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Home My WebLink AboutAmerican Structurepoint, Inc./ENG/$590,001.60/16-ENG-70 Range Line Streetscape from 116th & Carmel Dr - RAB at 116th and Medical Dr - Cl; COIT Bond Fund; Engineering- ASA 9 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 American Structurepoint,Inc. APPROVED Engineering Department-2021 By Jon Qberlander at 10:11 am,Aug 03,20211 Appropriation#2200 44-628.71 COIT Bond Fund; P.O.#105425 Contract Not To Exceed$590,001.60 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated September 18, 2019 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: BY: DocuSigned by: Not Present L e. "�"'a r1056C23MzD... James Brainard, Presiding Officer Authorized Signature Date: c—DocuSigned by: Cash E. Canfield Atani ate, btArid. Printed Name Ibrary°Annurke, Member Date: 8/18/2021 Chief Operating Officer �DoouSigned by: Title (Avi 00atsOLA, LUCi7 Walton, Member FID/TIN: 35-1127317 Date: 8/18/2021 Last Four of SSN if Sole Proprietor: ATTEST: 8/2/2021 DocuSigned by: 0J04-c "� Date: ue o gang,Clerk Date: 8/18/2021 [S:\Contracts\ProfSvcs&Goods Svcs\Engmeering\2021\American Strucnuepoint,Inc.ASA#9.doc:8/2/2021 12:52 PM] DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one full-time Resident Project Representative, inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City, and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal, state, and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors. b. Additional details or information when needed at the job site for proper execution of the work. PAGE 1 OF 6 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work, Inspection, and Tests a. Conduct on-site inspections for the City, of the work in progress, as a basis for determining that the project is proceeding in accordance with the Contract Documents. b. Accompany visiting inspectors representing local,state,or federal agencies having jurisdiction over the project and report details of such inspections to the City. c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor. Perform compaction testing and concrete testing as required by the contract documents. d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file. e. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract, progress reports, and other project related documents. b. Keep a diary or logbook, recording hours on the job site, weather conditions, list of visiting officials,decisions,general observations,and specific observations with regard to test procedures. Upon request, furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers . EXHIBIT A PAGE 2 OF 6 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request, but in any event,at the completion of the project. e. Prepare the Final Construction Record and Final Estimate as required by the City. 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule. 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete, the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City, the Professional shall prepare, as needed, design, survey, right-of- way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following. . A City's representative with decision-making authority on all inquiries. 2. Assistance to the Professional by placing at its disposal all available information pertinent to the project. SCHEDULE 1. The Professional will be prepared to begin the services under this Agreement within five (5) days after a letter of notice to proceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty (60)days after the project's final acceptance by the City. 2. The assumed duration of the Project is 58 weeks. EXHIBIT A PAGE 3 OF 6 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 EXHIBIT"A" INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: Range Line Road Streetscape Improvements,from 116th Street to Carmel Drive, Including Roundabouts at 116th Street and Medical Drive Carmel Project No. 16-ENG-70 LETTING: June 16,2021 NOTICE TO PROCEED: July 16,2021 Anticipated MEDICAL DRIVE RAB Open: November 12,2021 Anticipated 116th RAB Open: August 1,2022 Anticipated SUBSTANTIAL COMPLETION October 3,2022 Anticipated FINAL COMPLETION DATE: November 25,2022 Anticipated PRECONSTRUCTION ACTIVITIES: 7/18/2021 to 9/25/2021 = 10.00 weeks CONSTRUCTION ACTIVITIES: 9/26/2021 to 12/4/2021 = 10.00 weeks 4/3/2022 to 11/26/2022 34.00 weeks POST-CONSTRUCTION ACTIVITIES: 11/27/2022 to 12/24/2022 = 4.00 weeks 58.00 weeks The following pages(manhour justification and fee estimate)are based on the above construction schedule. Any delay or extension in the construction that significantly extends the completion date shown above may require an extension to this Agreement and an increase in the estimated fees. ******This fee assumes winter shutdown and no work from 12/5/2021 to 04/02/2022. EXHIBIT"A" LABOR PAGE 4 OF 6 PROJECT MANAGER: 7/30/2021 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 Regular time: 58.00 weeks @ 4 hours/week = 232 hours PROJECT MANAGER TOTAL HOURS = 232 hours SENIOR RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 10.00 weeks @ 10 hours/week = 100 hours Construction Activities: Regular Time: 44.00 weeks @ 40 hours/week = 1,760 hours Overtime(assume 10%) 1,760 @ 10% = 176 hours Post-Construction Activities: Regular Time: 4.00 weeks @ 40 hours/week = 160 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 2,020 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 176 hours INSPECTOR(S): Construction Activities: (assume 1.2 inspector(s)needed): Regular Time: 44.00 weeks @ 48 hours/week = 2,112 hours Overtime(assume 10%) 2,112 @ 10% = 211 hours Post-Construction Activities: (assume 0 inspector(s)needed): Regular Time: 4.00 weeks @ - hours/week = - hours INSPECTOR(S)TOTAL REGULAR HOURS = 2,112 hours INSPECTOR(S)TOTAL OVERTIME HOURS = 211 hours EXHIBIT"A" INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: Range Line Road Streetscape Improvements, from 116th Street to Carmel Drive, Including Roundabouts at 116th Street and Medical Drive Carmel Project No, 16-ENG-70 Rate Units Fee Project Manager $ 185.00 232 $ 42,920,00 Senior Resident Project Representative $ 140.00 2,020 $ 282,800.00 Senior Resident Project Representative(Overtime) $ 162.40 176 $ 28,582.40 Inspector(s)(Regular) $ 100.00 2,112 $ 211,200.00 Inspector(s)(Overtime) $ 116.00 211 $ 24,499.20 EXHIBIT A 7/30/2021 PAGE 5 OF 6 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3608FBF84A88 TOTAL INSPECTION FEE 590,001.60 EXHIBIT A 7/30/2021 PAGE 6 OF 6 DocuSign Envelope ID:590D0BF9-FB77-43A8-955D-3B08FBF84A88 INDIANA RETAIL TAX EXEMPT Page 1 of 1 1 City of Carmel CERTIFICATE NO,003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 105425 ONE CIVIC SQUARE 1 35-6000972 THIS NUIMBER MUST APPEAR ON INVOICES,Alf' CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION 7/30/2021 00350562 16-ENG-70 Range Line Streetscape from 116th&Carmel Drive- RAB at 116th&Medical Dr AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 9025 RIVER RD SHIP 1 Civic Square TO SUITE 200 Carmel, IN 46032- INDIANAPOLIS, IN 46240 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 582139 ..._ QUANTITY IIIII-I-LII IIII-'41T OF MEASURE ILL DESCRIPTION UNIT PRICE I EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 44-628.71 1 Each ASA 9 -16-ENG-70 Range Line Streetscape from 116th & $590,001.60 $590,001.60 Carmel Drive-RAB at 116th& Medical Dr-CI Sub Total $590,001.60 ee,001 el,F „e", // 1, \ ( ..,, a , / g 1 ,... ' 1 „, i,' ' 0,0",./' Send Invoice To: Skip Tennancourikelly Dean / American Structurepoint, Inc. 1254 Eton Way Avon, IN 46123 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT 1 PROJECT ACCOUNT 1 AMOUNT PAYMENT $590,001.60 SHIPPING INSTRUCTIONS *NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN S)IIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED IBALANCE IN 'CD D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER, `PURCHASE-ORDER NUMBER MUST APPEAR ON ALL SHIPPING BABE 'THIS ORDER ISSUED IN COMPLIANCE'NITH CHAPTER 99,ACTS 194, ..;0.. ----.,....-- ,.... , AND ACTS AMENDA r..)RY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO. 105425 CONTROLLER