HomeMy WebLinkAboutBPW_Minutes_8.18.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, August 18, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Board Member Mary Ann Burke called the meeting to order at 10:05 AM 8
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MEMBERS PRESENT10
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Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 12
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MINUTES14
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Minutes from the August 4, 2021, Regular Meeting. Board Member Burke moved to table the minutes. Board 16
member Watson Seconded. Minutes were tabled. 17
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BID/QUOTE OPENINGS AND AWARDS19
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Bid Opening for Water Meter Expansion Connectors; Lori Watson opened the bids and Mary Ann Burke read 21
them aloud: 22
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Contractor Bid 24
Utility Pipe Sales Base $417,942.00 25
EJ Prescott Base $396,618.00 26
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Bid Opening for 146th Street Water Main Extension; Lori Watson opened the bids and Mary Ann Burke read 28
them aloud: 29
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Contractor Bid 31
Miller Pipeline Base $1,082,305.00 32
Lykins Base $943,757.00 33
Cobalt Civil Base $1,020,290.00 34
Atlas Excavating Base $1,115,000.00 35
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CONTRACTS37
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Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($34,900.00); 21-02 –Main 39
Street – Conceptual Planning and Design Services; Board Member Burke moved to approve. Board Member 40
Watson seconded. Request approved 2-0. 41
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Request for Purchase of Goods and Services; James Tyler; ($20,000.00); Brickhead Human Sculpture; Board 43
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44
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Resolution BPW 08-18-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 46
Acknowledging Agreement Between City and Vendor; The Seward Johnson Atelier, Inc.; ($70,000.00); Waiting 47
DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE
to Cross Sculpture; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 48
2-0. 49
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Request for Purchase of Goods and Services; MEG & Associates, LLC; ($16,250.00); Event Planning and Media 51
Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 52
seconded. Request approved 2-0. 53
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($590,001.60); 16-ENG-70 Range 55
Line Streetscape from 116th & Carmel Drive – RAB at 116th & Medical Drive; Additional Services Amendment; 56
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 57
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Request for Purchase of Goods and Services; Bowen Engineering Corporation; ($246,570.00); Waste Water 59
Treatment Plant Secondary Expansion Project; CO #3; Board Member Burke moved to approve. Board Member 60
Watson seconded. Request approved 2-0. 61
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Request for Purchase of Goods and Services; Lykins Contracting, Inc.; ($998,739.00); Water Mains; CO #3; 63
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 64
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Request for Purchase of Goods and Services; Lykins Contracting, Inc.; ($5,640.00); Hydrant Extensions; CO #4; 66
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 67
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Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; ($72,000.00 per year) 69
Application Managed Services; Board Member Burke moved to approve. Board Member Watson seconded. 70
Request approved 2-0. 71
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Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; Oracle Public Sector Cloud 73
Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 74
approved 2-0. 75
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Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; Master Consulting Services 77
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 78
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Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($17,971.50); Fleet Vehicle; Board 80
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 81
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Request for Purchase of Goods and Services; Predictive Index, LLC; ($4,450.00); Access to PI Hire Software; 83
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 84
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Request for Utility Reimbursement Agreement; AT&T Indiana; ($27,131.23); 20-SW-11 – Duke Energy – Carmel 86
69 Substation – Storm Reroute; Board Member Burke moved to approve. Board Member Watson seconded. 87
Request approved 2-0. 88
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Request for Utility Reimbursement Agreement; Spectrum Mid-America, LLC; ($44,407.43); 20-SW-11 – Duke 90
Energy – Carmel 69 Substation – Storm Reroute; Board Member Burke moved to approve. Board Member Watson 91
seconded. Request approved 2-0. 92
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($500,000.00); 18-ENG-07 – Monon 94
Trail and Greenway Construction Inspection; Additional Services Amendment; Board Member Burke moved to 95
approve. Board Member Watson seconded. Request approved 2-0. 96
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Request for Purchase of Goods and Services; HRD Advisory Group LLC; ($2,400.00); HR Contracted Services; 98
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE
REQUEST TO USE CITY STREETS/PROPERTY100
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Request to Use Civic Square Gazebo; Ages Band Friends and Family Concert; August 28th, 2021; 4:30 PM – 102
10:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103
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Request to Use Carter Green; Celebration of Life Reception; September 19th, 2021; 9:00 AM – 8:00 PM; 105
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 106
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Request to Use/Close City Streets; Neighborhood Party; September 11th, 2021; 4:00 PM – 11:00 PM; Board 108
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 109
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Request to Use/Close City Streets; Angels and Doves Charity Event; September 5th, 2021; 12:00 PM – 12:00 111
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 112
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Request to Use Midtown Plaza; International Movies at Midtown; August 26th, 2021; 5:30 PM – 9:00 PM; 114
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.115
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OTHER117
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Resolution BPW 08-18-21-02; A Resolution of the City of Carmel Board of Public Works and Safety of the City 119
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; John W. McAllister; Board 120
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 121
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Request for Interlocal Agreement Between the Hamilton County Solid Waste Board and the City of Carmel; 123
Household Hazardous Waste Collection Services; Board Member Burke moved to approve. Board Member 124
Watson seconded. Request approved 2-0. 125
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Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Shelborne Road and Tara Court; 127
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 128
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Request for Alley Closure/Open Pavement Cut; 120 1st Ave NW; Board Member Burke moved to approve. Board 130
Member Watson seconded. Request approved 2-0. 131
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Request for Curb Cuts; 96th and Westfield; Board Member Burke moved to approve. Board Member Watson 133
seconded. Request approved 2-0. 134
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Request for Right of Way Vacation; 241 1st Ave SE/3rd Street SE Alley; Board Member Burke moved to approve. 136
Board Member Watson seconded. Request approved 2-0. 137
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Request for Storm Water Technical Standards Waiver; 11100 Queens Way Circle; Board Member Burke moved 139
to approve. Board Member Watson seconded. Request approved 2-0. 140
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Request for Storm Water Technical Standards Waiver; 11530 Illinois Street; Board Member Burke moved to 142
approve. Board Member Watson seconded. Request approved 2-0. 143
Request for Storm Water Technical Standards Waiver; 5201 E. Main Street Board Member Burke moved to 144
approve. Board Member Watson seconded. Request approved 2-0. 145
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Request for Replat; Mélange Subdivision; Board Member Burke moved to approve. Board Member Watson 147
seconded. Request approved 2-0. 148
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DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE
Request for Replat; VOWC Uptown 6003B Block C; Board Member Burke moved to approve. Board Member 150
Watson seconded. Request approved 2-0. 151
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PUBLIC HEARING153
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Resolution BPW 08-18-21-03; A Resolution of the City of Carmel Board of Public Works and Safety of the City 155
of Carmel, Indiana, Regarding the Third –Party Transfer of Real Property; Public Hearing opened at 10:12:15. 156
There were no public speakers. Hearing Closed at 10:12:48.157
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ADD-ONS159
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Request for Purchase of Goods and Services; Ascension St. Vincent Public Safety; ($96,000.00); 2021 161
Firefighter Physicals; Board Member Burke moved to add three add-on items on to the agenda. Board Member 162
Watson seconded. Add-ons approved 2-0; Board Member Burke moved to approve request. Board Member Watson 163
seconded. Request approved 2-0. 164
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Request for Purchase of Goods and Services; Dillion Construction Group; ($70,000.00); Professional Services, 166
Data Center; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 167
2-0. 168
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Request for Purchase of Goods and Services; Studio M Architecture; ($140,000.00); Professional Services, 170
Data Center; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 171
2-0. 172
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ADJOURNMENT174
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Board Member Burke adjourned the meeting at 10:14 a.m. 176
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APPROVED: ____________________________________ 179
Sue Wolfgang – City Clerk 180
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_____________________________________ 182
Mayor James Brainard 183
ATTEST: 184
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__________________________________ 186
Sue Wolfgang – City Clerk 187
DocuSign Envelope ID: D37D8A69-6EF4-45FF-919A-C7626EE1F4EE