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Home My WebLink AboutBPW_Minutes_8.04.2021Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, August 4, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER8 9 Mayor Brainard called the meeting to order at 10:08 AM 10 11 12 MEMBERS PRESENT13 14 Mayor James Brainard, Board Member Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 15 16 17 MINUTES18 19 Minutes from the July 21, 2021, Regular Meeting were approved 2-0. 20 21 22 BID/QUOTE OPENINGS AND AWARDS23 24 Bid Opening for 2021 Path Preservation; there were no bids submitted. 25 26 27 CONTRACTS28 29 Request for Purchase of Goods and Services; SJCA P.C.; ($5,250.00); 19-02 -Replacement and Rehabilitation of 30 Multiple Bridges in Brookshire Golf Club; Additional Services Amendment; Mayor Brainard moved to approve. 31 Board Member Burke seconded. Request approved 2-0. 32 33 Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($504,815.00); 20-ENG-03 – 3rd 34 Ave Reconstruction from City Center to Elm Street, Design and ROW; Additional Services Amendment; Mayor 35 Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 36 37 Request for Lease with Maintenance Agreement; Toshiba Business Solutions; ($105.48 per month); Copier; 38 Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 39 40 Request for Purchase of Goods and Services; Truck Country of Indiana, Inc.; ($340,622.00); Dump Trucks; 41 Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 42 43 Resolution BPW 08-04-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 44 Acknowledging Agreement Between City and Vendor; Old Growth Again Restoration Forestry, Ind. d/b/a Forever 45 Redwood; ($351,690.00); Pavilion at Carter Green; Mayor Brainard moved to approve. Board Member Burke 46 seconded. Request approved 2-0. 47 48 DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE REQUEST TO USE CITY STREETS/PROPERTY49 50 Request to Use Civic Square Gazebo/Civic Square Fountain; Shabbat in the Park; August 6th, 2021; 4:00 PM – 51 8:00 PM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 52 53 Request to Use/Close City Streets; Grand Opening Party; August 19th, 2021; 4:00 PM – 11:00 PM; Mayor 54 Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 55 56 Request to Use/Close City Streets; Carmel Farmers Market 9/11 Ceremony; September 11th, 2021; 6:00 AM – 57 11:30 AM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 58 59 Request to Use Carter Green/Adjacent Drives and Sidewalks/James Building and Veterans Parking Garages and 60 Restrooms/East Plaza of The Palladium/Parking Spaces on the East Side of SW 3rd Ave; Carmel Farmers Market; 61 May 7th – September 24th, 2022; 6:00 AM – 1:30 PM; Mayor Brainard moved to approve. Board Member Burke 62 seconded. Request approved 2-0. 63 64 Request to Use Carter Green; Dance Recital, Food Truck; August 7th, 2021; 1:00 PM – 6:00 PM; Mayor 65 Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 66 67 Request to Use Civic Square Gazebo; Preschool Dance Party; September 13th, 2021; 9:30 AM – 10:45 AM; 68 Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 69 70 Request to Acknowledge Mayor’s Approval to Use Parking Spaces; Celebration for Equity in Education; July 71 31st, 2021; 2:00 PM – 10:00 PM; Mayor Brainard moved to approve. Board Member Burke seconded. Request 72 approved 2-0. 73 74 Request to Use/Close City Streets; Ridge Road Fall Festival; September 11th, 2021; 3:00 PM – 12:00 AM; Mayor 75 Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 76 77 Request to Acknowledge Mayor’s Approval to Use Civic Square Gazebo; Carmel Police National Night Out – 78 Amended Request; August 3rd, 2021; 5:00 PM – 8:00 PM; Mayor Brainard moved to approve. Board Member 79 Burke seconded. Request approved 2-0. 80 81 Request to Use City Center Green/Barricades/No Parking; Oktoberfest; October 1st, 2021; 10:00 AM – 12:00 82 AM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 83 84 Request to Use Civic Square Gazebo; M3 Theatre Fall Fundraiser Rehearsal and Performance; October 8th, 85 2021; 7:00 PM – 9:00 PM; October 9th, 2021; 9:00 AM – 9:00 PM; Mayor Brainard moved to approve. Board 86 Member Burke seconded. Request approved 2-0. 87 88 89 OTHER90 91 Request for Consent to Encroach; 254 Veterans Way; Board Member Burke moved to approve. Mayor Brainard 92 Burke seconded. Request approved 2-0. 93 94 Request for Consent to Encroach; 5147 Puffin Place; Board Member Burke moved to approve. Mayor Brainard 95 Burke seconded. Request approved 2-0. 96 97 Request for Waiver of BPW Resolution No. 04-28-17-01; 116th and Rolling Springs; Board Member Burke moved 98 to approve. Mayor Brainard Burke seconded. Request approved 2-0. 99 DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE 100 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Fiber Installation – Service for Briar 101 Creek, Briar Lane Estates, Glenwood and Shadybrook; Board Member Burke moved to approve. Mayor Brainard 102 Burke seconded. Request approved 2-0. 103 104 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Pavement Cut; Ascension St. Vincent 105 Heart Hospital; 10580 N. Meridian; Board Member Burke moved to approve. Mayor Brainard Burke seconded. 106 Request approved 2-0. 107 108 Request for Lane Closure/Open Pavement Cut; 106th & College; Board Member Burke moved to approve. Mayor 109 Brainard Burke seconded. Request approved 2-0. 110 111 Request for Lane Restriction; 1991 W. 116th Street; Board Member Burke moved to approve. Mayor Brainard 112 Burke seconded. Request approved 2-0. 113 114 Request for Lane Restrictions/Open Pavement Cut; City Center & Pawnee Road; Board Member Burke moved 115 to approve. Mayor Brainard Burke seconded. Request approved 2-0. 116 117 Request for Right of Way Dedication; Woodside at West Clay; Board Member Burke moved to approve. Mayor 118 Brainard Burke seconded. Request approved 2-0. 119 120 Request for Storm Water Technical Standards Waiver; 750 Veterans Way; Board Member Burke moved to 121 approve. Mayor Brainard Burke seconded. Request approved 2-0. 122 123 Request for Secondary Plat; Gramercy West Section 2; Board Member Burke moved to approve. Mayor Brainard 124 Burke seconded. Request approved 2-0. 125 126 127 ADD-ONS128 129 Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($1,024.57 per month); 130 Equipment Lease; Board Member Burke moved to add four add-on items on to the agenda. Mayor Brainard 131 seconded. Add-ons approved 2-0; Board Member Burke moved to approve request. Mayor Brainard seconded. 132 Request approved 2-0. 133 134 Request for U.S. Department of Interior U.S. Geological Survey Joint Funding Agreement for Water Resource 135 Investigations; ($4,500.00); Maintenance of Streamflow Gaging Station; Board Member Burke moved to approve 136 request. Mayor Brainard seconded. Request approved 2-0. 137 138 Resolution BPW 08-04-21-02 – A Resolution Requesting the Financing Construction and Dedication of Certain 139 Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit against the Payment of Parks and 140 Recreation Impact Fees and Approving a PRIF Credit Agreement; Edward Rose Development Carmel; Board 141 Member Burke moved to approve request. Mayor Brainard seconded. Request approved 2-0. 142 143 Resolution BPW 08-04-21-03 – A Resolution Requesting the Financing Construction and Dedication of Certain 144 Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit against the Payment of Parks and 145 Recreation Impact Fees and Approving a PRIF Credit Agreement; The Corner; Board Member Burke moved to 146 approve request. Mayor Brainard seconded. Request approved 2-0. 147 148 149 150 151 DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE ADJOURNMENT152 153 Mayor Brainard adjourned the meeting at 10:14 a.m. 154 155 156 APPROVED: ____________________________________ 157 Sue Wolfgang – City Clerk 158 159 _____________________________________ 160 Mayor James Brainard 161 ATTEST: 162 163 __________________________________ 164 Sue Wolfgang – City Clerk 165 DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE