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Home My WebLink AboutBPW_Minutes_7.21.2021Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, July 21, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 MEETING CALLED TO ORDER 7 8 Mayor Brainard called the meeting to order at 10:04 AM 9 10 MEMBERS PRESENT 11 12 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 13 were present. 14 15 MINUTES 16 17 Minutes from the July 7, 2021, Regular Meeting were approved 3-0. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Award for 16-ENG-37 – Roundabout Improvements 116th Street and Range Line Road, Jeremy Kashman, 22 City Engineer, recommended awarding the bid to Calumet Civil Contractors, Inc. as they were the lowest and 23 most responsive bidder. Board Member Burke moved to award the bid to Calumet Civil Contractors, Inc. in the 24 amount of $5,439,000.00. Board Member Watson seconded. Request approved 3-0. 25 26 CONTRACTS 27 28 Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($351,000.00); 20-ENG-02 – 106th St. & 29 College Ave Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. 30 Request approved 3-0. 31 32 Request for Purchase of Goods and Services; Hoyt-Wessel Photography, LLC (TapSnap Ventures, Inc); 33 ($1,300.00); Employee Picnic Photos; Board Member Burke moved to approve. Board Member Watson seconded. 34 Request approved 3-0. 35 36 Resolution BPW 07-21-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 37 Acknowledging Agreement Between City and Vendor; Gordon Flesch Company, Inc; ($981.40 per month); 38 Copier Lease and Monthly Maintenance Fee; Board Member Burke moved to approve. Board Member Watson 39 seconded. Request approved 3-0. 40 41 Request for a Reciprocal Contract of Sale; Everstream GLC Holding Company, LLC; Mutual Property 42 Conveyance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 43 44 Request for Purchase of Goods and Services; CSC ServiceWorks, Inc; ($27,426.36); Commercial Laundry 45 Washer, Delivery and Installation; Board Member Burke moved to approve. Board Member Watson seconded. 46 Request approved 3-0. 47 48 DocuSign Envelope ID: AA00AF8E-1CC8-497A-9DE9-DB327337CC5D Request for Purchase of Goods and Services; West Publishing Corporation; ($523.00 per month for 36 months); 49 West Proflex; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 50 51 Request for Purchase of Goods and Services; CrossRoad Engineers, PC.; ($175,000.00); 18-ENG-05 – 4th & 52 Main Additional Work – Main St. Median & Main/Lexington RAB – Prelim Engr.; Additional Services 53 Amendment #17; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 54 3-0. 55 56 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($5,439,000.00); Roundabout 57 Improvements 116th Street and Range Line Road; Board Member Burke moved to approve. Board Member 58 Watson seconded. Request approved 3-0. 59 60 Request for Purchase of Goods and Services; Avolve Software Corporation; ($10,912.50); ProjectDox Software; 61 Amendment to Software License & Support Agreement; Board Member Burke moved to approve. Board Member 62 Watson seconded. Request approved 3-0. 63 64 Request for Purchase of Goods and Services; RTS Water Solutions, LLC; ($1,163,222.27); Water Meter 65 Replacements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-66 0. 67 68 Request for Purchase of Goods and Services; Nelson Alarm, LLC; ($19,613.00); Water Operations Alarm System; 69 Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 70 Request approved 3-0. 71 72 Request for Purchase of Goods and Services; Fredericks, Inc; ($29,145.00); Construct Gear/Laundry Room; 73 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 74 Request approved 3-0. 75 76 Request for Purchase of Goods and Services; Cannon Solutions America, Inc; ($454.00 per month for 36 months); 77 Printer Leases; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-78 0. 79 80 REQUEST TO USE CITY STREETS/PROPERTY 81 82 Request to Use Midtown Plaza; NBA Draft Viewing Party; July 29, 2021; 5:00 PM – 10:00 PM Board Member 83 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84 85 Request to Use Carter Green; Dinner & Health Presentation to Health Professionals; August 13, 2021; 3:00 PM 86 – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87 88 Request to Use Midtown Plaza; Pumpkin Giveaway; October 7, 2021; 1:00 PM – 8:00 PM; Board Member Burke 89 moved to approve. Board Member Watson seconded. Request approved 3-0. 90 91 Request to Use/Close City Streets; Late Night on Main/Carmel Porchfest; September 17, 2021; 3:00 PM – 1:00 92 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93 94 Request to Use Carter Green; Celebration for Equity in Education; July 31, 2021; 2:00 PM – 9:00 PM; Board 95 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96 97 Request to Use Civic Square Gazebo; Bach To Rock Showcase Performance; September 19, 2021; 12:00 PM – 98 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99 100 DocuSign Envelope ID: AA00AF8E-1CC8-497A-9DE9-DB327337CC5D Request to Use Civic Square Gazebo; Wedding; July 23, 2021; 2:00 PM – 4:00 PM; Board Member Burke moved 101 to approve. Board Member Watson seconded. Request approved 3-0. 102 103 Request to Use/Close City Streets; Neighborhood Block Party; August 21, 2021; 3:00 PM – 10:00 PM; Board 104 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 105 106 Request to Use/Close City Streets; Late Night on Main; October 2, 2021; 3:00 PM – 1:00 AM; Board Member 107 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108 109 OTHER 110 111 Request for Consent to Encroach; 4919 Essex Drive; Board Member Burke moved to approve. Board Member 112 Watson seconded. Request approved 3-0. 113 114 Request for Termination of Consent to Encroach; 12828 West Road, Zionsville; Board Member Burke moved to 115 approve. Board Member Watson seconded. Request approved 3-0. 116 117 Resolution BPW 07-21-21-02; A Resolution of the City of Carmel Board of Public Works and Safety Requesting 118 the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in 119 Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a 120 PRIF Credit Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 121 approved 3-0. 122 123 Request for Lane & Path Restrictions; Various Locations; Board Member Burke moved to approve. Board 124 Member Watson seconded. Request approved 3-0. 125 126 Request for Vacation of Existing Curb Cuts & New Curb Cuts; The Signature; Board Member Burke moved to 127 approve. Board Member Watson seconded. Request approved 3-0. 128 129 Request for Lane Restrictions/Path Closure/Open Pavement Cut; Main & Guilford; Board Member Burke moved 130 to approve. Board Member Watson seconded. Request approved 3-0. 131 132 Request for Storm Water Technical Standards Waiver; 10585 Hussey Lane; Board Member Burke moved to 133 approve. Board Member Watson seconded. Request approved 3-0. 134 135 Request for Storm Water Technical Standards Waiver; Carmel Health and Wellness – 55 4th Ave SE; Board 136 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 137 138 Request for Storm Water Technical Standards Waiver; The Signature; Board Member Burke moved to approve. 139 Board Member Watson seconded. Request approved 3-0. 140 141 Request for Secondary Plat; Melange Subdivision; Jo Board Member Burke moved to approve. Board Member 142 Watson seconded. Request approved 3-0. 143 144 145 146 147 148 149 150 DocuSign Envelope ID: AA00AF8E-1CC8-497A-9DE9-DB327337CC5D ADJOURNMENT 151 152 Mayor Brainard adjourned the meeting at 10:08 a.m. 153 154 155 APPROVED: ____________________________________ 156 Sue Wolfgang – City Clerk 157 158 _____________________________________ 159 Mayor James Brainard 160 ATTEST: 161 162 __________________________________ 163 Sue Wolfgang – City Clerk 164 DocuSign Envelope ID: AA00AF8E-1CC8-497A-9DE9-DB327337CC5D