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Home My WebLink AboutCSC ServiceWorks, Inc./CFD/$27,426.36/Gear WashersCzKpoPcfsmboefsbu23;25qn-Kvm23-3132 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E CSC ServiceWorks, Inc. Fire Department - 2021 Appropriation # 1120 102 44-670.99; P.O. #105367 Contract Not To Exceed $27,426.36 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to 1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers’ compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\CSC ServiceWorks, Inc. Goods and Services.doc:7/9/2021 10:33 AM\] 2 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E CSC ServiceWorks, Inc. Fire Department - 2021 Appropriation # 1120 102 44-670.99; P.O. #105367 Contract Not To Exceed $27,426.36 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E-VERIFY: Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E- Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City’s prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\CSC ServiceWorks, Inc. Goods and Services.doc:7/9/2021 10:33 AM\] 3 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E CSC ServiceWorks, Inc. Fire Department - 2021 Appropriation # 1120 102 44-670.99; P.O. #105367 Contract Not To Exceed $27,426.36 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND City of Carmel Fire Department Department of Law 10701 N College Ave, Suite A One Civic Square Carmel, Indiana 46280 Carmel, Indiana 46032 If to Vendor: CSC ServiceWorks, Inc. PO Box 76528 Baltimore, Maryland 21275 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\CSC ServiceWorks, Inc. Goods and Services.doc:7/9/2021 10:33 AM\] 4 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E CSC ServiceWorks, Inc. Fire Department - 2021 Appropriation # 1120 102 44-670.99; P.O. #105367 Contract Not To Exceed $27,426.36 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Vendor. 26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. S:\\Contracts\\Prof.Svcs & Goods Svcs\\Fire Dept\\2021\\CSC ServiceWorks, Inc. Goods and Services.doc:7/9/2021 10:33 AM\] 5 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E 7/21/2021 7/21/2021 7/21/2021 7/21/2021 CSC* SERVICEWORKS Quote & Branch Info Quote Expiration 6/30/2021 Date Quote Number 00059361 Prepared By Bud Stinger Phone 317)945-4003 Sold To: Bill to Name CARMEL FIRE DEPT Bill To 2 CIVIC SQUARE CARMEL, IN 46032 SALES QUOTE Created Date 6/29/2021 Branch Super Laundry Indianapolis Remit To: CSC ServiceWorks P.O. Box 76528 Baltimore, MD 21275-6628 Ship To: Ship to Location CARMEL FIRE DEPT - LR Ship To City of Carmel Fire Department 4925 E. 106th Street Carmel, IN 46033 Term ID COD Contact Name Orbie Bowles Warranty Parts Manufacturer Warranty Only Phone (317) 571-2600 Email obowles@carmel.in.gov Quartity Equipment Product Description 2.00 UWT065D40LX050EA00 Unimac 65p washer UniLinc OptiSpray No Disp no heat/prep steam 100G200-240/6011-3 SS Ozone 1.00 TR100 12X18X4 HighMark ABS 12"x18"x4' drain trough w/ lint screen 2" outlet 4.00 UNSEAL 3 High Mark 3" fitting kit for washer hook up 1.00 FREIGHT FREIGHT - NONTAXABLE NONTAXABLE 1.00 NTLIV AND INSTALL DELIVERY AND INSTALL CHARGES NON TAXABLE Final Delivery / Set, level, and program in place. Bolt down Subtotal Install Note rigid -mount washers. Total Price Sales Tax Rate (%) Estimated Sales Tax Grand Total w/Sales Tax Deposit Balance: 12,308.18'$24.616.36 S720.00 $720.00 25.00 $100.00 S390.00 $390.00 1.600.00 S1,600.00 27,426.36 27,426.36 0.000% 0.00 27.426.36 0.00 Buyer understands that Seller will be incurring substantial cost and expense during the term of delivery & installation and requires payment to be made upon completion. In the event credit is requested, I authorize CSC ServiceWorks, Inc. to update credit and financial information concerning the applicant from any source. Signature of Purchaser Date: Sales Representative Date: Exhibit — ..— DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E CSC SERVICEWORKS SALES QUOTE Terms & Conditions 1.Payment Terms. Buyer must pay net amount of invoice in full within thirty (30) days of date of invoice, unless Sales Order provides otherwise. If payments for prior purchases are overdue, Seller may require payment by COD, certified check, cashiers' check, or bank wire transfer as a condition to further shipments. Seller reserves the right to withhold future shipments if any payment is more than thirty (30) days past due. All payments shall be in United States Dollars. Buyer agrees to a returned check fee of $25.00. All payment disputes must be submitted in writing within thirty (30) days of Invoice. 2.Shipment. Unless otherwise noted in writing, all shipments are F.O.B. Shipping. Customer is responsible for shipping costs at all times, including warranty parts and returns. 3.Cancellatlon. An order once placed with and accepted by Seller can be cancelled only with Seller's consent and upon terms that will indemnify Seller against loss. 4.Return Policy. Products may be returned for up to thirty (30) days from purchase, except for discontinued items, gas/electrical parts and special orders, all of which are non -returnable. All returns are subject to a restocking fee of 15 % of original purchase price. 5.Taxes. The amount of the present or future sales, revenue, excise, or other taxes applicable to the products listed in invoice shall be added to the purchase price and shall be paid by the Buyer, or in lieu thereof, the Buyer shall provide Seller with a tax exemption certificate acceptable to the taxing authorities of any relevant jurisdiction. 6.1-lmitation of Liability. IN NO EVENT SHALL SELLER BE LIABLE FOR (A) ANY ACTS OR OMISSIONS OF BUYER OR (B) ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, EVEN IF SELLER HAS BEEN ADVISED OF THE POSSIBILITY OF THOSE DAMAGES, AND WHETHER BASED UPON CONTRACT, NEGLIGENCE, STRICT TORT, STATUTE, OR ANY OTHER LEGAL THEORY, 70arrantles. Seller shall pass to Buyer any warranties made available by the applicable manufacturer or vendor to the full extent that Seller is authorized to pass those benefits to Buyer. In the event of any claims arising out of or related to any product sold. Buyer shall look solely to the manufacturer or vendor of such product for defense, indemnification, or other applicable relief. NO EXPRESS WARRANTIES AND NO IMPLIED WARRANTIES WHETHER OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR USE, OR OTHERWISE (EXCEPT AS TO TITLE), OTHER THAN THOSE EXPRESSLY SET FORTH ABOVE WHICH ARE MADE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, SHALL APPLY TO PRODUCTS SOLD, AND NO WAIVER, ALTERATION, OR MODIFICATION OF THE FOREGOING CONDITIONS SHALL BE VALID UNLESS MADE IN WRITING AND SIGNED BY AUTHORIZED SIGNATORIES OF BOTH PARTIES S.Seller's Right of Possession. Seller shall have the right, in addition to all others it may possess, at any time, for credit reasons or because of Buyers default or defaults, to withhold shipments, in whole or in part, or to recall goods in transit and Buyer consents that all the merchandise so recalled shall become Sellers absolute property. The foregoing shall not be construed as limiting, in any manner, any of the rights or remedies available to Seller. 9.Seller Makes No Representations. Buyer acknowledges that Seller specifically does not guarantee any income or profits from the use of the products, and does not agree to re -purchase the products for any reason whatsoever. Seller represents that there is no charge for any marketing, training program, or trademark license granted in connection with this sale. 10.Buyer's Representations. Buyer represents to Seller that Buyer is not relying on Seller's expertise nor on any representations or guarantees of any kind In order to utilize the products and/or services sold hereunder to begin or continue any business activity 11. Force Majeure.. Sellers performance will be excused by the occurrence of conditions beyond its reasonable control, such as fires, explosions, floods, riots, labor disputes, shortages, accidents, acts of God, regulations, laws, or other events or circumstances that prevent or delay the Sellers performance. 12.Controlling Provisions. These terms and conditions shall supersede any provisions, terms or conditions contained on any confirmation order, or other writing Buyer may give or receive, and the rights of the parties shall be governed exclusively by the provisions. terms and conditions of this order. Seller makes no representations or warranties concerning this order except such as are expressly contained in this order, and this order may not be changed or modified orally. 13.Purchase Order. If Buyer's order forth is used for the purpose of this transaction, it is expressly understood and agreed that the terms and conditions set forth In this Agreement shall prevail insofar as the same may in any way conflict with the terms and conditions set forth in such order form 14.Choice of Law. The parties agree that these terms and conditions shall be governed by the Commonwealth of Massachusetts and any court of record In Massachusetts shall have jurisdiction in regard to any proceedings arising under these terms and conditions. Exhibit A Z o-Q- DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E 7/2/2021 CSC SERVICEWORKS SUPERLAUNDRY BALTIMORE, MD 21275 - 105367 PO BOX 76528 City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Gear Washers Fire Department 10701 N. College Ave. Ste. A Carmel, IN 46280- 375839 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 57568 1120Department:102Fund:Ambulance Capital Fund 44-670.99Account: Delivery andInstall1 $1,600.00 $1,600.00Each Freight1 $390.00 $390.00Each High Mark 3" Fitting Kit for Washer HookUp4 $25.00 $100.00EachUNISEAL3 Highmark ABS 12'x18"x4' drain trough w/lint screen 2" outlet1 $720.00 $720.00EachTR10012X18X4 Unimac 65# Washer Unilinc Optispray No Disp No Heat/prep stream 2 $12,308.18 $24,616.36EachUWT065D40LX05 0EA00 27,426.36SubTotal 27,426.36 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 105367 ORDERED BY TITLE CONTROLLER Fire Department 2 Civic Square Carmel, IN 46032- Denise Snyder Accreditation/Budget Administrator DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E