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HomeMy WebLinkAboutPaperless Packet for BPW 08.04.21Board of Public Works and Safety Meeting
Agenda
Wednesday, August 4, 2021 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the July 21, 2021, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Bid Opening for 2021 Path Preservation; Terry Killen, Street Commissioner
3. CONTRACTS
a. Request for Purchase of Goods and Services; SJCA P.C.; ($5,250.00); 19-02 -
Replacement and Rehabilitation of Multiple Bridges in Brookshire Golf Club;
Additional Services Amendment; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; American Structurepoint, Inc.;
($504,815.00); 20-ENG-03 – 3rd Ave Reconstruction from City Center to Elm Street,
Design and ROW; Additional Services Amendment; Jeremy Kashman, City Engineer
c. Request for Lease with Maintenance Agreement; Toshiba Business Solutions; ($105.48
per month); Copier; Terry Killen, Street Commissioner
d. Request for Purchase of Goods and Services; Truck Country of Indiana, Inc.;
($340,622.00); Dump Trucks; John Duffy, Director of the Department of Utilities
e. Resolution BPW 08-04-21-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Old Growth
Again Restoration Forestry, Ind. d/b/a Forever Redwood; ($351,690.00); Pavilion at
Carter Green; Nancy Heck, Director of the Department of Community Relations
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Civic Square Gazebo/Civic Square Fountain; Shabbat in the Park;
August 6th, 2021; 4:00 PM – 8:00 PM; Cantor Aviva Marer, Indianapolis Hebrew
Congregation
b. Request to Use/Close City Streets; Grand Opening Party; August 19th, 2021; 4:00 PM
– 11:00 PM; Katie Hardy, HRM Law
c. Request to Use/Close City Streets; Carmel Farmers Market 9/11 Ceremony;
September 11th, 2021; 6:00 AM – 11:30 AM; Ronald Carter, Carmel Farmers Market
d. Request to Use Carter Green/Adjacent Drives and Sidewalks/James Building and
Veterans Parking Garages and Restrooms/East Plaza of The Palladium/Parking
Spaces on the East Side of SW 3rd Ave; Carmel Farmers Market; May 7th –
September 24th, 2022; 6:00 AM – 1:30 PM; Ron Carter, Carmel Farmers Market
e. Request to Use Carter Green; Dance Recital, Food Truck; August 7th, 2021; 1:00 PM
– 6:00 PM; Divya Narayanan, One 2 One Physical Therapy
f. Request to Use Civic Square Gazebo; Preschool Dance Party; September 13th, 2021;
9:30 AM – 10:45 AM; Jennifer Humphrey, Carmel Clay Public Library
g. Request to Acknowledge Mayor’s Approval to Use Parking Spaces; Celebration for
Equity in Education; July 31st, 2021; 2:00 PM – 10:00 PM; Ashten Spilker,
Communities Allied for Racial Equity
h. Request to Use/Close City Streets; Ridge Road Fall Festival; September 11th, 2021;
3:00 PM – 12:00 AM; Cindy Schleich
i. Request to Acknowledge Mayor’s Approval to Use Civic Square Gazebo; Carmel
Police National Night Out – Amended Request; August 3rd, 2021; 5:00 PM – 8:00 PM;
Anna Flaming, Carmel Police Department
j. Request to Use City Center Green/Barricades/No Parking; Oktoberfest; October 1st,
2021; 10:00 AM – 12:00 AM; Melanie Brewer, City of Carmel
k. Request to Use Civic Square Gazebo; M3 Theatre Fall Fundraiser Rehearsal and
Performance; October 8th, 2021; 7:00 PM – 9:00 PM; October 9th, 2021; 9:00 AM –
9:00 PM; Hillary Blake, Meridian Music School
5. OTHER
a. Request for Consent to Encroach; 254 Veterans Way; Raiders Investments, LLC
b. Request for Consent to Encroach; 5147 Puffin Place; Luther and Kristine Brunette
c. Request for Waiver of BPW Resolution No. 04-28-17-01; 116th and Rolling Springs;
Small Cell; Verizon Wireless
d. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Fiber
Installation – Service for Briar Creek, Briar Lane Estates, Glenwood and
Shadybrook; AT&T
e. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Pavement
Cut; Ascension St. Vincent Heart Hospital; 10580 N. Meridian; JDH/Crown Castle
f. Request for Lane Closure/Open Pavement Cut; 106th & College; AT&T
g. Request for Lane Restriction; 1991 W. 116th Street; Jeremiah Glenn, Nicholas Design
Build
h. Request for Lane Restrictions/Open Pavement Cut; City Center & Pawnee Road;
AT&T
i. Request for Right of Way Dedication; Woodside at West Clay; Nick Churchill, Snap II
Properties
j. Request for Storm Water Technical Standards Waiver; 750 Veterans Way; David
Huffman, Circle Design Group
k. Request for Secondary Plat; Gramercy West Section 2; Brian Roberts, Buckingham
Companies
6. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, July 21, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
MEETING CALLED TO ORDER 7 8
Mayor Brainard called the meeting to order at 10:04 AM 9
10
MEMBERS PRESENT 11
12
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 13
were present. 14
15
MINUTES 16
17
Minutes from the July 7, 2021, Regular Meeting were approved 3-0. 18
19
BID/QUOTE OPENINGS AND AWARDS 20
21
Bid Award for 16-ENG-37 – Roundabout Improvements 116th Street and Range Line Road, Jeremy Kashman, 22
City Engineer, recommended awarding the bid to Calumet Civil Contractors, Inc. as they were the lowest and 23
most responsive bidder. Board Member Burke moved to award the bid to Calumet Civil Contractors, Inc. in the 24
amount of $5,439,000.00. Board Member Watson seconded. Request approved 3-0. 25
26
CONTRACTS 27
28
Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($351,000.00); 20-ENG-02 – 106th St. & 29
College Ave Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. 30
Request approved 3-0. 31
32
Request for Purchase of Goods and Services; Hoyt-Wessel Photography, LLC (TapSnap Ventures, Inc); 33
($1,300.00); Employee Picnic Photos; Board Member Burke moved to approve. Board Member Watson seconded. 34
Request approved 3-0. 35
36
Resolution BPW 07-21-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 37
Acknowledging Agreement Between City and Vendor; Gordon Flesch Company, Inc; ($981.40 per month); 38
Copier Lease and Monthly Maintenance Fee; Board Member Burke moved to approve. Board Member Watson 39
seconded. Request approved 3-0. 40
41
Request for a Reciprocal Contract of Sale; Everstream GLC Holding Company, LLC; Mutual Property 42
Conveyance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 43
44
Request for Purchase of Goods and Services; CSC ServiceWorks, Inc; ($27,426.36); Commercial Laundry 45
Washer, Delivery and Installation; Board Member Burke moved to approve. Board Member Watson seconded. 46
Request approved 3-0. 47
48
Request for Purchase of Goods and Services; West Publishing Corporation; ($523.00 per month for 36 months); 49
West Proflex; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 50
51
Request for Purchase of Goods and Services; CrossRoad Engineers, PC.; ($175,000.00); 18-ENG-05 – 4th & 52
Main Additional Work – Main St. Median & Main/Lexington RAB – Prelim Engr.; Additional Services 53
Amendment #17; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 54
3-0. 55
56
Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($5,439,000.00); Roundabout 57
Improvements 116th Street and Range Line Road; Board Member Burke moved to approve. Board Member 58
Watson seconded. Request approved 3-0. 59
60
Request for Purchase of Goods and Services; Avolve Software Corporation; ($10,912.50); ProjectDox Software; 61
Amendment to Software License & Support Agreement; Board Member Burke moved to approve. Board Member 62
Watson seconded. Request approved 3-0. 63
64
Request for Purchase of Goods and Services; RTS Water Solutions, LLC; ($1,163,222.27); Water Meter 65
Replacements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-66
0. 67
68
Request for Purchase of Goods and Services; Nelson Alarm, LLC; ($19,613.00); Water Operations Alarm System; 69
Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 70
Request approved 3-0. 71
72
Request for Purchase of Goods and Services; Fredericks, Inc; ($29,145.00); Construct Gear/Laundry Room; 73
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 74
Request approved 3-0. 75
76
Request for Purchase of Goods and Services; Cannon Solutions America, Inc; ($454.00 per month for 36 months); 77
Printer Leases; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-78
0. 79
80
REQUEST TO USE CITY STREETS/PROPERTY 81
82
Request to Use Midtown Plaza; NBA Draft Viewing Party; July 29, 2021; 5:00 PM – 10:00 PM Board Member 83
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84
85
Request to Use Carter Green; Dinner & Health Presentation to Health Professionals; August 13, 2021; 3:00 PM 86
– 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87
88
Request to Use Midtown Plaza; Pumpkin Giveaway; October 7, 2021; 1:00 PM – 8:00 PM; Board Member Burke 89
moved to approve. Board Member Watson seconded. Request approved 3-0. 90
91
Request to Use/Close City Streets; Late Night on Main/Carmel Porchfest; September 17, 2021; 3:00 PM – 1:00 92
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93
94
Request to Use Carter Green; Celebration for Equity in Education; July 31, 2021; 2:00 PM – 9:00 PM; Board 95
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96
97
Request to Use Civic Square Gazebo; Bach To Rock Showcase Performance; September 19, 2021; 12:00 PM – 98
7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99
100
Request to Use Civic Square Gazebo; Wedding; July 23, 2021; 2:00 PM – 4:00 PM; Board Member Burke moved 101
to approve. Board Member Watson seconded. Request approved 3-0. 102
103
Request to Use/Close City Streets; Neighborhood Block Party; August 21, 2021; 3:00 PM – 10:00 PM; Board 104
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 105
106
Request to Use/Close City Streets; Late Night on Main; October 2, 2021; 3:00 PM – 1:00 AM; Board Member 107
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108
109
OTHER 110
111
Request for Consent to Encroach; 4919 Essex Drive; Board Member Burke moved to approve. Board Member 112
Watson seconded. Request approved 3-0. 113
114
Request for Termination of Consent to Encroach; 12828 West Road, Zionsville; Board Member Burke moved to 115
approve. Board Member Watson seconded. Request approved 3-0. 116
117
Resolution BPW 07-21-21-02; A Resolution of the City of Carmel Board of Public Works and Safety Requesting 118
the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in 119
Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a 120
PRIF Credit Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 121
approved 3-0. 122
123
Request for Lane & Path Restrictions; Various Locations; Board Member Burke moved to approve. Board 124
Member Watson seconded. Request approved 3-0. 125
126
Request for Vacation of Existing Curb Cuts & New Curb Cuts; The Signature; Board Member Burke moved to 127
approve. Board Member Watson seconded. Request approved 3-0. 128
129
Request for Lane Restrictions/Path Closure/Open Pavement Cut; Main & Guilford; Board Member Burke moved 130
to approve. Board Member Watson seconded. Request approved 3-0. 131
132
Request for Storm Water Technical Standards Waiver; 10585 Hussey Lane; Board Member Burke moved to 133
approve. Board Member Watson seconded. Request approved 3-0. 134
135
Request for Storm Water Technical Standards Waiver; Carmel Health and Wellness – 55 4th Ave SE; Board 136
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 137
138
Request for Storm Water Technical Standards Waiver; The Signature; Board Member Burke moved to approve. 139
Board Member Watson seconded. Request approved 3-0. 140
141
Request for Secondary Plat; Melange Subdivision; Jo Board Member Burke moved to approve. Board Member 142
Watson seconded. Request approved 3-0. 143
144
145
146
147
148
149
150
ADJOURNMENT 151
152
Mayor Brainard adjourned the meeting at 10:08 a.m. 153
154
155
APPROVED: ____________________________________ 156
Sue Wolfgang – City Clerk 157
158
_____________________________________ 159
Mayor James Brainard 160
ATTEST: 161
162
__________________________________ 163
Sue Wolfgang – City Clerk 164
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TOSHIBA
BUSINESS SOLUTIONS
The words you and your, refer to the Customer. The words Lessor, we, us, and our, refer to Toshiba financial
Services. The Toshiba Equipment is covered by the terms of the Toshiba Quality Commitment a copy of which may be
obtained from your service provider. We own the Equipment, as defined below, (excluding software) and you have the
right to use R under the terms of this Agreement
TOSHIBA
FINANCIAL SERVICES
CUSTOMER•NTACT INFORMATION
Legal Company Name: City of Carmel [Fed. Tax iw; 3 (b ©40
Contact Person: Amy Lunn Bill -To Phone: 317) 733-2001 Bill -To Fax:
Billing Address: 3400 W 131ST STREET City of Carmel Streets Department City, state -Zip: CARMEL, IN 46074
Equipment Location: City, State - Zip: rfdfleranl Man above
TBS LOCATION
Contact Name: Dan Swift Location:
EQUIPMENT• • •+
MODELNO. SERIAL NO. STARTING METERITEMDESCRIPTION
Toshiba e-STUD104515AC ESTUD104515AC
See attached form (Schedule'Al for Additional Equipment. See attached form Willing Schedule) for Additional EqulpwWayment Schedule
LEASE: PAYMENT SCHEDULE
Number of Payments: 60 of $105.48 ' Security Deposit": $ 0.00 Received 'plus applicable taxes
Payments Includes: 0 S&W Images per Month Excess Images at $ 0.00300 ' per B&W Image Lease payment period Is monthly unless othendse UrAated.
EndabLeass Options:
Payments includes: 0 Color Images per Month Excess images at $ 0.03500 ' per Color Imageaga You Will have the following option at the end of yxxroriginal
Payments Includes: Scan Images per Month Excess Images at $ ' per Scan Image term, provided me agreement has not terminated easy and no
Ym 9 P 9 Ina9 event of default under it* Agreement has occurred and is
Payments Includes: B&W Print Images per Month Excess Images at $ ' per B&W Print Image conniving. I. Purchase Me Equipment at Fair Market Value per
Payments Includes: Color Print Images per Month Excess Images at $ ' per Odor Print Image section is.
2. Renewhm iheggreement per section 17. Origination Fee: Upto$99.00 fmdmedin Fistrnvoks) Excesslmagesbtiled: x Monthly Quadedy e. ReEquipment. Security
Deposit The security deposit Is non Interest bearing and te to secure your perfornm a under this Agreement Any security deposl made may be applied by us to musty any amount owed by you In. in which event
you will promptly restore the security deposit to its fug amount as set faith above. U all con(Iitiaw are fuly compled with and provided you have not ever been in default of the Agreement in the Default section, the secudtydeposit
will be refunded to you after the return of the equipment in accordance with the Rehm of Equipment section. THIS
IS A NONCANCELABLE I IRREVOCABLE AGREEMENT. THIS AGREEMENT CANNOT BE CANCELLED OR TERMINATED. Toshiba
Financial Services Title: Data: You
hereby acknowledge and agree that your ortgaml or electronic signature below shall constitute an enforceable and original signature for al purposes. The Agreement may be executed In counterparts. The executed counterpart
which has Lassoes original signature andror is In Lessors possessmn shall constitute chatter paper as that term is defined In the Ungmm Commercial Code CUCCT and shall constitute Me original agreement for all
purposes, Including, wdroul limitation, (i) any hearing, Ural or proceeding with respect to this Agreement and (Ig any detemhration as to which versbn of me Agreement mostfutes the single We ordinal Item of chattel paper
under the UCC. If Customer signs and transmits this Agreement to Lessor by facsimile ar other electronic transmission, the trmmifted copy, upon execution by Lessor, shag be binding upon the parties Customer agrees
that the facsimile or other electronic bansMsslon of this Agreement manually signed by Lessor, when attached to the facsimile or other electronic My signed by Customer, shag constitute the original agreement for all purposes,
Including, without limitation, those outlined above in this Section. WMout funiUrG and subject to the foregoing, the parties further agree that for purposes of executing this Agreement (a) a document signed and transmitted
by facsimile or other electronic transmission shall be treated as an original document, (b) the signature of any party on such document shag be considered as an original signature, (c) the document Iransmitted shall
have the same effect as a counterpart thereof containing odg'mal signatures, and (d) at the request of Lessor. Customer, who executed his Agreement and transmitted Its signature by facsimile, or other electronic transmission
shag provide the counterpart of (his Agreement containing Customers original manwal signature to Lessor. No party may rape as a defense to the enforcement of this Agreement that a facsimile or other electronic
transmission was used to transmit my signature of a party to this Agreement BY SIGNING THIS PAGE, YOU REPRESENT TO US THAT YOU HAVE RECEIVED AND READ THE ADDITIONAL TERMS AND CONDITIONS
APPEARING ON THE SECOND PAGE OF THIS AGREEMENT. THIS AGREEMENT IS BINDING UPON OUR ACCEPTANCE HEREOF, Name:
I Slanature: X I Titie: I Date: I A.
L. 1
of 2 SEEPAGE 2 FOR ADDITIONAL TERMS AND CONDITIONS TFS -0219
I. Lease Agreement. You agree to tease Gam us Me equpmentdambed under ITEM OESCNPTIOW and many attached SdwdJathereinafter, wiN of replxened Pert repain, leditiou and acvsssshes, retorted b as 0e4qulpmann and as midlfied
by Supplements to be Agreement from Rene to tone signed byyou and us. You summits us to Insert or meet raising hfometion an Ws Agr im udiy your amemte legal news, sedal"ban and any other hfamamn describing Re Equipment. You anmaze m b tllanga ma amount of each Payment (sat ROM On page 1 of this Agreement) by not we gun 15%due to changes In Me equipment van gnmen whim may comment to our acceptance of His Agreement or adjustments to reflect
applicable sale lazes. Wowil seta yw copies olanydrumm s. YOU agree toprovide updated annual ardbrquartedy thanchl statements bus upon request. YouauMoatre us or in awsgnee b obtain aeQt reports and make credt inquiries regarding you
and Your Ilrrerctel ovingfion and to Prmlde You Mlame601, Including Payment history, to err smallness or mind panes living an ecanodc interest In Ws. Agreement or Me Equipment. Toshiba Fronded Services (TFS) is real responsible par service or
maintenance of Or Equipment and Is real party to any service maintenance agreement.
2. Lease Commencement: Thu Agreementwa mmmerca upon youracceplame ofms appbabb Equipment. When you recdhre me Egulpmenl, you agree to imecldad"Ny youramepbnm byhlephare or, at ourequest by delivery ofooften evidence
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PURPOSE IPMENT 4. THAT YOU HAVESELECTDEMAKENOWMRAMYEXPRESSEDUPONYOU, OWN JUDGMENTWITHOUT AN DISCLION,TN RLIANCEIPONANYFITFORAPARRCUEPRESENTAIOSMATIHEEQUYOULEISE THE EQUIPMENT YOUAGREE REPRESENTATION BASED UPONYOUROWNIND US, NOR WLLANYMANY
RELIANCEUPONANY SYOU OF AN OR YOUR OBTATIONSMADEBYND YOULEASETHE EWT EWILL NO NO REPRESEMA710N OR WARRANTY WIIN RESPECT TOTHEEQUIPMENTWILLBINDU3, NOR WILL ANY BREACH THEREOF RELIEVE YOU OF ANY OF YOUR OBLIGATIONS HEREUNDER YOU AGREE THAT WE WILL NOT BE RESPONSIBLE TO PAYYOU ANY CONSEQUENTIAL OR
INCIDENTAL DAMAGES FOR ANY DEFAULT BY US UNDER THIS AGREEMENT. S. Slalubry Finance Lease: You agree
Mal We Agreement Rambles as a shammy Fence Lam underN6ee 2A of (Its Urfbnn Commercial Cade. To me etase you are pemutzed by app6mble law, you wahadl rob and mmeQes provided byk&Ie 2A secHau SOM22)d Aa Unlmn Commercial
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to fib a Mancig statement MIN msped to Fe Equipment Boris Agresma4 b dammed to be a umad Dansacgon, you grant us a semdy Mmoral Hit De Equipment to secure as, amonls you au us ender an agmemand wM m. 7. Use Maintenance and Repair
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YOU WILL USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCTOF YOUR BUSINESS AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES. YmvaTndrmveme Equlpmett"he equipment houlan Ransil an page 1 witiont
Our advance written crosent. You wR give us madinahie access b de Equipment so Mat wo ran check Me EqupmerVaes9tenn, cadmon and proper maintenance. At your cast you win keep n Equlpmenl in good remark, mndtlm and warning mda, adnarywearand
liar excepted. You aril rent make any permanent eMroOms Is Me Egulpment You wd keep W Egdpmrt bee and cbar of al Ilene. You assign b us al of your rights, but mne of your obligations, wderanypuWae agreement for 0ve EgulpmmL We assign to
you aO ourdgMs uMers ywarrandes, an half as you are col hdelanR 6. Software: Exceplenpmvbed'n Mier paragreph, referenms b'EqulpmonG
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al tyros, coals and expenses barred by us as a consequence, d %a o e Agreement may Include a pmkt and Is s WA
d to appMable faxes. In objects, you agree to pay He a UCC flang lee of 635A0. 10. In demurely. You sell irdemniy sal hold us
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and ashave us and Our assigns named addNmal heated Upon huysmi, you agree to pOvke us
certificates or evldeme a Occurrence co Ang our Interest (and only our Mlaesq
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Ws. Agreement have bee d ysummi ed to do so an wIseluB. 14. Default You will be In do had under His Agreement
I: (a) we do not receive any Paymml due under OO Agreement within Her (6) days affair Re ore dale, (b) you fat to meet my of your oblige Russ In me Agreement (Omer doer payment Obimtias) ad do not coned such deferh wEsIn 10 days after we send you
written risks of sum default (c) you or your guarantor become mien, am Iquidaled or dbsalred, merge, Banda a mate dal pecan of your awnersble interest a assets, step dopy business, a assign dghe or Property for Me beneR coaechem, (d) a peBlion
b filed by or agent you at last Wamn orundeor my bmRmpluy or Insolvency law, (a) any Immunoadm made by you Is false or mehhamng In dry material respect (9 You default an ary Oder agreement with in aast assign or my mmerial egeemenl wgh any
entity, Or ig) mere has been a mmMN adverse chaps In Year or an guaanlola lnancW, hvemse or Operating mmfitlm 1S. Re mothers: 9 you rein debug we may, at Our
option, do any or all of gar fotlwCy: (a) reWn year seedy depook Gam, (b) brrimb Oda Agromeart, (c) regdm Met you pay, as compensation to Was mar bargain and not as a Penally, Ma sun Of(11 al amounts dx and FayaNe by You ar round under ties Agreement,
plus (2) the present new of all remaining Payments In become due under Ws Agreement (discounted all%or me lowed rate slowed by dew), and @)(i) the amount of my purchase option ate, snore Is spedfed. 20%of he original equipment mat which
roommate our anticipated residual value In Ere EqJScwm Or (IQ room the Equipment b a kmfon dealgmled by us and pay Is us the excess, 9any, of me anmuN paysbb wider dace 3lo our Me Fair Mahal Vie of Me retuned Equipment as
do marked by us. In am reasonable disae6m, (it) homes, Inerestm any bids baboons at be do d 12%per amoA and (a) exercise my other remcdn enables b m at taw aIn equity. MaludIng requNy you to knmedahty stop wing my emtsmd soMrers. You
agree b pay our reaumMe albme/a fees and ecbal court mile Including anymdolappei If rm bave b hike pmsesdon od Me Egdpment you Vas b pay Me m t oI reamuwsbn adwe rayed afte TNMe Equipment el roam ddoemindupmedaorepbRcaprNmes cries,ydmawAMentice
taken.Ymmayremake BageformydaAdeme tamamyexoess wilyratsimdbrans. its. Fair Mau Option: Algasad con Termprovidedus rem raehuft,end uponplusapplicablenames, train you, you el eMso(a)rehm al Me EqulpmorAa@)pwcusedme Equipmmlasu, wimanlemA wartmtybmnddm, value aOIbWMe Fair MaAO ValmdBeecEquipment sea xtein Sudan IS, Isamdiscretion plus two. an sailed 1,bas 17. Aulama6cRenewal: Except as sal kid in Sagm 78, rob Agreement min aubmeRUPy renewanaimhMbmmthbaalsafterUmTam, and you slag pay ue M eras Payments ate was changes ore applied dudmg me Tema (and keen subject tome Isms and mndtians drab Agri ana he Equipment Is returned to us or you pay us
the applicable purchase poor (anal aware). IS. Robson of Equipmerk If (a) a defaul occurs, or (b) you do not purchase
me Equipment at me and of to Term puraaa to a stated erchau option, you aim kamemalelyalwn me equipment Isany loceHunts) we may dedgrab In Has mn6nentsl Unked Slabs. The Equipment must be retained 'n-Average Saleable CondiSm and properly pact o l
WahigmNIn accordance YA our recomeardaUms asped iaNxw, Might prepaid arc heated.'Avarogs Bob able Cond6an' means ill el of and Equpmed is karedalay stables krma by Used party, other bun you, wWalme need to any repaba
rehahlslmet. Al Eguipmenl mustle, nee of markings. You will Mso at any m1mong a detective pads 9accounts s. 19. Assignmenl: We may, wMical your consent assign Or Water any Equpmmt or rob Agreement Or
any fights slang used Been Agreement and In such event our aasigm9 or hansfere9 wd have he Hoe, posses, privileges and remedies of Leua ha tr der, but none coBee obfpadons. Upon such easgrarml you agree col to asset as
against Our assignee, any defense, setoff, remupmmt claim amunlaw" ill You may have agent us You wig not assign, bassist or sublease Me Agreement or, dry Res maremdera any Equipment sai to Mis Agomerl wimad Our pro, wdten consent. 20. Femoral Prop
any Tax (PPT): You agree at Our discretion to (a) mmbune m annually fordimmoralpopedyandsingerWesassociatedwithmeOwnership, possession a min of the Equipment Or (b) main b us sam Ning paid Our nature of Has proated daMWant of such Wes. You agru He pay m an adminbbative fee for His processing ofsuch
Haas. We may make a profit an wah a be. 21. Tex me emniy: You agree to We in yus. for me loss of any Income Has
benefit=sad by your anithe aanlvbns nconsistenlwith our enfidemerl to certain he benefits as met of be Equipment. 21 Governing Lm: BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO JURY TRIAL. This Agreement and dryampleraentmalbedeemedbidexecutedandmediadInmetimeInwhichour (or, 9 we augn his Agreement aO ssdgrwas) ended place of Domain He bated and slid be governed by and cmemed in accordance arm IN laws.
Any dupde concerning Ws Agreement wdi be a<qudiceted in a Wto astate =0Is such date. You hereby consent to marmaluded on and vosw In stem mute and waive transfer of venue. 23. Tmnsfian BiRing: In odor b famgtal, an andedy nanslon, the most
data of this Agreement will N
the dale Me EquiPrmnt is delivered to you or a doh designated by us as symne on to Rut Works. N a later rim data b &agmad, In adSGm to d Payments said alheremomis die hereader, you agree b payee a bansi4amlpaymenlequal b MOO come Payment, muMpOed by Her
mmberofdays between Owdese 9e Equipments delivered to orand medesgmted not date. The Rat Paymantis dad 30 days after me skirt co m e Agreement and each Payment Morahan shal he due m
the same day co each mm4x 24. Allacellanmm: TMs/greemeN comays Me same agreement bebmemyau and wand may col be modfed samples proviided Beoeh
or In writing signed byym and us, and supersedes arty section come. We will mtamept payment mash. Kym so jobs eta xw pencil Meeedylerrtameat ofrob Agreement Youagree bpaysleebsuchpagree arry eay"ldewrilbg and wR he deemed given fivedaysafler
owing toymrus arms rtahg eng ase.lamuaflndsenY. him vmWs Pgument robe rat any ismaterms ale, al nevobmu comashow d by applicableremain w. erred and The one as.Ym agreey adaydebya figureaehat you Re ghlsOnde ed anyemntdms not Prmwco ue tram enforcing any, wM eta Iabrmme.In m event ventwmwo cage or collect oyanpunb In ecews of Mase craven byappkable law. ima isdme awswme. Ya AerebyaokmMedga and mnfrm thatyouhewnorecdudartAWIrendal,anmunQgategd scene from ua,a tie mansedurocon EgspmenC lb Me AND S ALL NCIAL UTIONS TOHPETHEGOVERNMENTFl ACCOUNT. WHAT THIS TERRORISMOU: MONEY LAUNDERING ACOUNT.V,FEDERALK FORYOUIR NMfINPESS4001HERINTO08TAJN, VERIFYAND
EACH PERSON WHO OPENS ANACCOUM. WHATTHIS MFANS TO YOU: WHEN YOU OPEN AN PLCWNT, WE WILL AST( FOR YOUR NAwiE, ADDRESS AV001HEA INFORMATIQY MAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS. 25, Maintenance and 3upp in Agreement ('MSA'Q with TBS: a) TBS agrem
to provide LA uMca malshmence
I,dudng inner, developer end parts necessary to produce an
image. TBS sell provide Inspediam as regsaM, whom may be made He con usin lam with regular or emergency service cols II, upon Your request service Is "Aced at lime 0. man MWg TBVs normal business haws, you will be charged ofTBS'
s customary rates. TBS at net is obrgamed 0 provide service for repaka made roamsary as a resole costlier by pdmmnd not angmdzed by TO S or live use of supplest other gun Use provided by TBS. Separate ch ages for repairs
a pats replace mend dive 0 ttve ma going sisal be berme by you. b) Except as provided below, TBS A replace pas neasomy to Produce an Image, mnmmable$ and supply lams
without cage. you agree to replace any pas, mreenables and supply Hem as a resell of amesmess an the pert of Me operator. aoeoes, Meuse Wm gfails, to Lbw Me nerwlatueeye published sperellag memall abuse, regbct Oak riot. vandalism, fighting, electrical
power false. Ie,wder, orohecesway. c) Ifyou new in cheap undo Me MA TBS has Me right to deny performing any service mda
anpplyfig any pmdats. d) Undo Me MSA TWs WHY ash remmp to any property damage a Injury (eaAefing Nam) to Panama
ariamg aAder connected tam serene performed mda Oda Agreement is a" tinged Io thal imposed by In ate have Is m contract Imposing any. greaterdegree cofabdty. e) Tide to d supplies banished hereurderbeWng toner and loner bags remiss aim TBS mal
you consume saidSupp&s tome extent May may red be fuMa Mired in Me image naming process. We may duals you a supply freight to to raver he cast of shipping supples. You agree to use Her supplies provided at'm charge on Me Equipment You WI
mal him deapnand vgp6es ham Equipment to be used Is ate miner Equipment col covered by rob Agreement You must purchase paper and dapws sOmalely. q Slated supply Rem yields reprament 100%ofmaafadu er slated yields baud an mended ima cse' mples
whir6%surge mvemge. Al Me end death amsl Hung period or bgng cycle, you will be bitted for any time, used in exams of hat requited based an yhbs slated above. 2 of 2 TFS • 0219
TOSHIBA
BUSINESS SOLUTIONS
TOSHIBA
FINANCIAL SERVICES
2785573
Addendum to Agreement # and any future supplements/schedules thereto, between CARMEL CITY OF, as Customer ('Customer) and Toshiba Financial Services, as
Lessor. The words 'you* and 'your refer to Customer. The words'we and 'us' refer to Lessor. In the event of any conflict between the terms and conditions of the Agreement
and this Addendum, the terms and conditions of this Addendum shall control, and in the event of any conflict between the general provisions of this Addendum and any provision
of this Addendum that expressly applies to you only t you are a political subdivision, county, city, or school district of specific state ('State -Specific Provision'), then the State
Specific Provision shall control.
1. The parties wish to amend the above -referenced Agreement by adding the Wowing
language:
REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and
warrant to us that () you have been duly authorized under the Constitution and laws of the
applicable Jurisdiction and by resolution or other authority ofyourgoveming body to execute
and deliver this Agreement and to carry out your obligations hereunder, (t) all legal
requirements have been met and procedures have been followed, Including public bidding,
In order to ensure the enforceability of this Agreement (III) this Agreement Is in compliance
with all laws applicable to you, Including any debt limitations or limitations on Interest rates
or finance charges; (iv) the Equipment will be used by you only for essential governmental
or proprietary functions of you consistent with the scope of your authority, will not be used in
a trade or business of any person or entity, by the federal government or for any personal,
family or household use, and your need for the Equipment Is not expected to diminish during
the term of this Agreement (v) you have funds available to pay Payments until the end of
your current appropriation period, and you Intend to request funds to make Payments in each
appropriation period, from now until the and of the term of this Agreement; and (v) your exact
legal name is as set forth on page one of this Agreement
INITIAL TERM AND RENEWAL TERIi The term of the Agreement consists of an Initial
term beginning on the date we pay Supplier and ending at the end of your fiscal year in which
we pay Supplier, and a series of renewal terms, each co -extensive with your fiscal year.
Except to the extent required by applicable law, If you do not exercise your right to terminate
the Agreement underthe Non-Appropdatlon or Renewal paragraph as of the end of any fiscal
year, the Agreement will be deemed automatically renewed for the next succeeding renewal
term.
An election by you to terhdnate the Agreement under the Non-Appropdaflon or Renewal
paragraph is not a default
Notwithstanding anything to the contrary set forth In the Agreement, If we cancel the
Agreement following a default by you, we may require that you pay the unpaid balance of
Payments under the Agreement through the end of yourthencurrent fiscal year, but we may
not require you to pay future Payments due beyond that fiscal yearor the anticipated residual
value of the Equipment If we sell the Equipment following a default by you, you will not be
responsible for a deficiency, except to the extent of our costs of repossession, moving,
storage, repair and sale, and our aftomeye fees and costs.
NON -APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to
make Payments or any otheramounts due under this Agreement or (to the extent required
by applicable law) this Agreement Is not renewed either automatically or by mutual
ratification, this Agreement shall terminate and you shall not be obligated to make Payments
under this Agreement beyond the thenrurrent fiscal year for which funds have been
appropriated. Upon such an event you shall, no later than the end of the recall yearforwhich
Payments have been appropriated or he term of this Agreement has been renewed, deriver
possession of he Equipment be us. If you fail to deliver possession of the Equipment to us,
Die termination shall nevertheless be effective but you shall be responsible, to the extent
permitted by law and legallyavailable funds, for the payment of damages in an amount equal
to the portion of Payments hereafter coming due that is attributable to the number of days
after the termination during which you fail to deliver possession and for any other loss
suffered by us as a result of your failure to deliver possession as required. You shall notify
us in writing within seven days after (1) your failure to appropriate funds sufficient for the
payment of the Payments or (Ti) to the extent required by applicable law, (a) his Agreement
Is rat renewed or this Agreement Is renewed by you (in which event this Agreement shall
be mutually ratified and renewed), provided that your failure to give any such notice under
cause (1) or () of his sentence shall not operate to extend his Agreement or result in any
fiabilily to you.
SUPPLEMENTS; SEPARATE FINANCINGS: To he extent applicable, In the event Ihalthe
parties hereafter mutually agree to execute and deliver any supplement or schedule
Supplement') under the above -referenced Agreement, such Supplement, as tincorporates
the terns and conditions of the Agreement, shall be a separate financing distinct from the
Agreement or other Supplements thereto. Without limiting the foregoing, upon the
occurrence of an eventof defaultor a nowlepropdation eventwith respectto the Agreement
or a Supplement (each, a separate' Contract), as applicable, we shall have the this and
remedies specified in the Agreement with respect to the Equipment financed and the
Payments payable under such Contract and we shall have no rights or remedies with respect
to Equipment financed or Payments payable under any other Contract unless an event of
default or non -appropriation event has also occurred under such other Contract
Z The parties wish to amend the above -referenced Agreement by restating certain
language as follows:
Any provision In the Agreement stating that you shall Indemnity and hold us harmless ts
hereby amended and restated as follows: 'You shall rwtbe required to Indemnify orhold us
harmless against liabilities wising from this Agreement However, as between you and us,
and to the extent permited by law and legally evarable funds, you are responsible for and
shall bear the risk of Im for, star pay directly, and shall defend against any and all claims,
liabilities, proceedings, actions, expenses, damages or losses arbing under or related to the
Equipment Including, but not limited to, the possession, ownership, lease, use of operation
thereof, except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities,
proceedings, actions, expenses, damages or losses that arise directly from events occurring
after you have surrendered possession of the Equipment In accordance with the terms of this
Agreement to us or thatadse directly from our gross negligence or willful misconduct'
Any provision In the Agreement staling that the Agreement Is governed by particularstate's
laws and you consent o such Jurisdietoh and venue Is hereby amended and restated as
forcers: 'This Agreement will begovemed by and construed In accordance with the laws of
the state where you are located. You consentto)udsdktion and venue of any state or federal
court In such stale and wake the defense of inconvenient fomen'
Any provision in the Agreement stating this Agreement supersedes any invoice and/or
purchase order is hereby amended and restated as follows: 'You agree that the terms and
conditions contained in thisAgreement which, with the acceptance certification, Is the entire
agreement between you and us regarding the Equipment and which supersedes any
purchase order, invoice, request for proposal, response or other related document,'
Any provision In the Agreement stating that this Agreement shall automatically renew unless
the Equipment's purchased, returned ore notice requirement Is satisfied Is hereby amended
and restated as follows: 'Unless the purchase option Is $1.00 or$101.00, you agree to send
us written notice at least 30 days before the end of the final renewal term that you want to
purchase or return the Equipment and you agree to so purchase or return the Equipment
not later than the end of he real renewal term. If you fail le so purchase or return the
Equipment alor before heend of the final renewal term, you shall be a holdover lenantwilh
respect to this Agreement and the Equipment and this Agreement shall renew on a month-
b4nonth basis under he same terms hereof un0 the Equipment has been purchased or
returned'
Any provision in the Agreement stating that we may assign this Agreement Is hereby
amended and restated as blows: 'We may sell, assign, or transfer his Agreement Without
notice to or consent from you, and you waive any right you may have to such notice or
consent'
Any provision in the Agreementstatirg halyou grant us a security interest in the Equipment
to secure all amounts owed to us underany agreement Is hereby amended and restated as
follows: To the extent permitted by law, you grant us a security Interest in the Equipment be
secure all amounts you owe us under his Agreement and any supplements hereto. You
authorize and rally our f lhg of any financing slaterrenl(s) and he naming of us on any
vehicle tite(s) to show our Interest'
Any provision in he Agreement stating that a default by you under any agreement with our
affiliates or other lenders shall be an event of default under the Agreement is hereby
amended and restated as blows: 'You will be In default if. (1) you do not pay any Payment
or other sum due to us mderthb Agreement when due or you fad to perform in accordance
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
1 of 3 TFS • 0421
with the covenants, terms and conditions of this Agreement; (i) you make or have made any
false statement or misrepresentation to us; or (if) you dissolve, liquidate, terminate your
existence or are In bankruptcy.
Any provision in the Agreement staling that you shall pay our attorneys' fees is hereby
amended and restated as follows: 'In the event of any dispute or enforcement of rights under
this Agreement or any related agreement, you agree b pay, to the extent permitted by law
and to the extent of legally available funds, our reasonable attorneys' fees (including any
Incurred before or at trial, on appeal or in any other proceeding), actual court costs and any
other collection costs, iockrding any collection agency fee.'
Any provision In the Agreement requiring you to pay amounts due under the Agreement upon
the occurrence of a default failure to appropriate funds or failure to renew file Agreement Is
hereby amended to limit such requirement to the extent permitted by law and legally available
brads.
3. If your endof-term option Is the purchase of all Equipment for $1.00 or $101.00, the
following applies: Unless otherwise required by law, upon your acceptance of the
Equipment, Ube to the Equipment shall be In your name, subject to our Interest under this
Agreement; provided, however, that H you are a political subdivision of any of the Stales of
Colorado, Georgia, Louisiana, Minnesota, Ohio or Oklahoma, and Ifyour endoptern option
Is the purchase of all Equipment for $1.00 or $101.00, Ube to the Equipment shah be in our
name, subject to your Interest under the Agreement
4. With respect to any "Financed Items," the following provisions shall be applicable
to such Financed Hems:
This Addendum concerns the ginning to you of certain software and/or software license(s)
Licensed Soflwarel, the purchase by you of certain software components, Including but
not limited to, software maintenance andbrsupport ('Products') and/or the purchase by you
of certain Implementation, integration, training, technical consulting and/or professional
services In connection with software ('Services') (collectively, the 'Financed Items') from
software licensors)andforsuppher(s)(oo0ectively,the'Supplief), all as further described in
the agreement(s) between you and Supphef (collectively the 'Product Agreement'). For
essential governmental purposes only, you have requested and we have agreed that Instead
of you paying the fees pursuant to the Product Agreement to Supplier for the Financed Items,
we will satisfy your obligation to pay such fees to Supplier, and In consideration thereof, you
shall repay the sums advanced by us to Suppler by promptly making certain Installment
payments to us, which are Included In the Payments set ford In the Agreement.
To the extent permitted by law, you grant us a security Interest In the Iicense(s), molding
without limitation, all of your rights In the Licensed Software granted thereunder, the
Products, all rights to payment under the Product Agreement the Financed Items, and all
proceeds of the foregohg to secure all amounts you are us under this Agreement You
authodze and ratify our filing of any financing statement(s) to show our Interest
Ownership of any Licensed Software shall remain with Supplier thereof. All Financed Items
shall be provided by a Supplier unrelated to us, and your rights with respect to such Financed
Items shall be governed by the Product Agreement between you and Supplier, which shall
not be affected by this Agreement IN NO EVENT SHALLWE HAVE ANY OBLIGATION TO
PROVIDE ANY FINANCED ITEMS, AND ANY FAILURE OF SUPPLIER TO PROVIDE ANY
FINANCED ITEMS SHALL NOT EXCUSE YOUR OBLIGATIONS TO US IN ANY WAY.
YOU HAVE SELECTED SUPPLIER AND THE FINANCED ITEMS BASED UPON YOUR
OWN JUDGMENT. WE DO NOT TAKE RESPONSIBILITY FOR THE INSTALLATION OR
PERFORMANCE OF THE FINANCED ITEMS. SUPPLIER IS NOT AN AGENT OF OURS
AND WE ARE NOT AN AGENT OF SUPPLIER, AND NOTHING SUPPLIER STATES OR
DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL
PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR
COMPLAINT AGAINST ANY SUPPLIER, LICENSOR OR MANUFACTURER AND ANY
FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE
YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO
WARRANTIES, EXPRESS OR IMPLIED, AS TO THE FINANCED ITEMS COVERED BY
THE PRODUCT AGREEMENT AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR AS TO ANY
PATENT, TRADEMARK OR COPYRIGHT INFRINGEMENT, CONDITION, QUALITY,
ADEQUACY, TITLE, DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION,
DEFECTS OR ANY OTHER ISSUE IN REGARD TO THE FINANCED ITEMS. YOU
HEREBY WAIVE ANY CLAIM (INCLUDING ANY CLAIM BASED ON STRICT LIABILITY OR
ABSOLUTE LIABILITY IN TORT) THAT YOU MAY HAVE AGAINST US FOR ANY LOSS,
DAMAGE (INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS, LOSS OF DATA OR
ANY OTHER DAMAGES) OR EXPENSE CAUSED BY THE FINANCED ITEMS COVERED
BY THE PRODUCT AGREEMENT OR A TERMINATION OF THE FINANCED ITEMS
PURSUANT TO AN EVENT OF DEFAULT, EVEN IF WE HAVE BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE, LOSS, EXPENSE OR COST.
The following shah be additional events ofdefaull under the Agreement () you fah to perform
In accordance with the covenants, terms and conditions of the Product Agreement or (i) the
Product Agreement is terminated, suspended, materially restricted or limited.
The following shall be addifonal remedies we have kx your default under the Agreement We
shall have the right to: (a)cause the termination of the Financed Items and you Irrevocably
consent to such termhal om of the Financed Items by Supplier, and (b) require you b
Immediately stop using the Financed Items (regardless of whether you are In default under
the Product Agreement) and you shall, at our option, either deliver to us a cerfificatbn
executed by a duty authorized officer cerhying that you have ceased use of the Financed
Items or deliver the Financed Items to a location designated by us. In the event you are
entitled to transfer the light to use the Financed Items to any third party, you hereby agree
to transfer any such right In use the Financed Items to any third party selected by us and
acknowledge that you shall have no right to fees payable by any third party In connection
withsuchkansfer. However, we shall not be required to mitigate our damages caused by
default by transferring any Financed Items to a third party.
5. If you are a political subdivision of the State of Arizona, the following applies: We
understand thatyou may cancel the Agreement within three years after the start date of the
Agreement If any person significantly Involved in negotiating, drafting, securing or obtaining
the Agreement for or on your behalf becomes, during the term of the Agreement our
employee of agent or becomes, during the tenn of the Agreement a consultant to us with
respect to the subject matter of the Agreement.
6. If you area school district in the State of California and your end -of -term option is
the purchase of all Equipment for $1,00 or $101.00, the following applies: You will be
deemed to have acquired II to the Equipment from the Supplier on the date we pay for It
and you hereby sell, transfer and convey the Equipment to us on that date. You represent
to us that the resolution of your governing body authorizing the execution and delivery of the
Agreement contained a Hiding that the Equipment Is a me# item of equipment or data
processing equipment and that the sale and leaseback of the Equipment was the most
economical means of proving the Equipment to you.
7. If you area political subdivision of the State of Florida, the following applies: We
agree that there is no intention to create under the Agreement right In us to dispossess you
Involuntarily of your hteresb in of the right of use of the Equipment We hereby Irrevocably
wake any right to specific performance of your covenant to return possession of the
Equipment to us lf you default or exercise your right not to appropriate funds to make
Payments. We acknowledge that Payments may not be payable fromad valorem taxes, and
In no event may we compel this use of ad valorem taxing power for you to make Payments.
lithe endof-term option for the Agreement Is Una purchase of all Equipment for $1.00 or
101.00, you agree thalyou will give all notices and file all reports with the State Division of
Finance as maybe required In co nectlon with the Agreement by Florida Statutes Annotated
Section 218.38 and the mlre adopted thereunder,
8. H you are a county of the State of Florida and your end -of term option Is the
purchase of all Equipment for $1.00 or $101.00, the following applies: If tha term of the
Agreement exceeds five (5) years, you represent and covenant to us that Payments will be
paid from sources other then ad valorem taxes, and that the Agreement has been approved
by our Board of County Commissioners.
9. H you are a political subdivision in the State of Georgia, the following applies: You
represent to hs that your acqu}sifon or lease (or other financing) of the Equipment has not
been the subject of a reffewdum or a proposed Issuance of bonded debt which failed to
receive the approval ofyour voters within the bur calendar years Immediately preceding the
start date of the Agreement
10. If you are a school dhlriet in the State of Georgia, the following applies: The tens
of the Agreement will consbtof an original term, which will commence on the date we pay
the Supplier and will continue (through to end of the then -current calendar year, and a series
of renewal lem s, each having a duration of one calendar year. You will have the right to
terminate the Agreement pursuant to the Nan-Appropdatan or Renewal paragraph at the
end of each calendar year, and at the end of each fiscal year, H sufficient funds are not
appropriated for such fiscal year ofcalendar year to make Payments. Ifyou do not exercise your
right to terminate this Agreement pursuant to the Non -Appropriation or Renewal paragraph
at the end of arty cakadar year or fiscal year, the Agreement will be deemed to have
been automadcafiy renewed for the nedcalendaryearor fiscal year, as applicable. If.
Hyou area political subdivision oththe State of Idaho, the following applies: Ifyou are
required undertheAgreement lo make any payments to us (ot ert an a Payment) during arty
fiscal year during the term of the Agreement In the event of (a) a late payment charge for
Payments, (b) an advance by us which you are required to repay, (c) an indemnity payment
you ogre to us, or(d) any other additional payment obligation you owe to us under the
Agreement (cotiectivey, the 'Additional Paymenlsl, the Additional Payments shag be payable
solely from legally appropriated funds available for such fiscal year ('Available Funds').
To the axtentAvalable Funds are not avail able for such fiscal year for payment of the
Additional Payments, ten the Additional Payments shall be subject to appropriation for the
following fiscal year, or the fiscal year following the final fiscal year of the ten of the Agreement,
if the Additional Payment was incurred in the final fiscal year of the term of this Agreement.
Failure to so appropriate the Additional Payments for the following fiscal year in each
such case shall be non -appropriation described in the Non -Appropriation or Renewal NOTE:
CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 2
of 3 TFS • 0421
paragraph of the Agreement, providing the remedies to us for such an event in sad
paragraph. You will not be entitled to prepay the Agreement or to exercise your option to
purchase the Equipment at the end of the term of the Agreement so long as any Additional
Payments are outstanding and unpaid.
12. Ifyou are a political subdivision of the State of Kansas, the following applies: We
agree that you are obligated only to pay Payments under the Agreement as may lawfully be
made from funds budgeted and appropriated for that purpose during the then -current fiscal
year, or funds made available from any awfully operated revenue producing source. If you
are a school district, you represent and warrant to us that your Board of Education, by
resolution approved by a majority of members of the Board of Education, has elected to omit
the mandatory contract provtsions prescribed by the Kansas Department of Administration
In form DA-1469, as amended, from the Agreement and such provisions are hereby so
omitted; provided, however, that this election does not authorize the omission from the
Agreement of the provisions of Kansas Statutes Annotated ('KSA.J § 72-1146 (related to
IndemniOcation and hold harmless provisions) or § 72.1147 (applicable law shall be Kansas
law and applicable courts shall be Kansas courts), as amended. To the extent that the terms
of the Agreement is; In conflict with the terms of KS.A. § 72-1146 or KSA. § 72-1147, the
terms of K.S.A. § 72-1146 and KSA. § 72-1147 shall prevail.
13. If you are a political subdivision of the State of Kentucky and your end -of -term
option is the purchase of all Equipment for $1.00 or $101.00, the following applies:
You represent to us that you have h connection with Use Agneementgfven all notices to and
obtained all consents from the state local debt officer (or in the case of a school district the
chief state school officer) required by applicable law.
14. If you are a school district of the State of Missouri and your end -of -term option Is
the purchase of all Equipment for 57.00 or $101.00, the following applies: You
represent to us that Payments under the Agreement will be pad from the capital outlay fund,
and that sufficient funds necessary to make Payments required under the Agreement have
been appropriated to the capital outlay Pond for the fiscal year that includes the
commencement date of the Agreement
15. If you area political subdivision of the State of Nevada, the following applies: You
represent to us that, to the extent required by appicable law (a) Ole Agreement has been
approved by he Executive Director of the Nevada Tax Commission, (b) he Agreement was
approved by resolution of your governing body, and such resolution was approved by two-
thirds of the members of such governing body, and (c) the resolution approving the
Agreement was In form that connotes with Nevada Revised Statues Section 350.087,
Including the required findings of fact and was published in accordance with the
requirements of Section 350.087. To he extent required by applicable law, you agree to
update your plan for capital Improvements In accordance with the requirements of Nevada
Revised Statutes Section 350.091.
16, If you are a school district of Use State of New Jersey, the following applies: You
represent to us that (a) you have complied with all rules and regulations of the New Jersey
State Board of Education applicable to tie teasing of the Financed Items under the
Agreement (b) you have complied with and will continue to comply with all miss and
regulations related to New Jersey Statute 18A:18A-4.6, to) you are not entering Into the
Agreement to finance maintenance, guarantees, or verification of guarantees of energy
conservation measures, and (d) you will rat except out the Agreement from any budget or
tax levy limitation olhenwiss provided by law.
17. If you are a political subdivision of the Stale of New York, the following applies:
The Agreement shall be deemed executory only to the extent of monies appropriated and
available for the purpose of the Agreement, and no liability on account hereof shall be
incurred by you beyond the amount of such monies. The Agreement Is not your general
obligation. Neither your Pull faith and credit not your taxing power are pledged to the payment
of any amount due or to become due underihe Agreement It is understood that neither he
Agreement nor any representalbn by any public employee or officer created any legal or
moral obligation to appropriate or make monies available for the purposes of the Agreement
18. If you are a political subdivision of the State of Oklahoma, the following applies:
The Agreement will temllrete at the end of each fiscal year unless you and we ratify, the
renewal thereof, and any such termination will be Seated as a non-appropriaton under the
Non -Appropriation or Renewal paragraph of the Agreement
19. If you are a political subdivision of the Commonwealth of Pennsylvania, the
following applies: You represent to us thatyou have complied with the Pennsylvania Local
Government Unit Debt Act Pa. Cons. Slat tit 53, Sections 8001 to 8049 (including filing of
debt statement and advertisemenlof proposed financing) in connection with the Agreement
20. If you area political subdivision of the State of South Dakota, the following applies:
You represent to us that be Agreement has been approved by the requisite number of
members of your governing body. If you are a school district, you represent and covenant
to us that all Payments under the Agreement will be paid from your capital outlay fund and
that you have not received any peOtios from your voters requesting voter approval of the
Agreement and the time for filing such petitions has expired.
21. If you area school district In the State of West Virginia, the following applies: Any
action, suitor proceeding arising outolor relalirg to the Agreemenlshall be tried In the West
Virginia Court of Claims, andwe hereby consent to he jurisdiction and venue in such court
You will have no obligation to pay any taxes associated with the use, ownership orarqu6ft
of the Equipment unless he use, ownership or acquisition of the Equipment is determined
by final non -appealable judicial order to be subject to taxation, h which event you shall, to
the extent permitted by applicable law, pay such taxes. If you receive notice from any taxing
aulhody alleging that he Equipment is subject to property taxes, you will (a) give prompt
written notice to us, (b) contest such allegations by proper proceedings, and (c) to the extent
permitted by applicable law, and without prejudice to he position that the Equipment should
be exempt from all property taxes, establish reserves for the payment of such taxes as
required by general accepted aocounOre principles. We understand that you do not waive
the benefit of any statute of limitations governing the time In which we may bring suit against
you under the Agreement You will not be obligated to pay any attorneys' fees Incurred by
us In connection with any suit action, proceeding of other exercise of remedies under the
Agreement absent Mal, hors -appealable order ofa court of competentfurisdlction awarding
attorneys' fees to us. We agree not to repossess the Equipment following a default or non -
appropriation under the Agreement without giving seven (7) days prior written notice to you.
Fallowing the repossession or return of the Equipment as a result of a default or non -
appropriation, you will have the fight to acquire or lease similar property without restriction.
We understand that the Agreement is a pubic record under the West Virginia Freedom of
Information Act
By signing this Addendum, Customer acknowledges the applicable changes noted above are Incorporated by reference Into the Agreement. In all other respects, the
terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. Customer has caused this Addendum to be executed by Its
duly -authorized officer as of the date below.
Toshiba Financial Services
Lessor
gyt -
7 gala
Title Pate
Customer
X
Signature
Title Date
NOTE: CAPITALIZED TERMS IN THIS DOCUMENTARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
3 of TFS-0421
TERMS AND CONDITIONS
ADDENDUM
AGREEMENT #
2785573
Addendum to Agreement # 2785573 and any future supplements/schedules thereto, between CARMEL CITY OF, as
Customer and TOSHIBA FINANCIAL SERVICES, as Lessor/Secured Party ('Agreement"). The words "you" and °your"
refer to Customer. The words "we," "us" and "our" refer to Lessor/Secured Party.
The parties wish to amend the above -referenced Agreement as follows:
The following paragraphs have been added to the Agreement:
P24. CERTIFICATION STATEMENT REGARDING INVESTMENTS IN IRAN: Pursuant to Indiana Code 5-22-
16.5 at seq., Lessor is not the target of any OFAC Sanctions and is not located within or operating from Cuba,
Iran, North Korea, Sudan, Syria or the Crimea Region of Ukraine.
P25. E-VERIFY: Pursuant to I.C. § 22-5-1.7 at seq., as the same may be amended from time to time, and as is
incorporated herein by this reference (the 'Indiana E-Verify Law"), Vendor is required to enroll in and verify the
work eligibility status of its newly -hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does not
knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. The requirements of this
paragraph shall not apply should the E-Verify program Geese to exist.
P26. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents,
contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City
prohibiting discrimination against any employee, applicant for employment or other person in the provision of any
Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges
of employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor/Secured
Party to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum
shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain
binding on Customer.
TOSHIBA FINANCIAL SERVICES
Lessor/Secured Party
I ure
M 7/ ab/ i
Title ate
CARMEL CITY OF
Customer
X
Signature
Title Date
NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
AS00 REV 01/ig
TOSHIBA
SALES ORDER
BUSINESS SOLUTIONS S0R,,2.,0n0
PACKETNUM13ER ORDERDATE
Sales Representative: Dan Swift
CUSTOMER INFORMATION
jousburnerNarree:afty Of Carmel
Billing Address: 3400 W 131ST STREET lPhonet(317)733-200
2: City of Carmel Streets Department 1corbactAnny Lunn gistomere
jMdreenst,. C,CARMEL State: IN zip: 46074 IV
EQUIPMENT AND SUPPLIES
EQU PMENT & ACCESSORIES . . NUMBER SHIP TO ADDRESS UNIT PRICEUT
1 Toshiba e-STUD104515AC ESTUD104515AC Van W 13un SrniuFrOtr d Cures Real MsrraauMaEe, IN W74 SEE LEASE 1
5-0-0--sheet DSDF MR4000B 1
Copier Stand STAND5005 I
Bridne Kit KN5005 I
Console Finisher wif Stapling MJ1109B i
Hole Punch MJ6105 1
Analog Fax Unit I 2nd Line Fax Unit GD1370N T2
SPECIAL
INSTRUCTIONS Other
SEE:
LEASE EOL/
Security Professional
Fees Connectivity.
Fees Move
Fees Sales
Tax % Tax
Paid Advance
P..'d SEE
LEASE Pat
your signaturallboarre steull annatituto an enrorceada am onrarral signature loran wroues. 8,.
I,.In, this egreemsnt, the euslemeracanowleegea that behuhe hes read and urdaratom the is,.s and nominees of this a ...... nt. 1.
Limited Wartany. The salerwe,bnle bat the Wode b be delivered will be of Um Nnd and quallydescrgu:E N mla Pgreament end will b hew of celesta Hwahmanehlp ormabdal. Shaub anyfallure b wnfprm b gca
wartany appear wihin nhery lag) days after the hiliel deb d hmtenauon h e,e teas d now pootls, or NiM (3g) days after Ne halal tlele of hsbgalbn h the case of used or reroMilioned goose, W seller el IPa Wn.
abet wrrect wch tlefecb by aulbde rapalrw replacement al ila ocn eapenae. Wm ranficatlon IheredeM subebnllafmn Nat the gaotlshave been eWatl, Wblleq malntained,.r,tl operated h accada,we wqn the
Selleya recomme,Metbns or standard IMuaky Oredke. The bregai,q wartanry does na appy to cmuvnable pens suN es, but nd smiled lo, drama, Geanin9 brushes. Nora. tlevNoper, toner, heat end oiler hoes Wassore
pace, borrow. lamas and free.. This
warranty Is araclualve and Is In Rau of any warranty of merchantability, fitness for 0 lawflcular PuFP"* or other .,,only of gnonty, whether ..p.e or irnpluo, except at title and against pafeet infd ......
I. conatian of nan,o.rchnnithess. In ther ....am for the period of thre, th,whim! abonno, shall ounsturte fulfilment a an Initerstai of the Seller 0 the Customer war respa to. or orhaing ME Of theondo, whether
booed on oon".1, ruggg.....Uku M RatuRydoEhamirs. ftCCEPTANCE
IftnathEre:
X Print
Name: m 6,rem IS'nawro: X zl FAIR: M
1
of 1 SALES ORDER 0119
TOSHIBA
BUSINESS SOLUTIONS
TOSHIBA
FINANCIAL SERVICES
THIS FORM IS PROVIDED FOR THE CUSTOMER TO APPROVE AND FORWARD TO THEIR INSURERS
Date:
To: Custanees InsuraneeAgent
s
Description of "s) to be insured
Name of Agency: Toshiba e-STUDI04515AC
Address:
City:
Stale - Zip:
Phone: Fax
Agent InsurableValue: $34,719.00 have
entered into an agreement with the Owner for the above described item(s). This is a "NET' agreement and we are mnsible
for the insurance. The insurance policy must include a provision for the following requirements: HENSIVE
GENERAL LIABILTY/PROPERTY DAMAGE (PROPERTY DAMAGE MUST BE ALL-RISK OR "SPECIAL FORM INCLUDING
THEFT"). PLEASE
SHOW AS ADDITIONAL INSURED AND LENDER'S LOSS PAYEE ON THE CERTIFCATE OF INSURANCE Toshiba
Financial Services and/or its assigns 1310
Madrid Street, Suite 101 state -
Lp: Marshall, MN 5625E authorize
the above agent to immediately place the insurance coverage required for the described item(s). Please issue a inder
of insurance to the above named additional Insured and Loss Payee by return mail and replace it with the original Isurance
policy endorsement within 30 days. This
Certificate should indicate the following: "It is agreed that Toshiba Financial Services will be notified in writing 10 days prior
to cancellation or other material change in the conditions of this policy." Date:
Customer
Name: Customer
Name' ISignalure:x (Title: I Date: REQUEST
FOR CERTIFICATE OF INSURANCE 0518
TOSHIBA qM-2.0.0
BUSINESS SOLUTIONS
n
SALES PACKET
Sales Representative: Dan Swift
DATE
CUSTOMER INIFORMATION
Customer Name: Cfl of Carmel lCustomer Contact Amy Lunn
Billing Address: 3400 W 131 ST STREET Phone q: 317 733-2001 End. Customer PO N: EIsuite#: C' of Carmel Streets Department Meter Contact: Am Lunn Meter Phone: 317 733-2001
Cllr CARMEL state: IN Zip: 46074 Meter Emanr alunn carmel.in. ov
METER COLLECTION CHOICES:
1 r
4
Ir
1 Yt1
What is Toshiba's Automated Meter Read Program (AMR)? As part of your service contract with TBS, you are
required to report usage data for all your printers, copiers, and multifunction devices. With manual reporting, you must go
to each device, record the serial numbers and meter readings, and submit this information via email, fax or phone.
Toshiba's AMR program automatically gathers usage data for each device and sends it securely to TBS at scheduled
Intervals. The result Is more accurate and timely reporting, fewer billing errors, and less busy work for you.
Haw intich does 'Toshiba AMR cos( Inc?
Nothing. Ever.
What Information does AMR pafhei%
The automated meter reading system captures all required information for billing purposes; Machine model, Serial number,
and usage information.
A die transinfss(on socuru7
Yes. Data Is completely secure.
Toshiba Business Solutions IT Team will work with you to set up equipment meter collections in the priority
listed below:
1 Automated Meter Read (e-Bridge CloudConnect)
Your Toshiba system will be equipped with two-way communication capabilities. TBS will provide updates, system back ups,
and meter collection automatically. Equipment MUST be connected to your network.
2 Automated Meter Read (On Site Software)
TBS will provide free AMR software that will automatically pull meter Information and Input Into TBS billing system.
Equipment MUST be connected to your network.
3 Meters Online (MOL)
An automatic meter request is sent to the End User directly from the TBS billing system.
End User collects the meter readings and goes to http://rneters.toshiba.mm and enters the meters online manually.
Al meters submitted via online are electronically Imported Into the TBS billing with no manual entry or interaction by TBS.
TBS may charge a fee to recover the cost of meter collections If meters are not submitted through the automated website. TBS reserves
the right to convert Customer to a Bat fee, based upon the greater of a specific unit's historical average volume or the device type's
midpoint manufacturer recommended volume, if meters are not made available for the device(s) after consecutive billing periods.
Toshiba Is committed to the environment through Its worldwide green Initiatives. One of the primary goals of ToshibW sgreen Initiatives Is environmental management
through corporate social responsibility. One of TBS's Eco-Innovatlon Initiatives Is to convert to electronic invoicing whenever possible. Convening to electronic Invoicing
will enable TBS to decrease its consumotlon of environmental resources tremendously.
Please select if you will accept Electronic Invoices when possible: 0Yes MX No
Upon receipt of first TFS Lease invoice, visit www.financing.eportaldirect.Dom or call 1-800-328-9092 to register
Please select preferred Electronic Invoice Method (TBS Invoices Only):
Email Attachment Only: M Invoice Portal Access:
PDF copy of invoice sent to email listed below Link to web portal allowing Invoicing viewing and E-Pay option. Email will be
sent with link when new invoices generate.
Email Address for Invoice notifications:
CUSTOMER ACCEPTANCE:
Print Name: Signature: Title: Date;
1 Of 1 AMR 0119
AGREEMENT
TOSHIBA
CONNECTIVITY ''
CAm1 0BUSINESSSOLUTIONS
SALES PACKET NUMBER EFFECTIVE DATE
Sales Representative: Dan Swift
CUSTOMER•- •
Customer Name: City Of Cannel lCusionner Cooled: AMY Lunn
Billing Addrsea- 3400 W 131ST STREET phone #. (317)733-2001 Fxd. Customer PO ilk
Address 2: Ci of Carmel Streets Department Ir tooted Am Lunn IT Phone a: 317 733-2001
city: CARMEL State: IN Zip: 46074 eMall: alunn r@cafinel,In. v
610111111*111al all 141111
X OPTION A: Network Administrator Integration and Training FREE ($400 VALUE) (Remote)
Includes basic device configuration, print driver installation on up to three workstations and administrator training. Additional Professional services vAll be billed at published TBS Professional Services
rates. Includes Remote Orientation of an Administrator to controller on their network, Installation of 3 workstations for printing, scanning, and PC faxing. Connection Project not to exceed 2 hours. Any
additional time required beyond 2 hours will be billed at current Professional Services Rates. If less than 2 hours Is required, no In is banked for future use. Includes Installation of Re -Rite on client
server, configuration of 6 advanced scanning workflows; Word, Excel, Text Searchable PDF, PDF Form, Slim PDF, Secure PDF. World owe include one Advanced Scanning Template Group, 6
Templates, and 4 Re -Rite workflows, all delivered to a common output folder. One hour of MFP Training - No more than 5 users par session - Training covers basic copier functions, printing, and
scanning.
OPTION B: Custom Network Integration -Variable IAdditional Charges Oty Charge Unit Description
Base Device Configuration -SeN of Network Protocds on Device Device
Print Driver Installation Workstation
PC Fax Driver Installation Workstation
Print Driver and PC Fax Driver on same workstation Workstation
Scan to Copier Controller Scanning Template
Scan to Network Fader Scanning Template
Seen to Email- Initial Setup of communication to local SWrP server InItial Setup
Additional Satup oarScennl Tem late Scanning Template
Off-ego SMTP Server Hour Until Completion
Additional Setup per Scanning Tem late Scanning Template
incomkig Fax Rouwil to Copier Controller Fax Destination
Incoming Fax Routing to Network Folder Location Fax Destination
Incoming Fax Routinil to Email - Initial Setup of SMTP Server Initial Setu
Communication le a Local SMTP Server
Additional SeWp pff Destination Destination
Off-site SMTP Server hour Until Completion
Additional Setup er Destination Destination
User Cade Enforcement 10 User Codes
Copier Configuration Backup and Restore Backu eslore Event
Total Connectivity Fee:
Note: Any Additional Connectivity Services performed not specified above will be billed at a rate o1: 5200.00 per hour.
Connectivity support may be completed remotely or on -site at the discretion of TBS. Support covers initial Installation only.
1 of 2 CONNECTIVITY FORM 0518
STATEMENTOMORK
This Statement of Work for Connectivity & Security Options outlines the services and deliverables for the planned Implementation. This Statement of Work Is Intended to decal the obligations of Toshiba
Business Solutions (TBS) and the Customer.
Option B: Covers the selected work only. Additional Professional Services fees apply for any additional work at the current TBS Professional Services rates.
Base Device Configuration Includes:
1. Verify proper network settings, is., print queue configuration, TCP/IP address, etc.
2. Connect base unit to customers network via customer supplledfmstalted cabling.
3. Perform color calibration on base unit and RIP device.
Print Driver Installation Includes:
1. Install print drivers onto designated workstations (up to three —Option A or as specified In Option B.)
2. Confirm print capabilities via standard print driver test page.
Administrator Training Includes:
1. Training on base unit, print driver and RIP software.
2. Orientation of the administrator to the print controller on the network.
While Toshiba print drivers are compatible with most common office applications, TBS does not provide training on specific printing applications.
The following are the assumptions on which this Statement of Work Is based. If any of these assumptions either change or are Incorrect, changes to the Statement of vvorx may be
required, which may result In changes to the Connectivity Services fee. Please review this section to make sure these assumptions are correct.
1. Client is responsible for ensuring that all applications and data are successfully backed up prior to TBS beginning work. TBS is not responsible for any lost information.
2. Building environmental conditions are within equipment specifications for airflow, temperature, humidity, and electrical quality.
3. Cabling and WAN Data Communication Lines are property installed and tested. TBS Is not responsible for any Improper cabling or Issues Involving telecommunications lines. All troubleshooting and
corrective action will be billed outside of this SOW on a time and materials basis.
4. TBS Is not responsible for any conflicts with existing hardware that is no longer supported by the manufacturer.
5. TBS is only responsible for Integration tasks outlined In this Statement of Work Any work outside of this SOW will be handled through a Change Order Request Process, which may require additional
billable time and materials. Customer will be Informed before any but of scope work Is perfomhed.
6. Customer will provide systems personnel for the project familiar with all aspects of Customer's enterprise configuration — security, remote access, domain structure, WANILAN connectivity,
applications used for this particular project —to work in conjunction with TBS on this implementation. Additionally, a desktop technician may be required to perform dient4de duties.
7. All software being utilized Is registered and authentic.
B. Equipment Is connected to a dedicated power source per product specifications furnished by TBS.
9. All network addresses, print queue names and printer names, MG. are available upon request
The following Terms and Conditions are an amendment to the TBS Maintenance contract In the event that the Customer has declined a maintenance comac4 me raliovang n arms aria aenauons coo not
apply to this agreement
Toshiba products and software are warranted to be compalble with hardware and operating systems fisted on product specification sheet at time of Installation. TBS does not guarantee cempatblity
with future operating systems or hardware.
Inclusions — Hardware: Service calls, replacement parts for connected devices that slow the equipment to Interface with PC's and networks, e.g. printer Interface cards, NIC cards, print controllers,
print/scan enablers or any other Items that enhance the functionality of these products.
Diagnosis of device failures will be limited to confirmation of print capabilities with a laptop computer connected via a crossover cable using a standard print driver test page.
Inclusions — Software: Service calls required as a result of the failure of Toshiba software. Upgrades to Toshiba software are Included.
Service Availability: Service calls performed during normal business hours, Monday through Friday, 8:00am to 5:00pm, excluclIng company holidays.
Exclusions:
i. Electrical work external to the equipment.
2. Charges to Install or Improve telephone fines.
3. Charges to Improve electrical service and/or network lines.
4. Network wiring to Improve or connect the hardware to a computer or network.
5. Service necessitated as a result of malfunction of equipment when unauthorized parts, attachments, or conflicting software is used with the equipment.
6. Service necessitated as a result of alterations, malfunctioning computer or network hardware and/or operating systems.
In such event, TBS reserves the right to terminate the maintenance contract if it's determined that such changes, alterations or malfunctions make it Impractical to continue to service the equipment.
7. Reinstallation of drivers and/or Installation of connected devices due to changes In computer and/or network operating systems, system configuration, additfon/upgrades to application software or
malfunction of devices.
8. Reinstallation/seMce required due to the relocation of equipment
Excluded services will be Invoiced to the Customer at TBS's normal hourly labor rate then in effect for Digital Systems Integration Services.
2 of 2 - CONNECTIVITYFORM0518
TOSHIBA
BUSINESS SOLUTIONS
Sales Representative: Dan Swift
RR=2.0.0
DATE
Customer Name: City of Carmel
This document must be completed and signed by both the customer and a Toshiba Business Solutions (TSS) representative prior to any removal and disposition of
equipment from the customer's premises.
EQUIPMENT
Physicall.—Ilona City of Carmel Streets Department
Address: 3400 W 131 ST STREET Plwne A: 317 733-2001 JEXL FaM
Address 2: City of Carmel Streets Department contactAmy Lunn
olyrCARMEL state:IN zp:46074 e-Ir-alunn carmel.1n. ov
Leasing company Toshiba Financial Services Lease1:500-0468434-000 Makamodd:Toshiba e-STUD103555C EOL DOW: Declined
Removal Type: Upgrade Disposition: Return to Toshiba sedali:SC7CF58741 EOLcharge:
Buyout Type: Upgrade to Keep Paid By: Replaced By, Toshiba e-STUDI04515AC
Physical Location
Address: Phone A: JEA Fat
Address Z Contact
city, Istahn Izv. email:
Leasing Company Lease is MakWodel: EOLOptiom
Removal Type: D'apoei6on: Sam is EOLCharge:
Buyout Type: Paid By. Replaced By,
Physical Location:
Address; Phonei: EM. Fexi:
Address 2: Contact
City. state: IZIP. small.
Leasing Company Lease is Makawatel: EOLOplon:
Removal Type: Disposition: Serial is EOL Charge:
Buyout Type: Paid By. Replaced By
Physical Location:
Address: Phone 9. ExL Fall:
Address 2: Contact
City: state 1zfc Oman:
Leasing Company. Lease A: Make": EOLOpthn:
Removal Type: Disposition: Sawis EOl Charge: euyoulType:
Paid By Replaced By. SEE
ATTACHED REMOVAL REPORT SCHEDULE FOR ADDITIONAL REMOVED DEVICES Total
End of Life Security Option Charges: $0.00 Customer
cartities that they have read the Seemly Options and That 6" have decided b dedne all assistance from TBS regarding enhanced mcunlyon the'rocpledprinter. TES Is und"w abrgation end has no liability concemin
data security on said device. It is the Cusbmer's sole and exclusive responsibility la assure lhalall data from all dskdrives or netic rrodla are erased rbrb disposition ofeq ment. Print
Name: Signekse: X Titie: Data:,, CUSTOMER
You
hereby acknowledge and agree that your electronic signature above shall constitute an enrcrceabh and original sigature for an purposes. By
signing this agreement, the customer acknowledges that helshe has read and understood the statement of work and terms and conditions of this agreement Print
Name: Signature: X Tille: Date: 1
of 2 REMOVAL REPORT 0119
FOR ALL ITEMS WITH REMOVAL TYPE OF: CUSTOMER OWNED
The customer representative signed below attests that the above equipment Is owned by the customer and Is free and clear of any liens or encumbran
Upon completion of the associated sale, the title and ownership of this equipment Is transferred to TBS.
FOR ALL ITEMS WITH A BUYOUT TYPE: PAID BY TBS TO CUSTOMER-AMOUNTTO BE PAID TO CUSTOMER $0.00
The customer representative acknowledges that said equipment Is leased and that the amount paid to customer and disposition, as indicated, of
equipment and Its condition will fulfill its contractual obligations under the lease. If for any reason the amount paid to customer does not satisfy
contractual obligations, the customer assumes any remaining liability with the Leasing Company. It is the responsibility of the customer to provide re
instructions. If said equipment cannot be returned until the end of the lease term, the customer must notify the Leasing Company In writing in accordanc
the terms of the agreement prior to the end of the lease term. Failure to follow this disposition process could result In additional charges. Toshiba Busir
Solutions does not assume and will not be financially responsible for any lease renewal payments or additional fees or penalties Incurred on the le
referenced above for any reason.
Security: Includes HDD data scrub to DOD standards (5220-22m), NVRAM and Fax Data Scrub, Reloading System Firmware.
Iced Security: Includes removing and returning uncleansed HDD to customer, Installing new HDD, NVRAM and Fax Data Scrub, Reloading System
Remove and Return: Includes removing and returning uncleansed HDD to customer. This option is only available on customer owned devices.
Optimal Security: Includes removal and destruction of HDD, Installing new HDD, WRAM and Fax Data Scrub, Reloading System Firmware.
Declined: Customer has declined any assistance from TBS regarding their data and is solely responsible for data security.
No Hard Drive: The device has no hard drive.
Has Secure HDD: Removed device has built in data overwrite and Customer does not require scrubbing or removal
2 Of 2 REMOVAL REPORT 0119
Approved and Adopted this day of , 20 .
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
CzKpoPcfsmboefsbu23;39qn-Kvm31-3132
Truck Country of Indiana, Inc.
Utilities Department - 2021
Appropriation # 02-2308-00; P.O. #W10080
Contract Not To Exceed $340,622.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Utilities\\2021\\Truck Country of Indiana, Inc. Goods and Services.doc:7/14/2021 10:48 AM\]
2
Truck Country of Indiana, Inc.
Utilities Department - 2021
Appropriation # 02-2308-00; P.O. #W10080
Contract Not To Exceed $340,622.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Utilities\\2021\\Truck Country of Indiana, Inc. Goods and Services.doc:7/14/2021 10:48 AM\]
3
Truck Country of Indiana, Inc.
Utilities Department - 2021
Appropriation # 02-2308-00; P.O. #W10080
Contract Not To Exceed $340,622.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Carmel Utilities Department of Law
30 West Main Street, Suite 220 One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Truck Country of Indiana, Inc.
27825 Network Place
Chicago, Illinois 60673-1278
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Utilities\\2021\\Truck Country of Indiana, Inc. Goods and Services.doc:7/14/2021 10:48 AM\]
4
Truck Country of Indiana, Inc.
Utilities Department - 2021
Appropriation # 02-2308-00; P.O. #W10080
Contract Not To Exceed $340,622.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Utilities\\2021\\Truck Country of Indiana, Inc. Goods and Services.doc:7/14/2021 10:48 AM\]
5
FYIJCJU
B
2PG3
FYIJCJU
B
3PG3
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
RESOLUTION NO. BPW 08-04-21-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2021.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement OldGrowth Again Restoration Forestry, Inc. dba Forever Redwood.docx7/28/20212:10PM
REVIEWED VIA EMAIL
MAYOR/CRED 7-27-21
CFD SUTTON 7-19-21
CPD MYERS 7-19-21
------------------------------ (not requesting Carter Green)
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-26-21
CPD MYERS 7-19-21
Second Amendment Request to Use City Property
July 21, 2021
The Board of Directors of the Carmel Farmers Market, an Indiana non-profit
corporation, respectfully requests from the Carmel Board of Public Works and Safety the
following amendment to our original request and amended request for 2021:
Permission to close a portion of SW 3rd Avenue stretching from its
intersection with City Center Drive, not including the SW 3rd and City Center Drive
roundabout, south to just north of the entrance to the Tarkington Parking Garage
to all non-essential traffic on September 11, 2021, from 6:00 AM to 11:30 AM. The
request is made in conjunction with, and on behalf of, the Carmel Fire Department
for the staging and production of the City of Carmel observance of the 20th
anniversary of the terrorist attack on the World Trade Center. Further, it is
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-22-21
CPD MYERS 7-22-21
requested that the Carmel Street Department activate the “musical note” gates that
have been installed on both the east and west sides of SW 3rd Avenue in order to
further delineate the crowd space for the commemoration ceremony.
(end of amendment request)
Exclusive use, for the purpose of conducting the Carmel Farmers Market
(Market), of Carter Green, the adjacent drives, and the adjacent sidewalks, along
with non-exclusive use of both the James Building and Veterans Way parking
structures, along with the lobby and rest room facilities in the James Building,
from 6 AM until 1:30 PM each and every Saturday from May1, 2021 through
September 25, 2021; except for the following date:
Saturday, September 11, 2021, when the space will be shared with the Carmel
Fire Department for the observance of the 9/11 Ceremony.
.
In addition, the Market requests to use and/or control of the following spaces:
- A 20' by 20' area on the south lawn of the Veteran's Memorial, adjacent to the
center walkway and the east sidewalk, to be designated as a public expression
space.
- Control of the parking spaces on the east side of SW 3rd Av. north of the exit
drive from the James Building Parking Garage to the entrance of the circular
plaza drive servicing the West Lobby of the Palladium. This is for the purpose of
temporarily designating these parking spaces, as the need arises, as handicapped,
parcel loading and unloading, vendor and short-term parking for the Farmers
Market or vendor spaces.
Amendment of April 22, 2021
In addition, CFM requests the exclusive use of the East Plaza of The
Palladium from 7:00 AM to 12:00 PM each and every Saturday, from May 1,
2021 to September 25, 2021 for the purpose of bicycle parking for the
Market.
Submitted for the Board by Ronald E. Carter, President, Carmel Farmers Market, 317-
694-1643
/ MAYOR 7-27-21
SUTTON 7-22-21
MYERS 7-22-21
N/A
1 PM after Farmers Market-----------------
/MAYOR 7-27-21
SUTTON 7-15-21
MYERS 7-14-21
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-15-21
CPD MYERS 7-14-21
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-26-21
CPD MYERS 7-22-21
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-26-21
CPD MYERS 7-26-21
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-26-21
CPD MYERS 7-23-21
CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contac t Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residency/Loc ation:
Event/Use Purpose:
Event Date End Date
Number of People Expec ted:
Set-Up Start time
Tear Dow n End Time
CONTACT INFORMATION:
Hillary Blake
m3@meridianmusicschool.com
3175068143
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
United States
Street Address
845 West Carmel Drive
Address Line 2
M3 Theatre Camp
Non-Profit Organization
Do you reside or are you located within the Carmel city limits?
Y e s
No
Fall Fundraiser Performance
10/2/2021 10/2/2021
150
09:00:00 AM
09:00:00 PM
------------ 10/9/21 ------------ 10/9/21
REVIEWED VIA EMAIL
CRED/MAYOR 7-27-21
CFD SUTTON 7-26-21
CPD MYERS 7-26-21
Event Start time:Event end time:
Rehearsal
Rehearsal Date:
Rehearsal
Start Time:
Rehearsal
End Time:
Fees?
Desc ription of Event:
FACILITY (S)
REQUESTS:
04:00:00 PM 07:00:00 PM
NA
10/1/2021
07:00:00 PM 09:00:00 PM
Will a Fee be charged for this event? If yes please describe in narrative below.
YES
NO
Provide a brief description of event
M3 Theatre Camp students will put on a short performance to announce the 2022
summer plans. Family and Friends will purchase tickets to attend the performance.
In addition, people will be charged for refreshments and additional activities. We
are considering having a silent auction or raffle as part of his event as well.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark all that apply
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
M ONON & M AIN PLAZA
M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public.
REFLECTING POOL - Ple ase note that Ve te ran's Plaza is NOT av ailable
for re nt.
SOPHIA SQUARE
Othe r
SPECIAL REQUESTS: Mar k all that apply
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAM ES BUILDING RESTROOM S (CARTER GREEN) *Extra fe e s apply
N/A
Othe r
VENDORS: Mark all that appl y
SEE CITY OF CARMEL FACILITY USE POLICY
------------ 10/8/21
VENDORS:
CITY SERVICES
NEEDED:
Neighborhood
Name/Streets to be
c losed
UPLOAD MAP
VENDORS PRESENT
FOOD SERVED
ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and
Conditions” in the spe cial e v e nt policy handbook.
N/A
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
EM ERGENCY M EDICAL SERVICES (EM S)
TRAFFIC CONTROL
ONSITE SECURITY
BARRICADES
NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for
te nt re ntal is A-Classic Party Re ntals (317-251-7368).
Size of Tent (s)
Bounce House
N/A
Othe r
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Type of Closure:
Further Info for type of
c losure
A re fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits
or a non-re fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be re ce iv e d prior to application r e v ie w or proce ssing.
Payment may be made online using a credit or debit card at www.govpaynow.com PLC #A0026j, calling the Govpay
call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the
City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carme l Board of Public Works and Safe ty r e se r v e s the right, in its sole discre tion, to de ny any facility
use re que st and/or re v oke any pr e v isously gr ante d re que st to use a City facility for any lawful r e ason.
Rolling closure
Total closur e
Lane r e str ictions - e xplain be low
Othe r - e xplain be low
N/A
Explain lane restrictions needed and other needed below:
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy
and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that
the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with
this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-
owned facility and/or property.
*
GO TO SUBM IT TAB AND CLICK ON SUBM IT
M3 Theatre Camp
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Hillary A. Blake
Printed Name and Title (If applicable)
Address of Organization/Applicant
7/22/2021
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
APPLICATION CHECKLIST (for u se b y City of Carmel)
Chec klist
Applicable permit or
approval c opies received
Application comple te d in full
Ev e nt narrativ e de scription include d
M aps attache d, if applicable
Ve ndor list attache d, if applicable
Se curity de posit or e v e nt fe e re ce iv e d
Ce rtificate of Insurance re ce iv e d
Communication plan to re side nts and/or busine sse s and/or copy of
e mail corre sponde nce to affe cte d partie s re ce iv e d
HOA approv al re ce iv e d
Hamilton County He alth De partme nt
Hamilton County She riff
City of Carme l Fire M arshal
City of Carme l Police De partme nt
Carme l Clay Parks & Re cre ation
SUBMIT
CzKpoPcfsmboefsbu22;47qn-Kvm37-3132
CzKpoPcfsmboefsbu21;13bn-Kvm39-3132
July 13, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: GRAMERCY WEST SECTION 2 - SECONDARY PLAT
Dear Board Members:
Brian Roberts with Buckingham Companies has requested the secondary plat for Gramercy West Section
2 be placed on the Board of Public Works and Safety agenda for approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this plat.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT