HomeMy WebLinkAboutClient Approved Estimate Steeplechase FairchildCharges
Item Description Unit Cost Tax Quantity Line Total
Client Meeting CLIENT MEETING--UPDATED
Attendees: Cody & Mary, Marc & Bill
Date: 3.23.21, Morning
Inspected project area together, Client affirmed
concerns with stair stringers.
Fairchild laid out options of enlarging deck, see
photos, and client opted for 10lf from beam (with
over lap for structure).
Client confirmed location of new, wider stair system.
Others will install gas line for grill.
Client desires stainless steel railing elements.
Consideration of electrical ambient lighting.
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Client Notes CLIENT NOTES: IMPORTANT
The initial meeting occurred before November of 2020.
There have been several discussions and iterations of the
project discussed.
PLEASE - PLEASE read estimate carefully to assurance
alignment with your expectations. The approved
estimate/contract sets forth the scope of work and costs,
as well as mutual expectations.
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Inspection/Assessment INSPECTION/ASSESSMENT:
General: Deck with Balcony, Rear, Right Elevation
with Balcony wrap around to rear with egress to
patio.
Deck Area #1: Main
Hexagon
Approximately 285 SF
Ledger Joist attached to home
2X10 Beam, side mounted on 4X4 posts at
appropriate span from house.
2X10 joists, 16" OC with metal joist hangers from
ledger board, but NOT consistent throughout.
4X4 posts that continue to railing on sides, blocked
4X4 railing posts.
Stairs on front of deck, closest to garage.
Deck Area #2:
Rectangle with angle transition to Main deck
Approximately 45 SF
11 Step stair system down to patio
Concern--railing/safety from door onto stairs
Balcony joist system is lacking joist hangers and
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Estimate #893373
Billing Address
Mary Cody Weinstein
3793 Steeplechase Drive
Carmel IN 46032 United
States
weinmkw@gmail.com
+1 309 635 2715
Service Address
Mary Cody Weinstein
3793 Steeplechase Drive
Carmel IN 46032 United
States
weinmkw@gmail.com
+1 309 635 2715
Send Payment To
Fairchild Services Group,
Fairchild Renovations
3185 Shadeland Avenue,
#200
Indianapolis IN 46226 United
States
3174326758
marc@fairchildrenovations.com
Sent On 03/30/21
Total $40,376.00
Payments $1,000.00
Balance $39,376.00
framing (joists) run parallel to house (rear elevation)
with 4X4 posts supporting rim joists.
Side Elevation, Exterior Door:
32" X 80" RH Inswing with 1/2 Lite
Project Plan PROJECT PLAN: 3/26/21
HIGH LEVEL:
Deck demolition--down to framing. Framing repairs and
modifications with addition to deck. New engineered deck
surface and fascia, stair elements, railing elements, AND
remove and replace side door.
CLIENT OBJECTIVES:
Finalize Client Provided/Paid For @ Cost Materials:
Engineered Decking, Fascia, and Railing Systems.
ORDER CYCLE.
Select any lighting with updated estimate for the
same.
Coordinate with Others for gas line/supply.
PROJECT EXECUTION:
Permit Application and Approval
Utility Locate
Demolition
Framing Modifications:
Support Beams with Posts
New Stairs (1)
Railing Posts
Door Removal and Replacement
SIDING REPAIRS, REAR ELEVATION
Decking Installation:
Deck Boards
Stair Treads and Risers
Fascia Boards
Railing Installation:
Posts wrap
Railing System Installation Deck
Railing System Installation Stairs
Door Finishing
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Client Commitments
General
CLIENT COMMITMENTS:
Client agrees and commits to the following:
#1. Client has read the estimate carefully before
agreeing/approving the estimate. The estimate sets forth
the scope and cost of repairs and duties of all parties.
#2. The client will provides access to the property as
agreed upon.
--SPECIFICALLY: EXTERIOR ACCESS:
a. Client understands Fairchild will need access to exterior
electrical receptacles and water faucet.
b. Fairchild will need to place a trailer/dumpster for debris,
space to temporarily store materials (large quantity), both
items will require driveway space (likely limit or prohibit
vehicle access to the garage during the project cycle.
#3. The client has a shared responsibility with Fairchild to
protect their personal property. The client will remove
personal property from the targeted project area, the
contiguous walls, and the directed area of egress to the
project area.
--SPECIFICALLY:
a. Fairchild will need all personal property removed from the
deck and patio to mitigate risks.
b. Please remove or protect personal property in the
Laundry/Utility Room where the door will be replaced and
remove wall hangings.
#4. Client understands property preservation measures will
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remain in place for the duration of the project.
IMPORTANT: Client understands there will be damage to the
landscape and the lawn around the deck structure. There
will be considerable repetitive foot traffic around the
perimeter of the deck and Fairchild will NOT be able to
avoid walking on the ground annuals (ivy, etc.). THIS
ESTIMATE DOES NOT INCLUDE ANY REPAIR OR REPLACEMENT
TO THE LAWN OR LANDSCAPING AS A RESULT OF THE
DIRECTED PROJECT SCOPE.
#5. Client agrees to cooperate with the Phased Approval
Process and to provide timely feedback with any concerns.
#6. Client is purchasing ALL engineered deck products:
decking boards, decking fasteners, caps, stair treads, stair
risers, fascia boards, post covers and tops, and all railing
systems. NONE of those costs are included in the
estimate.
Phased Approval
Process
PHASED APPROVAL PROCESS:
Client Approval & Acceptance:
In effort to deliver on client's expectations and to avoid
miscommunication and potential delays, we require three
documented meetings with the client (on-site) and
approval from client for each phase of the project that will
be completed.
Phase I: Post DEMO
On-site meeting with client to inspect conditions and
address any unforeseen issues discovered during
demolition. Fairchild will STOP, Client and Fairchild will
inspect the project together after DEMO has been
completed.
Phase II: Framing
Fairchild will set new posts, new stair framing, and joist
blocking and joists repairs and then STOP. Client and
Fairchild will inspect the completed framing repairs and
additions prior to moving forward with the any decking
updates. Code compliant inspection will occur at this time.
Phase III: Completion
Fairchild will check in with client as the deck surfaces and
railing system are installed to assure alignment with
expectations and any client direction for details as they
manifest.
NOTE--engineered railing systems do not allow for the
customization of traditional framing and lumber fabricated
railings and the unique and limited elements of the railing
system may require a different outcome than preferred.
At the time of Project Completion or close before, Fairchild
will STOP and inspect the project condition with Client for
their approval and to collect any punch list feedback with
respect to fit and finish concerns, document and agree
upon"fit and finsh"/"punch list concerns" and Fairchild will
address those concerns for final approval.
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Client Provided
Materials
Client Provided Materials:
Client has committed to providing the enumerated
materials below:
PENDING FINAL APPROVAL:
Engineered decking boards and fasteners
Stair Treads/Risers and fasteners
Fascia
Trex (above deck surface) Post Wrap and Caps
Railing System
Finish caps, touch up paint, etc.
All Engineered Deck Components and Systems within
desired level of finish.
IF DESIRED, ambient/LV lighting--fixtures/transformers
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Permit Compliance PERMIT COMPLIANCE:$526.00 1.0 $526.00
Agency: Carmel
Filing/Review: NO FILING FEE PUBLISHED
Inspections: $216.00
Total Fees: $216.00*
Fairchild charges the Client the fee structure established
by Carmel. The most recent information published by
Carmel, cited below, is estimated. Fairchild will charge the
actual fees charged by Carmel, exclusive any fees as a
result of Fairchild's actions.
Permit Process:
Application and Permit Issuance
Footing Inspection
Rough In, Framing Inspection
Certificate of Occupancy (Carmel Language)
C:\Users\nmishler\Desktop\2020 Fees.doc
"RESIDENTIAL DECK ADDITION: (For deck structures that
have NO covering/roof/awning structure over any of their
area, are more than 30 inches above the ground, but are
not 2nd story/floor decks—where the deck structure is
actually a roofing structure for an area below. Those are
considered porch additions.)
➢ $73.00 for each assessed, required inspection for the
permit. (This is usually at least 2 inspections-the footing
and the final-for your estimate.)
➢ $70.00 for the Certificate of Occupancy
*Note: If work performed by FPS is identified as lacking by
code enforcement representatives, client is not charged
for any additional time/expenses associated with the
resolution of such an issue.
Utility Locate Service UTILITY LOCATE:
Normally without charge for underground location service--
Indiana811.
Fairchild will request a locate of the rear and Right side
elevation of the premises. Indiana811 will liaise with public
utilities to locate with flags and paint markings for
underground utilities.
CLIENT IS RESPONSIBLE TO IDENTIFY ANY OTHER
UNDERGROUND UTILITIES, INCLUDING:
Sprinkler System
Invisible fencing
Privately ran water, gas, or electrical lines
Fairchild is NOT responsible for any underground system or
utility not located per Indiana811.
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Property Preservation PROPERTY PRESERVATION:
Exterior Project--See Comments in Client Commitments
regarding repetitive foot traffic and landscaping.
Fairchild will introduce a protective panel over the balcony
glass door AND window under balcony deck.
Fairchild will use heavy duty tarps around the perimeter of
the deck structure to collect debris and to protect the lawn
and landscaping.
Fairchild will maintain a clean project site and police the
same at the conclusion of every project day.
Fairchild will introduce floor protection and plastication as
needed in the laundry room for the door
removal/replacement.
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Demolition DEMOLITION:
Disassemble and remove all of the railing systems
and discard.
Disassemble the small stair runner and railing,
discard.
Remove up to 2 of the large stair runners and
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discard.
Remove all decking and discard.
Remove:
Band Joists and fascia for the modified area of
the deck.
Terminate the existing floor joists at the existing
beam to align with the new layout of the deck.
Door:
Remove interior casing and retain for paint
match.
Remove exterior casing and retain for paint
match.
Remove existing door hardware.
Remove door and discard.
Phased Approval
Process
Phase I: Post DEMO
On-site meeting with client to inspect conditions and
address any unforeseen issues discovered during
demolition. Fairchild will STOP, Client and Fairchild will
inspect the project together after DEMO has been
completed.
Despite 2 site visit, there may existing conditions where are
unknown to Client/Fairchild in need of repair. Fairchild will
inspect the structure thoroughly and advise client of any
repairs not included in the original scope of the project
plan or estimate.
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Door Replacement DOOR REPLACEMENT:
Client and Fairchild will inspect for any framing,
moisture, or other concerns.
Fairchild will install a 32"X80" RH Inswing door, pre
hung with door flashing.
Fairchild will insulate the door from the interior.
Fairchild will install Client Provided Handle and
Deadbolt lockset.
Fairchild will procure color matched interior paint and
replacement trim.
Color Matching is limited by technology and will be
close, but may not be an exact match. Fairchild does
not warranty or guaranty color matching. We use SW
for Color Matching and their paint products.
Fairchild will install trim, and prep for paint.
Fairchild will paint the interior side of the door and
trim (same color), 2 coats.
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Siding repair SIDING REPAIR--LIMITED, REAR ELEVATION
--Rear Elevation, Over Deck, Gable End
Loose siding, Fiber Cement
SCOPE:
--Inspect and Affirm Scope--siding did not present with any
deterioration, but was loose from substrate. Fairchild will
inspect again and affirm the estimated scope.
--Secure siding, Fairchild may have to face nail, which is
within the specs of Hardie and other manufacturers.
--Procure 1 Gallon of color matched paint and perform
targeted painting of secured pieces.
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Deck Repairs DECK FRAMING
Install 5 4X4 posts with footings for the new beam.
Install 2 4X4 posts, ground set, for new stair system.
CARMEL INSPECTION
Beams:
Set 7 4X4 Treated with post anchors: AC2® 4 x
4 x 4' #2 Ground Contact Green Pressure
Treated Timber
Construct 1 Beam, doubled 2X10s treated with
beam ties
Joist Structure:
Install joists hangers where missing on existing
structure.
$0.00 1.0 $0.00
Install (2) stair stringers for taller stair case.
Install new joists: 16" OC for an additional
finish space of 9.6 and attached to beam with
metal hangers.
Introduce band joists.
Install 2X10 Blocking between all existing joists
at 16"/32" intervals (from joist cavity to cavity)
for rigidity for Trex decking.
Introduce 4 treated stair stringers for short
staircase.
Introduce new railing posts (with blocking) per plan.
CARMEL INSPECTION (Client Phase II Inspection)
Phased Approval
Process
Phase II: Framing
Fairchild will set new posts, new stair framing, and joist
blocking and joists repairs and then STOP. Client and
Fairchild will inspect the completed framing repairs assure
alignment with Project Plan and Client's approval, within the
limitations of the estimate and project plan.
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Deck Repairs DECK REPAIRS:
Introduce (Client provided) engineered decking
surface per manufacturer specifications to include
the main deck area, the balcony, and (2) stair
systems.
Introduce (Client provided) engineered fascia wrap
and stair elements per manufacturer specifications.
Introduce (Client provided) railing system with post
wraps, railing elements, and post caps per
manufacturer specifications.
Fairchild will wrap the exposed 4x4s and beams
below the deck surface with metal wrap (WHITE)
$0.00 1.0 $0.00
Door Replacement DOOR REPLACEMENT:
Painter exterior trim and door with color matched
paint.
$0.00 1.0 $0.00
Phased Approval
Process
Phase III: Completion
Fairchild will check in with client as the deck surfaces and
railing system are installed to assure alignment with
expectations and any client direction for details as they
manifest. NOTE--engineered railing systems do not allow for
the customization of traditional framing and lumber
fabricated railings and the unique and limited elements of
the railing system may require a different outcome than
preferred. At the time of Project Completion or close
before, Fairchild will STOP and inspect the project condition
with Client for their approval and to collect any punch list
feedback with respect to fit and finish concerns.
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Exterior Punch List Punch List
Non-chargeable event--completion of agreed upon,
documented Exterior Punch List Repairs (Fit and Finish).
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Estimates & Budget ESTIMATES AND BUDGET:
Minimum Known and Estimated Project Costs, Labor, and
Functional Materials (non-engineered decking materials) as
of the date of the estimate.
ESTIMATE EXCLUDES:
(1) ANY AND ALL ENGINEERED DECKING MATERIALS:
DECKING, FASTENERS, POST COVERS, POST CAPS,
RAILING ELEMENTS, FASTENERS, FASCIA WRAP,
COVER, SETC.
(2) Any Lighting or Electrical Work
(3) Any other work not specifically listed in the
estimate.
(4) THE NEW TREATED LUMBER CAN NOT BE PRIMED
NOR PAINTED UNTIL IT HAS DRIED. RECOMMEND
PRIMING AND PAINTING TREATED LUMBER ELEMENTS,
VISIBLE IN FALL OF 2021. NOT INCLUDED IN ESTIMATE.
$27,350.00 1.0 $27,350.00
Client Provided
Materials
Client Provided Materials: ENGINEERED DECKING
MATERIALS--PENDING CLIENT SELECTIONS
Railing System and Hardware
Deck surface and hardware
Fascia and Hardware
Stair Risers & Hardware
Budget, Pending Clients Final Design and Selection
with Trex branded products @ Cost: $12,500
$12,500.00 1.0 $12,500.00
Terms & Conditions TERMS & CONDITIONS:
#1. Please read estimate carefully
#2. This is a good faith estimate based upon known
defects and/or the repairs outlined. Please read the
"Unforeseen Conditions Clause" noted in the "Estimate"
document.
#3. TERMS:
A. A Deposit of 30% and a Signed Estimate are required to
schedule. INITIAL DEPOSIT $1,000 TO FILE FOR PERMIT, THEN
THE REMAINDER OF THE INITIAL 30%.
B. A Progress Payment of 30% if Due Upon the 2nd Carmel
Inspection and Phase II Approval.
C. A Progress Payment of 30% is due before the Phase III
inspection.
D. The remaining or Full Balance is Due Upon Phase III
Approval.
E. Invoices are Due Upon Receipt. Change Orders are due
upon approval.
F. Accepted Payment Methods: Cash, Check, and Major
Credit Card*
*Credit Card transactions over $1,000 are subject to the
fees charged FPS not to exceed 3.5% of the payment.
#4. SCHEDULING
A. Exterior work is dependent upon weather conditions
B. Project will require a minimum of 16 business days
without consideration for rain/weather delays.
C. SUPPLY CHAIN, MATERIAL AVAILABILITY ISSUES:
There has been considerable challenges with lumber and
other materials availability (and pricing volatility) attributed
to COVID 19 related issues. Pricing is based upon the
market as of the date of the estimate (3.27.21). As of this
date, the treated lumber is in stock and Trex (depending
on product line and features is in stock with some
forecasting a July eta). Fairchild has NO Control over such
market conditions nor commitments from suppliers that are
unmet. Fairchild reserves the right to alter pricing on
Fairchild provided materials, if material cost increases
occur.
D. Project Scheduling--Client has Priority Scheduling for as
early as May, pending material availability.
#5. IMPORTANT - INDIANA CONSUMER PROTECTION
NOTICE!
A. Client has a (3) three business-day right of rescission
from the date of the signed contract. Rescission notice
shall be provided via email to
marykris@fairchildrenovations.com.
B. Project Contact: Mary Kris McWhinney
Email: marykris@fairchildrenovations.com
Office: 317.432.6758
C. Fairchild is a Licensed General Contractor. Fairchild
employees will perform the known and estimated work as
estimated as of the date of this estimate.
#6. Materials: Specs and Warranty:
Please see the attached Warranty on AC2 Treated Lumber.
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Subtotal $40,376.00
Tax $0.00
Total $40,376.00
Total
payments
$1,000.00
Balance
remaining
$39,376.00
Notes
UNFORESEEN CONDITIONS CLAUSE:
Estimates are provided in good faith and based upon a visual inspection. Issues may be discovered once work begins that alter the
scope AND/OR cost of repairs. If there are material changes to the scope of repairs and/or changes to the cost of repairs, FPS will
provide the client a written "Change Order" to document such changes and will require the client's formal approval. "Change
Orders" are supplemental to the original estimate or contract, the stated "Terms and Conditions" in the original estimate remain in
effect. ALERT: changes in the scope of repairs will likely alter the estimated days of completion and a revised date of completion.
We reserve the right to decline repairs outside of the original estimate/scope. All efforts will be made to complete work on the
agreed upon date(s). However, weather, scope changes, material availability, and other challenges may affect deadlines.
ESTIMATE APPROVAL: PLEASE READ THE ESTIMATE CAREFULLY!
Your signature or on-line approval/acceptance affirms the above prices, specifications, and conditions are satisfactory and are
hereby accepted. Your acceptance authorizes Fairchild Property Services to do the work as specified and payment will be made as
agreed upon.
Terms
PAYMENT IS DUE UPON COMPLETION OF WORK.
Please make payment upon completion of work, unless other arrangements have been agreed upon at the time of acceptance of
our estimate. Invoices not Paid in Full within 10 days from the date of the invoice will be charged 3% interest per month until paid in
full.
As a courtesy to our clients, we accept most major credit cards for payment. Credit Card transactions are subject to a 3.5% fee.
This is the fee FPS is charged by our service provider.
Additional Notes
Date Name Note