HomeMy WebLinkAboutCC-04-15-02-01 Hazel Dell PaymtSponsored by: Councilor Rundle
RESOLUTION NO. CC-04-15-02-01
A RESOLUTION OF THE COMMON COUNCIL
OF THE CITY OF CARMEL, INDIANA APPROVING PAYMENT
OF CONSTRUCTION COSTS FOR HAZEL DELL & PENNSYLVANIA
BOND PROJECT
WHEREAS, pursuant to Article III, Section 3.01 (b) of the Trust Indenture by and
among the city of Carmel Redevelopment Authority and Fifth Third Bank of Central
Indiana, dated as of August 1, 1997, approval by the Common Council is required prior
to payments from the Construction Fund therein described upon presentation of
architect's or engineer's certificates of work completed and materials furnished;
WHEREAS, American Consulting Engineers, Inc., has presented such certificates
regarding the Construction Project Invoices attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Carmel, Indiana, that the Construction Project Invoices attached hereto as Exhibit A are
hereby approved for payment from the Construction Fund described in the above-
referenced Trust Indenture.
PASSED by the Common Council of the City of Carmel, Indiana this
day of ~ ~} p~{ i I ,2002, by a vote of '~/ ayes and ~'~ nays.
COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA
Wa~e~. Wilsfn, President Pro empore
Robert Battreall ~ /~
l oven
ATTEST:
Diana L. fro[dray, IAM(~,"Olerk-Treasur¢~
~'?;Dsentcd. by me to the Mayor of thc City of Carmel, Indiana the .
,2002, at'z'4'I(~-
P.M.
Diana L. Cordray, IAMC, Clerk~r{asurer
~/9,,~proved J~y me, Mayor of tl3etCity of Carmel, Indiana, this
$/ ,2002, at ~ ~ P.M.
//~'~ay of
day of
~(mes Brai ard, Mayor
ATTEST:
Diana L. Cordray, IAMC, Cl~-T~surer
Prepared By:
Kate Weese, City Engineer
CITY OF CARMEL
(317) 571-2441
CITY OF CARMEL REDEVELOPMENT AUTHORITY
CONSTRUCTION FUND PAYMENT REQUISITION
TO:
Fifth Third Bank of Central Indiana, as Trustee
251 North Illinois Street
Suite 1000
Indianapolis, Indiana 46204
Attn: Corporate Trust Department
Date: March 25, 2002
Trust Indenture between City of Carmel Redevelopment Authority and Fifth
Third Bank of Central Indiana, as Trustee, dated as of August 1, 1997 (the
"Trust Indenture")
~F~A~T
STATE OF INDIANA )
)
COUNTY OF HA/VlILTON )
SS:
The undersigned, having been duly sworn upon her oath, certifies that:
She has been designated by the Cannel Redevelopment Authority as an individual
authorized to execute and present affidavits on the Anthority's behalf relating to
payments from the Construction Fund for items that are not subject to certification by
the architect or engineer, in accordance with Article IV, Section 3.01(b) of said Trust
Indenture.
The amounts set forth in Exhibit A hereto are requested to be paid to the respective
Payees identified therein for the services or assets described, from the Construction
Account of the Construction Fund created by Section 3.01 of the Trust Indenture.
Copies of the statements of the respective Payees or other supporting
documentation are also attached hereto.
The obligations set forth in Exhibit A have been properly incurred, are proper
charges against the Construction Account, and have not been the basis of any
previous withdrawals from the Construction Account.
CITY OF CARMEL REDEVELOPMENT
AUTHORITY
M. Ka~e Weese, P.E.
City Engineer, City of Cannel, Indiana
STATE OF INDIANA
COUNTY OF HAMILTON
)
)
)
SS:
Before me, the undersigned, a Notary Public in and for said County and State, personally
appeared Kate Weese , City Engineer for the City of Carmel, Indiana, who having
been duly sworn upon her oath acknowledged the execution of the foregoing Affidavit for and on
behalf of said Authority.
Witness my hand and Notarial Seal this 2'~/' day of March, 2002
My Commission Expires:
residing in
Indiana
, Notary Public
County,
EXHIBIT A
PAYMENT REQUISITION NO. 169
PAYEE
CHARACTER OF EXPENDITURE
1. Hail, Render, Killian, Heath & Lyman
PO Box 5905
Indianapolis, IN 46255
$1,901.80
Legai Expenses for Pennsylvania St.
2. Trotter Construction and
Slusser's Green Thumb, Inc.
$3,314.14
Pennsylvania Street Improvement
3. Trotter Construction and
The Hoosier Co., Inc.
$13,440.68
Pennsylvania Street Improvement
4. Trotter Construction
$104,678.32
Pennsylvania Street Improvement
5. Lewis & Kappes, P.C.
1700 One American Square
Box 82053
Indianapolis, IN 46282
$920.37
Legai Expenses for Pennsylvania St.
6. Conseco Services, LLC
CB Richard Ellis/Conseco
Attn: ElF
560 N. College Drive
Cannel, IN 46032
$620.19
Irrigation damage and repairs
03/28/02
MEMORANDUM
TO:
FROM:
RE:
Kate Boyle Weese, City Engineer
Douglas C. Hanes:, City Attoyy t///N~ )
Pennsylvania Street Project
Hall, Render, Killian, Heath & Lyman, P.S.C.
Invoice No. 27932
DATE: March 5, 2002
Dear Kate:
Attached is Hall, Render, Killian, Heath & Lyman, P.S.C.'s Invoice No. 27932 in the amount of
$1,901.80 for legal services rendered to the City of Carmel related to the Pennsylvania Street project. I
have reviewed this invoice and would ask that you issue a claim in the amount of $1,901.80 to Hall
Render.
Please let me know immediately if you have any questions regarding this memorandum or
pa)anent of the attached invoice.
/eb
Attachment
HALL, RENDER, KILLIAN, HEATH & LYMAN, P.S.C.
P*O. Box 5905
Indianapolis, IN 46255
(317) 633-4884
FEDERAL ID#: 35-1427161
City of Carmel
At,n: Douglas C. Haney,
One Civic Square
Carmel, IN 46032
Esq.
Invoice NO.: 27932
Billing Arty: RAH
February 27, 2002
Matter Number: 983004-080003
Condemnation of Pennsylvania Parkway
FOR PROFESSIONAL SERVICES RENDERED
01/03/02 Prepare closing transcript for TCA parcel
Robert A. Hicks .30 hours at 200.00 per hour.
01/03/02
Conference with RAH, prepare sales disclosure
for Technology Center Associates deed, voice
mail message to J. Christensen (REI
Investments) regarding status of conveyancing
documents for donated real estate, telephone
call from J. Hoffman (REI) regarding real
estate conveyed and easements granted, forward
copies of deed, easement, and donation
agreement to her
M. Karen Jones 1.30 hours at 115.00 per hour.
01/04/02
Telephone conference with J. Hoffman re
Donation Agreement from TCA
Robert A. Hicks .50 hours at 200.00 per hour.
01/04/02
Several phone calls from J. Hoffman (REI) with
questions regarding conveyancing documents for
Technology Center Associates, brief conference
with RAH regarding same, amend first page of
donation agreement and forward copy to Hoffman
M. Karen Jones .80 hours at 115.00 per hour.
60.00
149.50
100.00
92.00
,C~ty pf' Carmel
Matter Number:
Invoice No:
983004-080003
27932
Page 2
February 27, 2002
01/07/02
01/08/02
01/10/02
01/11/02
01/25/02
01/28/02
01/28/02
01/29/02
To Hamilton County Auditor and Recorder to
record warranty deed for real estate donated by
Technology Center Associates, letter to J.
Christensen (REI Investments) to forward copy
of donation agreement and recorded deed and
easement agreement for real estate
M. Karen Jones 2.40 hours at 115.00 per hour.
Conference with PgkH re IRS reporting of client
disbursements for real estate transactions,
review IRS regulations and begin research for
compilation of list of transferees for whom
1099-S forms must be prepared
M. Karen Jones .40 hours at 115.00 per hour.
Continue work on identification of transferees
for t099-S forms preparation
M. Karen Jones .50 hours at 115.00 per hour.
Continue reviews of miscellaneous real estate
transfers to determine need for form 1099-S
preparation
M. Karen Jones .70 hours at 115.00 per hour.
Attempt return call to M. McBride for R3%H,
leave voice mail message
M. Karen Jones .10 hours at 115.00 per hour.
Work on Penn street
Kate's office
Robert A. Hicks
right of way questions from
.80 hours at 200.00 per hour.
Telephone call from M. McBride regarding legal
descriptions needed for acquisitions, begin
file reviews to identify information to be
provided
M. Karen Jones 2.70 hours at 115.00 per hour.
Work on Pennsylvania Street questions from
Engineering
Robert A. Hicks .60 hours at 200.00 per hour.
276.00
46.00
57.50
80.50
11.50
160.00
310.50
120.00
Page 3
983004-080003 February 27, 2002
27932
,City .of Carmel
Matter Number:
Invoice No:
01/29/02 Complete file reviews and retrieval of
conveyancing documents to provide copies to M.
McBride, prepare sales disclosure forms and
order checks for recording fees for Bankers
National deeds and easement agreements for two
parcels
M. Karen Jones 2.90 hours at 115.00 per hour.
333.50
FEE SUBTOTAL
$1,797.00
............. SERVICES
Timekeeper
M. Karen Jones
Robert A. Hicks
SUMMARY .............
Hours Value
11.80 $1,357.00
2.20 $ 440.00
DISBURSEMENTS
01/30/02
01/30/02
01/31/02
01/31/02
01/31/02
Transfer/Recording Fee for Bankers National
deeds and easement agreements ( 2 donated
parcels) - -Hamilton County Auditor
Transfer/recording fees for Bankers National
deed and easement agreements ( 2 donated
parcels ) - -Hamilton County Recorder
Filing Fee - transfer fee at Hamilton County
Auditor for real estate donated by Technology
Associates
Filing Fee - recording fee at Hamilton County
Recorder's office for real estate donated by
Technology Associates
Photocopy Charges
2.00
70.00
1.00
16.00
15.80
DISBURSEMENTS SUBTOTAL
$ 104.80
$1,901.80
$ 533.10
$2,434.90
TOTAL THIS INVOICE
PREVIOUS BALANCE FORWARD
TOTAL BALANCE NOW DUE
,City pf Carmel
Matter Number:
Invoice No:
983004-080003
27932
Page 4
February 27, 2002
Billed to Date Fees:
Billed to Date Disbursements:
Received to Date Fees:
Received to Date Disbursements:
$87,953.50
$2,045.49
$85,612.75
$1,914.59
All invoices are due and payable upon receipt. Interest will accrue at a
.rate of 1% per month on balance not paid within 30 days of the invoice date.
HALL, RENDER, KILLIAN, HEATH & LYMAN, P.S.C.
P.O. Box 5905
Indianapolis, IN 46255
{317) 633-4884
FEDERAL ID#: 35-1427161
City of Carmel
Attn: Douglas C. Haney,
One Civic Square
Carmel, IN 46032
Esq.
Invoice No.: 27932
Billing Arty: R_AH
February 27, 2002
Matter Number: 983004-080003
Condemnation of Pennsylvania Parkway
REMITTANCE PAGE
TOTAL FEES FOR THIS INVOICE
TOTAL DISBURSEMENTS FOR THIS INVOICE
$1,797.00
$ 104.80
TOTAL THIS INVOICE
PREVIOUS BALANCE FORWARD
$1,901.80
$ 533.10
TOTAL BALANCE NOW DUE
$2,434.90
PLEASE RETURN THIS PAGE WITH YOUR PAYMENT.
Memo
To: City Council Members
Fmrm Kate Weese, City Engineer
CC: Mayer James Brainard
Diana Cordray, Clerk Traasumr
Date.- 03/25/02
Re~ Payment to Trotter Construction (Pennsylvania Street Project)
I have been asked to prepare claims for payment to the contractor (Trotter Construction/Grady Brothers) and its
subcontractors for work performed on the Pennsylvania Street project.
Resolution No. CC-12-03-01-02 signed in December, 2001 allowed for partial payment of Progress Pay Estimate
No. 19, which pay estimate was for a total of $345,420.12. Per the advice of the Legal Department, $275,000 was
approved for payment at that time, until further information could be attained regarding subcontractor payments
made.
The Legal Department has been involved in ongoing investigations and negotiations of final payments to the
contractor and all its subs, asphalt penalties assigned and varying opinions of liquidated damages to be assessed,
Per the request of the city attomey, the amounts shown below are now ready to be released. Although the total of
these amounts is greater than the balance of Progress Payment No. 19 indicated above, this disbursement
addresses retainage and penalties being included.
Joint Check to: Trotter Construction and Slusser~s Green Thumb, Inc. $ 3,314.14
Joint Check to: Trotter Construction and The Hoosier Co., inc. $13,440.68
Check--to: Trotter Construction in the amount of $104,678.32
TOTAL PAYMENTS OF: $121,433.14
· Page 1
CITY OF CARMEL
PENNSYLVANIA STREET IMPROVEMENT PROJECT
PROJECT #97-04
PROGRESS PAY ESTIMATE NO. 19
For work done during the period of: 7-16-2001 through 9-30-2001
TOTALS AND PAY ESTIMATE CALCULATIONS
TOTAL PAY THIS ESTIMATE
$345,420.12
TOTAL PAY TO DATE $3,853,449.55
DEDUCT 10% OF 50% OF CONTRACT FOR RETAINAGE $197,669.86
DEDUCT PREVIOUS NET PAY ESTIMATES $3,310,359.58
NET PAY ESTIMATE NO. 19 ~'~'~'~$345,420.12
CrossRoad Engineers, PC
Inspecting Firm ,-- - - ./ Date
Date
10-17-ol
CONSTRUCTION PROJECT INVOICE
DATE: October 15, 2001
COMPANY NAME:
AND ADDRESS
Trotter Construction, Inc.
5851 E. 34th Street
Indianapolis, IN 46218
TELEPHONE NO.: (317) 543-0053
FAX NO.: (317) 543-3115
COMPANY NAME:
AND ADDRESS
Grady Brothers, Inc.
915 S. Somerset Ave.
Indianapolis, IN 46242
TELEPHONE NO.: (317) 244-3343
FAX NO.: (317) 240-5958
PROJECT NAME: Pennsylvania Street Improvements
PROJECT NO.: 97-04
INVOICE NO.: 19
Construction pay items as per Progress Pay Estimate No. 19 as shown on the
attached invoice for work completed between the dates of July 16, 2001 and
September 30, 2001.
TOTAL PAY THIS ESTIMATE: $345,420.12
MINUS RETAINAGE: ( - ) $0.00
TOTAL NOW DUE:
$345,420.12
Submitted by CrossRoad Engineers, PC
Project Representative s~gned name
Date
Project Representative - printed name
CITY OF CARMEL
PENNSYLVANIA STREET IMPROVEMENT PROJECT
PROJECT #97*04
PROGRESS PAY ESTIMATE NO, 19
For work done during the period of: 7-16-2001 through 9-30-2001
Item Description Quantity this Total Quantity Unit Total Pay Total Pay
No. Estimate to Date Price this Estimate to Date
1 CLEARING RIGHTOFWAY 0.03 LS 0.86 LS S68,796.59 $2,063.90 $59,165.07
2 CONCRETE CURB, REMOVE 563.00 LFT 8624.70 LFT $2.55 $1,435.65 521,992.99 ,
3 CATCH BASIN, REMOVE EA 11.00 EA $60.00 $660.00
4 SURFACE MILLING. BITUMINOUS 662.41 SY 682.80 SY $6.65 $4,405.03 $5,870.62
5 PIPE, REMOVE LF 903.00 LF $11.60 $10,474.80
6 EXCAVATION, COMMON 5298.95 CY 17609.00 CY $8.60 $45,570.97 $151,437.40
7 BORROW 1864.85 CY 21820.00 CY $13.18 $24,578.72 $287,587.60
8 EXCAVATION, COMMON FOR DITCH GRADI LS 1.01 LS 916,126.96 $16,354.35
9 TEMP. EROSION & SEDIMENT CONTROL, P LF 5860.00 LF $1.70 $9,962.00
10 ,TEMP. EROSION & SEDIMENT CONTROL, C EA 1.00 EA $66.00 $66.00
11 TEMP. EROSION & SEDIMENT CONTROL, D EA EA $66.00
12 TEMP. EROSION & SEDIMENT CONTROL, C EA 13.00 EA $37.83 $491.79
13 B BORROW FOR STRUCTURE BACKFILL CY 8124.80 CY $14.75 $119,840.80
14 COMPACTED AGG. FOR SHOULDER, O, SiZ TN 154.35 TN $20.53 $3,168.81
15 COMPACTED AGGREGATE FOR APPR., O, 296.07 TN 2161.58 TN $23.47 $6,948.76 $50,732.28
16 COMPACTED AGGREGATE FOR DRIVES, O, TN 418.12 TN $32.31 $13,509.46
17 HMA BASE, 25.0 mm MAINELINE, D TN TN $26.43
18 HMA BASE, 25.0 mm MAINELINE, C TN TN $31.52
19 HMA BASE, 25.0 mm MAINELINE TN TN $26.43 !
20 HMA INTERMEDIATE, 19.0 mm MAINELINE TN TN $29.13
21 dMA SURFACE, 9.5 mm MV, MAINELINE TN TN $32.72
22 BITUMINOUS MATERIAL FOR TACT COAT SY SY $0.14
23 CURB RAMP, CONCRETE 23.33 SY 169.47 SY $31.46 $733.96 $5,331,53
24 SIDEWALK, CONCRETE 797.37 SY 4161.15 SY $24.22 $19,312.30 $100,783.05
25 SIDEWALK, BITUMINOUS TN TN $37.99
26 CURB, CONCRETE 652.00! LF 6962.79 LF $10.68 $6,963.36 $74,362.60
27 CURB AND GUTTER, COMBINED 2153.50 LF 15315.70 LF $9.92 $21,362.72 $151,931.74
28 CENTER CURB, CONCRETE, MODIFIED 102.67 SY 738.35 SY $73,76 $7,572.94 $54,460.70
29 BITUMINOUS MIXTURE FOR APPROACHES,~ TN 659.87 TN $74.45 $49,127.32
30 GEOTEXTILES 30.14 SY 227.05 SY $3.96 $119.35 $899.12
31 RIPRAP, REVETMENT 18 IN. 65.72 TN 147.35 TN $21.67 $1,424.15 $3,193.07
32 MOBILIZATION ~;DEMOBILIZATION FOR SE 2,00 EA 3.00 EA $660.00 $1,320.00 $1,980.00
33 MULCHED SEEDING, R 6690.60 SY 9847.60 SY $0.44 $2,943.66 _$4,332.94:
34 SODDING 10356.00 SY 25521.00 SY $2.59 $26,822.04 $66,099,39
35 TREES, REPLANT EA 12.00 EA $150.00 $1,800.00
36 SANITARY SEWER SERVICE ADJUSTMENT LF 76.00 LF $39.91 $3,033.16
37 PIPE, RCP, 12 IN. LF 2928.00 LF $24.43 $71,531.04
38 PIPE, RCP, 15 iN. LF 561.50 LF $25.64 $14,396.86
39 PIPE, RCP, 18 IN. LF 269.00 LF $28.11 $7,561.59
40 PIPE, RCP, 21 IN, LF 916.00 LF $38.04 ~$34,844.64
41 PIPE, RCP, 24 IN. LF 1539.50 LF __ $45.08 $69,400.66
42 PIPE, RCP, 27 IN. LF 933.50 LF $53.14 $49,606.19
43 PIPE, RCP, 30 IN, LF 677.00 LF $54.02 ! $36,571.54
44 PIPE, RCP, 33 IN. LF 1217.00 LF $61.11 $74,370.87
45 PIPE, RCP, 42 IN. LF 28.00 LF $96.36 $2,698.08
46 PIPE, RCP, 54 IN, LF 34.50 LF ____ $98.86 $3,410.67
· t7 PIPE, GROUP K, 6 IN. 859~00 LF 8561.50! LF $3.28 $2,817.52 $28,081.72
EA 3.00 EA $154.86 $464.58
48 PiPE END SECTION, METAL, 12 iN. __. --
49 ~IPE END SECTION, METAL, 21 IN. EA EA $236.42
50 ~IPE END SECTION, METAL, 33 IN. ____. EA EA $378.47
C:\Carmel\PolmSt~Quatt ro~pennst-payest.wb3
CITY OF CARMEL
PENNSYLVANIA STREET iMPROVEMENT PROJECT
PROJECT #97-04
PROGRESS PAY ESTIMATE NO. 19
For work done during the period of: 7-16-2001 through 9-30-2001
51 PiPE END SECTION, METAL, 53 IN. EA EA $1,744.02
52 PIPE, PVC, 6 IN., SCHEDULE 40 LF 1669.20 LF $10.40 $19,439.68
53 PiPE END SECTION REINSTALL EA EA $75.61
54 AGGREGATE FOR UNDERDRAINS, 8 67.99 CY 511.96 CY $23.10 $1,570.57 $11,828.28
55 GEOTEXTILES FOR UNDERDRAIN 49.89 SY 1574.51 SY $1.10 $54.88 $1,731.96
56 RING AND COVER, 4 EA 1,00 EA $335.00 $335.00
57 INLET, E7 EA 5.00 EA $793.88 $3,969.40
58 PIPE, PLUG EXISTING EA EA $72.25
59 PiPE HOLE IN EXISTING STRUCTURE, PLU EA 2.0O EA $145.52 $291.04
60 CASTING, ADJUST TO GRADE EA 26.00 EA $235.00 $6,110.00
61 INLET, H5 EA 1.00 EA $1,422.72 $1,422.72
62 MANHOLE, K5 EA 1.00 EA $2,973.40 $2,973.40
63 ~ SANITARY MANHOLE, C4 EA EA $1,986.52
64 MANHOLE, L4 EA 3.0¢ EA $5,264.01 $15,792.03
65 MANHOLE, L15 EA 1.00i EA $5,285,80 ! $5,285.80
66 MANHOLE, J15 EA 27.00 EA $2,655.73 $71,704.71
67 INLET, B15 EA 35.00 EA $1,477.88 $51,725.80
68 INLET, C15 EA 20.00 EA $1,477.88 $29,557.60
69 MANHOLE, J4 EA 3.00 EA $1,372.03 $4,116.09
70 CONSTRUCTION DRUM, LEAVE iN pLACE EA EA $65.75
71 BARRICADE, Ilia 8.00 EA 54.00 EA $212.10 $1,696.80 $11,453.40
72 ROAD CLOSURE SIGN ASSEMBLY 3.00 EA 12.00 EA $477.23 $1,431.69 $5,726.76
73 DETOUR CLOSURE SIGN ASSEMBLY 5.00 EA 13.00 EA $37.12 $185.60 $482.56
74 CONSTRUCTION SIGN, A 2.00 EA 32.00 EA $132.56 $265.12 $4,241.92
75 SIGN, SHEET, ENCAPSULATED LENS WITH 58.50 SFT 106.86 SFT $24.85 $1,453.73 $2,655.47
76 SIGN POST, A LF LF $6.62
77 LINE, THERMOPLASTIC, BROKEN WHITE, 4" 638.00 LF 3963.00 LF $0.26 $165.88 $1,030.38
78 LINE, THERMOPLASTIC, SOLID WHITE, 4" 1401.50 LF 5885.50 LF $0.26 $364,39 $1,530.23
79 TRANSVERSE MARKINGS, THERMO. CROS 65.00 LF 1412.00 LF $1.41 $91.65 $1,990.92
80 LINE, THERMOPLASTIC, BROKEN YELLOW LF 120.00 LF $0.27 532.40
81 LINE, THERMOPLASTIC, SOLID YELLOW, 4" 2142.50 LF 7297.50 LF $0.25 $535.63 $1,824.38
82 TRANSVERSE MARKINGS, THERMO. STOP 21.00 LF 352.00 LF $2.85 $59.65 $1,003.20
83 PVMT. MESSAGE MRKNGS, THERMO., LAN 4.00 EA 38.00 EA $60.62 $242.48 $2,303.56
84 PVMT. MESSAGE MRKNGS, THERMO., WOR 6.00 EA 34.00 EA $87~57 $525.42 $2,977.38
85 SNOWPLOWABLE RAISED PAVEMENT MAR EA EA $28.72
86 LINE, THERMOP~ASTIC, DO'~'ED, WHITE, 4" LF 122.00 LF $0.62 S75.64
87 FIELD OFFICE, 550 SQ FT. 2.00 MOS 20.75 MOS $410.00 $820.00 $8,507.50
88 MAINTAINING TRAFFIC -0.04 LS 0.86 LS $30,795.00 ($1,231.80) $26,483.70
89 CONSTRUCTION ENGINEERING -0.04 LS 0.86 LS $108,125.00 ($4,325.00) $92,987.50
90 MOBILIZATION & DEMOBILIZATION LS 1.00 LS $85,65O.00 $85,650.00
91 MATERIAL TESTING .0.14 LS 0.86 LS $27,270.00 ($3,817.80) $23,452.20
92 'RAFFIC SIGNAL, 12" RYG EA 10.00 EA $444.70 $4,447.00
93 TRAFFIC SIGNAL, 12" RY GA EA 4.00 EA $452.84 $1.611.36
94 TRAFFIC SIGNAL, 12" RYG, YA, GA EA 6.0(3 EA $708.12 I $4,248.72
95 PEDESTRIAN SIGNAL, INTERNATIONAL, 12" EA 14.0C EA $459.35 $6,430.90
96 PEDESTRIAN PUSHBUTTON & SIGN EA 14.00 EA $166.02 $2,324.26
97 HANDHOLE EA 8.00 EA $858.00 $6,864.00
90 CONDUIT, 2" LF 1662.00 LF $16.82 $27,954.84
9~ TRAFFIC SIGNAL POLE, 40' SIG. ARM, 15' Vi EA EA $5,884.82
100 'RAFFIC SIGNAL POLE, 45' SIG. ARM, 15' VI EA EA $6,886.21 __
101 TRAFFIC SIGNAL POLE, 75' SIG. ARM, 25' VI EA EA $13,073.25
102 TRF, SIG. POLE FOUNDATION INCLUDING F CY CY $407.36
103 POWER CABLE, 2C/SGA LF 210.00 LF .___ $2.66 S558.60
I~0_4__POW~R CABLE, 3C/14G~A ...... LF 3634.00 LF ___. $1.92 $6,977.28
CITY OF CARMEL
PENNSYLVANIA STREET IMPROVEMENT PROJECT
PROJECT #97-04
PROGRESS PAY ESTIMATE NO. 19
For work done during the period of: 7-16-2001 through 9-30-2001
105 iPOWER CABLE, 5C/14GA LF 2532.00 LF $2.97 $7,520.04
106 :POWER CABLE, 7C/14GA LF 405.00 LF $2.94 $1,190.70
107 POWER CABLE, 11C/14GA LF 1603.00 LF $3.32 $5,321.96
108 'VIDEO CAMERA CABLE, CX LF 2053.00 LF $2.96 S6.076.88
109 8 PHASE CONTROLLER W/P CABINET & FO EA 2.00 EA $13,676.65 $27,35330
110 VIDEO DETECTION SYSTEM, COMPLETE EA 2.0C EA 833,259.20 $66,518.40
111 ELECTRIC SERVICE EA 2.00 EA $531.25 $%062.50
112 ~EMOVAL OF TRAFFIC SIGNAL EQUIPMEN LS 1.00 LS $2,181.94 $2,181.94
113 PIPE CATCH BASIN, 12" (UNDISTRIBUTED) EA EA $425.00
114 pipE, PVC, SCHEDULE 40, 8" IUNDISTRIBUT LF LF $11.55
115 INLET, C5 EA EA $1,550.00
116 Manhole, C-4, Drop EA 1.00 EA $3,946.00 $3,946.00
117 Reset Exlstin~ CMP for Defta Drainage EA 4.00 EA $400.00 $1,600.00
118 Pipe, Type 2, Circular, 18 IN. LF 298.00 LF $19.00 $5,662.00
119 18 IN. Metal End Section EA 2.00 EA $236.42 $472.84
120 Additional Sanitary Improvements LS 1.00 LS $52,000.00 $52,000.00
121 Reconstruct Structure 87A LS 1.00 LS $350.00 $350.00
122 Reconstruct Structure to Grade LF 33.99 LF $525.00 $17,844.75
123 Cost of Structure #87B, not installed LS 1.00 LS $1,130.80 $1,130.80
124 Delta Li~ht Relocation LS 1.00 LS $3,694.00 S3,694.00
125 Encase Conduit at Structure #124 LS 1.00 LS $450.00 $450.00
126 Pedistal Foundation, A EA 4.00 EA $592.66 $2,370.64
127 Pedistat and Base, 10 ft. EA 4.00 EA $617.68 $2,470.72
128 HMA BASE, 25.0 mm MAINLINE, C 944.03 TN 6806.47 TN $33.40 $31,530.60 $227,336.10
129 HMA BASE, 25.0 mm MAINLINE 2611.44 TN 19781.73 TN $28.31 $73,929.87 $560,020.78
130 HMA INTERMEDIATE, 19.0 mm MAINLINE 1082.58 TN 8179.64 TN $31.27 $33,852.28 $255,777.34
131 HMA SURFACE, 9.5 mm MV, MAINLINE 542.62 TN 4055,33 TN $35.51 $19,268.44 $144,004.77
132 BITUMiNOUS MATERIAL FOR TACK COAT 11243.00 SY 114437.92 SY $0.15 $1,686.45 $17,165.69
133 SIDEWALK, BITUMINOUS TN 1008.57 TN $40.17 $40,514.26
134 INLETS, RELOCATE LS 1.00 LS $1,888.24 $1,888.24
135 TRAFFIC SIGNAL POLE, 50' SIG. ARM, 25' VI EA 2.00 lEA $14,076.18 $28,152.36
136 TRAFFIC SIGNAL POLE, 45' SIG. ARM, 25' V EA 1.00 EA $7,383.09 $7,383.09
137 TRAFFIC SIGNAL POLE, 40' SIG. ARM, 25' VI EA 2.00 EA $7,205.85 $14,411.70
138 TRAFFIC SIGNAL POLE, 40' SIG. ARM, 20' V EA 1,00 EA $7,205.86 $7,205.86
139 TRAFFIC SIGNAL POLE, 35' SIG. ARM, 25' V EA 1.00 EA $6,653.69 $6,653.69
14'---0 TRAFFIC SIGNAL POLE, 30' SIG. ARM, 25' V EA 1.00 EA $6,629.49 $6,629.49
141 SIGNAL SUPPORT FOUNDATION, 3 FT. X 12 EA 8.00 EA $1,908.51 $15,268.08
142 MODIFICATION TO STORM STRUCTURES LS 1.00 LS $1,045.00 Sl,045.00
143 MISCELLANEOUS SITE WORK, MILLING/HA LS 1.00 LS $930.00 $930.00
144 MANHOLE, REMOVE AND REPLACE STRUC EA 1.00 EA $3,200.00 $3,200.00
145 FLOWABLE FILL CYS 18.00! CYSI $50.00 $900.00
146 CORED HOLE IN MANHOLE EA 1.00 EA $375.00 $375.00
147 KEYSTONE RETAINING WALL SFT 776.50 SF'r $18.13 $14,077.95
148 CEMENT CONCRETE PAVEMENT FOR DRIV SY 98.04 SY $42.00 $4,117.68
149 STR. 133A Additional Costs LS 1.00 LS $961.70 $961.70
150 AdditionaI Costs For Sanitary Sewer lmprovem LS 1.00 LS $7,765.51 $7,765.51
151 STRUCTURE 224A (TIME AND MATERIAL) LS 1.00 LS $34,383.78 $34,383.78
152 SIGN, SHEET, ENCAPSULATED LENS WITH SFT 86.00 SFT I $39.16 $3,367.76
153 SIGN POST, B 96.20 LFT 196.20 LFT $7.53 $724.39 $1,477.39
154 CONTROLLER PHASE CHANGES EA 1.00 EA $420.00 $420.00
155 RELOCATE LIGHTING SERVICE POINT LS 1.00 LS _. $3,350.49 $3,350.49
156 LUMINAIRE, REMOVE AND RELOCATE LS 1,00 LS $3,610.00 $3,610.00
157 SPRINKLER HEAD RELOCATION --'- 1.00 LS 1.00 LS $295.00 $295.00 $295.00
158 I_NLE~T,B-15, MATERIAL ONLY 3.00 EA 3.00 EA .._ $295.00 $885.00 $885.00
C:~Carmel\PennSAQuattro~enr~st-payest.wb3
CITY OF CARMEL
PENNSYLVANIA STREET IMPROVEMENT PROJECT
PROJECT #97-04
PROGRESS PAY ESTIMATE NO. 19
For work done during the period of: 7-16-2001 through 9-30-2001
159 INLET, C-15, MATERIAL ONLY 2.00 EA 2.00 EA $352.00 $704.00 $704.00
160 FIREHYDRANT/DRAINAGE 1.00 LS 1.00 LS $3,854.46 $3~854.46 $3,854.46
161 CONCRETE HEADWALL 1.00 LS 1.00 LS $797.42 $797.42 $797.42
162 BEEHIVE INLET 1.06 LS 1.00 LS $629.00 $629.00 $629.00
163 FLEXIBLE DELINEATOR POSTS 10.08 EA 10.0¢ EA $77.89 $778.90 $778.90
$345,420.12 $3,853,449.55
40f4
MEMORANDUM
TO:
FROM:
RE:
Kate Boyle Weese, City Engineer
Douglas C. Haney, City
Pennsylvania Street Project
Lewis & Kappes Invoice No. 035864
DATE: March 19, 2002
Dear Kate:
Attached is Invoice No. 035864 from Lewis & Kappes, P.C. in the amount of $920.37 for legal
services rendered to the City of Carmel regarding the City's Pennsylvania Street Project. I have reviewed
this invoice and recommend that $920.37 be paid as a necessary and proper expense. If the above amount
differs from the amount on the referenced invoice, I have made a written notation on the invoice
explaining each discrepancy.
Please let me know immediately if you have any questions regarding this memorandum or
payment of attached invoice.
/eb
Attachment
03-18-02P04:il
LEWIS & KAPPES, P.C. ~-~ _ .-
1700 ONE AMERICAN SQUARE
BOX 82053
INDIANAPOLIS, INDIANA 46282-0003
317/639-1210
STATEMENT CLOSING DATE
FEBRUARY 28, 2002
REF NO. 035864
223266 8001 TRR
CITY OF CARMEL
ATTENTION: DOUGLAS C. HANEY
ONE CIVIC SQUARE
CARMEL, IN 46032
PENNSYLVANIA STREET PROJECT
DATE DESCRIPTION HOURS AMOUNT
BAZ~ANCE BROUGHT FORWARD
02/22/02 Payment
$ 3,532.30
203.00-
02/21/02 TRR
02/25/02 KSL
$ 3,329.30
PROFESSIONAL SERVICES
02/07/02 KSL CONFERENCE WITH T. RUGE; OBTAIN MATERIALS FOR .20 19.00
REVIEW
TRR REVIEW VOICE MAIL MESSAGE ~ LETTER FROM S. .40 94.00
TERRELL~ TELEPHONE CONFERENCE WITH D. HANEY
02/08/02 TRR TELEPHONE CONFERENCE WITH D. ~IANEY REGARDING .30 70.50
DELMAR
02/11/02 KSL REVIEW DEL MAR APPRAISALS; MEMOP~LNDUM TO T. .20 19.00
RUGE
TRR TELEPHONE CONFERENCE WITH D. HANEY REGARDING .20 47.00
SETTLEMENT AUTHORITY
02/12/02 TRR TELEPHONE CONFERENCE WITH S. TERRELL; .50 117.50
NEGOTIATE
02/13/02 KSL PREPARE 1096 AND 1099-S DOCUMENTS PERTAINING 1.50 142.50
TO POLICE & FIREMAN'S INStTR3%NCE ASTD FORWARD TO
IRS; CORRESPONDENCE TO MR. COOTS ENCLOSING
POLICE & FIREM_~N'S COPIES OF DOCUMENTS;
CORRESPONDENCE TO MR. HANEY ENCLOSING COPIES
OF CARMEL'S DOCUMENTS
TELEPHONE CONFERENCE WITH S. TERRELL REGARDING .30
SETTLEMENT
REVIEW OF SETTLEMENT DOCUMENTATION FOR DEL MAR 1.50
70.50
142.50
LEWIS & KAPPES, P.C.
1700 ONE AMERICAN SQUARE
BOX 82053
INDIANAPOLIS, INDIANA 46282-0003
317/639-1210
STATEMENT CLOSING DATE
FEBRUARY 28, 2002
REF NO. 035864
223266 8001 TRR
CITY OF CARMEL
ATTEITTION: DOUGLAS C. HANEY
ONE CIVIC SQUARE
CAPJdEL, IN 46032
PENNSYLVANIA STREET PROJECT
DATE DESCRIPTION HOURS AMOUNT
BAI2%NCE BROUGHT FORWARD
02/22/02 Payment
3,532.30
203.00-
02/21/02 TRR
02/25/02 KSL
$ 3,329.30
PROFESSIONAL SERVICES
02/07/02 KSL CONFERENCE WITH T. RUGE; OBTAIN MATERIALS FOR .20 19.00
REVIEW
TRR REVIEW VOICE MAIL MESSAGE AND LETTER FROM S. .40 94.00
TERRELL; TELEPHONE CONFERENCE WITH D. HANEY
02/08/02 TRR TELEPHONE CONFERENCE WITH D. HAlqEY REGARDING .30 70.50
DELMAR
02/11/02 KSL REVIEW DEL MAR APPP~AISALS; MEMOP~UM TO T. .20 19.00
RUGE
TRR TELEPHONE CONFERENCE WITH D. HANEY REGARDING .20 47.00
SETTLEMENT AUTHORITY
02/12/02 TRR TELEPHONE CONFERENCE WITH S. TERRELL; .50 117.50
NEGOTIATE
02/13/02 KSL PREPARE 1096 AND 1099-S DOCUMENTS PERTAINING 1.50 142.50
TO POLICE & FIREMAN'S INSUR3LNCE AND FORWARD TO
IRS; CORRESPONDENCE TO MR. COOTS ENCLOSING
POLICE & FIREMAN'S COPIES OF DOCUMENTS;
CORRESPONDENCE TO MR. HAirY ENCLOSING COPIES
OF CARMEL'S DOCUMENTS
TELEPHONE CONFERENCE WITH S. TERRELL REGARDING .30
SETTLEMENT
REVIEW OF SETTLEMENT DOCUMENTATION FOR DEL MAR 1.50
70.50
142.50
223266 8001 TRR
CITY OF CARMEL
PENNSYLVANIA STREET PROJECT
FEBRUARY 28, 2002 PAGE 2
REF NO. 035864
DATE DESCRIPTION HOURS AMOUNT
PROPERTY; TELEPHONE CONFERENCE WITH KATE
BOYLE-WEESE; CONFERENCE WITH T. RUGE; PREPARE
FINAL CLOSING STATEMENT FOR DEL MAR PROPERTY;
CORRESPONDENCE TO KATE BOYLE-WEESE
02/26/02 KSL REVISE AND FINALIZE CORRESPONDENCE TO MS.
BOYLE-WEESE; DR_AFT DOCUMENTS NECESSARY TO
CLOSE DEL MAR PROPERTY ACQUISITION
CURRENT FEES
DISBURSEMENTS
FAX TP3~NSMISSION CHARGES
POSTAGE
PHOTOCOPY EXPENSE
CURRENT DISBURSEMENTS
TOTAL NEW CHARGES
PREVIOUS BALANCE
TOTAL BALANCE DUE
2.00 190.00
7.10 $ 912.50
4.00
.57
3.30
$ 7.87
$ 920.37
3,329.30
$ 4,249.67
FEE SUMMARY
KAREN L. LEPHART
THOMAS R. RUGE
5.40 Hrs
1.70 Hrs
TOTAL 7.10 Hrs
95.00/Hr
235.00/Hr
513.00
399.50
$ 912.50
PLEASE SEND PAYMENTS TO: LEWIS & KAPPES, P.C.
MANAGEMENT SERVICES
March 22, 2002
CB [] Richard Ellis
CB Richard Ellis Corporate
Facilities Management, Inc.
Conseco
560 N College Drive
Carmel, IN 46032
T 3178176358
F 317 817 2017
michell_wilrnore@conseco.com
Michell WJlmore
Financial Coordinator
City of Carmel
Attn: Mike McBride
One Civic Square
Carmel, IN 46032
Dear Mr. McBride:
In November of 2001, Conseco's irrigation system was damaged on
Pennsylvania Street west of the Conseco helipad due to a construction project
from the city of Carmel. Our landscaping contractor Engledow came out and
made the necessary repairs to the irrigation system that included the following:
moving two rotary heads, replacing several broken heads, and installing three
additional rotors.
I am requesting that Conseco be reimbursed for the repairs that were made on
behalf of the construction project. Please have the check made payable to
Conseco Services, LLC and forward the check the following address:
CB Richard EIlis/Conseco
Attn: E1F
560 N. College Drive
Carmel, IN 46032
If you have any questions, feel free to give me a call at (317) 817-6358.
Sincerely,
Michell Wilmore
Financial Analyst
Enclosure (1)
Cc: Jeff Groth