HomeMy WebLinkAboutPaperless Packet for BPW 05.19.21Board of Public Works and Safety Meeting
Agenda
Wednesday, May 19, 2021 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 5, 2021, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Bid Award for Auman Water Main Relocation; John Duffy, Director of the Department
of Utilities
b. Bid Award for Duke Energy – Carmel 69 Substation Storm Sewer Re-Route; Jeremy
Kashman, City Engineer
c. Bid Award for Bridge Replacements and Bank Stabilization in Brookshire Golf Club
and Brookshire Mitigation Repairs; Jeremy Kashman, City Engineer
d. Bid Opening for City Police Department Headquarters Expansion and Court
Addition; James Crider, Director of Administration
e. Bid Opening for Construction of the Winter Pavilion at Carter Green; Nancy Heck,
Director of the Department of Community Relations
f. Bid Opening for Water Treatment Plant 1, Filters 7 & 8 Addition; John Duffy, Director
of the Department of Utilities
3. PERFORMANCE RELEASE APPROVAL REQUESTS
a. Resolution BPW 05-19-21-02; Bear Creek South Section 1A/1B; Curb, Stone/Asphalt,
Common Walk, Monuments/Markers; Pulte Homes
4. CONTRACTS
a. Resolution BPW-05-19-21-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between Owner and Contractor;
Melrose Pyrotechnics, Inc.; ($4,500.00); Additional CarmelFest Fireworks; Nancy
Heck, Director of the Department of Community Relations
b. Request for Purchase of Goods and Services; Cummins Inc.; ($4,152.45); Generator
PM; Chief David Haboush, Carmel Fire Department
c. Request for Purchase of Goods and Services; Don Yang; ($500.00); Carmel on Canvas
Judging; Nancy Heck, Director of the Department of Community Relations
d. Request for Purchase of Goods and Services; Stericycle, Inc.; ($2,112.00); Shred Box;
Jon Oberlander, Assistant Corporation Counsel
e. Request for Purchase of Goods and Services; The Signature Group Events;
($2,700.00); Midtown Anniversary Celebration; Nancy Heck, Director of the
Department of Community Relations
f. Request for Purchase of Goods and Services; Schuck Corporation; ($756,175.70);
Bridge Replacements and Bank Stabilization in Brookshire Golf Club and Brookshire
Mitigation Repairs; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; Clark Excavation and Utility;
($369,000.00); 20-SW-11 Duke Energy – Carmel 69 Substation Storm Sewer Re-Route
– Construction; Jeremy Kashman, City Engineer
h. Request for Purchase of Goods and Services; Penn Care, Inc.; ($249,996.00); Braun
Chief XL on a 2022 Ford F-550 4x4 Chassis; Additional Services Amendment; Chief
David Haboush, Carmel Fire Department
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Acknowledge Mayor’s Approval to Reserve Parking Spaces; Renova
Aesthetics Spa & Wellness Grand Opening; May 15th, 2021, 8:00 AM – 9:00 PM; Jean
Rivers, Renova Aesthetics Spa and Wellness
b. Request to Acknowledge Mayor’s Approval to Use Civic Square Gazebo; Carmel
Police Memorial; May 4th, 2021; 8:00 AM – 8:00 PM; Anna Flaming, Carmel Police
Department
c. Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Information
Booth; May 6th, 2021; 11:00 AM – 1:30 PM; Adrienne Keeling, City of Carmel
d. Request to Use 96th Street Monon Trailhead; Coffee on the Monon; Every Friday;
May 7th, 2021 – September 24th, 2021; 6:30 AM – 9:00 AM; Kevin Whited, City of
Carmel
e. Request for Street Closure; Late Night on Main, Street Party; June 11th, 2021; 3:00
PM – 1:00 AM; Sondra Schwieterman, City of Carmel
f. Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride,
Smokey Row Elementary; June 12th, 2021; 7:00 AM – 11:00 AM; Kevin Whited, City
of Carmel
g. Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride, River
Road Park; June 10th, 2021; 7:00 AM – 11:00 AM; Kevin Whited, City of Carmel
h. Request to Use Multi-Use Path and Sidewalks; Bike Carmel – Family Fun Ride,
College Wood Elementary; August 14th, 2021; 7:00 AM – 11:00 AM; Kevin Whited,
City of Carmel
i. Request to Use Civic Square Gazebo and Japanese Garden; Wedding Ceremony;
October 23rd, 2021; 3:00 PM – 8:00 PM; Fay Cardwell
j. Request to Use Civic Square Gazebo and Japanese Garden; Carmel Clay Public
Library – Book Discussion; July 8th, 2021; 2:00 PM – 4:00 PM; Jamie Beckman, Carmel
Clay Public Library
k. Request to Use Civic Square Gazebo; Carmel Clay Public Library – Yoga; July 20th,
2021; 9:00 AM – 10:30 AM; Sara O’Sha, Carmel Clay Public Library
l. Request to Use Reflecting Pool; Subcommittee – Remote Control Submarines; August
14th, 2021 – August 15th, 2021; 7:00 AM - 5:00 PM; Chris Campbell, Subcommittee
m. Request to Use Midtown Plaza; Community Blood Drive; June 15th, 2021; 7:00 AM –
2:00 PM; Janice Spickelmier, Versiti Blood Center
n. Request for Rolling Street Closure; Bolt for the Heart – 5K; November 25th, 2021;
6:00 AM – 5:00 PM; Pierre Twer, Bolt for the Heart
o. Request to Use Children’s Art Gallery Garden; Arts in the Garden; August 28th, 2021;
12:00 PM – 6:00 PM; Donna Tutwiler, Carmel Arts Council
p. Request for Street Closure; Windemere Block Party; June 6th, 2021; 2:00 PM – 7:00
PM; Deirdre Reed, Windemere Subdivision
q. Request to Use Civic Square Gazebo; Above and Beyond Realty, Family Picnic; June
3rd, 2021; 4:00 PM – 8:00 PM; Molly Babczak, Above and Beyond Realty
6. OTHER
a. Request for Consent to Encroach; 14045 Plantation Wood Lane; John and Danielle
Gunsett, Property Owners
b. Request for Variance - City Code Section §6-227 (a)(4); 14045 Plantation Wood Lane;
John and Danielle Gunsett, Property Owners
c. Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Aerial
Utility Maintenance; 11596 Westfield Blvd; Nicole Halbert, Duke Energy
d. Request for Waiver of BPW Resolution No. 04-28-17-01; Install Wireless Support
Structures; Various Locations; Stephen Carr, AT&T
e. Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions;
Replacement of Existing Aerial Fiber; 1242 W. 136th Street; Scott Evans, Telecom
Placement, Inc.
f. Request for Lane and Sidewalk Closure / Intermittent Closure on Monon Blvd; 473
Third Avenue SW; Mike Palmese, SRU Electric
g. Request for Lane Restriction / Path Closure / Open Pavement Cut; 1730 E. 106th
Street; Matthew Brown, Brown’s Landscaping
h. Request for Open Pavement Cut / Lane Restrictions; 923 Oswego; Will’s Excavating
i. Request for Curb Cut; 820 City Center Drive; BK Real Estate
j. Request for Perpetual Storm Water Quality Management Easement; Inlow Park;
Weihe Engineers
k. Request for Secondary Plat; The Grove at the Legacy, Section 4C; Ed Fleming,
Platinum Properties Management
7. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, May 5, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
7
MEETING CALLED TO ORDER 8 9
Mayor Brainard called the meeting to order at 10:03 AM 10
11
12
MEMBERS PRESENT 13
14
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 15
were present. 16
17
18
MINUTES 19
20
Minutes from the April 21, 2021, Regular Meeting were approved 3-0. 21
22
23
BID/QUOTE OPENINGS AND AWARDS 24
25
Bid Award for 2021 Sewer Vac/Combo Truck; John Duffy, Director of the Department of Utilities, 26
recommended awarding the bid to Jack Doheny as they were the lowest and most responsive bidder. Board 27
Member Burke moved to award the bid to Jack Doheny in the amount of $338,590.84. Board Member Watson 28
seconded. Request approved 3-0. 29
30
Bid Opening for Auman Water Main Relocation; Lori Watson opened the bids and Mayor James Brainard read 31
them aloud: 32
33
Contractor Bid 34
TSW Utility Solutions $229,351.00 35
TPI Utility Construction $356,050.00 36
37
38
PERFORMANCE RELEASE APPROVAL REQUESTS 39
40
Resolution BPW 05-05-21-01; Indianapolis Rehab Institute; Erosion Control; Board Member Burke moved to 41
approve. Board Member Watson seconded. Request approved 3-0. 42
43
Resolution BPW 05-05-21-02; Woodside at West Clay; Erosion Control; Board Member Burke moved to 44
approve. Board Member Watson seconded. Request approved 3-0. 45
46
47
48
CONTRACTS 49
50
Resolution BPW-05-05-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 51
Acknowledging Agreement Between Owner and Contractor; Pyramid Technologies, Inc.; ($4,850.00); Tower 52
Inspection and Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request 53
approved 3-0. 54
55
Request for Purchase of Goods and Services; MKSK Studios, Inc.; ($73,000.00); Well 25 and 26 Landscaping; 56
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 57
Request for Purchase of Goods and Services; SavATree, LLC; ($22,740.00); Pesticide Application; Board 58
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 59
60
Request for Purchase of Goods and Services; Stryker Medical, LLC; ($41,842.32); Power Load Cot System; 61
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 62
Request approved 3-0. 63
64
Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($37,959.00); Camera System; 65
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 66
Request approved 3-0. 67
68
Request for Purchase of Goods and Services; SWSS Acquisition, LLC; ($24,285.00); Door Installation; Board 69
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70
71
Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($65,038.00); 72
Building Automation System; Additional Services Amendment; Board Member Burke moved to approve. Board 73
Member Watson seconded. Request approved 3-0. 74
75
Request for Purchase of Goods and Services; Blunk Safety Systems, Inc.; ($132,195.53); Vehicle Emergency 76
Lighting Kits, Utility Cabinets, K9 Kennel; Additional Services Amendment; Board Member Burke moved to 77
approve. Board Member Watson seconded. Request approved 3-0. 78
79
Request for Purchase of Goods and Services; Studio M Architecture and Planning, LLC.; ($217,000.00); Police 80
Expansion Bridging Documents; Additional Services Amendment; Board Member Burke moved to approve. 81
Board Member Watson seconded. Request approved 3-0. 82
83
Request for Purchase of Goods and Services; MacQueen Equipment, LLC; ($646,800.00); Enforcer Pumper; 84
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 85
86
Request for Purchase of Goods and Services; Bowen Engineering Corporation; ($439,574.00); Wastewater 87
Treatment Scope; CO#1; Board Member Burke moved to approve. Board Member Watson seconded. Request 88
approved 3-0. 89
90
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($87,950.00); 16-SW-104 91
Supplement No. 1 – Smoky Row and Monon Trail Over Little Cool Creek; Additional Services Amendment; 92
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93
94
Request for Purchase of Goods and Services; Minerva Bunker Gear Cleaners of Ohio Corp., ($11,523.00); 95
Advanced Cleaning and Inspection Coat and Pant; Additional Services Amendment; Board Member Burke 96
moved to approve. Board Member Watson seconded. Request approved 3-0. 97
98
Request for Purchase of Goods and Services; Paul I. Cripe, Inc.; ($30,000.00); Professional Services; Board 99
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 100
101
REQUEST TO USE CITY STREETS/PROPERTY 102
103
Request to Acknowledge Mayor’s Approval to Use Midtown Plaza / Reserved Parking; Colts Draft; April 29th, 104
2021, 7:30 PM – 8:30 PM; May 1st, 2021, 11:30 AM – 12:00 PM; Board Member Burke moved to approve. Board 105
Member Watson seconded. Request approved 3-0. 106
107
Request to Acknowledge Mayor’s Approval to Use Parking Lot / Temporary No Parking Signs; Carmel Elementary 108
PTO Flower Pick up; April 30th, 2021; May 1st, 2021; 6:00 AM – 6:00 PM; Board Member Burke moved to 109
approve. Board Member Watson seconded. Request approved 3-0. 110
111
Request to Use Midtown Plaza; Movies at Midtown / Midday at Midtown; Every Tuesday and Thursday, May – 112
October, 2021; 11:30 AM – 1:00 PM; Every Monday, May – October; 11:00 AM – 9:00 PM; Board Member Burke 113
moved to approve. Board Member Watson seconded. Request approved 3-0. 114
115
Request to Use Midtown Plaza; Movies at Midtown; Every Monday, November – December, 2021; 12:00 PM – 9:00 116
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 117
118
Request to Use Civic Square; Music on the Monon; July 24th, July 31st, August 7th, 2021; 4:00 PM – 10:00 PM; 119
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 120
121
Request to Use Civic Square Gazebo; Bach to Rock Battle of the Bands; June 5th and June 12th, 2021; 12:00 PM – 122
11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 123
124
Request to Use Japanese Garden; Wedding Ceremony; June 12th, 2021; 4:00 PM – 6:00 PM; Board Member 125
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 126
127
Request for Lane Restrictions; Carmel Dr., 3rd Ave, Elm and Monon Greenway - Donut 5K; December 18th, 2021; 128
8:00 AM – 10:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 129
approved 3-0. 130
131
Request to Use Sophia Square; IMCL VIP Event; June 12th, 2021; 4:30 PM – 11:30 PM; Board Member Burke 132
moved to approve. Board Member Watson seconded. Request approved 3-0. 133
134
Request to Use Civic Square Gazebo; Indiana Dance Academy Recital; September 26th, 2021; 12:00 PM – 2:00 135
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 136
137
Request to Use Monon and Main Plaza; Carmel International Arts Festival; September 24th, 2021 - September 26th, 138
2021; 3:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 139
approved 3-0. 140
141
Request to Use East Plaza of Palladium; Carmel Farmers Market Bicycle Parking; Every Saturday, May 1st, 2021 – 142
September 25th, 2021; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson 143
seconded. Request approved 3-0. 144
145
Request to Use East Patio of the Palladium; Hotel Carmichael Wedding; September 5th, 2021; 1:30 PM – 6:00 PM; 146
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 147
148
Request to Use Carter Green; Mooncake Festival; August 21st, 2021; 12:00 PM – 9:00 PM; Board Member Burke 149
moved to approve. Board Member Watson seconded. Request approved 3-0. 150
151
Request to Use Civic Square Gazebo; Carmel Police National Night Out; August 3rd, 2021; 8:00 AM – 9:00 PM; 152
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 153
154
Request to Use Main Street / Street Closure; Art of Wine; October 23rd, 2021; 9:00 AM – 11:00 PM; Board 155
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 156
157
Request to Use Civic Square Gazebo; Valery Evlanov’s Music Students Spring Recital; May 29th, 2021; 1:00 PM – 158
7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 159
160
Request for Lane Restrictions; West Clay, Coxhall Gardens; Run (317) Carmel; September 2nd, 2021; 1:00 PM – 161
9:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 162
163
OTHER 164
165
Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Aerial Utility Maintenance; Old 166
Meridian and Guilford, Smoky Row Near Rohrer Road; Board Member Burke moved to approve. Board 167
Member Watson seconded. Request approved 3-0. 168
169
Request for Waiver of BPW Resolution No. 04-28-17-01; Utility Pole Relocations; 111th and College; Board 170
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 171
172
Request for Drive Vacation / Street Cut / Lane Restrictions; Magnolia Townhomes, 41 E. City Center Drive; 173
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 174
175
Request for Lane Closure / Sidewalk Closure; Range Line Road, City Center Project; Board Member Burke 176
moved to approve. Board Member Watson seconded. Request approved 3-0. 177
178
Request for Open Pavement Cut / Lane Restrictions; 126th and Gray Road; Board Member Burke moved to 179
approve. Board Member Watson seconded. Request approved 3-0. 180
181
Request for Lane Restrictions / Road Closure / Open Pavement Cut; 141 1st Ave NW; Board Member Burke 182
moved to approve. Board Member Watson seconded. Request approved 3-0. 183
184
Request for Curb Cut / Construction Entrance; 11585 N Pennsylvania; Board Member Burke moved to 185
approve. Board Member Watson seconded. Request approved 3-0. 186
187
Request for Storm Water Technical Standards Waiver; Magnolia Townhomes, 41 E. Center Drive; Various 188
Sections; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 189
190
Request for Storm Water Technical Standards Waiver; JADAM Property Group, 4511 W. 99th Street; Sec. 191
302.06, Sec. 302.08, Sec. 302.11; Board Member Burke moved to approve. Board Member Watson seconded. 192
Request approved 3-0. 193
194
Request for Replat; Henry Roberts Heirs Addition, Lots 12, 13, and 14; Board Member Burke moved to 195
approve. Board Member Watson seconded. Request approved 3-0. 196
197
ADD-ONS 198
199
Request for Purchase of Goods and Services; St. Vincent Hospital and Health Care Center, Inc.; ($70,000.00); 200
Professional Services – Carmel Fire Department; Board Member Burke moved to add the item on. Board Member 201
Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve request. Board Member Watson 202
seconded. Request approved 3-0. 203
204
205
ADJOURNMENT 206
207
Mayor Brainard adjourned the meeting at 10:08 a.m. 208
209
APPROVED: 210
_____________________________________ 211
Sue Wolfgang – City Clerk 212
213
_____________________________________ 214
Mayor James Brainard 215
ATTEST: 216
217
__________________________________ 218
Sue Wolfgang – City Clerk 219
To: Board of Public Works Date: May 11, 2021
and Safety
City of Carmel, Indiana Resolution No: BPW-05-19-21-02
From: CITY ENGINEER
Principal: PULTE HOMES
Surety: RLI INSURANCE
Board Members:
I have conducted final inspection at Bear Creek South Section 1A/1B for the
following improvements:
ITEM SURETY NUMBER AMOUNT
CURB CMS340752 $48,295.50
STONE/ASPHALT CMS340753 $324,530.00
COMMON WALK CMS340749 $80,270.00
MONUMENTS/MARKERS CMS340751 $10,995.00
The above improvements have been inspected and are acceptable to the City of
Carmel. I recommend acceptance of said improvement, subject to the
following conditions:
3 year maintenance guarantees to replace the surety listed above must be
submitted to replace the performance guarantee. The required maintenance
guarantee amounts are as follows:
ITEM AMOUNT
CURB $4,829.50
STONE/ASPHALT $32,453.00
COMMON WALK $8,027.00
MONUMENTS/MARKERS $1,099.50
APPROVED:
_____________________________
Jeremy Kashman, City Engineer
Be it resolved by the Board of Public Works and Safety, City of Carmel,
Indiana on this 19th day of May 2021, that the listed Performance
Guarantee for the Bear Creek South Section 1A/1B as listed above is
hereby replaced and accepted by the City of Carmel, Indiana subject to the
listed condition above.
Signed:_____________________________(Presiding Officer)
_____________________________ (Member)
_____________________________ (Member)
Board of Public Works and Safety
RESOLUTION NO. BPW 05-19-21-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2021.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
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PEM Administration Manager
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Don Yang
Department of Community Relations - 2021
Appropriation # 1203 43-593.00; P.O. #105198
Contract Not To Exceed $500.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INDEMNIFICATION:
Vendor agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees
from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and
other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
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2
Don Yang
Department of Community Relations - 2021
Appropriation # 1203 43-593.00; P.O. #105198
Contract Not To Exceed $500.00
Reserved.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
One Civic Square Department of Law
Carmel, Indiana 46032 One Civic Square
Carmel, Indiana 46032
If to Vendor: Don Yang
410 S Michigan Avenue
Suite 616
Chicago, Illinois 60605
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
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3
Don Yang
Department of Community Relations - 2021
Appropriation # 1203 43-593.00; P.O. #105198
Contract Not To Exceed $500.00
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
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4
Don Yang
Department of Community Relations - 2021
Appropriation # 1203 43-593.00; P.O. #105198
Contract Not To Exceed $500.00
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
29. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
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5
FYIJCJU
B)2pg2*
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 105198
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
CARMEL ON CANVAS JUDGING4/30/2021375643
DON YANG COMMUNITY RELATIONS
VENDORSHIP2861WLELANDAVE #2 1CIVIC SQ
TO Carmel, IN 46032-
CHCIAGO, IL 60625 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
55899
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-593.00
Each1CARMEL ON CANVAS JUDGING$500.00$500.00
Sub Total 500.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
500.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 105198 CONTROLLER
CzKpoPcfsmboefsbu2;6:qn-Nbz21-3132
1/\/./` City®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120165 002 0
Page 1 Of 1
PURCHASE ORDER NUMBER
JIII'1
FEDERAL EXCISE TAX EXEMPT 105202
ONE CIVIC SQUARE 35.6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
5/4/2021 00352121
STERICYCLE INC Department of Law
VENDOR PO BOX 6575 SHIP 1 Civic Square
TO Carmel, IN 46032-
CAROL STREAM, IL 60197--6575 Douglas C. Haney (317) 571-2472
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
56014
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department. 1180 Fund: 101 General Fund
Account 43-419.99
1 Each Shred Box
Send Invoice To:
Department of Law
Douglas C. Haney
1 Civic Square
Carmel, IN 46032-
317) 571-2472
PLEASE INVOICE IN DUPLICATE
2,112.00
Sub Total
2,112.00
2,112.00
DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $2,112.00
SHIPPING INSTRUCTIONS AVP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORNSHIPPREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.0 D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL Q /
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99. ACTS I
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 105202 CONTROLLER
Jon Oberlander
Assistant Corporation Counsel
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events
CRED - 2021
Appropriation #1203 4359003; P.O. #105205
CzKpoPcfsmboefsbu3;39qn-Nbz22-3132ContractNotToExceed $2,700.00
AGREEMENT FORPURCHASE OFGOODS ANDSERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES (“Agreement”) is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (“City”), and
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events (“Vendor”).
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement’s terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the “Goods and Services”) from Vendor using City
budget appropriation 1203 4359003 number funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Two Thousand Seven Hundred Dollars ($2,700.00) (the “Estimate”). Vendor
shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and
Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within thirty-five (35) days after the date of City’s receipt of Vendor's invoice detailing same,
so long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City’s intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City’s
stated use and are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same (“Effective
Date”), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
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1
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events
CRED - 2021
Appropriation #1203 4359003; P.O. #105205
Contract Not To Exceed $2,700.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is apart of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
S:\\joberlander\\Contracts\\Signature Group CRED Midtown Anniversary Contract Revised 5.11.21.doc:5/11/2021 12:06 AM\]
2
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events
CRED - 2021
Appropriation #1203 4359003; P.O. #105205
Contract Not To Exceed $2,700.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Reserved.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
S:\\joberlander\\Contracts\\Signature Group CRED Midtown Anniversary Contract Revised 5.11.21.doc:5/11/2021 12:06 AM\]
3
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events
CRED - 2021
Appropriation #1203 4359003; P.O. #105205
Contract Not To Exceed $2,700.00
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Department of Law
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
Attn: Nancy Heck Attn: Jon Oberlander
If to Vendor: The Signature Group Events
484 E. Carmel Drive #177
Carmel, IN 46032
Attn: Casey Ward and Monica Frauhiger
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective ifgiven
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’sauthorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
S:\\joberlander\\Contracts\\Signature Group CRED Midtown Anniversary Contract Revised 5.11.21.doc:5/11/2021 12:06 AM\]
4
Casey Ward and Monica Frauhiger d/b/a The Signature Group Events
CRED - 2021
Appropriation #1203 4359003; P.O. #105205
Contract Not To Exceed $2,700.00
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2The Vendor certifies that ithas verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
S:\\joberlander\\Contracts\\Signature Group CRED Midtown Anniversary Contract Revised 5.11.21.doc:5/11/2021 12:06 AM\]
5
Exhibit A
City ofCarmel
Scope ofWork
ndstndEventplanningservicesforthe2AnniversaryReopeningforFriday, May 21and Saturday, May 22 :
Meeting tomap out details ofthe event and goover the day ofplanning
Provide adetailed listofpossible on-site and virtual activities and games
oInaddition, work with securing and partnering with those vendors
Provide additional creative messaging ideas – i.e. drink specials with Fork + Ale and Sun King
Distillery, Brews and Barrels Trail and Caffeine Trail
Provide other engagement ideas topromote the Midtown area
Attend planning meetings in-person and/or virtually
Detailed day oftimeline management
Unlimited email and phone consultations
ndProvideatimelineforrollingoutthe2anniversary celebration messaging – we recommend as
soon aspossible
Work with Midtown businesses for promotional giveaways
Provide screen content ideas
Cost: $1,500
stndDayofPlanningandCoordinatingAssistance – Friday, May 21and Saturday, May 22:
Additional on-site assistance onthe day ofthe event(s) toensure everything runs smoothly up
to8hours combined for Friday and Saturday events
Cost: $1500
Total Cost (with discount): $2,700
Presented by:
The Signature Group Events (Monica Frauhiger and Casey Ward)
EXHIBIT B
Invoice
Date:
NameofCompany:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Commercial General Liability:
Each Occurrence: $1,000,000
General Aggregate Limit (other than
Products/Completed Operations): $5,000,000
Products/Completed Operations Aggregate: $1,000,000
Personal & Advertising Injury: $1,000,000
Damage to Premises Rented to You: $1,000,000
Medical Expense Limit (any one person): $ 5,000
Shuck Corporation
Engineering Department - 2021
Appropriation 92200 44-628.712010 Bond Fund, 1207 44-635.00; P.O.4105213, 105214
Contract Not To Exceed $756,175.70
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement') is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (°City"), and
Shuck Corporation an entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2• PERFORMANCE:
City agrees to purchase the goods and services set forth in the Base Bid and Bid Alternate #1 of Exhibit A
the `Goods and Services") from Vendor using City budget appropriation number 2200 44-628.71 2010 Bond
fund and 1207 44-635.00 funds. Vendor agrees to provide the Goods and Services and to otherwise perform
the requirements of this Agreement by applying at all times the highest technical and industry standards.
Vendor will not perform any of the Services detailed in Exhibit A prior to obtaining a written Notice to Proceed
from the City. Upon receiving a Notice to Proceed, the Vendor shall perform only those Services specifically
detailed in the Notice. If the Vendor desires clarification of the scope of any Notice to Proceed, the Vendor
shall obtain such clarification from the City in writing, prior to performing the service set forth in the Notice to
Proceed. Any services performed without the City's prior express written authorization will not be
compensated.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Seventy Hundred Fifty Six Thousand One Hundred Seventy Five Dollars and
Seventy Cents ($756,175.70) (the "Estimate"). Vendor shall submit an invoice to City no more than
once every thirty (30) days detailing the Goods and Services provided to City within such time
period. City shall pay Vendor for such Goods and Services within thirty-five (35) days after the date
of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and
Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are
submitted on an invoice that contains the information contained on attached Exhibit 8, and Vendor
has otherwise performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City pursuant to or as part of that certain City of Carmel Engineering
Department Bid Proposal Package for "Projects 19-02 and 10-10 Bridge Replacements and Bank
Stabilization in Brookshire Golf Club and Brookshire Mitigation Repairs" received by the City of Carmel Board
of Public Works and Safety on or about April 7, 2021, all of which documents are incorporated herein by
reference, and that the Goods and Services will be delivered in a timely, good and workmanlike manner and
free from defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the
Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon
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Shuck Corporation
Engineering Departtuent - 2021
Appropriation 92200 44-628.71 2010 Bond Fund, 1207 44-635.00:: P.O. #105213, 105214
Contract Not To Exceed $756,175.70
City's stated use and are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
fled and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendors warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION;
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendors use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
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Shuck Corporation
Engineering Department - 2021
Appropriation 92200 44.628.71 2010 Bond Fund, 1207 44.615.00; P.O. #105213, 105214
Contract Not To Exceed $756,175.70
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either parry to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof,
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City, The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
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Shuck Corporation
Engineering Department - 2021
Appropriation P2200 44-628.71 2010 Bond Fund, 1207 44-635.00: P.O.4105213, 105214
Contract Not To Exceed $756,175.70
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
One Civic Square Department of Law
Carmel, Indiana 46032 One Civic Square
Carmel, Indiana 46032
If to Vendor: Shuck Corporation
3050 South Harding Street
Indianapolis, Indiana 46217
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19, TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate,
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Shuck Corporation
Engineering Department - 2021
Appropriation 92200 44.628,71 2010 Bond Fund, 1207 44-635.00; P.O. lt105213, 105214
Contract Not To Exceed S756,175.70
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27, IC 5-16-13.
The provisions of IC 5-16-13 are hereby incorporated into this Agreement by reference.
28. DEBARMENT AND SUSPENSION
28.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
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Shuck Corporation
Engineering Department - 2021
Appropriation 92200 44-628.71 2010 Bond Fund, 1207 44.635.00; P.O.0105213, 10521.4
Contract Not To Exceed $756,175,70
28.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
29. IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
29. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Shuck Corporation
By. '
vY
Authorized Signature
David W. Shuck
Printed Name
President
Title
FID/TIN: 35-1660158
Last Four of SSN if Sole Proprietor:
Date: 5/11 /2021
KnWmclww=15n,ESm',cc dac:! wxn 121P21I
BID PROPOSAL SUMMARY PAGE
Complete the following information and place as the cover page toyourbidpacket. Insert all documents into an envelope with
project name and your company name clearly marked on the
outside. Seal the envelope
The prices indicated on this sheet shall be read aloud during thebidopeningandshallmatchthepricesindicatedinPart2ofthe
Bidders Itemized Proposal and Declarations.
Company: Shuck Corporation
Project Project No. 19-02 (02) (Plan Set I of 2) and ProjectName: No. 10-10 (Plan Set 2 of 2)
Bridge Replacements and Bank Stabilization in
Brookshire Golf Chub (Plan Set 1 of 2) and
Date Brookshire Mitigation Repairs Plan Set 2 of 2
Submitted:
April 7, 2021
Base Quote
Amount:
Revised 212312021 xbibit '
lofg
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Carmel
Instructions To Bidders:
Thisform shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall
be fully and accurately filled in and completed and notarized Bidders may choose to bid on the
Base Bid alone or Base Bid + Bid Alternate I or Base Bid + Bid Alternate 2 or Base Bid + Bid
Alternate 1+ Bid Alternate 2.
Project: Bridge Replacements and Bank Stabilization in
Brookshire Golf Club (Plan Set I of 2) and Brookshire
Mitigation Repairs (Plan Set 2 of 2)
Proposal For Construction of,
Three Pedestrian Bridges, Removal of Three Pedestrian
Bridges and Associated Approach Work (Plan Set 1 of 2),
Bank Stabilization (Plan Set 1 of 2), and Mitigation
Repairs (Plan Set 2 of 2)
Data: April 7, 2021
To: City of Carmel, Indiana, Board of Public Works and Safety
Exhibit_--/_ _
Version 2016-08-31
Z C" 1(/'(J/u/ I
PART
BID PROPOSAL
2.1 Base Bid
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform and
fulfill all obligations incident thereto in strict accordance with and within the time(s)
provided by the terms and conditions of the Contract Documents for the above described
Work and Project, including any and all addenda thereto, for the Unit Prices applicable to
the Contract Items as stated in Part 3 hereof, which Unit Prices, when multiplied by
estimated unit quantities for such Contract Items, total
Dollars ($ 9 .1Sr 42to, '5 ). The Bidder acknowledges
that evaluation of the lowest Bid shall be based on such price and further acknowledges
that the unit quantities listed in Part 3 of this Proposal are estimates solely for
the purpose of Bid evaluation and Contract award, and are not to be construed as exact or
binding. The Bidder further understands that all Work which may result on the Contract shall
be compensated for on a Unit Price basis and that the OWNER and ENGINEER cannot
and do not guarantee the amount or quantity of any item of Work to be performed or
furnished under the Contract. 2.
2 Bid Alternate 1 The
undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus,
materials, equipment, service and other necessary supplies, and to perform and fulfill
all obligations incident thereto in strict accordance with and within the time(s) provided
by the terms and conditions of the Contract Documents for the above described Work
and Project, including any and all addenda thereto, for the Unit Prices applicable to the
Contract Items as stated in Part 3 hereof, which Unit Prices, when multiplied by estimated
unit quantities for such Contract Items, total Dollars ($ -
4 9$ . The Bidder acknowledges
that evaluation of the lowest Bid shall be based on such price and further acknowledges
that the unit quantities listed in Part 3 of this Proposal are estimates solely for
the purpose of Bid evaluation and Contract award, and are not to be construed as exact or
binding. The Bidder further understands that all Work which may result on the Contract shall
be compensated for on a Unit Price basis and that the OWNER and ENGINEER cannot
and do not guarantee the amount or quantity of any item of Work to be performed or
furnished under the Contract. 2.
3 Bid Alternate 2 The
undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus,
materials, equipment, service and other necessary supplies, and to perform and fulfill
all obligations incident thereto in strict accordance with and within the time(s) provided
by the terns and conditions of the Contract Documents for the above described Work
and Project, including any and all addenda thereto, for the Unit Prices applicable to the
Contract Items as stated in Part 3 hereof, which Unit Prices, when multiplied by estimated
unit quantities for, such Contract Items, total Dollars ($%
65 528. 2i ). The Bidder acknowledges
that evaluation of the lowest Bid shall be basedon such price and further acknowledges
that the unit quantities listed in Part 3 of this Proposal are estimates solely Version
2016-08-31 Exhibit
for the purpose of Bid evaluation and Contract award, and are not to be construed as exact
or binding. The Bidder further understands that all Work which may resutt on the Contract
shall be compensated for on a Unit Price basis and that the OWNER and ENGINEER
cannot and do not guarantee the amount or quantity of any item of Work to be performed
or furnished under the Contract.
Vcmiw 2016-08-31
Exhibit
q Of?"
PART 3-BASE BID
CONTRACT ITEMS AND UNIT PRICES
Item Description
Estimated
Quantity Units
Unit
Price Total Price
105-06845 Construction Engineering 1 LS 00,E
110-01001 Mobilization and Demobilization 1 LS 1 tTi5to 66
201-01015 Clearing and Grubbing 1 LS is S o
202-51330 Present Structure, Remove 1 Bride 1 LS 22 ZZ. ' 0 60
203-02000 Excavation Common 7.8 CYS 3 Z a
203-02000 Excavation Common Plan Set 2 of 2 277.0 CYS bo 3
203-51223 Excavation Waterway 21.00 CYS IfcS ca 450
205-08594 Filter Sock 248 LFT z•oG
205-03371 Sedlment Remove 6.00 CYS Sea I
205-09543
No. 2 Stone (for temp construction
athwa " 630.00 TONS b6 Zo.
206-51230 Excavation Foundation Unclassified 95 CYS 5".co ZZsco
211-09265 Structure Backfill T e 2 38 CYS f 00
303-01180 Compacted Aggregate No, 53 37 TONS 1 2 g , co
401-07371 HMA Intermediate, Type B, 12.5mm 1 34.9 TONS Z19 00 4 bct3. to
406-06521 Asphalt for Tack Coat 15 SYS 60 tT.Sd
616-05688 Riprap, Class 1 1 ONS JV,,adb
616-06405 Ri ra , Revetment Plan Set 2 of 2 67.00 TONS U-1,30II ZR(a, o
616.07266 Coir Roll Plan Set 2 of 2 152.00 LFT t
Coir Mat Plan Set 2 of 2 1244.00 SYS q,60 i I t ,0,o
Seed Mixture, Slope Stabilization (Plan
Set 2 of 2) 7.00 LBS 8Yr1 SY68,0b Seed
Mixture - Fairway and Rough (Plan Set
2 of 2) 50.00 LBS 3rd. ob 1960. 60 616-
12246 1 Geotextlle for Riprap Type 1A YS I J_!3-16,6 621-
06550athwa Mulched
Seeding P (for temp construction 1889.
00 SYS 1,16 y t N2.S 5
I d e " y 2S -ec 621-
06574 Soddin YS o i8k,a0 622-
05650 Plant,
Deciduous Tree, Single Stem (Plan Set
2 of 2) 67.00 EACH RGao 33 Z32, 622-
10003 Live Plant Staking Plan Set 2 of 2 1009 EACH 2 2,66 y -iaZ.5 702-
5 0015 Concrete B, Footings 13.6 CYS 12Z 6 702-
92857 Concrete, C Substructure 17 CYS IO.co a 703-
06029 orcing Bars Epoxy Coated 2892 LBS 2,o0 Maintenance
of Traffic 1,0 LS 75J o, o Pre -
Engineered Pedestrian Bridge (Bridge No.
2)' 1.0 LS V,9cow 7Z,60 Temporary
Stream Crossing" 1.0 LS TOTAL
t ee'
FS 49, **see TS 53 = Exhibit
L Version
2016-08-31 / F(/
PART 3- BID ALTERNATE I
CONTRACT ITEMS AND UNIT PRICES
Item Description
Estimated
Quantity Units
Unit
Price
Total
Price
105-06845 Construction Engineering 1 LS LItly, e, 3 17ao.
110-01001 Mobilization and Demobilization 1 LS 5 F1100,
202.51330 Present Structure Remove 1 Bride 1 LS t o
203.02000 Excavation, Common 11.0 CYS
203-02070 Borrow 44,00 CYS 1Z5.66 S Scc-
203.51223 Excavation, Waterway14.00 CYS Z 3Ib.
205.08594 Filter Sock 392 LFT f ,rjp I (,,
205-03371 Sediment Remove 9.00 CYS UCICo 6T- 5.66
20M9543 No, 2 Stone for temp construction pathway)" 630.00 TONS Abc, yl, (cZ0,
206-51230 Excavation Foundation, Unclassified 60 CYS PT&O 3cc,
211-09265 Structure Backfill, Type 2 38 CYS I67,C 4
303-01180 Compacted Aggregate No, 53 33 TONS AS 5-6g,
401-07371 HMA Intermediate Type B 12.5mm 30.7 TONS 24 (.co 13 8
406.05521 Asphalt for Tack Coat 140 SYS
616-05688 Ri ra , Class 1 73.00 TONS q, 5o 12 9. Co
616-12246 Geotextilefor Ri r Type 1A 79.00 SYS IC66 L UK,00 621.
06550 Mulched Seeding P for temp construction pathway)" 1889.00 SYS 1,15.35 621-
06560 Mulched Seedin U far bridge 6A removal 64,00 SYS 0.c0 I .00 702-
51015 Concrete, B Footings 13.60 CYS 22-q Ve `I( 6 702-
92857 Concrete, C Substructure 17.00 CYS b.t!? 1 10 703-
06029 Reinforcing Bars, Epoxy Coated 2892.0 LBS 2,60 TN. Maintenance
of Traffic 1.0 LS jp: Gb- Pre-
Engineered Pedestrian Bride (Bridge No. V 1.0 L$ 101 C, f Soo Temporary
Stream Crossing" 1.0 LS TQTAL
Z'+j 7qg,,' see
TS 49, **see TS 53 vrnioo201e-
0ea1 H
C6
15
Exbibit
A r
Cr
PART
CONTRACT DOCUMENTS AND ADDENDA
4.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as
defined in the Standard General Conditions and incorporates such Contract Documents
herein by reference.
4.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM NUMBER DATE
3/4/2021
3/15/2021
3/23/2021
4/1/2021
Version 2016.08-31
Exhibit
7W
PART 5
Instructions To Bidders.
5.1 The Bidder shall fully state each exception taken to the Specifications or other Contract
Documents in Section 5.3 of this Part.
5.2 Bidder is cautioned that any exception taken by Bidder and deemed by OTEVER to be a
material qualification or variance from the terms of the Contract Documents may result in
this Bid being rejected as non -responsive.
5.3 Exceptions:
None.
Exbibit
Version 201609-31
0
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe eaeb good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Each Occurrence Limit:
Statutory Limits
1,000,000 each employee
1,000,000 each accident
1,000,000 policy limit
6,000,000
5,000,000
5,000,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
EXHIBIT D
AFFIDAVIT
David W. Shuck , being first duly swom, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. 1 am now and at all times relevant herein have been employed by
SHUCK CORPORATION (the "Employer")
in the position of President
I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has provided
documentation of such enrollment and participation to the City of Carmel, Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 11 th day of May , 20 21.
Printed: David W. Shuck, President
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
D"" " ' I' 'I u''wW
Printed: David W. Shuck, President
of a1yaj
INDIANA EXEMPTRETAIL31!'City CERTIFICATENO, 0020165 02 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Page 1 of
THIS NUMBER MUST APPEAR WI INVOICES, AP
VOUCHER DELIVERY MEMO, PACNNGSLIPS,
SHIPPING LABELS ANDANY CORRESPONDENCE
IPURGEtASE ORDER DATE I DATE REQUIRED I REQUISITION NO VENDOR NO. DESCRIPTION
6/5/2021 376649 19-02 and 10.10 Brookshire Bridge Replacer
Stabilization
SHUCK CORPORATION City Engineering's Office
VENDOR 3050 S HARDING STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46217 - Laurie Slick
PURCHASER) I BLANKET CONTRACT PAYMENT TERMS FREIGHT
56061
j QUANTITY UNIT OF MEASURE DESCRIPTION I
L NIT PRICE
Department, 2200 Fund: 0 2010 Bond Fund
Account., 44.628.71
1 Each 19.02 and 10.10 Brookshire Bridge Replacement & Bank $656,206.00
Stabilization -Construction
Sub Total
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
inewpod@crossroadengineers.com
PLEASE INVOICE IN DUI
SHIPPING INSTRUCTIONS
SHIPPREPAID
GOD SHIPIA.NT CANNOT SEACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ONALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
ANDACTSAMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
TITLE
CONTROL NO. 105213 CONTROLLER
TE
Bank
556,206.00
556,206.00
PAYMENT $556,206.1
ALP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMBERISMADEA
PART OF THE VOUCHER MID EVERY I WOICE AND 'JOUCHERHAS THE PROPER SWORN
AFFIDAVIT A.TTACHEO. I HEREBY CERTIFY THAT THERE ISAN UNOBUGATED BAIANCE IN
THIS APPRCPRIATION SUFFICIENT TO PAY FOR THE AB0•E ORDER
Jeremy Kashman
Director
James Crider
Director of Administration
it } It yCity1./ti li-L//
rn
1 l ar}}'j'}y a )I11JIjjJL ..,JLCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120168 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 105214
ONE CIVIC SQUARE 35-6000972 THIS NUMBERMOSTAPPEARONINVO+CES, ASP
CARMEL, INDIANA 46032.2584 VOUCHER DELIVERY MEMO, PACKING SUES.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY JF CARMEL - 1S97 SHIPWNGLASELSANDANY CORRESPONDENCE
5IBf2O91
REOUISRION NO I NDOR NO-_.., _...... _ -- ! _ -.. .. -------- _. I DESCRIPTION
PURL'HASE ORDER DATE DATE REOUIREO
I 75649
SHUCK CORPORATION Brookshire Golf Course
VENDOR 3050 S HARDING STREET SNIP 1212D Brookshire Pkwy.
TO Carmel, IN 46033-
INDIANAPOLIS, 1N 46217 - Pamela LISter (317) 849.7431
PURCHASED BLANKET CONTRACT - PAYMENT TERMS FREIGHT
waaq -
CUANTITY UNIT OF MEASURE DESCRIPTION UNIT —PRICE EXTENSIONT— ,_
Department 1207 Fund., 101 General Fund
ACCounf.: 44-635.00
1 Each Bridge $100,969.70 $199,969.70
Sub Total $199,96S.70
Send Invoice To.
Brookshire Golf Course
Pamela Lister
12120 Brookshire Pkwy.
Carmel, IN 46033•
317) 846-7431
CEPAFiTMENT
B
PLEASE INVOICE IN DUPLICATE
P.000UNT PROJECT I PgOJECTACCOUNi AMOUNT
PAYMENT $199,969.70
SNIPPING INSTRUCTIONS 'A.'PV000HERCANNOT BEAPPROVED FORPAYMEH7 UNLESS THE P.O NUMBERISMLADEA
SHPPREPAID. PART OF THE VOL4HER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE I SPA UN080GATED BALANCE INCODSHIPMENTCANNOTBEAOCEPrE. THIS FPRROPRIATION SUFFCIENT TO PAY iOR THE ABOVE ORDER
PURCHASE ORDER NUMBER NUSF APPEAR ON ALL SHIPPING UBE
THIS ORDER ISSUED IN COMPLIANCE N4H CHAPTER 59 ACTS 19:
AND ACTS AMENDA TORY THEREOF AND SUPPLEMENT THERETO.
CONTROL N0. 105214
ORDERED BY -. -- .... _..._...
Bob Higgins
TITLE General MansgerlSuperintendem
CONTROLLER
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CzKpoPcfsmboefsbu3;41qn-Nbz23-3132
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FYIJCJU
B)3pg25*
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B)5pg25*
FYIJCJU
B)6pg25*
5/11/21
5/11/21
SUTTON 5/5/21
BICKEL 5/5/21
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/10/21
CPD BICKEL 5/7/21
CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contac t Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residency/Loc ation:
Event/Use Purpose:
Event Date End Date
Number of People Expec ted:
Set-Up Start time
Tear Dow n End Time
CONTACT INFORMATION:
Adrienne Keeling
akeeling@carmel.in.gov
3175712417
3174026629
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
1 Civic Square
Address Line 2
City of Carmel
Non-Profit Organization
Do you reside or are you located within the Carmel city limits?
Y e s
No
Comprehensive Plan Information booth during Midday at Midtown
5/6/2021 5/6/2021
11:00:00 AM
01:30:00 PM
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
RETRO-RATIFICATION
CRED/MAYOR 5/11/21
CFD SUTTON 4/30/21
CPD BICKEL 4/30/21
Event Start time:Event end time:
Rehearsal
Rehearsal Date:
Rehearsal
Start Time:
Rehearsal
End Time:
Fees?
Desc ription of Event:
FACILITY (S)
REQUESTS:
11:30:00 AM 01:00:00 PM
NA
Will a Fee be charged for this event? If yes please describe in narrative below.
YES
NO
Provide a brief description of event
DOCS staff and Comprehensive Plan consulting team will set up a display booth
with maps and activities to engage with the public about the Comprehensive Plan
update.
Planning to set up in the SW area of the Plaza.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark all that apply
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
M ONON & M AIN PLAZA
M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public.
REFLECTING POOL - Ple ase note that Ve te ran's Plaza is NOT av ailable
for re nt.
SOPHIA SQUARE
Othe r
SPECIAL REQUESTS: Mar k all that apply
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAM ES BUILDING RESTROOM S (CARTER GREEN)
N/A
Othe r
VENDORS: Mark all that appl y
SEE CITY OF CARMEL FACILITY USE POLICY
VENDORS:
CITY SERVICES
NEEDED:
Neighborhood
Name/Streets to be
c losed
UPLOAD MAP
VENDORS PRESENT
FOOD SERVED
ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and
Conditions” in the spe cial e v e nt policy handbook.
N/A
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
EM ERGENCY M EDICAL SERVICES (EM S)
TRAFFIC CONTROL
ONSITE SECURITY
BARRICADES
NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark al l that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for
te nt r e ntal is A-Classic Party Re ntals (317-251-7368).
Size of Tent (s)
Bounce House
N/A
Othe r
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Type of Closure:
Further Info for type of
c losure
A re fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits
or a non-r e fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be r e ce iv e d prior to application re v ie w or proce ssing.
Payment may be made online using a credit or debit card at www.govpaynow .com PLC #A0026j, calling the Govpay
call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the
City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carme l Board of Public Works and Safe ty re se rv e s the right, in its sole discre tion, to de ny any facility
use re que st and/or re v oke any pre v isously grante d re que st to use a City facility for any lawful re ason.
Rolling closur e
Total closure
Lane re strictions - e xplain be low
Othe r - e xplain be low
N/A
Explain lane restrictions needed and other needed below:
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy
and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that
the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with
this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-
owned facility and/or property.
*
GO TO SUBM IT TAB AND CLICK ON SUBM IT
City of Carmel/Adrienne Keeling
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Adrienne Keeling
Printed Name and Title (If applicable)
1 Civic Square, Carmel, IN 46032
Address of Organization/Applicant
4/30/2021
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
APPLICATION CHECKLIST (for u se b y City of Carmel)
Chec klist
Applicable permit or
approval c opies received
Application comple te d in full
Ev e nt narrativ e de scription include d
M aps attache d, if applicable
Ve ndor list attache d, if applicable
Se curity de posit or e v e nt fe e re ce iv e d
Ce rtificate of Insurance re ce iv e d
Communication plan to re side nts and/or busine sse s and/or copy of
e mail corre sponde nce to affe cte d partie s re ce iv e d
HOA approv al re ce iv e d
Hamilton County He alth De partme nt
Hamilton County She riff
City of Carme l Fire M arshal
City of Carme l Police De partme nt
Carme l Clay Parks & Re cre ation
CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contac t Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residency/Loc ation:
Event/Use Purpose:
Event Date End Date
Number of People Expec ted:
Set-Up Start time
Tear Dow n End Time
CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
3173724084
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
30 West Main Street
Address Line 2
Economic Development/Carmel Utilitie
City of Carmel
Non-Profit Organization
Do you reside or are you located within the Carmel city limits?
Y e s
No
Coffee on the Monon - These events are to celebrate and promote bicycle
commuting and promoting the Caffeine Trail.
5/7/2021 9/24/2021
40
06:20:00 AM
09:10:00 AM
JS 5-12-21
BPW 5-19-21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/4/21
CPD BICKEL 5/3/21
SEVERAL DATES - SEE P. 2*
Event Start time:Event end time:
Rehears al
Rehears al Date:
Rehears al
Start Time:
Rehearsal
End Time:
Fees?
Desc ription of Event:
FACILITY (S)
06:30:00 AM 09:00:00 AM
NA
Will a Fee be charged for this event? If yes please describe in narrative below.
YES
NO
Provide a brief description of event
We set up a table at the 96th Street Monon trailhead and serve coffee and
bananas. We also promote bicycle-related programs or projects that are
happening in Carmel. Additionally, we are promoting the Caffeine Trail program in
2021. This is a monthly event that takes place on the 4th Friday of every month
except in May. Historically, we hold it on the first Friday in May since it is Bike
Month. Often times if they are available, we have a contingent from CFD and CPD
stop by to visit with trail users. We have found that people are far more likely to
engage with us when CFD and CPD are present.
Here are the dates of the event:
May 7th
June 25th
July 23rd
August 27th
September 24th
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark al l that apply
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
M ONON & M AIN PLAZA
M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public.
REFLECTING POOL - Ple ase note that Ve te r an's Plaza is NOT av ailable
for re nt.
SOPHIA SQUARE
Othe r None, we have permission from Carmel Clay Parks to use space
on the area next to the Monon trail at the trailhead
SPECIAL REQUESTS: Mark all that apply
*
REQUESTS:
VENDORS:
CITY SERVICES
NEEDED:
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAM ES BUILDING RESTROOM S (CARTER GREEN)
N/A
Othe r
VENDORS: Mark all that appl y
SEE CITY OF CARMEL FACILITY USE POLICY
VENDORS PRESENT
FOOD SERVED
ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne r al Te rms and
Conditions” in the spe cial e v e nt policy handbook.
N/A
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
EM ERGENCY M EDICAL SERVICES (EM S)
TRAFFIC CONTROL
ONSITE SECURITY
BARRICADES
NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark al l that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for
te nt r e ntal is A-Classic Party Re ntals (317-251-7368).
Size of Tent (s)
Bounce House
N/A
Othe r
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Neighborhood
Name/Streets to be
c losed
UPLOAD MAP
Type of Closure:
Further Info for type of
c losure
A re fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits
or a non-r e fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be r e ce iv e d prior to application re v ie w or proce ssing.
Payment may be made online using a credit or debit card at www.govpaynow .com PLC #A0026j, calling the Govpay
call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the
City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carme l Board of Public Works and Safe ty re se rv e s the right, in its sole discre tion, to de ny any facility
use re que st and/or re v oke any pre v isously grante d re que st to use a City facility for any lawful re ason.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closur e
Total closure
Lane re strictions - e xplain be low
Othe r - e xplain be low
N/A
Explain lane restrictions needed and other needed below:
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy
and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that
the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with
this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-
owned facility and/or property.
*
GO TO SUBM IT TAB AND CLICK ON SUBM IT
City of Carmel, CRED
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin W Whited
Printed Name and Title (If applicable)
30 West Main Street
Carmel, IN 46032
Address of Organization/Applicant
5/3/2021
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
APPLICATION CHECKLIST (for u se b y City of Carmel)
Chec klist
Applicable permit or
approval c opies received
Application comple te d in full
Ev e nt narrativ e de scription include d
M aps attache d, if applicable
Ve ndor list attache d, if applicable
Se curity de posit or e v e nt fe e re ce iv e d
Ce rtificate of Insurance re ce iv e d
Communication plan to re side nts and/or busine sse s and/or copy of
e mail corre sponde nce to affe cte d partie s re ce iv e d
HOA approv al re ce iv e d
Hamilton County He alth De partme nt
Hamilton County She riff
City of Carme l Fire M arshal
City of Carme l Police De partme nt
Carme l Clay Parks & Re cre ation
/MAYOR 5/11/21
SUTTON 5/3/21
BICKEL 5/3/21
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/10/21
CPD BICKEL 5/7/21
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/10/21
CPD BICKEL 5/17/21
APPROVED VIA EMAIL
CRED/MAYOR - 5/11/21
CFD - SUTTON 5-10-21
CPD - BICKEL 5/7/21
JS 5/12/21
BPW 5/19/21
Bickel OK 4-27-21
SUTTON 5-3-21
/MAYOR 5-11-21
Bickel OK 4-27-21
SUTTON 5-3-21
/MAYOR 5-11-21
Bickel OK 4-27-21
SUTTON 5-3-21
/MAYOR 5-11-21
Bickel OK 4-27-21
/MAYOR 5-11-21
SUTTON 5/3/21
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/10/21
CPD BICKEL 5/7/21
IN CONJUNCTION WITH ALLIED SOLUTIONS
Bickel OK 4-27-21
/ MAYOR 5-11-21
SUTTON 5-3-21
Bickel OK 4-27-21
SUTTON 5-3-21
/MAYOR 5-11-21
AND 9/19/21 9/19/21AND
JS 5/12/21
BPW 5/19/21
APPROVED VIA EMAIL
CRED/MAYOR 5/11/21
CFD SUTTON 5/4/21
CPD BICKEL 5/4/21
BLOCK PARTY
APPROVED VIA EMAIL
CRED/MAYOR - OK 5/11/21
CFD - SUTTON 5/10/21
CPD - BICKEL 5/10/21
JS 5/12/21
BPW 5/19/21
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Re: Consent to Encroach (Hardscape) at 14045 Plantation Wood Lane
Dear Board Members:
A Consent to Encroach document signed by Danielle and John Gunsett, owners of the property with the common address
14045 Plantation Wood Lane, is submitted to the Board for signatures. A variance for the encroachment is also submitted
to the Board of Public Works for approval during the May 19, 2021 BPW meeting.
The Department of Engineering has reviewed and approved the encroachment document. Upon approval and signature by
the Board Members the document will be recorded with the Hamilton County Recorder’s Office.
Sincerely,
Jeremy Kashman, PE
City Engineer
ATTACHEMENT: CONSENT TO ENCROACH DOCUMENT
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Re: Request for Variance (Hardscape) at 14045 Plantation Wood Lane
Dear Board Members:
Danielle and John Gunsett, owners of the property with the common address 14045 Plantation Wood Lane, have
requested a variance from Carmel City Code Section §6-227 (a)(4) for the installation of hardscape within a portion of the
lot designated as an easement. Generally, the improvement is proposed to be installed at the location indicated on the
attached exhibit.
It is not expected that the improvements at the proposed location will result in a Detriment (as defined by City Code) to
the subject property or the adjacent properties (provided the petitioner adheres to the conditions recommended below).
The Engineering Department recommends that the Board approve the variance conditioned upon the following (as
discussed with the petitioners):
1. Petitioners enter into a Consent-to-Encroach Agreement with the City and record the Agreement. (we will record
the agreement for you)
2. Petitioners (and successors and assigns) agree to remedy any drainage issues resulting from the installation of the
improvement that, in the opinion of the City, represents a Detriment as defined in City Code.
3. Petitioners shall obtain approval from the HOA for installation of the improvement if such approval is required by
the restrictive covenants of the development.
Respectfully,
Jeremy Kashman, PE
City Engineer
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May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01-LANE RESTRICTION – DUKE ENERGY–AERIAL UTILITY
MAINTENANCE
Dear Board Members:
Ms. Nicole Halbert with Duke Energy is requesting a waiver from the City’s Buried Utility District requirements
(BPW Resolution No. 04-28-17-01) and related lane restrictions in order to perform maintenance on existing aerial
facilities at 11596 Westfield Blvd (exhibits attached). No new poles will be installed as part of this project.
The Department of Engineering, in review of the proposed requested waiver, has determined that the waive r is
valid and recommends approval of the waiver conditioned upon the following:
• The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
• Petitioner agrees to post proper lane restriction signage and traffic control devices during the duration of
the work.
• Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be
restored to the satisfaction of the City when work is completed.
• A minimum 10’ width of the lane restriction area shall be provided at all times.
• Lane restrictions shall be performed between the hours of 9am and 4pm
• The Department of Engineering shall be provided a minimum 48 hour notification of lane restriction prior
to commencement of work.
• Access to all adjoining properties shall be maintained at all times.
• The petitioner acknowledges that this waiver is for the items described above only.
• The petitioner acknowledges that the waiver approved this date does not guarantee a pproval of any
future waiver requests for this or any other project.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: AT&T – WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – SMALL CELL
Dear Board Members:
Mr. Stephen Carr, on behalf of AT&T, is requesting approval of a waiver from the City’s Buried Utility District
requirements (BPW Resolution No. 04-28-17-01) to install wireless support structures for small cell facilities in
various locations (exhibits attached). The proposed pole locations are listed below.
• Node 9: Ditch Rd & Queens Way
• Node 11: Clay Center Rd & Helford Ln
• Node 12: Clay Center Rd & Brighton Ave
• Node 15: Main St. & Horseferry Rd
• Node 18: 4400 W 96th St
• Node 29: 120 W 136th St
• Node 46: 126th & Shelborne
• Node 47: 12415 Hoover Rd
The Department of Engineering, in review of the requested waiver, has determined that the request to be valid
and recommends approval conditioned upon the following:
• The petitioner acknowledges that this waiver is for the items described above only.
• The petitioner acknowledges that the waiver approved this date does not guarantee approval of any
future waiver requests for this or any other project.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
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May 12, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01, LANE RESTRICTION – 1242 W 136TH STREET – CHARTER
COMMUNICATIONS
Dear Board Members:
Mr. Scott Evans with Telecom Placement Inc., on behalf of Charter Communications, is requesting a waiver from
the City’s Buried Utility District requirements (BPW Resolution No. 04-28-17-01) and an associated lane restriction
to facilitate replacement of an existing aerial fiber optic cable in need of maintenance as well as bore a new service
cable to 1242 W 136th Street. (see attached drawing). No new poles will be installed. Work is scheduled to begin
upon approval by the Board.
The Department of Engineering recommends that the Board approve the requested lane restrictions and open
pavement cuts conditioned upon the following requirements:
•The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
•Petitioner agrees to post proper lane restriction signage during the duration of the work.
•Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be
restored to the satisfaction of the City when work is completed.
•Traffic shall be maintained at all times during the work. A minimum 10’ width of the lane restriction area
shall be provided at all times unless the aforementioned closure is required.
•Lane restrictions shall be performed between the hours of 9am and 4pm
•The Department of Engineering shall be provided a minimum 48 hour notification of lane restriction prior
to commencement of work.
•Access to all adjoining properties shall be maintained at all times.
•The petitioner understands that approval by the Board is for lane restriction only
Sincerely,
Jeremy Kashman, P.E.
City Engineer
Existing AerialUnderground
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: LANE AND SIDEWALK CLOSURE -MONON BLVD- CELL TOWER WORK
Dear Board Members:
Mike Palmese with SRU Electric, Inc. is requesting approval for restrictions to Monon Blvd while working on the cell
tower located at 473 Third Ave SW (Exhibit attached). The project includes adding 6 new antennas to the tower
and will take approximately 2 weeks to complete. The western sidewalk directly adjacent to the tower compound
will be closed for the duration of the project with pedestrian traffic detoured to the east side of Monon Blvd. The
southbound lane of Monon Blvd will be closed intermittently when equipment is being raised or lowered from the
tower.
The Department of Engineering recommends that the Board approve the requested road closure and open
pavement cut conditioned upon the following requirements:
• The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
• Petitioner agrees to post proper road & sidewalk closure signage during the duration of the work. Signage
for the sidewalk closure, measuring at least 12” x 18”, stating “SIDEWALK CLOSED” shall be placed prior to
closure of the sidewalk.
• Any damage to the existing improvements within the right of way shall be restored to the satisfaction of
the City when work is completed.
• Access to all adjoining commercial businesses shall be maintained at all time, other than within the work
danger area. All adjoining businesses shall be provided notification of proposed work 48 hours prior to
commencement of work activities.
• The petitioner agrees to work with the Department of Engineering on the establishment of a detour route
prior to the closure of the street. Signage identifying the street closure and detour route shall be placed
prior to closure of the street and maintained for the duration of the work period.
• Petitioner agrees to tether tools and equipment for drop safety while working on the tower
• Emergency access to adjoining properties of the work site shall remain in place at all times.
• The petitioner understands that approval by the Board is for southbound lane closure and sidewalk
closure only. All other work associated with the project is to be approved by other departments of the
city.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: LANE RESTRICTIONS, PATH CLOSURE, OPEN PAVEMENT CUT-1730 E 106TH STREET.
Dear Board Members:
Matthew Brown with Brown’s Landscaping is requesting approval for lane restrictions, path closure and open
pavement cuts for the installation of water service lines at 1730 E 106th (exhibit attached). The tap will take place
in the path on the southside of 106th street, requiring a full closure. Lane restrictions will be needed intermittently
to pothole for existing utilities and will be managed by flaggers.
The Department of Engineering recommends that the Board approve the requested lane restriction , street closure
and open pavement cut conditioned upon the following requirements:
• The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
• Petitioner agrees to post proper lane restriction signage during the duration of the work. Traffic shall be
maintained at all times during the restrictions.
• Petitioner agrees to post proper road & sidewalk closure signage during the duration of the work. Signage
for the sidewalk closure, measuring at least 12” x 18”, stating “SIDEWALK CLOSED” shall be placed prior to
closure of the sidewalk.
• Any damage to the existing improvements within the City of Carmel right of way shall be restored to the
satisfaction of the City when work is completed.
• Emergency access to adjoining properties of the work site shall remain in place at all times. Notification
to adjoining property owners shall be made 48 hours prior to commencement of work activities.
• Potholing for utility crossings in paved areas shall be core drilled and reset with the existing core plug
utilizing the “Utilibond Solution” as provided by Utilicor Technologies, Inc., or equivalent.
• Any open pavement cuts remaining open during overnight non-working hours shall be covered with a
steel plate, anchored and secured in place.
• Construction in dedicated City Right-of-Way shall be restored in compliance with all City codes and
standards.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: LANE RESTRICTIONS, OPEN PAVEMENT CUT-923 OSWEGO
Dear Board Members:
Will’s Excavating is requesting approval for lane restriction and open pavement to install a water service line at 923
Oswego (exhibit attached). The work will require restriction of one lane of traffic and will be managed by flaggers.
The Department of Engineering recommends that the Board approve the requested lane restriction , street closure
and open pavement cut conditioned upon the following requirements:
• The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
• Petitioner agrees to post proper lane restriction signage during the duration of the work. Traffic shall be
maintained at all times during the restrictions.
• Any damage to the existing improvements within the City of Carmel right of way shall be restored to the
satisfaction of the City when work is completed.
• Emergency access to adjoining properties of the work site shall remain in place at all times. Notification
to adjoining property owners shall be made 48 hours prior to commencement of work activities.
• Potholing for utility crossings in paved areas shall be core drilled and reset with the existing core plug
utilizing the “Utilibond Solution” as provided by Utilicor Technologies, Inc., or equivalent.
• Any open pavement cuts remaining open during overnight non-working hours shall be covered with a
steel plate, anchored and secured in place.
• Construction in dedicated City Right-of-Way shall be restored in compliance with all City codes and
standards.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
May 12, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: NEW CURB CUT-820 CITY CENTER DRIVE-CARMEL HEALTH AND WELLNESS
Dear Board Members:
BK Real Estate has requested approval of a new curb cut at 820 City Center Drive for the proposed Carmel Health
and Wellness project (exhibit attached).
The Department of Engineering recommends that the Board approve the requested curb cut and construction
entrance contingent upon satisfaction of the following requirements:
• The project’s contractor shall comply with the provisions of Carmel City Code 6 -227(a)(1), 6-227(a)(8) and
6-227(b).
• The portion of the proposed entrance within the right of way is constructed of concrete pursuant to
Carmel City Code 6-227(h)(6) and standard detail 10-22.
• Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be
restored to the satisfaction of the City when work is completed.
• Access to all adjoining properties shall be maintained at all times.
• The petitioner understands that approval is granted for the curb cut only.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
April 14, 2021
Mr. Alex Jordan
City of Carmel- Engineering Department
One Civic Square
Carmel, IN 46032
Dear Mr. Jordan:
Subject: Carmel Health & Wellness:
820 City Center Drive
Carmel, IN 46032
CEC Project 193-104
Civil & Environment Consultants, Inc., on the behalf of BK Real Estate Ventures, LLC,
respectfully request the following to be presented to the Board of Public Works for the 2.41 acre
project located at 820 N. City Center Drive.
1. Request for new entrance on City Center Drive for the proposed project.
At this time, we ask to be placed on the agenda for the next available Board of Public Works
meeting. We appreciate your time and consideration of our request. Please call our office at (317)
655-7777 if you have any questions.
Sincerely,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
Aaron Hurt, PE, AICP
Vice President
EXISTING BUILDING19,960 SQ.FT.PROPOSED BUILDINGEXPANSIONF.F.E. = 843.09MFPG = 843.20MLAG = 843.079,840 SQ.FT.TOTAL PARKING = 127EBAABBAABBBBCDRGGGGGGGGHHHHIIIIJKKLNMMMMMMMMMMMBBGGMBBOGGGGGCGMBEPPPQQQQQQQQOPFFFGRFCAMMEHHFSSRGIIJLSKTUSITE LEGEND:ABCDEFGHISITE KEY NOTES:JKLMNOPQRSTUNORTHGENERAL LAYOUT NOTES:ADDITIONAL CITY OF CARMEL NOTES:C2008AB3456712CDEFGH83456712ABCDEFGHDESCRIPTIONDATENOREVISION RECORD102/12/2021 PRICING SETDATE:DWG SCALE:DRAWN BY:CHECKED BY:APPROVED BY:PROJECT NO:SHEETOFDRAWING NO.:193-104FEB. 12, 202123GEA ARCHITECTSCARMEL HEALTH & WELLNESS COMPLEX820 CITY CENTER DRIVECARMEL, INDIANA530 E. Ohio Street · Suite G - Indianapolis, IN 46204317-655-7777 · 877-746-0749 www.cecinc.comP R O FESSIONAL ENGINEERINDIANAAARON C. HUR T PE10300058STATE OF-oNREGISTEREDSITE LAYOUTBEBACH1" = 20'07PARKING DATA:ZONING DATA: ADJACENT ZONING CLASSIFICATIONS:ZONING DATA: EXISTING ZONING CLASSIFICATION:SITE DATA:SITE DATA:BUILDING DATA:LOT COVERAGE204/14/2021 ADLS RESUBMITTAL
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: INLOW PARK – GRANT OF PERPETUAL STORM WATER QUALITY MANAGEMENT EASEMENT
Dear Board Members:
Weihe Engineers has requested the City accept a Grant of Perpetual Storm Water Quality Management
Easement associated with planned improvements to Inlow Park.
Attached are the required Grant of Perpetual Storm Water Quality Management Easement documents.
The Department of Engineering has reviewed the attached forms and found them sufficient for Board
signatures.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
May 11, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: THE GROVE AT THE LEGACY, SECTION 4C– SECONDARY PLAT
Dear Board Members:
Mr. Ed Fleming with Platinum Properties Management Co., LLC, has requested the secondary plat for
The Grove at the Legacy, Section 4C be placed on the Board of Public Works and Safety agenda for
approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this
plat.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT