Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Paperless Packet for BPW 01.20.21
Board of Public Works and Safety Meeting Agenda Wednesday, January 20, 2021 – 10:00 a.m. Via Videoconference MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the January 6, 2021, Regular Meeting 2. BID/QUOTE OPENINGS AND AWARDS a. Bid Award for 2021 Keystone Overlay 106/126, 106th Street and 126th Street Over Keystone Parkway Bridge Rehabilitations; Terry Killen, Street Commissioner b. Bid Award for 2021 Vac Truck; Terry Killen, Street Commissioner 3. CONTRACTS a. Resolution BPW-01-20-21-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; The Seward Johnson Atelier, Inc.; ($75,000.00); Sculpture; Jim Crider, Director of Administration b. Resolution BPW-01-20-21-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; The Seward Johnson Atelier, Inc.; ($105,000.00); Sculpture; Jim Crider, Director of Administration c. Resolution BPW-01-20-21-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; Dillon Construction Group ($32,500.00); Consulting Fees and Services – Ice Palace at Carter Green; Nancy Heck, Director of the Department of Community Relations d. Resolution BPW-01-20-21-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; Kuaba Gallery; ($10,100.00); Sculpture; Nancy Heck, Director of the Department of Community Relations e. Resolution BPW-01-20-21-05; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; Granicus; ($11,500.00); Communications Cloud; Nancy Heck, Director of the Department of Community Relations f. Resolution BPW-01-20-21-06; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; Studio M Architecture and Planning, LLC; ($25,000.00); Consulting Fees and Services – Ice Palace at Carter Green; Nancy Heck, Director of the Department of Community Relations g. Resolution BPW-01-20-21-07; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between Owner and Contractor; The Great American Songbook Foundation; ($30,000.00); Grant Agreement; Mayor James Brainard h. Request for Purchase of Goods and Services; CAM2 Technologies, LLC; ($50,140.00); ThreatID GLS Modules; Chief David Haboush, Carmel Fire Department i. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($251,400.00); Additional Services Agreement; 16-ENG-05 - 96th Street and Keystone Parkway Road Improvements; Jeremy Kashman, City Engineer j. Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($40,000.00); Additional Services Agreement; Trees; Mike Hollibaugh, Director of the Department of Community Services k. Request for Purchase of Goods and Services; Nelson Alarm, LLC.; ($94,305.00); Additional Services Agreement; DVR; Timothy Renick, Director of Information Systems l. Request for Purchase of Goods and Services; Engledow, Inc.; ($90,832.00); Additional Services Agreement; Flower Maintenance; Terry Killen, Street Commissioner m. Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); Additional Services Agreement; Tree Planting and Grounds Maintenance; Mike Hollibaugh, Director of the Department of Community Services n. Request for Purchase of Goods and Services; Blue Grass Farms, Inc.; ($55,000.00); Additional Services Agreement; Trees; Mike Hollibaugh, Director of the Department of Community Services o. Request for Purchase of Goods and Services; Pearson Ford, Inc.; ($137,471.00); Additional Services Agreement – 2021 Sign Truck; Terry Killen, Street Commissioner p. Request for Purchase of Goods and Services; KSM Consulting, LLC.; ($4,000.00); Additional Services Agreement – Traffic Stop Ingestion and Dashboard Mapping; Chief James Barlow, Carmel Police Department q. Request for Purchase of Goods and Services; White construction (-$29,862.92); 16- ENG-108 – 3rd Ave SW and City Center RAB; CO #5; Jeremy Kashman, City Engineer 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Carter Green/Various Tent locations; Festival of Ice; January 9th, 2021 – January 10th, 2021; Meg Gates Osborne, City of Carmel b. Request to Use Civic Square Gazebo; Celebration of Life Open house; June 13th, 2021; 12:00 PM – 5:00 PM; Teresa Anderson, City of Carmel c. Request for Rolling Street Closure/Various locations; Ghosts and Goblins Family Race Event; October 23rd, 2021; 6:00 AM - 1:00 PM; Jennifer Penix, Carmel Education Foundation 5. OTHER a. Uniform Conflict of Interest Disclosure Statement; Scott K Osborne b. Uniform Conflict of Interest Disclosure Statement; Adam Harrington c. Uniform Conflict of Interest Disclosure Statement; Michael Brisco d. Uniform Conflict of Interest Disclosure Statement; Gregory Webb e. Request to Grant Sanitary Sewer Water Easement; 340 Smokey Row Rd; Elijah C. and Katherine Moffett f. Request to Grant Permanent/Temporary Construction Easement; Winward at Legacy, The Grove at The Legacy; Falcon Nest II, LLC g. Request for Petition to Vacate Public Ways; Mersey Court and Manchester Court/Portion of Tottenham Drive; Meridian Development Realty, LLC h. Request for Stormwater Technical Standards Waiver; Winward at Legacy; Kyle Eichhorn, HWC Engineering i. Request for Right of Way Dedication; Melange Subdivision, Firehouse Square Project; Janell Fairman j. Request for Curb Cut; 14298 Overbrook Dr; Property Owner k. Request for Open Pavement Cut; 985 North Rangeline Rd; Armica Bash Gasper, Vectren 6. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, January 6, 2021 – 10:00 a.m. 3 Via Videoconference 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:05 AM 8 9 The meeting was held via videoconference. 10 11 12 MEMBERS PRESENT 13 14 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 15 were present. 16 17 MINUTES 18 19 Minutes from the December 16, 2020, Regular Meeting were approved 3-0; 20 21 22 BID/QUOTE OPENINGS AND AWARDS 23 24 Bid Opening for 2021 Vac Truck; Deputy Stites opened the bids and read them aloud: 25 26 Contractor Bid 27 Brown Equipment Co. $489,000.00 28 Jack Doheny $457,703.81 29 30 Bid Award for 2021 Flowers; Terry Killen, Street Commissioner; recommended awarding the bid to Midwest 31 Landscape Industries, Inc. as they were the lowest and most responsive bidder. Board Member Burke moved to 32 award the bid to Midwest Landscape in the amount of $162,000.00. Board Member Watson seconded. Request 33 approved 3-0. 34 35 Bid Award for 2021 Water Softening Salt; John Duffy, Director of the Department of Utilities, recommended 36 awarding the bid to Mid-American Salt as they were the lowest and most responsive bidder. Board Member 37 Burke moved to award the bid to Mid-American Salt in the amount of $105.99 per Ton. Board Member Watson 38 seconded. Request approved 3-0. 39 40 BID/QUOTE OPENINGS AND AWARDS – ADD-ONS 41 42 Bid Award for 20-SW-09 Monon Ditch Encapsulation & 17-SW-14 Sister Cities Garden - Construction; Jeremy 43 Kashman, City Engineer, recommended awarding the bid to HIS Contractors as they were the lowest and most 44 responsive bidder. Board Member Burke moved to add the items on. Board Member Watson seconded. Request 45 approved 3-0; Board Member Burke moved to award the bid to His Contractors in the amount of 46 $2,152,278.20. Board Member Watson seconded. Request approved 3-0. 47 48 Bid Award for 20-08 Monon Green Boulevard – Construction; Jeremy Kashman, City Engineer, recommended 49 awarding the bid to Harding Asphalt, LLC as they were the lowest and most responsive bidder. Board Member 50 Burke moved to award the bid to Harding Asphalt in the amount of $254,275.50. Board Member Watson 51 seconded. Request approved 3-0. 52 53 Quote Opening for 2021 Sign Truck; Deputy Stites opened the quote and read it aloud: 54 55 Contractor Quote 56 Pearson Ford $137,471.00 57 58 Quote Award for 2021 Sign Truck; Terry Killen, Street Commissioner, recommended awarding the quote to 59 Pearson Ford as they were the lowest and most responsive bidder. Board Member Burke moved to award the 60 quote to Pearson Ford in the amount of $137,471.00. Board Member Watson seconded. Request approved 3-0. 61 62 Quote Opening for PRV Vault Relocation; Deputy Stites opened the quotes and read them aloud: 63 64 Contractor Quote 65 TPI Utility Construction $55,000.00 66 Lykins Contracting $33,515.00 67 TSW Utility Solutions $44,350.00 68 Illiana Excavating $62,500.00 69 70 CONTRACTS 71 72 Resolution BPW-01-06-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 73 Acknowledging Agreement Between Owner and Contractor; RJE Interiors, Inc.; ($26,172.77); Furniture For 74 Mayor’s Office; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 75 3-0. 76 77 Resolution BPW-01-06-21-02; A Resolution of the City of Carmel Board of Public Works and Safety 78 Acknowledging Agreement Between Owner and Contractor; Omni Centre For Public Media, Inc.; 79 ($41,160.00); Additional Services Agreement; Cable Channel Production and Maintenance; Board Member 80 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 81 82 Resolution BPW-01-06-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 83 Acknowledging Agreement Between Owner and Contractor; Bowen Engineering Corporation; ($1,176,700.00); 84 Improvements to Carmel Utilities Treatment Works; Board Member Burke moved to approve. Board Member 85 Watson seconded. Request approved 3-0. 86 87 Resolution BPW-01-06-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 88 Acknowledging Agreement Between Owner and Contractor; 3OE Scientific, LLC.; ($127,790.00); Iggy Hand 89 Devices, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90 91 Request for Purchase of Goods and Services; Heartland Payment Systems - Merchant Processing Agreement; 92 Brookshire Golf Club; Board Member Burke moved to approve. Board Member Watson seconded. Request 93 approved 3-0. 94 95 Request for Purchase of Goods and Services; HIS Contractors, Inc.; ($2,152,278.20); 20-SW-09 Monon Ditch 96 Encapsulation & 17-SW-14 Sister Cities Garden - Construction; Board Member Burke moved to approve. 97 Board Member Watson seconded. Request approved 3-0. 98 99 Request for Purchase of Goods and Services; Harding Asphalt, LLC; ($254,275.50); 20-08 Monon Green 100 Boulevard – Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request 101 approved 3-0. 102 103 Request for Purchase of Goods and Services; CIM Audio Visual, Inc.; ($25,977.00); Additional Services 104 Agreement – AV Maintenance for Carmel Center, Midtown and BGC; Board Member Burke moved to approve. 105 Board Member Watson seconded. Request approved 3-0. 106 107 Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($50,000.00); Additional Services 108 Agreement – On-Call Engineering and Inspection Services; Board Member Burke moved to approve. Board 109 Member Watson seconded. Request approved 3-0. 110 111 Request for Purchase of Goods and Services; American Structurepoint Inc.; ($50,000.00); Additional Services 112 Agreement – On-Call Inspection Services; Board Member Burke moved to approve. Board Member Watson 113 seconded. Request approved 3-0. 114 115 Request for INDOT LPA Local Roads and Bridges Matching Grant Agreement; ($1,000,000.00 Grant); HMA 116 Overlay, Preventative Maintenance – Various Locations; Board Member Burke moved to approve. Board 117 Member Watson seconded. Request approved 3-0. 118 119 OTHER 120 121 Request for Dedication and Deed of Public Right of Way; 4th and Main RAB – Parcel 1 and 1A; Board Member 122 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 123 124 Request for Curb Cut/Construction Entrance; Avant Phase II – Fairfax Manor Drive and Old Meridian Board 125 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 126 127 Request for Curb Cut; 5275 Sue Drive; Board Member Burke moved to approve. Board Member Watson 128 seconded. Request approved 3-0. 129 130 Request to Vacate Right of Way; Roher Road – Kensington Green; Board Member Burke moved to approve. 131 Board Member Watson seconded. Request approved 3-0. 132 133 Request to Vacate Right of Way; Roher Road – Smokey Row and US 31; Board Member Burke moved to 134 approve. Board Member Watson seconded. Request approved 3-0. 135 136 Request to Grant Perpetual Storm Water Easement; 4545 West 141st St; Board Member Burke moved to 137 approve. Board Member Watson seconded. Request approved 3-0. 138 139 Request for Replat; CW Weidler’s Addition Lots 33 and 34; Board Member Burke moved to approve. Board 140 Member Watson seconded. Request approved 3-0. 141 142 ADD-ONS 143 144 Resolution BPW-01-06-21-05; A Resolution of the City of Carmel Board of Public Works and Safety 145 Acknowledging Agreement Between Owner and Contractor; Carmel Medical Escrow Fund; Premium Holiday; 146 Board Member Burke moved to add the item on. Board Member Watson seconded. Request approved 3-0; Board 147 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 148 149 150 ADJOURNMENT 151 152 Mayor Brainard adjourned the meeting at 10:23 a.m. 153 154 155 _____________________________________ 156 Sue Wolfgang – City Clerk 157 158 159 Approved 160 161 162 _____________________________________ 163 Mayor James Brainard 164 165 ATTEST: 166 167 __________________________________ 168 Sue Wolfgang – City Clerk 169 CzKpoPcfsmboefsbu23;58qn-Kbo24-3132 CzKpoPcfsmboefsbu23;59qn-Kbo24-3132 RESOLUTION NO. BPW 01-20-21-03 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY - ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2021. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement DCGIndiana, Inc. dba Dillon Construction Group 01-20-21-03.docx1/7/20217:47AM RESOLUTION NO. BPW 01-20-21-04 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY - ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2021. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement JayneDuringdba Kuaba Gallergy 01-20-21-04.docx1/7/20217:48AM RESOLUTION NO. BPW 01-20-21-05 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY - ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2021. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement Granicus, LLC 01-20-21-05.docx1/7/20217:44AM RESOLUTION NO. BPW 01-20-21-06 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY - ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2021. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement StudioMArchitecture andPlanning, LLC 01-20-21-06.docx1/7/20217:45AM RESOLUTION NO. BPW 01-20-21-07 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY - ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2021. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement TheGreatAmerican Songbook Foundation, Inc. 01-20-21-07.docx1/7/20217:42AM OneCenter Green Carmel, IN46032 p317.844.9446f317.844.9456 TheSongbook.org GreatAmericanSongbookFoundation GrantAgreement 1)rence (originally scheduledfor July2020– postponed toMay12-14, 2021)– funds will beused tohost theconference where attendeesfrom around theworld will gatherat theSongbook Foundation in Carmel, IN, and virtually, tostudy thehistories oftheAmerican Songbook. Specifically, this conference, titled “Reframing theGolden Age Musical: Methods, Sources, Performance,” will focuson Studying the GoldenAge musicaland its impact. Panels with leading industry experts andcelebrity guest artists will explore thetopics of raceand gender inclassic Musical Theatre.-$12,000 2)rogram– funds will beusedtoenhance theSongbook Foundation’scurrent collections, located inCarmel, IN. This educational gallery features rotating exhibitions intended toeducate ontheGreat American Songbook anditsimpactonourculture.Travelingexhibits,virtualexhibitions, and educational programing reach allages.The special collection archives and library areavailable toresearchers, educators, andstudents. Traveling and virtual exhibitsreach over 100,000 visitors each year. -$8,000 3)Academy– fundswill beused to host this national conference intended tointroduce andbroaden knowledgeof theGreat American Songbook with performing artsstudents from across theUnited States. Selected studentshave the opportunityto travel toCarmel, IN, orparticipate virtually, foranintensive seriesof master classesinvocal technique, song interpretation, and more. Streamed events from the 2020Songbook Academy reached over 150,000 viewers. The Songbook Academy isscheduled totake place July 17–24, 2021. -$10,000 Chris Lewis Executive Director FYIJCJU B)2pg2* CzKpoPcfsmboefsbu2;19qn-Kbo24-3132 CAM2 Technologies, LLC d/b/a Redwave Technology Fire Department - 2021 Appropriation # 102 44-670.04; P.O. #104880 Contract Not To Exceed $50,140.00 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to 1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers’ compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\RedWave Technology Goods and Services.doc:1/13/2021 9:01 AM\] 2 CAM2 Technologies, LLC d/b/a Redwave Technology Fire Department - 2021 Appropriation # 102 44-670.04; P.O. #104880 Contract Not To Exceed $50,140.00 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E-VERIFY: Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E- Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City’s prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\RedWave Technology Goods and Services.doc:1/13/2021 9:01 AM\] 3 CAM2 Technologies, LLC d/b/a Redwave Technology Fire Department - 2021 Appropriation # 102 44-670.04; P.O. #104880 Contract Not To Exceed $50,140.00 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND City of Carmel Two Civic Square Department of Law Carmel, Indiana 46032 One Civic Square Carmel, Indiana 46032 If to Vendor: CAM2 Technologies, LLC d/b/a Redwave Technology 41 Eagle Road Unit E Danbury, Connecticut 06810 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\RedWave Technology Goods and Services.doc:1/13/2021 9:01 AM\] 4 CAM2 Technologies, LLC d/b/a Redwave Technology Fire Department - 2021 Appropriation # 102 44-670.04; P.O. #104880 Contract Not To Exceed $50,140.00 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Vendor. 26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\RedWave Technology Goods and Services.doc:1/13/2021 9:01 AM\] 5 CAM2 Technologies, LLC d/b/a Redwave Technology Fire Department - 2021 Appropriation # 102 44-670.04; P.O. #104880 Contract Not To Exceed $50,140.00 27. IRAN CERTIFICATION Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. 28. ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 29. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA CAM2 Technologies, LLC d/b/a/ Redwave Technology by and through its Board of Public Works and Safety By: By: James Brainard, Presiding Officer Authorized Signature Date: Printed Name Mary Ann Burke, Member Date: Title Lori S. Watson, Member FID/TIN: Date: Last Four of SSN if Sole Proprietor: ATTEST: Date: Sue Wolfgang, Clerk Date: S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\RedWave Technology Goods and Services.doc:1/13/2021 9:01 AM\] 6 FYIJCJU B)2pg2* EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 EXHIBIT D AFFIDAVIT being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by the “Employer”) in the position of ______________________________________. 3. I am familiar with the employment policies, practices, and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the _________day of __________________________, 20___. Printed:_____________________________ I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: _____________________________ ICity®f Carme INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 Page 1 of 1 PURCHASE ORDER NUMBER 104880 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/8/2021 375396 ThreatlD System REDWAVE TECHNOLOGY VENDOR 41 EAGLE ROAD UNIT E DANBURY, CT 06810 - PURCHASE ID BLANKET CONTRACT 53022 QUANTITY UNIT OF MEASURE Department: 1120 Fund: 102 Account: 44-670.04 PAYMENT TERMS DESCRIPTION Ambulance Capital Fund 1 Each Shipping 1 Each 200-00-0020 ThreatlD GLS 1 Each 200-00-2001 ThreatlD Solids/Liquid Module Send Invoice To: Fire Department Fire Department SHIP 2 Civic Square TO Carmel, IN 46032- FREIGHT UNIT PRICE 150.00 34,990.00 15,000.00 Sub Total EXTENSION 150.00 34,990.00 15,000.00 50,140.00 2 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $50,140.00 SHIPPING INSTRUCTIONS * A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945--¢' AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Denise Snyder James Crider TITLE Accreditation/Budget Administrator Director of Administration CONTROL NO. 104880 CONTROLLER CzKpoPcfsmboefsbu2;17qn-Kbo24-3132 August 28, 2020 Mr. Jeremy Kashman, PE City of Carmel Engineer One Civic Square Carmel, Indiana46032 thRe: 96Street and Keystone Parkway Road Improvements Construction EngineeringAmendmentNo. 1 Carmel Project No. 16-ENG-05 Dear Mr. Kashman: On behalf of American Structurepoint, Inc., Iam pleased to submit this proposal for additional construction thinspectionservicesforthe96Street and Keystone Parkway Road Improvements Project.These additional services are required due to the project extending longer than anticipated in our original additional services agreement along with additional scope items included resurfacing along Keystone thththAvenuefrom96Streetto146Streetandconstructionofsidewalk/multi-use path along 96Street from KeystoneAvenueto Hazel Dell Road. The professional services shall include all construction inspection and observation services necessary to complete this project as described inExhibit A,attached. The services performed under this Additional Services Agreement Amendment No. 1 shall be completed for afee not to exceed $251,400as outlined in the attached manhour justification, and will only be billed as hours are used. Unused hours will not be invoiced. We look forward to working with the City of Carmel on this project. If you should have any questions, do not hesitate to contact Todd Rutledge at (317) 547-5580. Very truly yours, American Structurepoint, Inc. Cash E. Canfield Executive Vice President CEC:mma Attachments FYIJCJU 2017.00150 B)2pg8* EXHIBIT “A” SERVICESBYPROFESSIONAL A.ENGINEERING PERSONNEL For the fulfillment ofall services outlined in Section B below, the Professionalwill provide one full-time Resident Project Representative, inspectors, and clerical and secretarial personnel as required for aperiod oftime necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professionalare subject to approval by the City,and no personnel will be assigned to the project until the City’sapproval is obtained. The full-time Resident Project Representative will report to the Cityon all matters concerning contract compliance and administration. The full-time Resident Project Representative will coordinate project activities with City’sproject manager. B.DESCRIPTION OF SERVICES 1.Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule’sacceptability. 2.Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professionalshall be available for conferences as requested by the Cityto review working details of the project. The Citymay review and inspect the activities whenever desired during the life of the agreement. 3.Liaison: Serve as the City’sliaison with the Contractor, working principally through the Contractor’s field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable tothe project tomonitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4.Cooperate:Cooperate with the Cityin dealing with various federal, state, and local agencies having jurisdiction over the project. 5.Obtain from the Contractor a.Alist of his proposed suppliers and subcontractors b.Additional details or information when needed atthe job site for proper execution of the work 6.Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7.Shop Drawings a.Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer’s approval of the proposed design. Forward shop drawings to the design consultant for review and approval. FYIJCJU Exhibit APage 1of 32017.00150B)3pg8* b.Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c.Alert the Contractor’sfield superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the Citywhen it is necessary to disapprove work as failing to conform to the Contract Documents. 8.Review of Work, Inspection, and Tests a.Conduct on-site inspections for the Cityof the work in progressas a basis for determining that the project is proceeding in accordance with the Contract Documents b.Accompany visiting inspectorsrepresenting local, state, or federalagencies having jurisdiction over the project and report details ofsuch inspections to the City c.Verifythatthe required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d.Review theContractor’stest/certification results and the City’s independent assurance tests for accuracy and retain inthe project file e.Questionable testing methods or results from the Contractor may initiate an increase in the volume ofassurance tests 9.Modification: Consider and evaluate the Contractor’ssuggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10.Records a.Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract, progress reports, and other project related documents b.Keep adiary or logbook, recording hours on the job site, weather conditions, list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request, furnish copies of such a diary orlogbook to theCity. c.Maintain for the Citya record of names, addresses, and telephone numbers of all subcontractors and major material suppliers d.Maintain aset of drawings on which authorized changes are noted and deliver to the City upon request, but in any event, at the completion of the project e.Prepare the Final Construction Record and Final Estimate as required by the City 11.Reports: Furnish to the Cityat periodic intervals, as required, progress reports of the project, including the Contractor’scompliance with the approved construction schedule 12.Progress Estimates: Prepare progress estimates for periodic partial payments tothe Contractor and deliver to the Cityfor review and processing. The payments to the Contractor will be based on estimates ofthe value of work performed and materials complete in place in accordance with the contract. 13.Project Responsibility: The Resident Project Representative will be responsible for the documentation ofpay quantities and estimates and the maintenance of appropriate records related tothe construction of this project. FYIJCJU Exhibit APage 2of 32017.00150B)4pg8* 14.Work Schedule and Suspension: The Professional’s crew will be required to regulate their workweek to conform tothe Contractor’shours inaccordance with the directions ofthe City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete, the services ofthe Professionalmay also be suspended without cost to the project. 15.Contract Administration: The Professionalwill administer the contract in accordance with City’s procedures. 16.If directed by the City, the Professionalshall prepare, as needed, design, survey, right-of-way, and other services consistent with the previous services that have been performed by theProfessional on this project. These services will be performed and paid for based on an amendment tothis agreement to be negotiated between the Cityand the Professional. 17.If the Cityrequests services beyond the scope of this agreement and capabilities of the Professional, Professionalwill prepare an amendment toprovide these services through asubconsultant approved by the City. INFORMATION ANDSERVICES TOBEFURNISHED BYCITY The Cityshall furnish the Professionalwith the following. 1.A City’srepresentative with decision-making authority on all inquiries 2.Assistance to the Professional by placing at itsdisposal all available information pertinent to the project SCHEDULE 1.The Professional will be prepared to begin the servicesunder this Agreement within five (5) days after aletter of notice toproceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty (60) days after the project’sfinal acceptance by the City. 2.The assumed duration ofthe Project is an additional 18weeks for atotal project duration of85weeks. FYIJCJU Exhibit APage 3of 32017.00150B)5pg8* FYIJCJU B)6pg8* FYIJCJU B)7pg8* FYIJCJU B)8pg8* Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 100522 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Project 16-ENG-05; Contract Date 04.06.166/22/201700350562 AMERICAN STRUCTURE POINT, INCCity Engineering's Office VENDORSHIP7260SHADELANDSTATION 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 16523 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 22000COIT Bond Fund Account: 44-628.71 Each1ASA 29a - 96th St & Keyston Parkway - Construction $251,400.00$251,400.00 Engineering Sub Total 251,400.00 Account: 94-650.04 1EachASA 29 - 96th Street and Keystone Parkway Road $2,964,974.00$2,964,974.00 Improvements - Construction Inspection Sub Total 2,964,974.00 Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 3,216,374.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Jeremy KashmanJames Crider TITLEDirectorDirector of Administration CONTROL NO. 100522 CONTROLLER CzKpoPcfsmboefsbu21;59bn-Kbo22-3132 CzKpoPcfsmboefsbu21;54bn-Kbo22-3132 Nelson Alarm Revised December 9, 2020 Todd Luckoski City of Carmel Information and Communication Systems st311Avenue NW Carmel, Indiana 46063 The below quote isfor upgrading theexisting Network Video Recorder asshown below. a) Carmel Center Green City Center: i. IP08-180T-R4Z-E: Rackmount 4U recorder with 8IPlicenses (128 max), dual GB NIC, HDMI, DVI-D, VGA (2max. simultaneous), RS-232/485 serial port, RAID 6, Win10 or Ubuntu Linux 18.04onSSD, redundant power supplies, keyboard and mouse, exacqVision Professional orEnterprise client and server software pre-installed, 3year warranty and 5year software updates. ii. 5000-20070: Rackmount Sliding Rail Kit for exacqVision allEM-Series, S-Series, Z-Series, F2A, R4A and R2A servers. 26" rail with extensions supporting racks 28.4" to39" deep. Supports chassis up to29" deep. iii. 5000-40223: Microsoft Windows Server 2019for allZ-Series servers. Not field upgradeable. Available attime ofinitial order only. iv. 5000-40383: Z-Series CPU & Memory Upgrade: E3-1275 Xeon CPU and 16GB ECC Memory total. Not field upgradeable. Available attime ofinitial order only. v. EVIP-Transfer: Transfer license vi. EXW-4: 4th year ofhardware warranty vii. EXW-5: 5th year ofhardware warranty Equipment Purchase Cost = $31,435 b) Carmel Palladium: i. IP08-180T-R4Z-E: Rackmount 4U recorder with 8IPlicenses (128 max), dual GB NIC, HDMI, DVI-D, VGA (2max. simultaneous), RS-232/485 serial port, RAID 6, Win10 or Ubuntu Linux 18.04onSSD, redundant power supplies, keyboard and mouse, exacqVision Professional orEnterprise client and server software pre-installed, 3year warranty and 5year software updates. ii. 5000-20070: Rackmount Sliding Rail Kit for exacqVision allEM-Series, S-Series, Z-Series, F2A, R4A and R2A servers. 26" railwith extensions supporting racks 28.4" to39" deep. Supports chassis up to29" deep. iii. 5000-40223: Microsoft Windows Server 2019for allZ-Series servers. Not field upgradeable. Available attime ofinitial order only. iv. 5000-40383: Z-Series CPU & Memory Upgrade: E3-1275 Xeon CPU and 16GB ECC Memory total. Not field upgradeable. Available attime ofinitial order only. v. EVIP-Transfer: Transfer license FYIJCJU th2602East55Street Indianapolis, Indiana 46220 Phone: 317-255-2125 Fax: 317-53-8802 B)2pg3* Nelson Alarm vi. EXW-4: 4th year ofhardware warranty vii. EXW-5: 5th year ofhardware warranty Equipment Purchase Cost = $31,435 c) Carmel Mid-Town Parking Garages i. IP08-180T-R4Z-E: Rackmount 4U recorder with 8IPlicenses (128 max), dual GB NIC, HDMI, DVI-D, VGA (2max. simultaneous), RS-232/485 serial port, RAID 6, Win10 or Ubuntu Linux 18.04onSSD, redundant power supplies, keyboard and mouse, exacqVision Professional or Enterprise client and server software pre-installed, 3year warranty and 5year software updates. ii. 5000-20070: Rackmount Sliding Rail Kit for exacqVision allEM-Series, S-Series, Z-Series, F2A, R4A and R2A servers. 26" railwith extensions supporting racks 28.4" to39" deep. Supports chassis up to29" deep. iii. 5000-40223: Microsoft Windows Server 2019for allZ-Series servers. Not field upgradeable. Available attime ofinitial order only. iv. 5000-40383: Z-Series CPU & Memory Upgrade: E3-1275 Xeon CPU and 16GB ECC Memory total. Not field upgradeable. Available attime ofinitial order only. v. EVIP-Transfer: Transfer license vi. EXW-4: 4th year ofhardware warranty vii. EXW-5: 5th year ofhardware warranty Equipment Purchase Cost = $31,435 Grand Total Cost = $94,305 Additional Enterprise Licenses is $165 each. This quote is valid for 90days from date of issue** FYIJCJUth2602East55StreetIndianapolis, Indiana 46220 Phone: 317-255-2125 Fax: 317-53-8802 B)3pg3* CzKpoPcfsmboefsbu23;42bn-Kbo1:-3132 CzKpoPcfsmboefsbu22;39bn-Kbo19-3132 CzKpoPcfsmboefsbu8;26qn-Kbo17-3132 CzKpoPcfsmboefsbu21;13bn-Kbo24-3132 FYIJCJU B)2pg7* FYIJCJU B)3pg7* FYIJCJU B)4pg7* FYIJCJU B)5pg7* FYIJCJU B)6pg7* FYIJCJU B)7pg7* Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 0020CityofCarmel FEDERAL EXCISE TAX EXEMPT 104876 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Lease = 01/7/2021237560 PEARSON FORD,INC Street Department VENDORSHIP10650NMICHIGANRD 3400 W. 131st Street TO Carmel, IN 46074- ZIONSVILLE, IN 46077 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 52972 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 12060Capital Lease Fund Account: 44-650.01 1Each2021 Sign Truck (Ford F-550 Supercab 4x4 Diesel 84" CA)$137,471.00$137,471.00 Sub Total 137,471.00 Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 137,471.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Terry KillenJames Crider TITLE CommissionerDirector ofAdministration CONTROL NO. 104876 CONTROLLER KSM Consulting, LLC Police Department - 2021 CzKpoPcfsmboefsbu6;35qn-Kbo23-3132Appropriation #1110 43-419.99; P.O. #104891 Contract Not To Exceed $4,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT (“Agreement”) entered into by and between the City of Carmel and KSM Consulting, LLC (the “Vendor”), as City Contract dated October 20, 2020 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit “A”. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA KSM CONSULTING, LLC by and through its Board of Public Works and Safety By: By: James Brainard, Presiding Officer Authorized Signature Date: Natalie Litera Printed Name Mary Ann Burke, Member COODate: Title 30-0517849LoriS. Watson, Member FID/TIN: Date: Last Four of SSN if Sole Proprietor: ATTEST: 1/12/2021Date: Sue Wolfgang, Clerk Date: S:\\joberlander\\Contracts\\KSM Consulting CPD 2021 ASA.doc:1/12/2021 2:04 PM\] Scope of Work The Carmel Police Department (CPD) is ahigh performing agency and is accredited by CALEA. The CPD is seeking to demonstrate transparency with their traffic stop data. The CPD isseeking atool to allow for easy ingestion of their data as well as reporting for both internal and external stakeholder view to increase visibility into their activity. Success isobtained when: Aworkflow and tool isestablished toingest data An internal dashboard view isestablished that allows fordata analytics and transformation An external, public facing dashboard view isestablished ontheCPD Transparency Web page Phase 1: Discovery Discovery sessions and interviews with stakeholders. One workshop forinternal dashboard, oneworkshop forpublic facing dashboard. Meet with City ofCarmel IT Sign-offonrequirements forworkflow and supporting deliverables including static wireframes Phase 2: Solution Design Prototyping asolution. Review and sign-offon proposed design. Data ingestion tool Dashboard design (upto2dashboards) Phase 3: Implementation Build solution in client system, test, and move toproduction. Train client oncontinued solution support and provide documentation. All Phases: Project Management KSMC will provide project management throughout the engagement to drive successful outcomes. The PM will provide weekly project status updates, schedule meetings, and deliver final deliverable documentation. Additional Solution and Implementation Amendment Phase During implementation ofthework above ithasbeen determined that mapping isakeyelement forboth dashboards Solution formapping determined that anestimated 10 – 20hourswillbeneeded because ofthecomplexity of thedata FYIJCJU B)2pg4* Deliverables Data Ingestion Workflow and Tool: KSMCwillwork withCarmelPD toidentifytheproperdata ingestionmethod, workflowandtooltoaggregateandreportthedatatoPowerBI. Internal Data Power BI Dashboard: Created iteratively with thestakeholders, adata visualization tool using Microsoft Power BI toprovide for rapidand transformative access to thedata. External Data Power BI Dashboard: Created iteratively with thestakeholders, adata visualization toolusing Microsoft Power BIto provide forrapid and transformative access tothedata. Technical Solution for Dashboard Publication: KSMCwillprovidewrittentechnicalsolution documentation toincludeadatadictionary. Mapping in Dashboard: Both theinternal and external Data Power BIDashboard willcontain amapping feature. FYIJCJU B)3pg4* Timeline KSMC estimates thatthisengagement willbecomplete within fourto sixweeks once resources begin theengagement. KSMC estimates themapping feature willbecompleted concurrently with the existing project work, nolonger than 2weeks. Estimated Fees The total feesfor KSMC services withinthis engagement tobe $12,838 plusreasonably incurred out-of- pocket expenses, including travel. This isatime and materials engagement nottoexceed $12,838. The City ofCarmel willbeinvoiced monthly for theprior month'shours using the hourly rates outlined below. AMENDED ESTIMATED FEES: Inaddition totheoriginal fees listed above, thetotal fees forKSMC services to implement mapping willbe $4,000 plus reasonably incurred out-of-pocket expenses, including travel. This istime and materials engagement nottoexceed $4,000. The City ofCarmel willbeinvoiced monthly fortheprior month’shours using thehourly rates outlined below and from theoriginal contract. Fees for services outside thescope ofthisproposal, ifany, willbebilled based on thetime incurred athourly ratesoutlined below. HourlyRates RoleHourly Rate Senior BIConsultant$195 per hour Senior Consultant$225 per hour Project Manager$165 per hour Timeline and fees assume reasonable andtimely cooperation from yourpersonnel and thatunusual or unexpected circumstances, such as complications related toscheduling vendor demonstrations, donotoccur during theprocess. This also assumes thenature oftheoperations does notdiffer materially from theinformation reviewed inconnection with thepreparation ofthisproposal. Allother assumptions, terms, and conditions from the original agreement remain ineffect. FYIJCJU B)4pg4* CITY OF CARMEL, INDIANA INFORMATION SPECIAL EVENT / FACILITY USE REQUEST FORM Contact Person Email Phone Number: Cell Number: Address Name/Organization: Organization Type: Residenc y/Location: Event/Use Purpose: Event Date End Date Number of People Expected: Set-Up Start time Tear Down End Time CONTACT INFORMATION: Meg Gates Osborne - (Nancy Heck) Meg@megpromo.com 3175907522 3175907522 City Indianapolia State / Province / Region IN Postal / Zip Code 46280 Country United States Street Address 9875 Lakewood Drive East Address Line 2 City of Carmel Non-Profit Organization Do you reside or are you located within the Carmel city limits? Ye s No City of Carmel's Festival of Ice 2/20/2021 2/21/2021 500 12:00:00 PM 05:00:00 PM Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place Event Start time:Event end time: Rehearsal Rehearsal Date: Rehearsal Start Time: Rehearsal End Time: Fees? Desc ription of Event: 04:00:00 PM 08:00:00 PM NA Donatello’s Little Cairo Agave Woodys Tent Locations: -MEG team to practice physically distancing during tear down their equipment at each site -MEG & Associates to wipe down all items after set-up and before ice carvers place -Provided by Party Time with COVID regulations in place per operating rules Tent Set-up & Tear-down: distancing from the public -Snowflakes to be placed outside of each tent to ensure carvers have 6 ft physical -Stanchions/cording -10 x 10 Tent Layout (see map) Physical Distancing of Event: Saturday, February 20 – Ice Carving in Carmel A&DDTent Layout: Updated 11/17/2020 COVID Safety Protocol Plans Festival of Ice Saturday, February 20 – Sunday, February 21, 2021 COVID Plan: 8 Tents Spread in horseshoe around Carter Green Feb 21 - Sunday at Carter Green 10:00 - 2:00 pm Bubs Burgers Anthony's Plaza Pint Room Muldoons Little Cairo Cafe Donatellos Agave Woody's Feb 20 - Saturday - Main Street 4-8 pm Ice Carvers carving sculptures for the community Provide a brief description of event NO YES Will a Fee be charged for this event? If yes please describe in narrative below. Donatello’s The Pint Room Muldoons Bubs Anthony’s Chophouse Ice Carvers: -To remain 6 feet away from public at all times due to cautious layout placements -Those travelling together to Carmel will also room together at hotel -Wear masks during the entirety of the event. -Use hand sanitizer throughout carving MEG & Associates Team Protocol Procedures (both days): -Coordinate set-up and tear-down as needed -Wear facemasks, gloves, etc. during all activities -Monitor the spacing of public near carvers -Provide hand sanitizer and each carving location -Coordinate banners and signs as needed -Complete signage provided at each carving site to ensure guests are aware of the procedures and rules Ice Carver Dinner – Donatello’s -Ice Carvers to follow procedures currently in place inside Donatello’s -Number of guests limited to 20 people -Physically distanced seating in Donatello’s side room -No open appetizers set-up -Ice Carvers travel to dinner on their own Ice Carver Accomodations – Saturday night at Hotel Carmichael -Ice Carvers to follow Hotel physical distancing protocols already in place -Carvers to share rooms with only those they are traveling with 2021 Festival of Ice Protocol Plan 1a.docx 27.42KB Carter Green 2021 Map 1d.pdf 1.2MB Main Street 2021 Maps 2a.pdf 931.63KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Attach additional pages if needed-SEE BELOW -A stage will provide carvers with safe, physically distanced area from the public Ice Competition: aware of the procedures and rules -Complete signage provided on Sunday at each carving site to ensure guests are Signage: -To be located on stage above crowd (no physical interaction with public) DJ: -MEG team to monitor public physical distancing throughout event Public Distancing: -Same Tent protocols listed above -Entire Carter Green spacing to be used (see map) Tent Layout: Sunday, February 21 – Ice Carving in Carter Green FACILITY (S) REQUESTS: VENDORS: CITY SERVICES NEEDED: CITY FACILITY (S) REQUESTED: Mark al l that apply CENTER GREEN CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO JAPANESE GARDEN M ONON & M AIN PLAZA M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public. REFLECTING POOL - Ple ase note that Ve te r an's Plaza is NOT av ailable for re nt. SOPHIA SQUARE Othe r Parking Spaces - 7 spaces east side of 3rd Ave between Carter Green loop, Ice truck behind the amphitheater, 1 space in front of Woody,s Agave, Donatello's, Little Cairo, Muldoons, Pint Room, Anthony's and Bubs SPECIAL REQUESTS: Mark all that apply ELECTRICITY FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO JAM ES BUILDING RESTROOM S (CENTER GREEN) N/A Othe r Electricity at Woody's, Agave, Donatello's, Little Cairo, Muldoons, Pint Room, Anthony's and Bubs plus back at amphitheater for Ice Truck VENDORS: Mar k all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS PRESENT FOOD SERVED ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and Conditions” in the spe cial e v e nt policy handbook. N/A CITY SERVICES NEEDED: Mark all that appl y SEE CITY OF CARMEL FACILITY USE POLICY EM ERGENCY M EDICAL SERVICES (EM S) TRAFFIC CONTROL ONSITE SECURITY BARRICADES NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT) N/A Please note the number of NO PARKING SIGNS needed 25 EVENT SET UP: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY Stage Neighborhood Name/Streets to be c losed UPLOAD MAP Type of Closure: Further Info for type of c losure A r e fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-re fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city limits must be re ce iv e d prior to application r e v ie w or proce ssing. Payment may be made online using a credit or debit card at w ww .govpaynow.com PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) 4 x 4 - TBD Size of Stage Te nt(s) – If you are r e que sting M idtown Plaza, the e xclusiv e v e ndor for te nt re ntal is A-Classic Party Re ntals (317-251-7368). 8 - 12 x 10 on Mainstream sidewalks, 8 12 x 10 at Carter Green, 1 for over stage if we have stage for DJ Size of Tent (s) Bounce House N/A Othe r Party Time Rental Name of Merchants(s) doing the setup 3175362022 Phone Number of Merchant(s) doing set up: STREET(S) REQUESTED: SEE CITY OF CARMEL FACILITY USE POLICY Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane re strictions - e xplain be low Othe r - e xplain be low N/A Explain lane restrictions needed and other needed below: SECURITY DEPOSIT AND FEE: DISCLAIMER: The Carme l Board of Public Works and Safe ty re se rv e s the right, in its sole discre tion, to de ny any facility use re que st and/or re v oke any pre v isously grante d re que st to use a City facility for any lawful re ason. Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place Festival of Ice Saturday, January 9 – Sunday, January 10, 2021 COVID Safety Protocol Plans Updated 11/17/2020 Saturday, January 9 – Ice Carving in Carmel A&DD Tent Layout: Physical Distancing of Event: -10 x 10 Tent Layout (see map) -Stanchions/cording -Snowflakes to be placed outside of each tent to ensure carvers have 6 ft physical distancing from the public Tent Set-up & Tear-down: -Provided by Party Time with COVID regulations in place per operating rules -MEG & Associates to wipe down all items after set-up and before ice carvers place their equipment at each site -MEG team to practice physically distancing during tear down Tent Locations: Woodys Agave Little Cairo Donatello’s The Pint Room Muldoons Bubs Anthony’s Chophouse Ice Carvers: -To remain 6 feet away from public at all times due to cautious layout placements -Those travelling together to Carmel will also room together at hotel -Wear masks during the entirety of the event. -Use hand sanitizer throughout carving MEG & Associates Team Protocol Procedures (both days): -Coordinate set-up and tear-down as needed -Wear facemasks, gloves, etc. during all activities -Monitor the spacing of public near carvers -Provide hand sanitizer and each carving location -Coordinate banners and signs as needed -Complete signage provided at each carving site to ensure guests are aware of the procedures and rules Ice Carver Dinner – Donatello’s -Ice Carvers to follow procedures currently in place inside Donatello’s -Number of guests limited to 20 people -Physically distanced seating in Donatello’s side room -No open appetizers set-up -Ice Carvers travel to dinner on their own Ice Carver Accomodations – Saturday night at Hotel Carmichael -Ice Carvers to follow Hotel physical distancing protocols already in place -Carvers to share rooms with only those they are traveling with Sunday, January 10 – Ice Carving in Carter Green Tent Layout: -Entire Carter Green spacing to be used (see map) -Same Tent protocols listed above Public Distancing: -MEG team to monitor public physical distancing throughout event DJ: -To be located on stage above crowd (no physical interaction with public) Signage: -Complete signage provided on Sunday at each carving site to ensure guests are aware of the procedures and rules Ice Competition: -A stage will provide carvers with safe, physically distanced area from the public WĂůůĂĚŝƵŵ dĂƌŬŝŶŐƚŽŶ ĂƌŵĞů/ĐĞ ĂƌǀŝŶŐdĂďůĞ ϯƌĚ ǀĞ ^t /ĐĞ dƌƵĐŬ WĂƌŬŝŶŐ D 'Θ :^ƚĂŐĞ DĂŝŶ^ƚĂŐĞ ĂƌǀŝŶŐdĞŶƚƐ ĂƌǀŝŶŐdĞŶƚƐ ; ĂĐŚ>ĂƌŐĞ^ƋƵĂƌĞŝƐĂƉƉƌŽdž͘ϮϬdžϮϬͿ ɸɶɸɷØÁ¼(Üã¯ó¼È¨0 0Øó¯Â©ãØãØ*Ø February 20-21, 2021 Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place ɸɶɸɷØÁ¼(Üã¯ó¼È¨0 0Øó¯Â©¯ÂØÁ¼ØãÜˬܯ©Â¯Üãدã tŽŽĚLJ͛Ɛ ĂƌǀŝŶŐdĞŶƚƐ ;dĞŶƚƐĂƌĞEŽƚƚŽ^ĐĂůĞͿ ĂƌǀŝŶŐdĞŶƚƐ ;dĞŶƚƐĂƌĞEŽƚƚŽ^ĐĂůĞͿ ŶƚŚŽŶLJ͛Ɛ ŚŽƉŚŽƵƐĞ dŚĞWŝŶƚZŽŽŵ DƵůĚŽŽŶ͛Ɛ Ƶď͛Ɛ >ŝƩůĞ ĂŝƌŽ ŽŶĂƚĞůůŽ͛Ɛ ŐĂǀĞ February 20-21, 2021 Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place ACKNOWLEDGEMENT AND AGREEMENT Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH CITY FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City- owned facility and/or property. * GO TO SUBM IT TAB AND CLICK ON SUBM IT The City of Carmel - Meg Gates Osborne Name of Organization/Applicant Signature of Authorized Agent/Applicant Meg Gates Osborne Printed Name and Title (If applicable) 1 Civic Square Carmel, IN 46032 Address of Organization/Applicant 1/11/2021 Date CITY OF CARMEL USE ONLY Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ James Brainard, Presiding Officer Date: ______________________________ ___________________________________ Mary Ann Burke, Member Date: ______________________________ ___________________________________ Lori Watson, Member Date: ______________________________ ATTEST: _____________________ Sue Wolfgang, City Clerk ________________ Date Special Conditions:__________________________________________________________________ APPLICATION CHECKLIST (for u se b y City of Carmel) Chec klist Applicable permit or approval c opies received Application comple te d in full Ev e nt narrativ e de scription include d M aps attache d, if applicable Ve ndor list attache d, if applicable Se curity de posit or e v e nt fe e re ce iv e d Ce rtificate of Insurance re ce iv e d Communication plan to re side nts and/or busine sse s and/or copy of e mail corre sponde nce to affe cte d partie s re ce iv e d HOA approv al re ce iv e d Hamilton County He alth De partme nt Hamilton County She riff City of Carme l Fire M arshal City of Carme l Police De partme nt Carme l Clay Parks & Re cre ation SUBMIT CITY OF CARMEL, INDIANA INFORMATION SPECIAL EVENT / FACILITY USE REQUEST FORM Contact Person Email Phone Number: Cell Number: Address Name/Organization: Organization Type: Residenc y/Location: Event/Use Purpose: Event Date End Date Number of People Expected: Set-Up Start time Tear Down End Time CONTACT INFORMATION: Teresa Anderson tanderson@carmel.in.gov 3175712523 3173793442 City Carmel State / Province / Region IN Postal / Zip Code 46280 Country Hamilton Street Address 1473 Sunray Drive Address Line 2 Apt 110 Teresa Anderson Individual Do you reside or are you located within the Carmel city limits? Ye s No Celebration of Life Open House 6/13/2021 6/13/2021 150 12:00:00 PM 05:00:00 PM Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place Event Start time:Event end time: Rehears al Rehears al Date: Rehears al Start Time: Rehearsal End Time: Fees? Desc ription of Event: FACILITY (S) REQUESTS: VENDORS: 01:00:00 PM 04:00:00 PM NA Will a Fee be charged for this event? If yes please describe in narrative below. YES NO Provide a brief description of event Celebration of Life for Jack Anderson Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark al l that apply CENTER GREEN CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO JAPANESE GARDEN M ONON & M AIN PLAZA M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public. REFLECTING POOL - Ple ase note that Ve te r an's Plaza is NOT av ailable for re nt. SOPHIA SQUARE Othe r SPECIAL REQUESTS: Mark all that apply ELECTRICITY FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO JAM ES BUILDING RESTROOM S (CENTER GREEN) N/A Othe r VENDORS: Mar k all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS PRESENT FOOD SERVED ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and Conditions” in the spe cial e v e nt policy handbook. N/A CITY SERVICES NEEDED: Mark all that appl y CITY SERVICES NEEDED: Neighborhood Name/Streets to be c losed UPLOAD MAP Type of Closure: Further Info for type of c losure SEE CITY OF CARMEL FACILITY USE POLICY EM ERGENCY M EDICAL SERVICES (EM S) TRAFFIC CONTROL ONSITE SECURITY BARRICADES NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT) N/A Please note the number of NO PARKING SIGNS needed EVENT SET UP: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY Stage Size of Stage Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for te nt re ntal is A-Classic Party Re ntals (317-251-7368). Size of Tent (s) Bounce House N/A Othe r Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: STREET(S) REQUESTED: SEE CITY OF CARMEL FACILITY USE POLICY Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane re strictions - e xplain be low Othe r - e xplain be low N/A Explain lane restrictions needed and other needed below: SECURITY DEPOSIT AND FEE: A r e fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-re fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city limits must be re ce iv e d prior to application r e v ie w or proce ssing. Payment may be made online using a credit or debit card at w ww .govpaynow.com PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carme l Board of Public Works and Safe ty re se rv e s the r ight, in its sole discre tion, to de ny any facility use re que st and/or r e v oke any pre v isously gr ante d re que st to use a City facility for any lawful re ason. DISCLAIMER: ACKNOWLEDGEMENT AND AGREEMENT Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH CITY FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City- owned facility and/or property. * GO TO SUBM IT TAB AND CLICK ON SUBM IT Teresa Anderson Name of Organization/Applicant Signature of Authorized Agent/Applicant Teresa Anderson Printed Name and Title (If applicable) 1473 Sunray Drive, Apt 110 Carmel, IN 46280 Address of Organization/Applicant 1/8/2021 Date CITY OF CARMEL USE ONLY Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ James Brainard, Presiding Officer Date: ______________________________ ___________________________________ Mary Ann Burke, Member Date: ______________________________ ___________________________________ Lori Watson, Member Date: ______________________________ ATTEST: _____________________ Sue Wolfgang, City Clerk ________________ Date Special Conditions:__________________________________________________________________ APPLICATION CHECKLIST (for u se b y City of Carmel) Chec klist Applicable permit or approval c opies received Application comple te d in full Ev e nt narrativ e de scription include d M aps attache d, if applicable Ve ndor list attache d, if applicable Se curity de posit or e v e nt fe e re ce iv e d Ce rtificate of Insurance re ce iv e d Communication plan to re side nts and/or busine sse s and/or copy of e mail corre sponde nce to affe cte d partie s re ce iv e d HOA approv al re ce iv e d Hamilton County He alth De partme nt Hamilton County She riff City of Carme l Fire M arshal City of Carme l Police De partme nt Carme l Clay Parks & Re cre ation SUBMIT CITY OF CARMEL, INDIANA INFORMATION SPECIAL EVENT / FACILITY USE REQUEST FORM Contact Person Email Phone Number: Cell Number: Address Name/Organization: Organization Type: Residenc y/Location: Event/Use Purpose: Event Date End Date Number of People Expected: Set-Up Start time Tear Down End Time CONTACT INFORMATION: Jennifer Penix jpenix1@ccs.k12.in.us 3178449961 3172585665 City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address 515 E. Main St., Ste. 124 Address Line 2 Carmel Education Foundation Non-Profit Organization Do you reside or are you located within the Carmel city limits? Ye s No Ghosts and Goblins 5k/2k Family Race Event 10/23/2021 10/23/2021 2,500 06:00:00 AM 01:00:00 PM Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place Event Start time:Event end time: Rehears al Rehears al Date: Rehears al Start Time: Rehearsal End Time: Fees? Desc ription of Event: FACILITY (S) REQUESTS: 09:00:00 AM 11:00:00 AM NA Will a Fee be charged for this event? If yes please describe in narrative below. YES NO Provide a brief description of event Ghosts and Goblins 5k/2k Family Fun race is for community members, primarily from Carmel Clay Schools, who wish to support this fundraiser for Carmel Education Foundation. The two events run simultaneously and the 5k is a timed and chipped event. Participants pay a registration fee to participate and many wear costumes. Attach additional pages if needed-SEE BELOW 2020 GhostGoblins5K Map Proposed.pdf 152.91KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT CITY FACILITY (S) REQUESTED: Mark al l that apply CENTER GREEN CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO JAPANESE GARDEN M ONON & M AIN PLAZA M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public. REFLECTING POOL - Ple ase note that Ve te r an's Plaza is NOT av ailable for re nt. SOPHIA SQUARE Othe r no facilities- just area around Carmel High School SPECIAL REQUESTS: Mark all that apply ELECTRICITY FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO JAM ES BUILDING RESTROOM S (CENTER GREEN) N/A Othe r VENDORS: Mar k all that apply SEE CITY OF CARMEL FACILITY USE POLICY VENDORS: CITY SERVICES NEEDED: Neighborhood Name/Streets to be c losed UPLOAD MAP VENDORS PRESENT FOOD SERVED ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and Conditions” in the spe cial e v e nt policy handbook. N/A CITY SERVICES NEEDED: Mark all that appl y SEE CITY OF CARMEL FACILITY USE POLICY EM ERGENCY M EDICAL SERVICES (EM S) TRAFFIC CONTROL ONSITE SECURITY BARRICADES NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT) N/A Please note the number of NO PARKING SIGNS needed tbd EVENT SET UP: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY Stage Size of Stage Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for te nt re ntal is A-Classic Party Re ntals (317-251-7368). Size of Tent (s) Bounce House N/A Othe r Race timing End Results Name of Merchants(s) doing the setup 3178460078 Phone Number of Merchant(s) doing set up: STREET(S) REQUESTED: SEE CITY OF CARMEL FACILITY USE POLICY Area around Carmel High School. Proposed route is below, however modifications may need to be made based on construction and road/neighborhood updates. The 2K will likely be part of the 5K course- we are working on that. Include addresses as appropriate An easy to read, color map of the area is required with submission. 2020 GhostGoblins5K Map Proposed.pdf 152.91KB Type of Closure: Further Info for type of c losure A r e fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-re fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city limits must be re ce iv e d prior to application r e v ie w or proce ssing. Payment may be made online using a credit or debit card at w ww .govpaynow.com PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carme l Board of Public Works and Safe ty re se rv e s the r ight, in its sole discre tion, to de ny any facility use re que st and/or r e v oke any pre v isously gr ante d re que st to use a City facility for any lawful re ason. Rolling closure Total closure Lane re strictions - e xplain be low Othe r - e xplain be low N/A Explain lane restrictions needed and other needed below: SECURITY DEPOSIT AND FEE: DISCLAIMER: Ghosts & Goblins 5K Approved by CFD, CPD, CRED 1/12/2021 COVID protocols in place ACKNOWLEDGEMENT AND AGREEMENT Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH CITY FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City- owned facility and/or property. * GO TO SUBM IT TAB AND CLICK ON SUBM IT Carmel Education Foundation Name of Organization/Applicant Signature of Authorized Agent/Applicant Jennifer Penix, Executive Director Printed Name and Title (If applicable) 515 E. Main St., Ste. 124 Carmel, IN 46032 Address of Organization/Applicant 1/6/2021 Date CITY OF CARMEL USE ONLY Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ James Brainard, Presiding Officer Date: ______________________________ ___________________________________ Mary Ann Burke, Member Date: ______________________________ ___________________________________ Lori Watson, Member Date: ______________________________ ATTEST: _____________________ Sue Wolfgang, City Clerk ________________ Date Special Conditions:__________________________________________________________________ APPLICATION CHECKLIST (for u se b y City of Carmel) Chec klist Applicable permit or approval c opies received Application comple te d in full Ev e nt narrativ e de scription include d M aps attache d, if applicable Ve ndor list attache d, if applicable Se curity de posit or e v e nt fe e re ce iv e d Ce rtificate of Insurance re ce iv e d Communication plan to re side nts and/or busine sse s and/or copy of e mail corre sponde nce to affe cte d partie s re ce iv e d HOA approv al re ce iv e d Hamilton County He alth De partme nt Hamilton County She riff City of Carme l Fire M arshal City of Carme l Police De partme nt Carme l Clay Parks & Re cre ation SUBMIT CzKpoPcfsmboefsbu22;25bn-Kbo19-3132 CITY OF CARMEL, INDIANA Board of Public Works and Safety