HomeMy WebLinkAboutBPW_Minutes_6.16.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, June 16, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Mayor Brainard called the meeting to order at 10:02 AM 8
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MEMBERS PRESENT10
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 12
were present. 13
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MINUTES15
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Minutes from the June 2, 2021, Regular Meeting were approved 3-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Bid Award for Water Meter Replacements; John Duffy, Director of the Department of Utilities, recommended 21
awarding the bid to Envocore as they were the lowest and most responsive bidder. Board Member Burke moved 22
to award the bid to Envocore in the amount of $1,163,222.27. Board Member Watson seconded. Request 23
approved 3-0. 24
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Bid Award for Used Police Cars; Blaine Mallaber, Carmel Police Department, recommended awarding the bid 26
to Chicago Motors as they were the highest and most responsive bidder. Board Member Burke moved to award 27
the bid to Chicago Motors in the amount of $130,107.00. Board Member Watson seconded. Request approved 28
3-0. 29
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Bid Opening for 16-ENG-37 – Roundabout Improvements 116th Street and Range Line Road; Lori Watson 31
opened the bids and Mayor James Brainard read them aloud: 32
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Contractor Bid 34
Morphey Construction Base $6,400,000.00 35
Alt $709,012.40 36
Calumet Base $5,439,000.00 37
Alt $634,558.00 38
Reith Riley Base $5,497,100.54 39
Alt $674,193.81 40
White Construction Base $5,639,000.00 41
Alt $575,215.00 42
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PERFORMANCE RELEASE APPROVAL REQUESTS 44
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Resolution BPW 06-16-21-05; Hyatt Place; Erosion Control; Board Member Burke moved to approve. Board 46
Member Watson seconded. Request approved 3-0. 47
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DocuSign Envelope ID: 39EAF07F-154A-4BE0-B9C6-0178F076DD5E
Resolution BPW 06-16-21-06; Link Office Systems; Erosion Control; Board Member Burke moved to approve. 49
Board Member Watson seconded. Request approved 3-0. 50
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Resolution BPW 06-16-21-07; The Grove at Legacy Section 4A & 4B; 4A – Monuments / Signs / Street Surface 52
/ Common Walk / Asphalt Path; 4B – Monuments / Signs; Board Member Burke moved to approve. Board 53
Member Watson seconded. Request approved 3-0. 54
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CONTRACTS56
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Resolution BPW 06-16-21-02; A Resolution of the City of Carmel Board of Public Works and Safety 58
Acknowledging Agreement Between Owner and Contractor; Magdalena I. Segovia; ($1,100.00); Professional 59
Services for Plein Air Painting; Board Member Burke moved to approve. Board Member Watson seconded. 60
Request approved 3-0. 61
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Resolution BPW 06-16-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 63
Acknowledging Agreement Between Owner and Contractor; Debbie Slack; ($1,100.00); Professional Services 64
for Plein Air Painting; Board Member Burke moved to approve. Board Member Watson seconded. Request 65
approved 3-0. 66
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Resolution BPW 06-16-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 68
Acknowledging Assignment Letter Between City and Vendor; CORE Planning Strategies; Board Member Burke 69
moved to approve. Board Member Watson seconded. Request approved 3-0. 70
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Request for Purchase of Goods and Services; Tuuci, LLC; ($14,523.00); Midtown Umbrellas with Logo; Board 72
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 73
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Request for Purchase of Goods and Services; Maddox Industrial Group; ($1,015,000.00); Plant 1, Filters 7 & 75
8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 76
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Request for Purchase of Goods and Services; Officeworks Services, LLC; ($24,509.00); Office Furniture; 78
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 79
Request approved 3-0. 80
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Request for Purchase of Goods and Services; Crossroad Engineers, P.C.; ($50,000.00); 2021 On-Call 82
Engineering and Inspection Services; Additional Services Amendment; Board Member Burke moved to 83
approve. Board Member Watson seconded. Request approved 3-0. 84
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($117,660.00); 16-SW-85 86
Hamilton County Bridge 603 Replacement, Westfield Blvd Over Carme Creek; Additional Services Amendment; 87
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 88
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Request for Purchase of Goods and Services; SJCA P.C.; ($78,930.00); 20-ENG-04 College Ave Survey; 90
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 91
Request approved 3-0. 92
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Request for Purchase of Goods and Services; Crossroad Engineers, P.C.; ($475,000.00); 20-SW-11 – Duke 94
Energy Relocation – Phase 2 North - Design; Additional Services Amendment; Board Member Burke moved to 95
approve. Board Member Watson seconded. Request approved 3-0. 96
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DocuSign Envelope ID: 39EAF07F-154A-4BE0-B9C6-0178F076DD5E
Request for Purchase of Goods and Services; Pitney Bowes; (60 Months / $86.00 per Month); Mailing 98
Equipment Lease Agreement; Board Member Burke moved to approve. Board Member Watson seconded. 99
Request approved 3-0. 100
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Request for Purchase of Goods and Services; Morphey Construction; ($70,786.60); 17-SW-09 - Crooked Stick 102
Lane and The Proscenium, Additional Milling and Paving; CO #1; Board Member Burke moved to approve. 103
Board Member Watson seconded. Request approved 3-0. 104
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Request for Purchase of Goods and Services; Morphey Construction; ($281,052.55); 16-ENG-70 – Range Line 106
Rd Streetscape / Proscenium Streetscape, Additional Sidewalk Segments; CO #3; Board Member Burke moved 107
to approve. Board Member Watson seconded. Request approved 3-0. 108
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Request for Project Cost Sharing Agreement; 12224 Castle Court, Cool Creek Erosion; Board Member Burke 110
moved to approve. Board Member Watson seconded. Request approved 3-0. 111
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Request for Renewal of Agreement; Indiana University Health; EMT-B Program; Board Member Burke moved 113
to approve. Board Member Watson seconded. Request approved 3-0. 114
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REQUEST TO USE CITY STREETS/PROPERTY 116
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Request to Use Midtown Plaza; Bike Carmel Community Event; September 25th, 2021; 6:00 AM – 5:00 PM; 118
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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Request to Use Various Facilities / Street Closure; CarmelFest, Fireworks, and Parade; July 3rd, 2021, 1:00 121
PM – July 6th, 2021, 8:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. 122
Request approved 3-0. 123
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Request to Use Midtown Plaza; Humane Society “Meet ‘n’ Greet”; June 16th, 2021; 11:00 AM – 2:00 PM; 125
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 126
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Request to Use Monon and Main Plaza / Street Closure; Artmobilia Community Festival; August 28th, 2021; 128
6:00 AM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 129
approved 3-0. 130
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Request to Use 2nd Ave NW / Traffic Control; Mooncake Festival, Amended Request; August 21st, 2021; 2:00 132
PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 133
3-0. 134
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Watch Party for NATAS Emmy Awards; 136
June 12th, 2021; 6:00 PM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson 137
seconded. Request approved 3-0. 138
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Request to Use Civic Square Gazebo / Japanese Garden; Japanese Sister City Board Member Picnic; July 8th, 140
2021; 5:30 PM – 7:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 141
approved 3-0. 142
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Request to Use Caucus Room; HOA Annual Meeting; September 23rd, 2021; 5:45 PM – 8:00 PM; Board 144
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 145
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Request to Use Midtown Plaza; International Movies at Midtown; June 26th, 2021; 2:30 PM – 9:00 PM; Board 147
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 148
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DocuSign Envelope ID: 39EAF07F-154A-4BE0-B9C6-0178F076DD5E
OTHER150
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Small Cells; Board Member Burke 152
moved to approve. Board Member Watson seconded. Request approved 3-0. 153
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Request for Curb Cut; 10585 Hussey Lane; Board Member Burke moved to approve. Board Member Watson 155
seconded. Request approved 3-0. 156
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Request for Lane Restrictions; 419 Autumn Drive; Board Member Burke moved to approve. Board Member 158
Watson seconded. Request approved 3-0. 159
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Request for Lane Restrictions / Open Pavement Cuts; Board Member Burke moved to approve. Board Member 161
Watson seconded. Request approved 3-0. 162
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Request for Storm Water Technical Standards Waiver; Rolling Hills Townhomes; Board Member Burke moved 164
to approve. Board Member Watson seconded. Request approved 3-0. 165
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Request for Storm Water Technical Standards Waiver; Inlow Park; Board Member Burke moved to approve. 167
Board Member Watson seconded. Request approved 3-0. 168
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Resolution BPW-06-16-21-01; A Resolution of the City of Carmel Board of Public Works and Safety of the City 170
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; John D. Pirics; Board 171
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.Request for Replat; 172
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Henry Roberts Heirs, Lots 12, 13, & 14; Board Member Burke moved to approve. Board Member Watson 174
seconded. Request approved 3-0. 175
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Request for Replat; Hamlet at Jackson’s Grant, Lots 30 & 31; Board Member Burke moved to approve. Board 177
Member Watson seconded. Request approved 3-0. 178
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ADD-ONS180
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Request for Consent to Encroach; Wood Porsche RE, LLC; Keystone Parkway and 96th Street RAB; Board 182
Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board Member 183
Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 184
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ADJOURNMENT186
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Mayor Brainard adjourned the meeting at 10:13 a.m. 188
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APPROVED: ____________________________________ 190
Sue Wolfgang – City Clerk 191
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_____________________________________ 193
Mayor James Brainard 194
ATTEST: 195
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__________________________________ 197
Sue Wolfgang – City Clerk 198
DocuSign Envelope ID: 39EAF07F-154A-4BE0-B9C6-0178F076DD5E