theCustomermayrequireacureofsuch
violationandthereafter, ifnotimelycureisperformed, terminatethisAgreementinaccordancewitheithertheprovisions
hereoforthosesetforthintheIndianaE-VerifyLaw. TherequirementsofthisparagraphshallnotapplyshouldtheE-
Verifyprogramceasetoexist.
27. DEBARMENTANDSUSPENSION
25.1 USAandAffiliatecertifythatbyenteringintothisAgreementthatneithertheynortheirprincipalsnorany
oftheirsubcontractorsarepresentlydebarred, suspended, proposedfordebarment, declaredineligibleorvoluntarily
excludedfromenteringintothisAgreementbyanyfederalagencyorbyanydepartment, agencyorpoliticalsubdivisionof
employeeorotherpersonwithprimarymanagementorsupervisoryresponsibilities, orapersonwhohasacritical
influenceonorsubstantivecontrolovertheoperationsofUSAorAffiliate.
25.2 USAandAffiliatecertifythattheyhaveverifiedthestateandfederalsuspensionanddebarmentstatusfor
allsubcontractorsreceivingfundsunderthisAgreementandshallbesolelyresponsibleforanyrecoupment, penaltiesor
coststhatmightarisefromuseofasuspendedordebarredsubcontractor. USAandVendorshallimmediatelynotifythe
Customerif
requiredbytheCustomertoterminateitscontractualrelationshipwiththesubcontractorforworktobeperformedunder
thisAgreement.
28. PursuanttoI.C. § 5-22-16.5, USAandAffiliateshallcertifythat, insigningthisAgreement, theydonotengagein
investmentactivitieswithintheCountryofIran.
29. Ifanyoneormoreoftheprovisionscontainedhereinshallforanyreasonbeheldtobeinvalid, illegalorunenforceablein
anyrespect, suchinvalidity, illegalityorunenforceabilityshallnotaffectanyotherprovision.
30. ThisAgreementmaybeexecutedinoneormorecounterparts, eachofwhichshallbedeemedtobeanoriginal, butallof
whichtogethershallbeconsideredoneandthesameinstrument.
31. USAprovidesbackofficeservicesandsupportfortheAffiliate.
Accepted this day of 20
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
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Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
AOI USA Staffing Services, LLC
Affiliate:
Print Name Print Name
Title Title
Date Date
Signature Signature
DocuSign Envelope ID: 39EAF07F-154A-4BE0-B9C6-0178F076DD5E
7/7/2021
7/7/2021
7/7/2021
7/7/2021
Addendum 1
Safety Partnership Agreement
The safety ofour employees isvery important toUSA Staffing Services (USA). We strive tooffer our customers
with the best possible service while maintaining competitive rates. There are many factors contributing tothe
ra
factors, but we can helpcontrol factors such asinjuries and accidents caused byunsafe acts and working
conditions.
Inan effort todo this andprovide asafe and rewarding work environment for our employees and yours, we want a
mutually beneficial understanding of our philosophy on our employee assignments, safety training and on-the-job
injury procedures.
1. Weaskthatyouonlyplaceouremployeesonthejobsforwhichtheyhavebeenassignedandtrained. Any
changestotheassignmentmustbereportedtoourofficepriortothestartofwork.
2. Weaskthatyouorientateandtrainouremployeesinallsafetyrules, hazardouschemical (Right-to-Know)
informationandoperationalinstructionstheywillneedinordertoperformtheirjobsafely. PleaseinformUSAof
anyspecificsafetytrainingyouwouldlikeustoprovide.
3. USAemployeesarerequiredtowearallappropriatePersonalProtectiveEquipment (PPE) atalltimeswhileonthe
worksite. PleaseinformusofanyspecificPPEneededtostartworkoranyconsistentemployeeviolationsofthis
bycalling813.853.0430oremailingsafety@usastaffingservices.com.
4. PleasenotifyUSAimmediatelyintheeventofanaccidentorinjurytooneofouremployeesbycalling
813.853.0430oremailingsafety@usastaffingservices.com. Wewillcoordinatetheappropriatemedicaltreatment,
unlessinthecaseofanemergency, pleasecoordinatetheappropriateemergencymedicalcareandcontactUSAas
soonaspossible.
5. Weaskthatyouallowustoobtainanaccidentinvestigationreportafteranaccidentorinjurytoinsureproper
dispositionofpossibleclaims.
6. PleaseinformUSAifoneofouremployeesisworkingoractinginanunsafeorsuspiciousmanner. Workingsafely
isaconditionofemploymentwithUSA.
7. Tosatisfyourinsurancecarrier, wemayasktodoapre-scheduledsafetywalkthroughoftheworksiteoryour
facility.
This Agreement isintended toensure and provide asafe and productive partnership between USA and our
customers aswe collectively work together toprovide asafeworking environment and minimize related costs.
Please feel free toreach out with any questions. Thank you.
AOI USA Staffing Services, LLC
Affiliate:
Print Name Print Name
Title Title
Date Date
Signature Signature
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E-VERIFY AFFIDAVIT
being first duly sworn, deposes and says that he/she is
familiar with and haspersonal knowledge ofthe facts herein and, if called asa witness inthis matter, could testify
asfollows:
1. Iam over eighteen (18) years ofage and am competent totestify tothe facts contained herein.
2. Iam nowand atall times relevant herein have been employed by
intheposition of ______________________________________.
3. Iam familiar with the employment policies, practices, and procedures ofthe Employer and have
the authority toact onbehalf oftheEmployer.
4. The Employer isenrolled and participates inthefederal E-Verify program. Documentation ofthis
5. The Employer does not knowingly employ anyunauthorized aliens.
6. To the best ofmy information and belief, theEmployer does notcurrently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT.
EXECUTED onthe _________day of __________________________, 20___.
Printed:_____________________________
Icertify under the penalties for perjury under the laws ofthe United States ofAmerica and the State ofIndiana
that the foregoing factual statements and representations are true and correct.
Printed: _____________________________
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Assignment & Bill Rate Summary
Date: 6/23/2021
The City ofCarmel, byand through itsBoard ofPublicWorks and Safety (Customer)
1Civic Square (Address Line 1)
Carmel, IN 46032 (Address Line 2)
Thank you for choosingAOI., anAffiliateof USAStaffing Services (USA), for yourstaffing and human resourcesneeds.
We are excited to start working with you and look forward toasuccessful partnership with
The City ofCarmel, byand through itsBoard ofPublic Works and Safety. Ifatany time youhave questions, please
do nothesitate tocontact Miles Nelson, your account manager.
As outlined inthe Terms & Conditions ofAssignment Agreement (T&C), invoices will besent toyou weekly andthe
established terms of payment are net thirty (30) days .
Per the T&C, ifCustomer requests toconvert oroffer employ toaUSA employee, Customer will be subject toa
conversion feeup tothe completion oftwothousand and eighty (2,080) billed and paid hours. The conversion fee
willbebased onthe Permanent Placement Fee defined below and prorated per the schedule shown. All requests
for conversion need tobesubmitted inwriting and approved byUSA.
Job Classification: Customer Service Representative Bill Rate: $31.05
Permanent Placement Fee: Twenty percent (20%) first year annual salary
TIME ON ASSIGNMENT PRORATED FEE SCHEDULE
1 416Hours 100% ofPermanent Placement Fee
417 832Hours 80% ofPermanent Placement Fee
833 1,248Hours 60% of Permanent Placement Fee
1,249 1664Hours 40% of Permanent Placement Fee
1665 2,080Hours 20% of Permanent Placement Fee
2,081 + Hours No Fee
Customer Approval
Name (printed): Title:
Signature: Date:
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