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Home My WebLink AboutMEG & Associates, LLC/CRED/$16,250/Event Planning and Media - Additional Services - ASA 2CzKpoPcfsmboefsbu23;14qn-Bvh16-3132 DocuSign Envelope ID: 590D0BF9-FB77-43A8-955D-3B08FBF84A88 8/18/2021 Not Present 8/18/2021 8/18/2021 ------------ MEG & Associates SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES Non-profit Rate Schedule for June 15 December 31, 2021 I. Artomobilia Connecting the Dots, Painting aPicture and Telling the Stories forArtomobilia Help plan, facilitate and execute the Artomobilia for City ofCarmel Scope of Services: The Scope ofServicescan beexecuted for afee of $50per hour tobebilled monthly and will becapped atnomore than $8,000 billed tothe Cityof Carmel. To direct activities and event direction for Carmel Artomobilia onbehalf ofthe City ofCarmel, including but not limited to: o Provide aframework for ahealthy, safe, and purposeful event o Research related tohosting the event o Create acomprehensive timeline for event o Direct the communication with Carmel Artomobilia organizers o Coordinate marketing material fulfillment for event o Spearhead logistics forthe event, from planning toset upthrough execution and clean up o Assist with public relations efforts for the event asapproved o Adhere toapproved City ofCarmel budget for the event and public relations activity o Meet regularly with City ofCarmel representative(s) II. Music on the Monon Scope of Services: The Scope ofServices can beexecuted for afeeof $50per hour tobebilled monthly and will becapped atnomore than $1,500 billed tothe City ofCarmel. To assist City of Carmel staff with limited pre-planning and preparation for three Music on the Monon events being held at City Hall Gazebo on Saturday, July 24, 31 and August 7. Be on-site manager day of for set up, implementation and tear down. FYIJCJUB QBHF 2PG3 9875 Lakewood Drive East, Indianapolis, IN46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: 590D0BF9-FB77-43A8-955D-3B08FBF84A88 III. Intern serving City of Carmel for summer and fall events Scope of Services:The Scope of Services can be executed for afee of $15per hourto bebilledmonthly and will becapped atnomore than $6,750 billed tothe City ofCarmel. Intern assigned to City of Carmel to be paid hourly for general office work, event planning and prep and day ofservices for various events throughout the summer and fall of 2021. This is arequested overview presentation and open for negotiation as needed. MEG & Associates consists of seven employees plus Day of Event employees (MEG & Associates pay them directly for their work). The following expenses MEG & Associates are not responsible for: A. Printing materials or costs B. Postage C. Flyers, brochures, any promotional materials D. Operational expenses or computer expenses (internet) E. Any other miscellaneous expenses Additional specialty materials and outside services paid for byMEG & Associates will bebilled back to City ofCarmel atcost. Examples include butare not limited tospecialty paper, signs, banners, staff meals, dumpsters, event supplies, and postage. At any time, either party can give awritten 30 day notice for cancellation of the agreement. July 14, 2021 MEG and Associates Date City ofCarmel Date FYIJCJUB QBHF 3PG3 9875 Lakewood Drive East, Indianapolis, IN46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: 590D0BF9-FB77-43A8-955D-3B08FBF84A88 7/30/2021 MEG & ASSOCIATES LLC INDIANAPOLIS, IN 46280 - 105426 9875 LAKEWOOD DR EAST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION EVENT PLANNING & MEDIA ADDITIONAL SERVICES COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 365626 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 58290 1203Department:101Fund:General Fund 43-404.01Account: EVENT PLANNING & MEDIA ADDITIONALSERVICES1 $6,750.00 $6,750.00Each 6,750.00SubTotal 43-590.03Account: EVENT PLANNING & MEDIA ADDITIONALSERVICES1 $9,500.00 $9,500.00Each 9,500.00SubTotal 16,250.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 105426 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration DocuSign Envelope ID: 590D0BF9-FB77-43A8-955D-3B08FBF84A88